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91-2090 ����'��� '�'� Council File � /" ! � ` � V Green Sheet � RES LUTiON CI F SAI�N AUL, MINNESOTA � 1 Preswnted By �itorrod To Committee: Date �//--q�J�9/ REQUEST TO AMEND 1991 BUDGET TO REMOVE 1991 CONSULTANT FUNDS FROM CONTTNGENCY LINE ITEM FOR PROFESSIONAL TRANSPORTATTON PLAI�TNING SERVICES WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of$398,250 into a contingency budget line item; and WHEREAS, the Planning Division is engaged in the development of a new transportation plan for the City, which requires professional services in neighborhood traffic analysis and management; and WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City charter, recommends the following change to the 1991 budget: SPENDING PLAN Current Changes Amended Budget Budget ' 126 PED Operations Fund � � 36020 Planning and Design Division GL-126-36020-0548 Contingency $90,408 ($28,000) $62,408 GL-126-36020-0219 Fees - Other $85,581 $28,000 $113,581 Professional Services RESOLVED, that the City Council approves these changes to the 1991 budget. ea Navs Absent � g�ested by Department of: � ! Planning Economic Development � ac ee � e man � v e By: Adopted by Council: Date ��' �,2 �G( ( Forsn Approved by City Attorney Adoption Ceztified by Council ecretary gY; � � ��� _,- � � / ' 4 � BY= ! ��% Approved by Hayor �or Subm`�ssion to ...L�„ � Council ' Approved by yor: D e D�C � � i991 B ; ,��'�-��/ Sy: Y PIISIISHED DEC 2 �'91 - �; ., + • �_4�..���.�°a CP� `�l� o7UI�� � - �, � DEPARTMENT/OFFICE/COUNCIL DATE INITIATED +�- NO 17 5 2 4 PED Planning ..�-,,, q, -�O_�� GREEN E 1 CONTACT PERSON 8 PHONE I IA E ' INITIAL/DATE � � �DEPARTMENT DIRECT �CITY COUNCIL Nancy Frick 3363 A$$�GN �'C�TYATTORNEY �CITYCLERK NUMBERFOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING DGET DIRECTOR S �FIN.&MQT.SERVICES DIR. ORDER �YOR(OR ASSISTANT) 0 Nancy T'P1C TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of Council Resolution to remove 1991 Consultant funds from contingency for transportation planning services relating to neighborhood portion of City's Transportation Policy Plan. RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _PLANNING COMMISSION _CIVIL SERVICE COMMISSION �• Hes this p n/firm ever worked under a contrect for this department? _CIB COMMITTEE _ ES NO A STAFF _ 2• Has this person/firm�been a city employee? — YES _ DISTRICT CouRT _ 3. Does this person/firm possess a skill not normall y possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? ES NO Neighborhoods Explaln ell yes answers on separata sheet and attach to groen sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): PED and Public Works are staffing the Planning Commission's development of a new Trans- portation rolicy Plan. Strgar-Roscoe-Fausch, Inc. (SRF) have provided certain professional services to this plan under an existing contract with them for transportation planning services. PED and Public Works desire to extend the contract to complete a Scope of Services dealin� with neighborhood traffic impacts. ADVANTAGES IF APPROVED: Completion of computer modeling and traffic impact analysis to provide sound basis for developing of policies for managing traffic in Saint Paul neighborhoods. �..`�`:;.`� DISADVANTAGES IF APPROVED: Q C� �) O 1O Q'� ---- . ,,,.�+i�.:� G����'� DISADVANTA(3ES IF NOT APPROVED: Lack of thorough basis for traffic management policy in new Transpartation Policy Plan. �ECEIVED Nov o 61g91 � ,e CiTY CLERK /�` 3/- 9j TOTAL AMOUNT OF TRANSACTION $ 28�OOO COST/REVENUE BUDGETEO(CIRCLE ONE) YES NO GL-126-36020-0548 ($28,000) �� FUNDING SOURCE FUIld 126—PED Operations FUrid ACTIVITY NUMBER GL-126-36020-0219 $28�000 FINANCIALINFORMATION:(EXPLAIN) To transfer funds from contingency line item to the professional line d'� item. Net result is zero. . • NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. Ciry Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information wili be used to determine the cirys liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. � ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer finro questions: How much is it going to cost?Who is going to pay? , � �y��°�° f. Green Sheet Number 17524 Personal Service Contract Questions 1. Iias this person/firm ever worked under contract for this department? The request funds are to extend an existing contract between Strgar- Roscoe-Fausch, Inc. (SRF) and PED. 3. Does this person/firm possess a skill not normally possessed by any current city employee? The consultant is able to commit resources neither PED nor the Department of Public Works currently has to computer modeling of traffic trends under a variety of scenarios and analysis of impacts on neighborhoods of traffic management actions. . �,-- J _, C� � construction on the North side of Case �� � �`` / � Avenue from Johnson Parkway to Kennard Street. All to be known as the Nazelwood/Case Area Street Paving and Lighting Project. 6. 12/17/91 FINAL ORDER: Construction of the APPROVED 4-0 Hazelwood/Case Area Storm Sewer Separation Project, bounded on the north by the Railroad, on the south by Reaney, on the west by Johnson Parkway and Clarence, on the east by Kennard and Flandrau. 7. 12/17/91 FINAL ORDER: Installation of sanitary, APPROVED 4-0 storm and water service connections, if requested by property owner, for the Hazelwood/Case Area Storm Sewer and ' Street Paving and Lighting Project. 8. 12/17/91 RESOLUTION - 91-2145 - To consider APPROVED 3-0 increasing the Sewer Availability Charge (SAC) from �650.00 to �700.00 beginning January, 1992. 9. RESOLUTION - 91-2090 - Amending the 1991 APPROVED 3-0 Budget by transferring $28,000 from Contingency Reserve to the Financing & Spending Plans of PED for transportation planning services relating to neighborhood portion of City's Transportation Policy Plan. 10. � RESOLUTION - 91-2148 - Approving proposed APPROVED 3-0 District Energy rates for 1992. 11. ORDINANCE - 91-2149 - An ordinance amending APPROVED 3-0 � the legislative ordinance granting to District Heating Development Company a non-exclusive franchise to use public streets and property to construct and operate a district heating system. 12. RESOLUTION - 91-1414 - Establishing a APPROVED AS comprehensive bicycle transportation AMENDED 3-0 policy for the City of Saint Paul . . . l,� �°� '� C��� ��.��� � - i�-�s� �� � (j c�G— t�i��'I