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91-2164 �� Council File # �i��ji� Green Sheet # �3�05� RESOLUTION . CITY OF SAINT PAUL, MINNESOTA Presented By ' Referred To Committee: Date 1Y RESOLUTION MAKING CERTAIN DETERMINATIONS AND FINDINGS NECESSARY FOR ACQUISITION OF PROPERTIES UNDER THE EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, URBAN REVITALIZATION ACTION PROGRAM, PAYNE-PHALEN DISTRICT 5 WHEREAS, the State of Minnesota has established, and allocated funds for the Urban Revitalization Action Program (URAP) to promote physical and economic redevelopment in neighborhoods of Saint Paul and Minneapolis threatened with deterioration; and WHEREAS, on September 11, 1987, the Pianning Commission did by resolution recommend to the Mayor and City Council program guidelines entitled 'Saint Paul Urban Revitalization Action Program Guidelines" as the statement of policy and process to guide the development and implementation of the revitalization program for Saint Paul neighborhoods; and WHEREAS, the Council of the City of Saint Paul did approve on Septembe� 23, 1987, by Resolution 87-1395, Guidelines for Implementation of the City of Saint Paul Urban Revitalization Action Program (URAP); and WHEREAS, the Saint Paul Capital Improvement Budget Committee, the Saint Paul Planning Commission, affected neighborhood district councils, neighborhood non-profit organizations and City staff participated in a review process of URAP proposal submissions in accordance with approved URAP guidelines; and WHEREAS, the Council of the City of Saint Paul did approve on February 23, 1989, by Resolution No. 89-212 certain activities and financing under the East Side Neighborhood Development Company URAP proposal which includes acquisition, rehabilitation and clearance of blighting conditions in the area; and WHEREAS, the targeted neighborhood and the City have put forth an extensive effort to revitalize this area in the form of financial assistance in public undertakings and to private owners as a vital part of the economic stability and growth of the City just by virtue of its high visibility; and WHEREAS, the City of Saint Paul by the authority of the Urban Revitalization Action Program . adopted by the Legislature was granted the power to engage in development or redevelopment activities by Chapter 469 of the Minnesota Statutes, and the Housing and Redevelopment Authority of the City of Saint Paul, Minnesota, is authorized to engage in activities relating to: ORIG1 ��4-=- ��-a�� 1. Housing proje.cts and development (especialiy for low and moderate income people); 2. Removal of or prevention of the spread of conditions of blight or deterioration; 3. Bringing substandard buildings and improvements into compliance with public standards; 4. Disposition of land for private development; and 5. Improving the tax base and financial stability of the community, and engages in the aforementioned activities when these needs cannot be met through reliance solely upon private initiative and which can also be undertaken in targeted neighborhoods; and WHEREAS, Minnesota Statutes Chapter 469 gives a specific range of powers including the power to acquire land by the exercise of the power of eminent domain, sell land, engage in planning, employ a variety of financing instruments, and establish land use controls and additionally it requires that redevelopment projects and activities be devised according to a plan or program of which the Targeted Neighborhood Revitalization and Financing Program is a part and which areas were designated by City Council Resolution No. 87-1395; and WHEREAS, on November 26, 1991, the City Council conducted a public hearing on the proposed acquisition, in order that the property owners may attend and indicate their opposition or support for this proposed acquisition. