91-2091 ������� � � �
���� ��r;;;��, � ���1 Council File # " �� �
1
�--%� Green Sheet ,� � �`j 3S3
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By �
Referred To Committee: Date
WHEREAS, on January 6, 1987, the Saint Paul City Council established a
Community Festival Revolving Loan Fund and Grant Program, administered by the
Division of Parks and Recreation for the purpose of assisting neighborhood
festivals with expenses, starting costs and insurance coverage; and
WHEREAS, on August 6, 1987, the Saint Paul City Council did pass rules to
administer the grant program; and ,
WHEREAS, the festiva:l and sponsoring organization listed below meet the
eligibility criteria established by the' Saint Fau1 City Council in said rules;
now therefore be it
RESOLVED that the Sa'int Paul City Council hereby approves the at'tached
application for funding from the following organization, for the following
festival on the following date for the following amount:
Boosters East Inc. $1,500.00
Area J Holiday Program ^
December 14, 1991
and does hereby authorize the appropriate city officials to execute agreements
as necessary to disburse the approved funds; a copy of said agreement to be
kept on file in the Department of Finance and Management Services.
Yeas Navs Absent Requested by Department of:
-�swi� �
on ' i COMMUNITY SE S/PARKS AND RECREATION:
acca e ✓
e man ✓
une ��
i son �
/�'r�C l�e� ?J4
Adopted by Council: Date NOV 1 Form Approved by City Attorney
Adoption Certified by Council Secretary gy; ` l(� �� g��
By � � ��` � �� Approved by Mayor for Submission to
Council
Ap roved by Mayor: Date w�n�� � �t 10at ���/F�%'
� �G
By: `�'���d�� BY�
P��tlS�E� NOV 3 0'91
. . � 5� ���-aa�
� ✓
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NO 18 3 5 3
COMMUNITY SERVICES 10-21-91 GREEN SHEET
CONTACT PERSON 8 PHONE I T AU TE INITIAUDATE
DEPARTMENT DIRECTOR CITY COUNCIL
HOWARD BELL Z9Z-7415 NUM'B RFOR CITYATfORNEY �CITYCLERK
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR FIN.8 M6T.SERVIC�ES DIR.
ORDER O (OR ASSISTANT) ��� 4 N
TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) G
ACTION REQUESTED:
Signatures of Director of Community Services, City Attorney, Mayor/Assistant and City
Council .
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this personlfirm ever worked under a contract for this department?
_CIB COMMITTEE _ YES NO
A S7AFF _ 2• Has this person/firm ever been a city employee?
- YES NO
_ DISTRIC7 COUR7 _ 3. Does thls erson/firm
p possess a skill not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OB.IECTIVE? YES NO
Explain all yes answers on separate sheet and attach to groen shest
Recreation
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
Boosters East Inc. has applied for a $1,500 grant from the Community Festival Fund to help
fund their Area J Holiday program; to be held December 14, 1991.
ADVANTAOES IF APPROVED:
Qual i ty program. ����'�`�E�
OCT 2 8 ''�Q1
n�A��c��� oF�e�� �F��'�� ��.�-_
DISADVANTAOES IF APPROVED: �'1� ,j,��
� E�v�
N�A �jTY �.� � ��}���:��
DISADVANTAGES IF NOT APPROVED:
Program cannot be hel d. IRECEIVED �;t9U31��? ''
Nov o s 1991 ��b� r � ���1
�CITY CLEf2K
TOTAL AMOUNT OF TRANSACTION $ 1.SOO.OO COST/ VENUE BUDGETEO(CIRCLE ONE) YES NO
FUNDINGSOURCE 325 - Special Services ACTIVITYNUMBER 23143
FINANCIAL INFORMATION:(EXPLAIN) ��
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Ciry Attorney
3. City Attorney 3, Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finartce Accountfng
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIC3NATURE PAGES
Indfcate the#of pages on which signatures are required and paperclip a�flag
eech of these pages.
