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91-2225 ���=� ���L r � ✓ ' i � Council File � ��' aG��J ' Green sheet � �� Y� RESOLUTION CITY OF SAINT PAUL, MINNESOTA , Presented By Referred To Committee: Date � WHEREAS, the 1991 Operations Fund for professional services for the Department of Pianning and Economic Development was placed in a contingency budget line item; and WHEREAS, these professional services are necessary to conduct the programs and deliver the services of the Department of Planning and Economic Development; and WHEREAS, the Economic Development Division of PED requires the senrices of a consultant to provide real estate services to the Division for parking facility construction, land acquisition and site preparation, and property leasing services; and WHEREAS, the Economic Development Division of PED will retain the services of Robert Tti Simon to provide these services; and WHEREAS, Mayor Scheibel, pursuant to section 10.07.4 of the City Charter, recommends the following change to the 1991 budget: Current . Amended SPENDING PLAN Budget Changes Budget 126 PED Operations Fund 36001 Director's Office GL-126-36001-0548 Contingency 34,916 -0- 34,916 36045 Economic Development Division GL-126-36045-0548 Contingency 13,660 (12,000) 1,660 GL-126-36045-0219 Fees-Other 151.919 12.0� 163.919 TOTAL SPENDING PLAN 200,495 -0- 200,495 RESOLVED, that the City Council approves these changes to the 1991 Bud et. Yeas Nava Absent Requeated by D partment of: . imon � oswi z �- �� ,/� �o�t acca ee � e men - ,- —1Ti son � BY� ��' - � � 0.��- - Form App ov y ;Cit Attorney - Adopted by Council: Date � � / /CJ�� ( � � —r" �—_ � Adoption Ce tif'ed by Coun�il ecretary BY. BY' Approv d y Mayor for Submission to G Counci Approved by H or: Dat -� � / v- By: ���� By: PU6lISNEO DEC Z 1'91 .. ���a-�� ✓� DEPARTM T/OFFICE/COUNCIL DATE INITIATED NO - ����� , � - 11/13/91 GREEN SHE T C PERSON 8 PHONE INI UD INITIAUDATE DEPARTMENT DIRECTOR �CITY COUNCII .T1IR 0'Leary 3223 ASSIGN CITYATTORNEY �CITYCLERK MUST BE ON COUNCIL AOENDA BY(DATE) NUAABER FOR BUDGET DIRECTOR N.8 MGT.SERVICES DIR. ROUTINO November _26, 1�91 ORDER MAYOR(ORASStSTANT) Clemens TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUE3TED: Authori�e ��ffncil Resolution' to amend the budget to grovide PED with funds from contingency for professional services. RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING GUESTIONS: _PLANNIN(i COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contrect for this department? _CIB COMMITTEE _ � YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _DIS7RiCT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO Explaln all yes answers on separate sMest and attach to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): PED's Division of Economic Development requires professional real estate assistance for project development, implementation, and management. �ECEIVED � NOV �9 1991 ADVANTAQES IFAPPROVEO: v �[� � PED projects will move forward to successful conclusion. "���`��`��� RECEIVED No� 2 2 199� 1 DISADVANTAf3ES IF APPROVED: None. MAY�R'S OFF1rE SU�C)C�t� �,r�=��:E kECEIVED- oEC o 31991 DISADVANTAGES IF NOT APPROVED: Pro�ects will not be initiated, or delayed, and possibly lost for lack of needed services. Coun��l �ssearch Cent�r NOV 2 5 1991 TOTAL AMOUNT OF TRANSACTION S 12 s OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE Budget Amendment ACTIVITY NUMBER 3��✓�-Ai/ ..�i�/�ei FINANCIAL INFORMATION:(EXPLAIN) j� Q r NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ' ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director j 2. Department Director 2. City Attorney � 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. MayodAssistant � . � 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activiry Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Directar 2. City Attomey 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of thase pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJEC7IVE? Indicate which Council objective(s)your projecVrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (8EE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to d8termine the ciry's liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED hat negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay? . , �,�'�-�°�'�� � �-� . :°�: CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM November 14, 1991 To: Green Sheet Distribution List Fr: Jim O'Leary � Re: Resolution A ending 1991 PED Budget Attached is a Council Resolution amending the 1991 PED Budget. This item needs to be on the Council Agenda on or before November 26, 1991. I am asking that you expedite the review of this Resolution. Please call me at 3223 if you have any questions or when the resolution has been signed.