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91-2028 p'�������� Council File ,# '�'���`� V �fQ� Green Sheet ,� V Q RESOLUTION � . ,� CI�F SAINT PAUL, MINNESOTA � ,; esented By /� � °�'� ' - � - v I Referred To �� �`� �l �:/��-� �vvi.�,n.� ,i%f-e-� committee: Date (c�-3l��7 � WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of $398,250 into a contingency budget line item; and WHEREAS, these professional services are necessary to carry out the programs, function and objectives of the Department of Planning and Economic Development; and WHEREAS, PED's Economic Development and Housing Divisions will regain the National Development Council to provide training and technical assistance in SBA 504 and 7 (a) loan underwriting and packaging, and assistance in new program design and development (Lease-Purchase Housing Program) ; and WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter, recommends the following change to� the 1991 budget: Current � �§mar7ed Budget Changes �t SPENDING PLAN 126 PED Operations Fund 36001 Director's Office GL-126-36001-0548 Contingency 39,416 (4,500) 34,916 36045 Economic Development Division GL-126-36045-0548 Contingency 18, 160 (4,500) 13,660 GL-126-36045-0219 Fees-Other 142,919 9,000 151,919 TOTAL SPENDING PLAN 200,495 -0- 200,495 RESOLVED, that the City Council approves these changes to the 1991 budget. Yeae Navs Absent Requeated by Department of: mon � osw 2 -"�� �I /Gl'(�ht �, � �Ll)�C�,�� �V��,pi�� OlI �_r�' � , SCC @ ✓ e m n .�— s �: ,� ,,�� . une ✓ � �. �7; a S sOA f By' ,. " , � u ��+ pryf,� — ,a Adopted by Council: Date , �—� �— � Form Appr ed by Cit f orriey Adoption Cert d b , Council r ary gy; ;` By� Approved by Mayor for Submission to ��� 2 q� 1991 Council Approved by �ior. Date * � ��;��;/ ��1��� _ / By: d��%u"U By� _ � 2 �: 9i- �aa� . DEPARTMENT/OFFICE/COUNCIL (3 E2O!91 R E EN , T N� _13 6 0 8 • PED CONTACT PERSON&PHONE � TE INITIAUDATE PARTMENT DIRECT �CITY COUNCIL Lisa Clemens 228=3352 ASSIGN CITYATfORNEY CITVCLERK MUST BE ON COUNCIL AGENDA BY(DATE) ROUTINGFO GET DIRECTOR :. �FIN.&MQT.SERVICES DIR. lO—],-91 ORDER MAYOR(OR ASSISTANT) � TQIR MQy2Y / TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGTIATURE) ACTION REQUESTED: Approval of Council Resolution to release 1991 Consultant Funds from contingency for Economic Development a.nd Housing Divisions. RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _ PLANNINCi COMMISSION _ CIVIL SERVICE COMMISSION 1• Has this erson/firm ever worked under a contract for this department? _CIB COMMITTEE _ �'E NO 2. Has this personHirm ever been a city employee4 _STAFF — YES � _DiSTRICT COURT — 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL 08JECTIVE7 YE NO INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): PED's Economic Development and Housing Divisions contract with the National Development Council (NDC) to provide training and technical assistance in SBA 504 and 7(a) loan under- writing and packaging, and assistance in new program design and development (Lease-Purchase Housing Program) . ADVANTAOES IF APPROVED: Contract with NDC is extended three months (through year-end 1991) . �� 0 cF�L �j�. ��'�8 FQ � , DISADVANTAGES IFAPPROVED: � none ��^L ���.�:��`+.��f C/ �cr � 3 � - ���� �r�...[.�-'-.�< D18ADVANTACiES IF NOT APPROVED: Inability to complete small business staff training and marketing, initiative, plus loss of assistance in completing the design and operationalization of the Lease-Purchase Program. C��E��t� ����?rch Center OCT t �1991 TOTAL AMOUNT OF TRANSACTION S 9'��� COST/REVENUE BUDGETEp(CIRCLE ONE) � YES NO ____..... FUNDING SOURCE 126 PED Operations Fund ACTIVITY NUMBER 36045 �nd 36001 FINANCIAL INFORMATION:(EXPLAIN) �� ". . NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL - MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept. Grants) 1. Outside Agency 1. Qepartment Director 2. Department Director 2. City Attorney 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activiry Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the - issue. Do not write complete sentences. Begin each item in your list with a verb. . RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTiVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project �.