ACTION RE(2UESTED
Describe what the proJect/request seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
fssue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDC�ET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAC3ES IF APPROVED
Indicate whether this is simply an annual budget procedure required by Iaw/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAQES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions:How much is it
going to cost?Who Is going to pay?
. COMMUNITY FESTIVAL FUND ���'aoq/
� APPLICATION ✓
Date Augus t 26, 1991 Check One: Loan Grant `�
Organization Name Boosters East, Inc.
Description of Organization, brief history Boosters East, Inc. , was formed in 1983.
The purpose is for the recreation center booster clubs to work together [o provide
cooperative programs and services.
�on-Profit Status: 501 (c)(3) yeS or State Incorporation (Chapter 317) yeS
P�oject Coordinator Name Lee Runyon
adG'�eSS 1302 Earl Street ST. Paul, :�IN »106
rnone 774-8890
DaY �vEVwG
r�stival Name :�rea J Holiday Program
F°StiVal 03t@ December 14, 1991
Project Description (purpose and impact on area): Aµach ���itior,21 inrormation i�
needed)
The purpose of the Area J Holiday Program is to provide a holiday program for families
in the Arlington, Duluth and Case, Phalen and Wilder Recreation Center service areas.
fi;�C
The program will include musical entertainment, a meai
Total amount requested from Community Festivai Fund: �i5oo.
(Awards from the Communiry Festival Fund must be matched doilar for doilar by you�organi2ation)
if this appiication is a request for a grant, how do you ptan to match it? P1eas� be
specific. (Attach additionai sheets if necessary).
See attachment '
6 �
� ��� �o��
. �
If this application is a request for a loan, how do you plan to repay it? Please be
specific. (Attach additional sheets if necessary).
Please �h�following information �your aRnlication:
1. Verification of nonprofit status and copy of organizational By-Laws
2. List of Officers or Oirectors
3. Letter verifying organization's approval of the proposal
4. Previous year's budget and financial statement, if applicable
5. Current balance sheet and income statement, if applicable
6. Proposed budget (expenses and income) for the activity (Estimated line item budget
including revenue and expenses that will be made from loan or grant funds.
7. Evidence that insurance can be obtained by the organization
8. Plan for staging the festival event.
,
District Council � 2 t,i,'�y9-�v�
District Council Review- Signature Cha?fperson, District Five Planning C�uncil
Date of District Council review october 1 s , 1991
COMMENTS: �
Please send application to: Community Fesiival Fund, Division of Parks and Recreation,
25 W. 4th St., Rm. 200, St. Paul, MN 55102�
15NENTURA/APL
. . - C�9�-ao9�,�
Boosters East Officers:
President - Louise Blattert
Vice President - Will Waterkamp
Secretary - Rita Adams
Treasurer - Lee Runyon
Previous year (1990) budget and financial statement
Doosters East was not financiaiiy invoived witn the Area J
Holiday Program last year (1990) . However, Boosters East
members were involved as volunteers in the planning and
implementation of the program.
Current balance
0 ; Boosters East is currently applying for grants through the
Youth Program Fund. Arlington Booster Club will be donating
10% Club funds to Boosters East.
1991 Area J Holiday Program Estimated Expenses
Food $565 .
Entertainment 250 .
Shuttle Bus transportation 85 .
Decorations 100 . (in-kind)
Face Painting Supplies - 2 kits 57 .
Face Painting Supplies - 1 kit 16 . (in-kind)
Candy 300.
Polaroid Film 250 .
Publicity/Promotion 50 . (in-kind)
Volunteers
Planning/Evaluation:
(14 x 8 hrs. x $5 . ) 560. (in-kind)
Implementing: (24 x 8 hrs. x $5 . ) 960 . (in-kind)
TOTAL BUD�ET 3193 . r
Note: we are estimating an attendance of 400 in 1991 . In
1990, 300 attended. We are projecting this increase, in
part, to changing the program from a Thursday evening to a
Saturday morning/afternoon.
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