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Saint Paul in view of the foregoing hereby adopted as findings that the pubtic acquisition by the Housing and Redevelopment Authority of the City of Saint Paul, Minnesota (HRA) of the property identified as: 908 Payne Avenue, legally described as: The North 25 feet of the South 75 feet of Lots 16 and 17, Block 27, Joseph P. Weide's Subdivision of Block 27, Arlington Hills Addition in the East Side Neighborhood Development Company URAP Project Area, Payne-Phalen District 5 is hereby approved in accordance with the following: 1. That the East Side Neighborhood Development Company Project Area approved under the Urban Revitalization Action Program and the City Wide Redevelop Plan, together with Minnesota Statutes 469.012(6)(7) which includes acquisition, clearance, or rehabilitation of blighted conditions to allow for new construction of housing for low/moderate income families together with acquisition, demolition or rehabilitation providing commercial improvements to afford maximum opportunity consistent with the sound needs of the community as a whole for the provision of creating new jobs, businesses and expansions providing economic stability for the area. 2. That, in accordance with the Housing and Community Development Act of 1974 and Minnesota Statutes 117.52, the acquiring authority shall provide all relocation assistance senrices, payments and benefits required by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended. ORiG��4�.� � �qi aiG� 3. That acquisition of the properties herein described are hereby approved to be undertaken by the Housing and Redevelopment Authority of the City of Saint Paul, Minnesota, by direct purchase or by the exercise of the power of eminent domain. 4. That pursuant to Chapter 548, Laws of Minnesota 1984, it is hereby certified that said properties meet the conditions of Minnesota Statutes Section 272.02, Subd. 1(7) and 469.040, Subd. 1 and are exempt from property taxes until sold for private redevelopment. 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Czz� z.a � I I . �� '�- � f.� � � �' � ._ ; t '�.`I � I N _..__�. z�� iy �� ir �c �s i «�� r.� �2� �i �o � � .i.1�—_--1 7 ' . c 3� .., t J'ff { � Mr fwN G��p�ieti Me OCOIrNGM Nf� . - � r PIat�Man RESOLUTION NO. 91-11/12- RESOLUTION TO SCHEDULE A PUBLIC HEARING BEFORE CITY COUNCIL AND SUBSEQUENTLY PROCEED WITH ACQUISITION OF 908 PAYNE AVENUE, EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, URBAN REVITALIZATION ACTION PROGRAM, PAYNE PHALEN DISTRICT 5 WHEREAS, the Minnesota State Legislature in 1987 adopted the Urban Revitalization Action Program (URAP) to assist Saint Paul revitalize its neighborhoods, funded through a 1987 state initiative and matched by City resources (CDBG), the program aims to ensure a strong and improving future for those neighborhoods that are most distressed by physical deterioration and lack of economic opportunity; and WHEREAS, in the second cycle of URAP funding, the East Side Neighborhood Development Company (ESNDC) submitted an appiication allowing for the acquisition and demolition of substandard properties to provide for new parking facilities; and WHEREAS,the City Council did approve on February 23, 1989 by Resolution No. 89-212 certain activities and financing under the Concentrated East Side Renewai URAP project; and WHEREAS,in order to have a more visible impact, the residential and commercial revitalization activities of this URAP concentrated acquisition in an area bounded by Case Avenue, York Street, Edgerton and Payne Avenue; and WHEREAS,ESNDC and the Community Council have identified various properties for acquisition as part of its Redevelopment/Parking Assistance Program; and WHEREAS, the property at 908 Payne is a substandard commercial building which ESNDC wishes to acquire, demolish and develop into a surtace parking lot; and WHEREAS, ESNDC entered into a purchase agreement for 908 Payne but did not close because the seiler could not provide marketable title; and WHEREAS, the acquisition and development of this property is considered by the community to be critical to the overall success of the Concentrated East Side Renewal URAP project and ESNDC has requested the HRA's assistance to acquire �8 Payne; and WHEREAS, in order to proceed with the acquisition of this vacant property, certain action must be taken by scheduling a Public Hearing before City Council to establish the findings for the acquisition of 908 Payne Avenue. NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Saint Paul, in view of the foregoing hereby adopted as findings that the public acquisition of the property identified as: 908 Payne Avenue: The North 25' of the South 75' of Lots 16 and 17, Block 27, Joseph P. Weide's Subdivision of Block 27, Arlington Hills Addition. , . �_��a�� in the Concentrated East Side Renewal URAP Project Area, Payne Phalen District 5 is hereby approved in accordance with the foliowing: � 1. That the Concentrated East Side Renewal Project Area under the URAP Program which includes acquisition and clearance of blighting conditions to allow for new construction of housing for low/moderate income families,together with rehabilitation and commercial improvements will afford maximum opportunity, consistent with the sound needs of the community as a whole, for the provision of creating new jobs, businesses and providing economic stability for the area. 2. That in accordance with the Housing and Community Development Act of 1974 and Minnesota Statute 117.52 all acquisitions undertaken by an acquiring Authority, which Authority shall provide all relocation assistance, services, payments and bene�its for the URAP Program areas, ff required, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended. 