- or request ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, axident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing,in general you must answer two questions:How much is it going to cost?Who is going to pay? . � - - �/�Oo� Irrterdepartmental Memorandum CITY OF SAINT PAUL i December 17, 1991 TO: Chair Janice Rettman Members, Finance Committee Members, City Council FR: Lisa R. Clemens �,�- Deputy Director � RE: FOR COUNCIL CONSIDERATION ON THURSDAY. DECEMBER 19 Resolution 91-2028: Amending the 1991 Budaet bv transferrinct $9 000 to the Financincr and Spending Plans of PED-Economic Development and Housing Divisions from Continctencv Funds At the Finance Committee meeting of December 16, 1991, I understand the following questions arose: 1. Does this contract represent a quarterly payment? 2. Annualized, is this a $36, 000 contract? Clarification is as follows: Ouestion #1 In December, 1990, PED entered into a $27, 000 contract with the National Development Council for the period January 1, 1991 through September 30, 1991. The scope of services, subsequently provided, was as follows: a. Provide training and technical assistance to PED staff in SBA 504 and 7 (a) loan underwriting and packaging. b. Provide training and technical assistance to PED staff analyzing and structuring commercial real estate projects. c. Provide assistance to neighborhood development organizations, as requested by PED. d. Assist in other types of financing utilizing federal agencies and other non-profit vehicles. c x Councilmember Rettman December 17, 1991 page 2 e. Assist in new program development and design. Resolution 91-2028 would extend the contract through year-end 1991. In a strict sense, this is not a quarterly payment on an annual contract; however, it does cover a three-month period. Question #2 This expenditure will bring the contract amount on an annual basis in 1991 to $36,000. The important question is, what value have we received for this expenditure? I believe this has been a very worthwhile use of our contracting dollars with visible results, as follows: a. Our contract is serviced by NDC's Gary Fields, a Saint Paul resident and an experienced professional in small business financing and real estate development. b. Gary's assistance in credit analysis, loan structuring, and loan packaging has been instrumental in many of our 1991 accomplishments. For example: 1. Mr. Fields played a major role in structuring the City's loan to Minnesota Brewing Company (and its two unsuccessful predecessors) , and most recently, documenting our due diligence process for the entire debt and equity package to the Minnesota Department of Trade and Economic Development. 2 . Assisted in structuring the financing package for the East Side Montessori House of Children, an extremely complex financing which blended Vacant Commercial Building, Commercial Rehabilitation and Enterprise Leverage Fund loans. This financing permitted a former neighborhood nuisance property to be transformed into a quality child care center for 90 toddlers and preschoolers. 3. Assisted staff in structuring SBA 504, 7 (a) and Enterprise Leverage Loans for the Saint Anthony Park Nursing Home, which permitted this 106-bed nursing home facility to successfully emerge from bankruptcy with new local ownership. . � . .. <j/-�D�� Councilmember Rettman December 17, 1991 page 3 4. Assisted staff in securing approval from the SBA for the expansion of SPEDCO's certification area to include Ramsey, Washington and Dakota Counties (with marketing and loan packaging services to be performed by the Metro East Development Partnership) . 5. Played an instrumental role in helping the Downtown Project Management staff to research and design a new business recruitment financing program--the Strategic Investment Fund. Mr. Fields was able to bring us the best efforts of other cities, and help design a business recruitment program that is innovative, responsible and accountable--a clear departure from the "throw money" approach that is so often used to attract new businesses. 