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91-2118 'C�1GINAL �f l\Council File � " l0 " , . t 15 ,� - '` Green Sheet #` RESOLUTION OF SAINT PAUL, MIN ESOTA � - ' Presented By Referred To Committee: Date WHEREAS, on January 6, 1987, the Saint Paul City Council established a Community Festival Revolving Loan Fund and Grant Program, administered by the Division of Parks and Recreation for the purpose of assisting neighborhood festivals with expenses, starting costs and insurance coverage; and WHEREAS, on August 6, 1987, the Saint Paul City Council did pass rules to administer the grant program; and WHEREAS, the festival and sponsoring organization listed below meet the -- eligibility criteria established by the Saint Paul City Council in said rules; now therefore be it RESOLVED that the Saint Paul City Council hereby approves the attached application for funding from the following organization, for the following festival on the following date for the following amount: St. Paul Civic Center $1,054.67 Native American Pow Wow May 5, 1991 and does hereby authorize the appropriate city officials to execute agreements as necessary to disburse the approved funds; a copy of said agreement to be kept on file in the Department of Finance and Management Services. e s Navs Absent Requested by Department of: zmon �i oaw � � COMMUN SE VICES PAR & RE R acc ee e tman —3'Fiune � �`'— z son � BY� �- Fbr�_ � Adopted by Council: Date NOV 2 1 1�91 Form Approved by City Attorney Adoption Certified by Council Secretary By ` � G –c? By� '� � roved b Ma or for Submiss'on to � "�""'�PP Y Y Approved b Mayor: Dat N 2 e.�- �,��� council By: ��� 2���, � - -- By� P�I�SNE6 DE� 7'91 . , �s� ���-a��� � DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NO 18 3 5 4 COMMUNITY SERVICES 10-z9-9i REEN SHEET CONTACT PERSON&PHONE I D INITIAUDATE OEPARTMENT DIRECTOR CITY COUNCIL Howard Bell 292-7415 A$$�GN CITYATTORNEY CITYCLERK NUMBERFOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING �BUDGET DIRECTOR �FIN.&MGT.SERVICES DIR. ORDER MAYOR(OR ASSISTAN� ���S � TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Signatures of Director of Community Services, City Attorney, Mayor/Assistant, and City Council . RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _ PLANNING COMMISSION _CIVIL SERVICE COMMISSION �• Hes this person/firm ever worked under a contract for this department? _CIB COMMITTEE _ YES NO A STAFF 2. Has this person/firm ever been a city employee? — — YES NO _DISTRICT COURT — 3. Does this person/firm possess a skill not normall y possessed by any current city employeeT SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explaln all yes answers on separate sheet and attach to green sheet Recreation INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): The St. Paul Civic Center has applied for a $1,054.67 grant from the Community Festival Fund under the guidelines of Resolution #91-728 to help fund the Native American Pow Wow held May 5, 1991. ADVANTAGES IF APPROVED: CL�,�aVED NOV 7 1991 MAYO?'S OFFICE �����V N �� 0 DISADVANTACiES IF APPROVED: QA� �,`�'�,..� "' p���U��EY DISADVANTAGES IF NOTAPPROVED: �ECEIVED �`,�ti<��i� � � , �. �:,��t�� �ov 141991 ���' i z 1991 CITY CLERK � TOTAL AMOUNT OF TRANSACTION S 1�O54'.67 COST/ EVENUE BUDGETEp(CIRCLE ONE) ES NO FUNDINGSOURCE 325 - Special Services ACTIVITYNUMBER 23143 FINANCIAL INFORMATION:(EXPLAIN) �� NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: � CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) , 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATiVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, end Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIf�NATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of thsss payes. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write compiete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED indicate whether this is simply an annuai budget procedure required by Iaw/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, axident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? COMMUNiTY FESTIVAL FUND �'y�-a��Y ✓ APPLICATION Date May=T�91 Check One: Loan Gran� _ xx Organization Name Saint Paul Civic Center Description of Organization, brief history The saint Paul civic Cen�er provided space and labor to assist the Native American Celebration on May 5 , 1991 . f . Non-Profit Status: 501(c)(3) xx or State Incorporation (Chapter 317) Project Coordinator Name Elie Favell . Address 279 Goodrich Avenue, Saint Paul, Minnesota 55102 • . Phone 222-5830 DAY EVENING Festival Name Native American Pow Wow Festival Oate May 5, 19 91 Project Description (purpose and impact on area): Attach additio�al information if needed) Pow Wow Total amount requested from Community Festival Fund: 1, os�,co7 . ! (Awards from the Commu�ity Festival Fund must be matched dollar ior dolla�by your organization) � � If this application is a request for a grant, how do you plan to match it? Please be � specific. (Attach additional sheets if necessary). ' N/A � ; I 6 . �-ai��' . �� ✓ If this application is a request for a loan, how do you pian to repay it? Please be specific. (Attach additional sheets if necessary). Please �tt�Gh Itl�followi;information �y�a{� lication: � � 1. Verification of nonpro�t status and copy of organizational By-Laws . 