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91-2260����� r• Council File # 11� � Z�(�Q � � '� ��/ Green Sheet # � ��30 RESOLUTION CITY OF SAINT PAUL, MINNESOTA , � , PresentedBy Referred To Committee: Date WHEREAS, the Certificate of Achievement for Excellence in Financial Reporting Program was begun by the Government Finance Officers Association (GFOA) in 1945 to emphasize the belief that every governmental unit should prepare and publish an easily understandable, Comprehensive Annual Financial Report (CAFR) covering all of its funds and financial transactions during the year; and WHEREAS, the CAFR is a very detailed report that goes beyond the requirements of generally accepted accounting principles; and WHEREAS, the Certificate of Achievement is the highest form of recognition in the area of governmental financial reporting, and its attainment represents a significant accomplishment by governmental units and its management; and WHEREAS, the City of Saint Paul received its first Certificate of Achievement in 1963; and WHEREAS, the City of Saint Paul has received an annual Certificate of Achievement for fifteen consecutive years; and NOW, THEREFORE, BE IT RESOLVED, that the City Council, on behalf of the City of Saint Paul, acknowledges the receipt of the GFOA Certificate of Achievement for 1990; and BE IT FINALLY RESOLVED, that the City Council commends the following staff, whose efforts were important and necessary in order to receive the Certificate of Achievement; Jeanette Anderson; Bruce Beese; Robert Beikler; Dave B�elland; Joyce Bluel; Susan Cantu; William Carroll, Jr. ; Ronald Christiansen; Dennis Davis; Jill Flesher; Margaret Grant; Corrine Haas; Gregory Jorgensen; Jose Jovellana; Nancy Larkey; Lori Lee; Judith Lesch; Sophary Meas; Thomas Meyer; Kathy Mohrland; Sharon Peterson; Richard Rupert; Joan Rutten; Antoinette Sassor; Richard Scott; Marlon Simonson; James Snyder; George Splichal; Kelly Stromen; John Swanson; Marian Turley; Sur,jeet Verma; Eric Willems and Sharon Wolfe. Yeas Na s Absent Requested by Department of: Dimo .�" ac a ee�. e man n � By: � Adopted by Council Date _(� -�� -Q// Form rove b i Attorney Adoption t�. ' y o ncil Secretary By, � _ z� By: Approved r: '�'If Approved by Mayor for Submission to �rr � 7 4q91 Council � By: By_ -� �.,��� !��� DEC 21'91 �:�,���°� ��� � . q i - �.2 6o J .�;.��i �,���\��'�� Council File # Green Sheet # I L��U RESOLUTION CITY OF SAINT PAUL, MINNESOTA PresentedBy Referred To Committee: Date WHEREAS, the Government Finance Officers Association has awarded the �City of Saint Paul the Certificate of Achievement for Excellence in Financial Reporting for its 1990 Comprehensive Annual Financial Report; and WHEREAS, Jose Jovellana, Accountant III, and Joan Rutten, Accounting Technician III have received an Award of Financial Reporting Achievement for their role in preparing the 1990 Comprehensive Annual Financial Report; NOW, THEREFORE, BE IT RESOLVED, that the City Council, on behalf of the City of Saint Paul, acknowledge Jose Jovellana and Joan Rutten's receipt of the GFOA Award of Financial Reporting Achievement and expresses its appreciation for their work resulting in the award of the Certificate of Achievement. Yeas Na s Absent Requested by Department of: Dimo d ac a ee e man C%'�•�t'J\ ne By• � Adopted by Council: Date � Form A roved y Ci y torney Adoption Cer ' 'ed y � ,ci�Se retary �: � � �, - By: _ , Approv� by D te � 7i"� �� � Approved by Mayor for ubmission to pE� � � ,gg� counci� /, sy: - - ���,��.�'�� By: 3'���'a�tn�f.�.r='' �`� p 9n 2:�;�:���:...c: �L,� '� i. ,7� - p q1 -22(�0 ✓ DEPARTMENj(pFFICE/COUNCIL DATE INITIATED *T � Finance & Mana ement Services 11/21/91 GREEN SHEET l�� _12638 CONTACT PERSON 8 PHONE INITIAUDATE INITIAUDATE EPARTMENT DIRECTOR �CITY COUNCIL James 298-1}1]_8 ABSIGN C TTORNEY CITYCLERK MUST BE ON CO CIL NDA BY(DATE) NUMBER FOR DGET DIRECTOR FIN.&MCiT.SERVICES DIR. ROUTING ORDER MAYOR(ORASSISTANn (',�t37 Council •TOTAL#OF SIGNATURE PAGES (CLIP ALL LO ATIONS FOR SIGNATURE) ACTION RE�UESTED: ReCO�II�t�0I1 of Jose Jovellana and Joan Rutten's work resulting in the award of the Certificate of Achievement. Acknowledgement of Certificate of Achievement for Excellence in Financial Reporting of the City of Saint Paul by the City Council. RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACTS MUST ANSWER TFIE FOLLOWING OUESTIONS: _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever wo�ked under a contract for this depertment? _CIB COMMITfEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _OISTRICT COURT _ 3. Does this person/firm possess a skill not normall y possessed by any current city employee7 SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO Explaln all yes answers on sepa�ate aheet and attach to green sheet INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): A+�,��1V�D �CEIVE� . NpV 2 6 199� NU�� � 1991 a��,c� Yoas oFF►� °�� ADVANTAGESIFA±�O p� A,/eCA,Y 'l� M1��T�� � �/ID� �A�� ��•►�4�n14G'r� �r E�'E�rrh' ��F SERV�CES ����, � �� �°,���f ��91 �d�� � DISADVANTAGES IF APPROVED: DISADVANTAGES IF NOT APPROVED: �ECEIVED [�E C 0 41991 Cour�ril �?�^���cia C�nter �ITY CLERK DE(' �� 1991 TOTAL AMOUNT OF TRANSACTION S "" �� COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) . �� � � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attomey 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) ' 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. FinanceAccounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk - �f =K y . � �►`7'�'�'r•.. i_ TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and:paperclip or flag each of these pages. ,� ACTION REQUESTED . Describe what the projecUrequest seeks to accomplish in either o'�rdiqobgi-� • cal order or order of importance,whichever is most appropriate for the issue. Do not write comple'te sentences. Begin each item in your list with . a verb. • RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay?