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91-2170 M��\/�� b�t' -�.rdt ' Council File �� - � 17v Green Sheet �� RESOLUTION �-- CITY OF SAINT PAUL, MI � A � � � Presented By �- Referred To �- r. _�_` WHEREAS, the state statute governing library funding requires local governments to maintain local funding support for library services at the previous year' s level as a requirement for receiving state funds and for participating in the Metropolitan Library Service Agency (MELSA) system; and WHEREAS, the Saint Paul Public Library could lose about $1.7 million in funding for various programs and Saint Paul residents lose access to library services in the metropolitan area; and WHEREAS, the City of Saint Paul lost approximately $9.4 million in Local Government Aid for 1991 and 1992 and anticipates an total budget shortfall in 1991 of about $6.8 million; and WHEREAS, the statute governing library funding is inconsistent with federal maintenance of effort requirements which refer to the second preceding year; and WHEREAS, the statute governing library funding provides an exception to this "maintenance of local effort" requirement when the adjusted net tax capacity of a local jurisdiction decreases, but does not recognize decreases in Local Government Aid; and Page 1 of 2 imon Yeas Nays Absent Requested by Department of: oswi z on acca ee e man une i son By: Adopted by Council: Date Form Approved by City Attorney Adoption Certified by Council Secretary By: sy: Approved by Mayor: Date Approved by Mayor for Submission to Council ay: By� ��,,. Council File �� - /7lI Green Sheet �� RESOLUTION CITY OF SAINT PAUL, II�IINNFSOTA Presented By Referred To Committee: Date WHEREAS, the state should not cut aid to local governments while restricting their ability to make cuts and function within a reduced budget; and NOW, THEREFORE, BE IT RESOLVED, the City of Saint Paul should support changes in Minnesota Statutes 134.34, Subd. 4 that would accomplish two things: (1) provide an exception to the maintenance of local effort requirement when a local unit as experienced a reduction in local government aid; and/or (2) provide special legislation to address particular difficulties that local governments experience. (3) provide special legislation to consider other funding, such as, capital improvement funds, private donations and other special funds during years of particular difficulties that local governments experience. Page 2 of 2 lmon Yeas Nays Absent Requested by Department of: oswi z 7— on � acca ee e man une / ' By: Adopted by Council: Date �oZ S� Form Approved by City Attorney Adoption Certified by Counc' S cretary , By: sy: Approved b ayor: Date �t� 9 i991 Approved by Mayor for Submission to Council ,.�� B B,,: lr y: f�?�w��c� R��, 1 �,q� ��r��. ✓ ZICouncil File �` �� / d Green Sheet # RESOLUTION ITY OF SAINT PAUL, MINNESOTA Prese ed By Referred o Committee: Date AHEREAB, the state statute governing library funding reguires 'local governments to maintain local funding support for library services at the previous year's level as a requirement for receiving state funds and for participating in the Metrdpolitan Library Service Agency (MELSA) system; and WHEREAS, tl�t� Saint Paul Public Library could lose about $1.7 million in fl,inding for various programs and Saint Paul residents lose acc�ss to library services in the metropolitan area; �d WHEREA3, the City `�f Saint Paul lost approximately $9.4 million in Local Governm�nt Aid for 1991 and 1992 and anticipates an total budg�,t shortfall in 1991 of about $6.8 million; and `�� `. WHEREAS, the statute gove�ning library funding is inconsistent with federal maint�enance of effort requirements which refer to the second preced�ng year; and �: NHEREAS, the statute governing ''��ibrary funding provides an exception to this "maintenance of '�ocal effort" requirement when the adjusted net tax �apacity of a local jurisdiction decreases, but does not re�ognize decreases in Local Government Aid; and �� AHEREAS, the state should not cut aid tp local governments while restricting their ability tc� make cuts and function within a reduced budget; and Page 1 of 2 0�,��`'��,, Council File # �� V Gresn Sheet # RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date ,� NOW, THEREI�ORE, BE IT RESOLVED, the City of Saint Paul should support cli��nges in Minnesota Statutes 134.34, Subd. 4 that would accompl��sh two things: (1) provide an�. exception to the maintenance of local effort requirement when a local unit as experienced a reduction. in local government aid; and/or (2) provide specia'1 legislation to address particular difficulties that �local governments experience. Page 2 of 2 mon Ye� Navs Absent Requested by Department of: oswi z i �-17 —b � scca ee et ma —��' une �'— i By: Adopted by Council: Date Form Approved by City Attorney i Adoption C i ' d by� Qu il Secretary By: By' Approved by Mayor for Submission to Approved by K yor: Date Council By: By' �/�/o?�7d ✓ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED �� 15 819 city �ounci� 11/25/91 GREEN SHEET INITIAUDATE INITIAUDATE CONTACT PERSON 8 PHONE �DEPARTMENT DIRECTOR �CITY COUNCIL Counc i lmember Long x4 4 7 3 pgg��N �CITY ATTORNEY �CITY CLERK MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR ❑BUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR. ROUTING ORDER �MAYOR(OR ASSISTAN'n � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION RE�UESTED: Supporting changes in State law that would make the Metropolitan Library Service Agency (MELSA) less onerous to the City. RECOMMENDATIONS:Approve(A)or ReJect(R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _PLANNINO COMMISSION _CIVIL SERVICE COMMISSION �• Hes this person/firm ever worked under a contraCt for this department? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _DISTRICT COURT _ 3. Does this person/firm possess a skill not normall y possessed by any current city employee? SUPPORT3 WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answen on separate sheet and attaoh to green sheet INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Although the City fully supports continued participation in the MELSA program, some of the requirements for continued participation are extremely onerous to cities such as St. Paul, which has lost approximately $9.4 million in Local Government Aid for 1991 and 1992. ADVANTAGES IFAPPROVED: The City will be able to continue participating in the MELSA program an a more acceptible financial cost. DISADVANTAOES IF APPROVED: None. DI3ADVANTAOES IF NOT APPROVED: The City may either be forced to drop out of the MELSA program or pay an unreasonably high cost to continue to participate. TOTAL AMOUNT OF TRAN8ACTION S COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) � d� NOTE: COMPLETE`DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO.298-4225). ROUTING ORDER: Below are correct routi�gs for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Axounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pa�ss. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specitic ways in which the Ciry of Saint Paul and its citizens will benefit from this projecUaction. DISAOVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When7 For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? ��i��7d � MELSA FUNDING BRIEFING PAPER Background - Each year the State Department of Education (Office of Library Development and Services) appropriates funds to the state' s regional library systems. The Saint Paul Public library is a member of the MELSA regional library system. To participate in MELSA, the City of Saint Paul must meet the requirements of "maintenance of effort" as defined in Minnesota Statute 134 . 4 , Subd. 4 . This requirement states that the library must receive at least the same General Fund Budget amount as the previous year. If this doesn't happen, the Library is ineligible to receive MELSA funding or even to participate in the MELSA system. There are two areas that would be affected if the City of Saint Paul fails to meet the current requirement of "maintenance of effort" : User impact. o Saint Paul residents would be denied borrowing privileges at the eight other MELSA library systems without an annual fee of $45. 00. Metro residents living outside of Saint Paul would be unable to access Saint Paul 's services as well. o Reciprocal reference services would be unavai�able. o Reciprocal agreements for application of library cards would discontinue. o MELSA, a model for sharing, cooperation and collaboration, will be eliminated at a time when elected officials are advocating an increase in such programs. Fundina lost. o In 1991, Saint Paul received $128, 459 from MELSA for services provided to residents of other MELSA library systems, for the purchase of library materials and for the sharing of materials with other library systems. The Library would be ineligible for these funds in 1992 . o Funding of almost $700, 000 for automation improvements would be lost. o The Saint Paul Public Library would be obligated to return assets of furniture, equipment and books purchased during the last three years with state and federal funds valued at approximately $700, 000. o The Saint Paul Public Library would not be able to apply � �9i�i�� for a number of Federal Grants. o $244 , 000 in funding for fiscal year 1992 from the State Office of Library Development and Services to continue facilitating interlibrary loan between all Minnesota public libraries would be lost. Issue Although the statute provides an exception to this "maintenance of local effort" requirement when the adjusted net tax capacity of a local jurisdiction decreases, it does not currently recognize decreases in Local Government Aid. This sends a mixed message to local governments who are told by the state that decreases in state aid are warranted because local spending is "out of control" while penalizing the local unit for making the spending cuts that are necessary as a result. In addition, the current statute in not consistent with the federal maintenance of effort requirement. Federal maintenance of effort requires that the second preceding year of general fund spending for library services be the prerequisite level for receipt of state funds. Representative Simoneau introduced a bill last session that would have accomplished this but it was not seriously pursued. There is a good chance that the Department of Education would not oppose this change, which adds greatly to the probability of success. The LGA change, however, promises to be much more controversial . This is a problem for Minneapolis and they will be seeking legislative changes as a top priority next session. Recommendation The City of Saint Paul should support changes in Minnesota Statutes 134 . 34 , Subd. 4., as follows: A regional library basic system support grant shall not be made to a regional public library system for a participating city or county which decreases the dollar amount provided for support for operating purposes of public library service below the amount provided by it for the second preceding year. This subdivision shall not apply to participating cities or counties where the adjusted net tax capacity or state allocation of Local Government Aid has decreased, if the dollar amount of the reduction in support is not greater than the dollar amount by which support would be decreased if the reduction in supports were made in direct proportion to the decreases in adjusted net tax capacity or Local Government Aid. , . - ��-�� a✓ � T A B L E O F C O N T E N T S l � Initiate PAGE CSSP {Apprvd by Committee, 9/13/91} . . . . . . . . . . . . 3 Property Tax Relief: Local Government Aid {Apprvd by Committee, 10/18/91} . . 5 Constitutional Dedication of Sales Tax {Apprvd by Committee, 10/18/91} . . 7 Fiscal Disparities {Apprvd by Committee, 10/18/91} . . . . . 8 Polluted Lands {Approved by Council, 9/19/91} . . . . . . . 10 MELSA Funding (Apprvd by Committee, 10/18/91} . . . . . . . 13 Housing Issues {Apprvd by Committee, 11/22/91} . . . . . . . 17 HRA Expansion of Powers {Apprvd by Committee, 10/18/91} . . 24 Substantial Support Metropolitan Parks/Como Park Dept Service {Apprvd by Committee, 10/18/91) . . 27 URAP {Apprvd by Committee, 10/18/91} . . . . . . . . . . . . 32 Public Safety Issues {Apprvd by Committee, �11/22/91) . . . . 34 Maternal Child Health {Apprvd by Committee, 10/18/91} . . . 39 Parking Tag Income {Apprvd by Committee, 10/18/91) . . . . . 41 Housing Court {Apprvd by Committee, 10/18/91) . . . . . . . 43 Photo Cop {No recommendation, lack of quorum, 11/8/91� . . . 45 Metropolitan Transportation Trust Fund {No recommendation, lack of quorum, 11/8/91} . 47 Immunization Transferability/Medical Records {Apprvd by Committee, 10/18/91} . . 49 Metropolitan State University {No recommendation, lack of quorum, 11/8/91} . 51 Presidential Primary Funding {No recommendation, lack of quorum, 11/8/91} . 53 Cultural Tourism/Historical Preservation District {No recommendation, lack of quorum, 11/8/91} . 55 Monitor , Health Care Access {Apprvd by Committee, 10/18/91� . . . . . 58 Ayd Mill Road {Apprvd by Committee, 10/18/91} . . . . . . 60 Service Charge Definition Change {Apprvd by Committee, 10/18/91} . . 62