3. That, acquisition of the property herein described is hereby approved by direct purchase or exercise the power to eminent domain, subject to a Public Hearings before the City Council. � 4. That, pursuant to Chapter 548, Laws of Minnesota 1984, it is hereby certified that said property meets the condition of Minnesota Statutes Section 272.02, Subdivision 1,clause (7) and 469.040, Subdivision 1, until sold for private redevelopment is exempt from property taxes. 5. That acquisition of the property herein identified is necessary in order to remove conditions of blight which exist in the Concentrated East Side Renewal Project Area. 6. That a Public Hearing will be scheduled befare the Saint Paul City Council to consider findings and make a determination necessary to acquire #his property. 7. That subject to the Public Hearing and approval by the City Council, the HRA is hereby authorized to commence condemnation and a Ninety-Day-Quit Take on this property. 8. That the property owner had previously accepted$45,000 but had been unable to deliver marketable title and that the amount offered is hereby stipulated not to exceed$45,000. �y�-a�� .�� -�� :��T E �. ��.� * � . East S�de Ne�ghborhood �`�� 991 Deve/opment Company,lnc. �,�4 �� J��4��; 907 Payne Avenue,Saint Paul,Minnesota 55101 , (612) 171-1152 August 8 , 1991 Chairman of HRA i Department of PED 25 West 4�th Street St. Paul , MN 55102 Dear Chairman of HRA: The East Side Neighborhood Development Company requests assistance from the Saint Paul Housing And Redevelopment Authority in acquiring the property at 908 Payne Avenue. This property lies both in a redevelopment and a URAP district. 908 Payne along with 910 Payne have been designated by the URAP Planning Committee as the site for redevelopment of a parking lot. Please note that URAP funds of $27 ,000 for relocation at 908 Payne and $23,000 for relocation at 910 Payne have already been expended. Because of the size of the parcels, we cannot go forward with the parking lot development without both pieces of property . 910 Payne has already been acquired . This project was identified as a priority in the Payne-Arcade Development, and thus is a priority project to be completed in the URAP plan . Thanks for your assistance in this matter. s regards, %� �/ � �'� � il,�'l'' "'i-- Jan Mo lock Execut ve Director JM.c _ C�i�-�i- �� _ ,, � .�� RECE ED" Nov � 41991 NOTICE OF PUBLIC HEARING UPON PROPOSED PROPERTY�N��( CLERK ACQUISITION OF A PARCEL IN THE EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, URBAN REVITALIZATION ACTION PROGRAM, PAYNE PHALEN DISTRICT 5 NOTICE IS HEREBY GIVEN of a Pubiic Hearing before the COUNCIL OF THE CITY OF SAINT PAUL, in the Council Chambers, City Hall, 15 West Kellogg Boulevard, St. Paul, Minnesota, on Tuesday, November 26, 1991, at 9:00 a.m. Central Standard Time, upon the proposal of the Housing and Redevelopment Authority of the City of Saint Paul, Minnesota, to acquire by purchase or exercise the power of eminent domain on a parcei on Payne Avenue between York and Sims as identified below, under the provisions of the approved East Side Neighborhood Development Company Urban Revitalization Action Program Payne Phalen, District 5 area. Upon said Public Hearing, the Council shall consider whether the acquisition of the property identified by street address and legally described as follows: 908 Payne The North 25 feet of the South 75 feet of Lots 16 and 17, Block 27, Joseph P. Weide's Subdivison of Block 27, Arlington Hills Addition is necessary or desirable in order to carry out the objectives of the East Side Neighborhood Development Company, Urban Revitalization Action Program, Payne Phalen District 5 and whether there is a feasible method of relocation of individuals or families as a result of this acquisition. At said Public Hearing all interested