6. Played an important shaping role in developing the new Lease-to-Own housing program with the Housing Division, particularly through his ability to bring in experience from cities across the country with respect to program operation, private partner participation and bond structuring issues. Mr. Fields' staff training sessions (on the topics outlined above, per his contract) , have elevated the expertise and deal structuring ability of both the Small Business Finance, Project Management (both downtown and neighborhood) and Housing staffs. He has worked closely with our employees on both a one-on-one and group basis, and has always been available on very short notice. Through our NDC contract, PED is also able to obtain valuable and detailed information from other cities across the nation, benefitting from learning of their successful practices and avoiding their pitfalls. I urqe your support of this results-oriented contract. LRC:kh � ��� ,�Q�� Committee Report Finance, Management, and Personnel Committee December 16, 1991 - Page 3 10. R ution 91-2122 amending the 1991 Budget by adding 529,400 to the 1991 Cap� ��n�r��ms.n-t�Program - Hillcrest Lighting Project. (Referred from Council 11/21/91) � Approved 3-0 �.a�,�� ;x- i�-�� 11. R s ution 91-2028 - amending the 1991 Budget by transferring $9,000 to the Fi a '-r�-�a-�d-&�e �ng Plans of PED - Economic Development and Housing Division from Contingencv funds. (Referred from Council 10/31/91) Approved 3-0 Councilmember Maccabee requested that the Committee be provided with information from PED on the total amount that has been spent with this NDC contract. Written informati ' 1 be provided at a Council meeting. 12. esolution 91-2202 - amending the 1991 Budget by adding $40,000 to the Financing an of Community Services - Nuisance Abatement Fund. (Referred from Council 12/03/91) Approved - � : 13. solution 91-2204 - mending the 1991 Budget by transferring $24,978 to the s of Public Health Special Projects for Native American Health ProQram. {Referred from Council 12/02/91� Approved 3-0 The Committee requested that the Division of Public Health provide quarterly audit reports on the Native American Health Program at the Board of Health meetings. The Division will provide an official resQl�ution if necessary. i� =� 14. Resol�tion 91-2121 - amending the 1991 Budget by transferring $6,315 from �� Cont-ingent reserve to City Attorney Budget for payment of legal bills associated with ballot recount for the November, 1989 General Election. -- Referred from Council 11 21 91 Committee recommended sending this resolution to Council without recommen- dation and requested that Councilmember Long, the author of the resolution, - identify the factUal basis for paying the attorney fees. , 15. Administrative Orders: ,, � D-11663 - Budget revision in Executive Administration to amend the 1991 General - Fund. (Referred from Council 10/10/91) - Councilmember Goswitz requested that the Mayor's Office provide a breakdown of all items listed in the administrative order by Thursday, December 19. Councilmember Maccabee requested details on where the money is coming from. . . . , . , , _ . ,_, : - . , ..:. :. ,, t . ; . . :;. _: . ; .: . _ . . __ . . _ . � ; . : . , _. . . . .. . - . : . . _.. ,. _ . :_ _:. .: . . . :. ._ . . ,. ...: . : . ,. ._ . .�,.... . ..; ,.. . ;-, . �. ;. ,, ;..,... . ., .. ,_ . ,_ . ._. , . , . . . . . .. . . . ... ,. , . . , .. :. . . . . . ,:., . ,.. ,.. . _ . _. . : .: ._ ,. - : - :- . _ . _ .. f; i ls�< 6r L ...�. ' _ � 2nd �� ,` �� - - � ', 3rd � �' �.� ' 1 � Adopted / �- j�- � � _. � - 3 - : Yeas Nays ; q ; DIMOND �ICy/—o?O�/ ' �dd 7 x `' . GOSfn1�TZ ` _ y h � rz � t d.. r > '=� LOI�TG � , ,` �j ' MACCABEE , �=i ; � l ��'� L<L.1111�1CfLV � - _ � ,_: ' _ . � . - `"� THtJN� - , -I � MR. PRESIDENT, �++1ILSON - >, _ - . , , = -- - ., -�:�. � ��.r -,- ,.�,: -,�' �-'+ - ..: � � _. �.. . �- .... . :� . -.. . - .;.. . _,.. _. . .,' �� '�� - . .,�-. - .. ... 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