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91-2231 dRl�,��I. '�� . � , � � � �� uacil �'il. � r- a�� . Gr� sbNt / d�o?� RESOLUTION .� CITY OF SAINT PAUL, MINNESOTA , Pr�sented By f<�- • , R��rr�d To � c Committ��s Dat� vL O�� WHEREAS, the Division of Parks and Recreation is the contracting agent of the ` Division of Public Health and is obligated to do the cleanups for the Summary Abatement program, and WHEREAS, the Division of Parks and Recreation performs work as directed by the Division of Public Health on an as needed basis to improve the safety and cleanliness of neighborhoods, and WHEREAS, the number of summary abatement work orders has increased approximately 30� over 1990, and WHEREAS, the cost of refuse disposal continues to rise steadily and dramatically,each year with the present dumping fees and NSP Resource Recovery Facility up 20� over 1990, and WHEREAS, new� federal safety road regulations have required costly and ; extensive repairs to several old and large pieces of equipment, and WHEREAS, the increased number of cleanups, increased disposal costs and costly equipment repairs has shown that cur�ent budget levels will not be adequate, and � . WHEREAS, The Mayor, pursuant to Section 10.07.01 of the City Charter does certify that there �are available for appropriation revenues in excess of � those estimated in the 1991 budget, and WHEREAS, Council file 277520, adopted October 1, 1981 did establish certain Special Fund Policies, and " WHEREAS, The Mayor recommends the following changes to the 1991 budget: � DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION � PARKS AND RECREATION SUPPLY AND MAINTENANCE CURRENT AMENDED FINANCING PLAN BUDGET CHANGES BUDGET --------------- ------- ------ ------- ' 370-13120-4301 Normal Activity Services 267,705 33,355 301,060 � 370 ALL OTHER FINANCING 575,015 0 575,015 a ------- ------ ------- � 842,720 33,355 876,075 ' Page 1 of 2 � u�uv��,�L �q��a� � * . � ,/ DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION PARKS AND RECREATION SUPPLY AND MAINTENANCE CURRENT AMENDED SPENDING PLAN BUDGET CHANGES BUDGET 370-13120-0279 OTHER REPAIR & MAINTENANCE 0 3, 000 3,000 370-13120-0291 REFUSE DISPOSAL 31,500 18, 686 50,186 370-13120-0341 MOTOR FUEL 5,500 2,000 7,500 370-13120-0342 TIRES/TUBES 700 2,000 2,700 370-13120-0344 PARTS FOR VEHICLES 1,545 6,000 7,545 370-13120-0389 OTHER MISCELLANEOUS SUPPLIES 1,591 1,669 3,260 370 ALL OTHER SPENDING 801,884 0 801,884 ------- ------ ------- 842,720 33, 355 � 876,075 ------- ------ ------- ------- ------ ------- BE IT RESOLVED, That the City Council approves these changes to the 1991 budget. ' Approval Recommended � Bu ge Director , Page 2 of 2 Zea� Naw �bsent A�qu�st�d by Departmeat ot: - _ U-- r— - - �`M'`� ` -�'-�-��'�S � l � = - �dopt�d by Couacil: Datt � ,�- - ��/ lorm � bp City ]lttorasy ]ldoptioa i�d�bY Couaar��r�tarY By: ( l ��" 1 �; �� t . � � :` a7ts ' ��t �� '` �� 71 �layor tor aubmission to � �� z � i �` � appso�sd by x�x,or: Dat� � `/ ,��.� a!L�y' �]t= ��/ .. sy: ,�:�.. �., �� ,� � � � i ��.T �� . -; ; ✓ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED Community Services/Parks 11/12/91 GREEN SHEET N° . 180 2? CONTACT PERSON&PHONE INITI D� INITIAUDATE DEPARTMENT DIRECTOR /�/f CITY COUNCIL John Poor 646-0291 A$$�GN CITYATfORNEY �CITYCLERK NUMBER FOR MUST BE ON COUNCIL AOENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.&MGT.SERVICES DIR. ORDER AYOR(OR ASSISTAN� � Fi ngn�� A TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) � Par s & Recreation ACTION REQUESTED: Approval of Council Resolution amending the financing and spending plans of Fund 370 - Parks and Recreation Supply and Maintenance. RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING GUESTIONS: _PLANNINf3 COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this department? _CIB COMMITTEE _ YES NO A 2. Has this person/firm ever been a city employee? _STAFF _ YES NO _DISTRICT COUR7 _ 3. Does this erson/firm p possess a skill not normally possessed by any current city employee? 