persons may appear before and will be heard by the Council upon the proposed acquisition of this identified property. Dated this 15th day of November, 1991. MOLLY O'ROURKE CITY CLERK _ . �, � . � ��C. A � HOUSIN6 AMD REDEYELOPMENT AUTHORITY OF THE CITY OF SAINT PAUL, MINNE30TA �� REPORT TO TNE COMMISSIONERS DATE November 12, 1991 RE6ARDIN6 AUTHORIZATION TO SCHEDULE A PUBLIC HEARING BEFORE CITY COUNCIL AND SUBSEG�UENTLY PROCEED WITH ACG�UISITION OF 908 PAYNE AVENUE, EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, � URBAN REVITALIZATION ACTION PROGRAM, PAYNE PHALEN DISTRICT 5 � AREA . BACKGROUND • � In the second URAP cycie, the East Side Neighborhood Development Company (ESNDC) submitted a URAP application which the City Council approved on February 23, 1989. Their proposal contained a commercial component which identified a Redevelopment/Parking Assistance Program whereby URAP funds would be used to create new parking facilities in the Payne Arcade URAP area. ESNDC and the community council has subsequently identified 908 and 910 Payne as two�parcels to be acquired for the development of a commercial parking lot. In 1990, ESNDC acquired 910 Payne but has run into problems in their attempt to acquire the abutting parcel at 908 Payne. CURRENT STA7US Parcel 908 Payne is a 3-story commercial building located on the east side of Payne Avenue between York and Sims. The building, originally constructed in 1883, contains a first floor store with rear apartment, two apartments on the second floor and one third floor unit. The � building area is approximately 3,100 square feet and sits on a site of approximately 1,762 square feet. In February, 1991, ESNDC entered into a purchase�agreement to acquire 908 Payne for$45,000. ESNDC, however, was not able to close on the purchase when the seller indicated to them she could not provide marketable title. Title to the property is clouded by multiple property interests and an outstanding bankruptcy proceeding by one of the possible owners. In August, 1991, ESNDC requested HRA's assistance in acquiring the property. (See attached letter.) After researching the title problems, staff believes the cleanest method ✓ -� . . for clearing the title and putting the property into ESNDC's possession is through eminent domain. ESNDC supports this recommendation. . RECOMMENDATION Staff is requesting authorization to schedule a public hearing before City Council concerning the acquisition of 908 Payne Avenue. That subject to City Council approval, staff will be authorized to commence condemnation and 90 day quick take action on this property. The funding to undertake this activity is through the URAP with matching city CDBG funds in the approved amount of$2.1 million. A resolution is attached for your consideration. James Zdon - . . . ,a�� . .. , . _ ., � ( _ . . .._....__ N , � .�� T!��f� ... .�� 20 �l, � � ' � r ` ' , , � - .. .. � � ..... 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" i L .__� zj� _ "�y i� ir �c I �l�f«� �.� �2� �� a � �� . r r ` . ... * .a.- �.r c,ua nna�x ww.00Orriumrt m� . . .� !'\� _1_�/�... � � ' RESOLUTION NO. 91-11/12- RESOLUTION TO SCHEDULE A PUBLIC HEARING BEFORE CITY COUNCIL AND SUBSEQUENTLY PROCEED WITH ACQUISITION OF 908 PAYNE AVENUE, EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, URBAN REVITALIZATION ACTION PROGRAM, PAYNE PHALEN DISTRICT 5 WHEREAS, the Minnesota State Legislature in 1987 adopted the Urban Revitalization Action Program (URAP) to assist Saint Paul revitalize its neighborhoods, funded through a 1987 state initiative and matched by City resources (CDBG), the program aims to ensure a strong and improving future for those neighborhoods that are most distressed by physical deterioration and lack of economic opportunity; and WHEREAS, in the second cycle of URAP funding, the East Side Neighborhood Development Company (ESNDC) submitted an application allowing for the acquisition and demolition of substandard properties to provide for new parking facilities; and � WHEREAS,the City Council did approve on February 23, 1989 by Resolution No. 89-212 certain activities and financing under the Concentrated East Side Renewal URAP project; and WHEREAS, in order to have a more visible impact, the residential and commercial revitalization activities of this URAP concentrated acquisition in an area bounded by Case Avenue, York Street, Edgerton and Payne Avenue; and WHEREAS,ESNDC and the Community Council have identified various properties for