91-2232���A` ,�-- - � Council File � Vf
� ��,�_ Green Sheet �
RESOLUTiON
CITY OF SAINT PAUL, MlNNESOTA
Prasented By �
RsforrQd To Committee: Date
• REQUEST TO AMEND 1991 BUDGET TO REMOVE •
1991 CONSULTANT FUNDS FROM CONTTNGENCY LINE ITEM
. TO PROVIDE HONORARIUMS FOR HPC-SPONSORED SPEAKER SERIES
WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services
of$398,250 into a contingency budget line item; and
WHEREAS, the Heritage Preservation Commission wishes to provide the public with
information related to the preservation of historic homes and has co-sponsored a speaker series
to this end in cooperation with the Historic Districts of Saint Paul and the Ramsey County
Historical Society; and
WHEREAS, the HPC desires to provide an honorarium to the four professionals presenting
these programs; and
WHEREAS, the Mayor, pursuant to Section 10.07.04 of the.City charter, recommends the
following change to the 1991 budget:
SPENDING PLAN Current Changes Amended
Budget Budget
126 PED Operations Fund
36020 Planning and Design Division .
GL-126-36020-0548 Contingency $90,408 ($1200) $89,208
GL-126-36020-0219 Fees - Other $85,581, $1200 $86,781
Professional Services
RESOLVED, that the City Council approves these changes to the 1991 budget.
as a a P,bsent � Requested by Department of:
�tZ Planning & Economic Develocxnent �
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Form Appro ed by City Attorney
J►dopted by Council: Date 1 'Z 1 ► v,�
Adoption Certified by Council ec etary gY:
$Y� Approve y Ma r for Submission to
CounciZ
J►pproved by Hay r• Dat �-
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BY: . Y
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DEPARTMENTlOFFICE/COUNCIL DATE INITIATED G R E E N S H E ET N° _ 17 5 3 6
Plannin and Economic Develo ment 11 8 91 iNirinv T INITIAUDATE
CONTACT PERSON&PHONE DEPARTMENT DIRECTOR �CITY COUNCIL
Beth Bartz 228-3399 ASSIGN ATTORNEY CITYCLERK
NUMBER FOR �
MU3T BE ON COUNCIL AOENDA BY(DATE) ROUTING UDGET DIRECTOR �FIN.&MGT.SERVICES DIR.
ORDER MAYOR(OR ASSISTAN� Pan C'nrne• G
November 22 1 91 �
TOTAL#OF SIGNATURE PAGES 8 Beth Bartz
{CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approval of Council Resolution to remove 1991 Consultant funds from contingency to provide
honorariums for a speaker series sponsored by the Heritage Preservation Commission.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING GUESTION3:
_PLANNING COMMISSION _CIViI SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this department?
_CIB COMMITfEE A H ri age Preser a_ Yes nlo
�STAFF tion ommi�s i on 2• Has this person/firm ever been a city employee?
YES NO
_ DISTRICT COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Explain all yes answers on saparate shest and attach to gresn aheet
INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
Representatives from the Historic Hill District, Summit Avenue West District, Irvine Park,
Historic Dayton's Bluff and the Uppertown Steering Committee have joined with the Heritage
Preservation Commission and the Ramsey County Historical Society to sponsor a series of
presentations on historic preservation. Topics include "Researching Your Old House",
"Stained Glass in Historic Houses" and "Color Your Old House". The latter two programs
will be taped for showing on public access cable. All programs will be free and open to
the ublic.
ADVANTAGES IF APPROVED:
The program will take place and speakers will receive an honorarium for their time and
expertise.
DISADVANTAQES IF APPROVED:
None. ��' y�G ��
�' �G
�ECEIVED �� � �
O� `�� �
oEC 0 31991 ��
�
DISADVANTACiES IF NOT APPROVED:
The programs will not be held. R�G�v�
�`i01111�1� ��=`s.=;�i��4- ,n
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NO�,/ � 5 �IOV 18 1991
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TOTAL AMOUNT OF TRANSACTION $ 1200 COST/REVENUE BUDtiETEp(CIRCLE ONE) YES NO
GL-126-36020-0548 1200) e
FUNDING SOURCE Fund 126 - PED Os erationG Funds ACTIVITY NUMBER C�T,-���-s�n�n-n��q $1��(1 �',(,(�/��/3 �/
FINANCIALINFORMATION:(EXPLAIN) To transfer funds from contingency line item to professional line item.a�
Net result is zero.
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION�(Amend Budgets/Ac�ept: Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Axounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attomey '
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1, Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIQNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
sach of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATfONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council obJective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce If it is passed (e.g.,traffic delays, noise, •
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAQES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?