3UPPORTS WHICH COUNCIL OBJECTIVEI YES NO Explsin all yes answera on ssparate shset and ettach to prssn shest INITIATINO PROBLEM,ISSUE,OPPORTUNITY{Who,What,When,Where,Why): 1991 adopted budget for the Summary Abatement program in inadequate due to an increase in the number of abatements performed, an increase in refuse disposal costs and costly repairs to several old pieces of equipment. __�;'J�D ADVANTAGES IF APPROVED: The Division of Parks and Recreation will be able to con��e2�r�tining abatements for the Division of Public Health for the remainder of 1991. 11S':,"1YG�`� i��!"'� RECaVEp DISADVANTAGES IF APPROVED: None RECEIVED NOV 141991 NOV ±8 1991 6�� CITY ATTORNEY DISADVANTAOES IF NOT APPROVED: Adequate services will not be provided to keep St. Paul neighborhoods safe and clean. �tECEIVED �� ,'�>�''� ��.�J, oEC o 31g91 NOV 2 2 �� ITY CLERK TOTAL AMOUNT OF TRANSACTION S 3��3 5 5 COST/REVENUE BUDGETEp(CIRCLE ONE) YES �� FUNDING SOURCE Parks Supply and Maintenance ACTIVITY NUMBER 13105 - 13126 FINANCIAL INFORMATION:(EXPLAIN) 1� �J r , �,. � ' • � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are�rrect routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) , 1. Activiry Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) • 1. Department Director 2. Ciry Attorney , 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paparcFip or flag each of thess pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSIfdQ;_R�Gf1EATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARA71bN). (5EE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: . This information will be used to determine the citys liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPOR7UNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g.,traffic delays,noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? � � �� /�� Committee Report Finance, Management, and Personnel Committee December 16, 1991 - Page 2 Resolution 91-2265 - amending the 1991 Budget by adding �250,000 to the Financing and Spending Plans for Merriam Park Branch Library Project. (Referred from Council December 12 1991) This resolution was adopted at Council on 12/12/91 ,�� Resolution 91-2231 - amending the 1991 Budget by adding $33,355 to the Financing ,�� and Spending Plans of Community Services - Parks & Recreation Supply and �,� `�v Maintenance (Referred from Council 12/10/91� Approved 3-0 5. Resolution 91-1787 - approving the merger of the Police and Fire Communication Centers in Fiscal Year 1992. lReferred from Council 9/24/91 L(To be withdrawn) Committee recomnended withdrawal 3-0 Resolution 90-1155 - changing the rate of pay for property clerk. (Referred from Council 7/10/90 laid over in Committee 7/30/90) (To be withdrawn) Committee recommended withdrawal 3-0 6. Resolution 91-1895 - amending the 1991 Budget by adding $10,000 to the Financing and Spending Plans of Fire & Safety Services - General Fund. (Referred from Council 10/08/91) Approved 3-0 7. Resolution 91-2203 - amending the 1991 Budget by transferring $500,000 to the Financing and Spending Plans of Fire and Safety Services for paying and training firefiqhter recruits. �Referred from Council 12/03/91) This resolution was adopted at Council on 12/03/91 8. Resolution 91-2201 - amending the 1991 Budget by adding $116,000 to the Financing and Spending Plans of the Police/Fire Equipment Services Motor Fuel Budget. SReferred from Council 12j03/91) Approved 3-0 9. Resolution 91-2200 - amending the 1991 Budget by adding $14,011.62 to the Financing and Spending Plans of Planning and Economic Development for the Selby Avenue Revitalization Proiect. (Referred from Council 12/3/91) Approved 3-0