acquisition as part of its Redevelopment/Parking Assistance Program; and WHEREAS, the property at 908 Payne is a substandard commercial building which ESNDC wishes to acquire, demolish and develop into a surface parking lot; and WHEREAS, ESNDC entered into a purchase agreement for 908 Payne but did not close because the seller could not provide marketable title; and WHEREAS, the acquisition and development of this property is considered by the community to be critical to the overall success of the Concentrated East Side Renewal URAP project and ESNDC has requested the HRA's assistance to acquire 908 Payne; and 11uHEREAS, in order to proceed with the acquisition of this vacant property, certain action must be taken by scheduling a Public Hearing before City Council to establish the findings for the acquisition of 908 Payne Avenue. NOW, THEREFORE BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Saint Paul, in view of the foregoing hereby adopted as findings that the public acquisition of - the property identified as: 908 Payne Avenue: The North 25' of the South 75' of Lots 16 and 17, Block 27, Joseph P. Weide's Subdivision of Block 27, Arlington Hills Addition. ; ��i,�i � _ .� in the Concentrated East Side Renewal URAP Project Area, Payne Phalen District 5 is hereby approved in accordance with the foilowing: 1. That the Concentrated East Side Renewal Project Area under the URAP Program which includes acquisition and clearance of blighting conditions to allow for new construction of housing for low/moderate income families,together with rehabilitation and commercial improvements wiil afford maximum opportunity, consistent with the sound needs of the community as a whole, for the provision of creating new jobs, businesses and providing economic stability for the area. 2. That in accordance with the Housing and Community Development Act of 1974 and Minnesota Statute 117.52 all acquisitions undertaken by an acquiring Authority, which Authority shall provide all relocation assistance, services, payments and benefits for the URAP Program areas, if required, in accordance with the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as amended. 3. That, acquisition of the property herein described is hereby approved by direct purchase or exercise the power to eminent domain, subject to a Public Hearings before the City Council. � 4. That, pursuant to Chapter 548, Laws of Minnesota 1984, it is hereby certified that said property meets the condition of Minnesota Statutes Section 272.02, Subdivision 1,clause � (7) and 469.040, Subdivision 1, until sold for private redevelopment is exempt from property taxes. � 5. That acquisition of the property herein identified is necessary in order to remove conditions of blight which exist in the Concentrated East Side Renewal Project Area. 6. That a Public Hearing will be scheduled before the Saint Paul City Council to consider findings and make a determination necessary to acquire this property. 7. That subject to the Public Hearing and approval by the City Council, the HRA is hereby authorized to commence condemnation and a Ninety-Day-Quit Take on this property. 8. That the property owner had previously accepted$45,000 but had been unable to deliver marketable title and that the amount offered is hereby stipulated not to exceed$45,000. ` . .�. �a�� A � MOU81N6 AND REOEIIELOPMENT AUTNORITY OF TNE CITY OF SAINT PAUL, MINNESOTA REPORT TO TNE COMMI�IONER8 DATE November �2, 1991 RE6ARDIN6 AUTHORIZATION TO SCHEDULE A PUBLIC HEARING BEFORE CITY COUNCIL AND SUBSEQUENTLY PROCEED WITH ACQUISITION OF 908 PAYNE AVENUE, EAST SIDE NEIGHBORHOOD DEVELOPMENT COMPANY, URBAN REVITALIZATION ACTION PROGRAM, PAYNE PHALEN DISTRICT 5 AREA . BACKGROUND in the second URAP cycle, the East Side Neighborhood Development Company (ESNDC) submitted a URAP appiication which the City Councii approved on February 23, 1989. Their proposal contained a commercial component which identified a Redevelopment/Parking Assistance Program whereby URAP funds would be used to create new parking facilities in . the Payne Arcade URAP area. ESNDC and the community council has subsequently ident�ed 908 and 910 Payne as finro�parcels to be acquired for the development of a commercial parking lot. In 1990, ESNDC acquired 910 Payne but has run into probiems in their attempt to acquire the abutting parcel at 908 Payne. CURRENT STA7US Parcel 908 Payne is a 3-story commercial building located on the east side of Payne Avenue between York