2. List of O�cers or Directors 3. Letter verifying organization's approval of the proposal ' � 4. Previous year's budget and �nancial statement, if applicable 5. Current balance sheet and income statement, if applicable 6. Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan or grant funds. 7. Evidence that insurance can be obtained by the organization 8. Plan for staging the festival event. District Council District Council Review - Signature Date of District Council review COMMENTS: � The Civic Center meets all of the above qualifications. � , ' - /� 2 3��� U / Please se�d application to: Community Festival Fund, Division of Parks and Recreation, � 25 W. 4th St., Rm. Z00, St. Paul, MN 55102 ; � 15NENTURA/APL ; i . _ //� � l�i��� o� CITY OF SAINT PA.UL iii��I l;�it OFFICE OF THE CITY COUNCIL WILLIAM L.. WIL.SON MARK VOERDING Council President Legislative Aide ELIZABETH STEVENS Legislative Aide TO: Richard Geyer, Director Saint Paul Civic Center FROM: Council President Bill Wilson 3UBJECT: NATIVE AMERICAN CELEBRATION, MAY 5, 1991 DATE: October 21, 1991 Richard, attached please find a Community Festival Fund Application, which should be signed and forwarded to the Division of Parks and Recreation for funding covering your expenses incurred for the Native American Celebration on May 5, 1991. In way of background, the City Council passed the attached resolution allowing up to $5, 000 to be expended toward a major ethnic celebration utilizing the Civic Center, World Theater, or Science Museum. The purpose of this is to encourage use of these facilities. Unfortunately, this matter should have been processed within 30 days after the event. Due to the fact that this was a pilot program involving some new organizations, they were delayed in handling this project. Thanks again for your assistance and patience, and along with signing the request for fund reimbursement, you may want to attach this memorandum as a cover letter. If you have any questions, please let me know. WLW:chr Attachments CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102 612/298-4646 9q�r40 Printed ou Itecycled Paper � � a a��o+ s� �� a r. � _ , , ,Ij Council File # � • d Green Sheet #� �' � � RESOLUTION �1 ', � . CITY OF SAINT PAUL, MINNESOTA ��/ . �l�'a� Presented By Referred To Committee: Date 1 WHEREAS, cultural diversity is an important quality of life consideration to the City of St. 2 Paul and its neighborhoods. Significant contributions have and continue to be made to our city by 3 people of many ethnic backgrounds which represents one of the stren,ths of St. Paul; and -� � WHEREAS, it is becoming more and more important to affirm the positive contributions of 6 all ?roups in our society, and particularly racial minorities, as a strate�y for combating prejudice and 7 promotinJ better understanding between human beings; and � 9 WHEREAS, history has been both intentionally and unintentionally negligent in properly 10 representing the positive roles and role models in the minority communities; and 11 12 WHEREAS, the City of St. Paul promotes positive aspects of cultural diversity and 13 recognizes the community's designation of different monthly celebrations as an opportunity for 14 reeducatina the public about diversity. 1fie months of study and celebration include: January as 1� Southeast Asian New Year and Heritage Month, February as African American History �Ionth, 16 Llay as both American Indian Heritage Month and Hispanic Heritage month; and 17 18 WHEREAS, the City Council established the Community Festival Fund utilizina revenue 19 from Riverfest (a non-taxpayer revenue source) to provide small grants to neighborhood festival 20 oroups; and 21 22 BE IT RES�LVED that the St. Paul City Council hereby designates from the Community 23 Festival Fund up €ei ��,000 for each of the major minority racial ethnic a oups (Southeast Asian, 24 African American, Native American and Hispanic) to be used in underwriting part of the expense 2� of their ethnic celebrations when utilizing Roy Wilkins Auditorium, the Science Museum and the 26 World Theater. Applications for funds will be made to the Community Festival Fund based on 27 available funds. . Yeas Navs Absent Requested by Department of: zmon – oswztz • -� OR � r acca ee — � ettman � �ne z son �. BY� .� r Adopted by Council: Date MQY 2 1g91 Form Approved by City Attorney Adoption Certified by Council Secretary By: `� ��� �> ey' � � Approved by Mayor for Submission to v - - Approved by Mayor: Date Council ) A 19 1 SY: / By: ��:�e*�i' � ii ii i��"�' ' ��'�t' aar; . , ; - r , , � ,d , ����i �� � NV C � � � � � � ' '� � � ,�� �: . � � � � �. _, - � F ;. ,. � �, � : . , Y ,. � - r� •�c :..� ... .. 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