and Sims. The building, originally constructed in 1883, contains a first floor store with rear apartment, two apartments on the second floor and one third floor unit. The building area is approximately 3,100 square feet and sits on a site of approximately 1,762 square feet. In February, 1991, ESNDC entered into a purchase agreement to acquire 908 Payne for$45,000. ESNDC, however, was not able to close on the purchase when the seller indicated to them she could not provide marketable title. Title to the property is clouded by multiple property interests and an outstanding bankruptcy proceeding by one of the possible owners. In August, 1991, ESNDC requested HRA's assistance in acquiring the property. (See attached letter.) After researching the title problems, staff believes the cleanest method for clearing the title and putting the property into ESNDC's possession is through eminent domain. ESNDC supports this recommendation. RECOMMENDATION Staff is requesting authorization to schedule a public hearing before City Council concerning the acquisition of 908 Payne Avenue. That subject to City Council approvai, staff will be authorized to commence condemnation and 90 day quick take action on this property. The funding to undertake this activity is through the URAP with matching city CDBG funds in the approved amount of$2.1 million. A resolution is attached for your consideration. James Zdon . ��i°�� y :�: CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM RECEIVED NOU 14 '�� DATE: November 14, 1991 CITY CLERK TO: Molly O'Rourke City Clerk FROM: James Zdon� � PED � RE: City Council Public Hearing November 26, 1991 Attached are copies of a Public Hearing Notice and the HRA Board Report and Resolution authorizing a Public Hearing to be scheduled. The HRA Board, at their November 12, 1991 meeting requested the Public Hearing be scheduled for Tuesday, November 26, 1991. Piease place this Public Hearing on the City Council Agenda for Tuesday, November 26, 1991. A City Council Resolution is being routed for signatures and will be forwarded to you by the City Attorney prior to the City Council meeting. Thank you. JZ:Ik Attachments cc: Jerry Segal Ed Starr �9i�i�� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED O PE� 11/18/91 GREEN EET N. _13705 I INITIAUDATE CONTACT PERSON 8 PHONE �DEPARTMENT DIRE R �CITY COUNCIL James Zdon 3324 ASHI(iN �CITYATTORNEY �CITYCIERK MUST BE ON COUNCIL AOENDA BY(DATE) NUMBER FOR �BUDGET DIRECTO �FIN.&MOT.SERVICES DIR. ROUTING ORDER MAYOR(OR ASSISTANT) November 26, 1991 � ❑ TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATUREr ACTION REQUESTED: Public Hearing to acquire by Purchase or eminent domain 9�R Pavne Ave. RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACT8 MU8T ANSWER THE FOLLOWING�UESTIONS: _PLANNING COMMISSION _ CIVII SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this departmentT _CIB COMMITTEE A HRA YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _DI37RIC7 COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current cky employee? SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO Explain all yes answers on separate sheet and attach to grsen sheet Neighborhoods INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): East Side Neighborhood Development Company (ESNDC) , as part of their URAP wishes to acquire 908 Payne Ave. for the purpose of developing a neighborhood commercial parking lot. Because of title issues, ESNDC has not been able to close on this purchase and has requested the IiRA's assistance in acquiring the property. ADVANTAOES IF APPROVED: ESDT?)C's URAP parking project can be comn3.eted as planned. RECEIVED DISADVANTAQES IF APPROVED: ��'Y CLERK None DI3ADVANTAGES IF NOT APPROVED: ESNAC's URAP Parking Pro�ect would be stopped. ESNDC has already acquired 910 Payne and needs 908 Payne to complete the site acquisition for th�8ur��qi('i,gn�t. NOV 2 2 1991 TOTAL AMOUNT OF TRANSACTION s 4 S�OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDIN(iSOURCE ES?!fiC URAP ACTIVITYNUMBER P�—ton—��s��—nsa�—�i��5 FINANCIAL INFORMATION:(EXPLAIN) ��,/ W � NOTE: COMRLETE bIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. Ciry Clerk 6. Chfef Acxountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. Ciry Attomey 3. Finance and Management Services Director � 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Councii objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and 1ts citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay?