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91-2013 �rt^-`� �/������� �'�ouncil File # ����.� � �i J Green Sheet # a�r 9 RES UTION CI OF SAINT UL, MINNESOTA , , . Presented By Referred To Committee: Date WHEREAS, A group of supporters of the Music in the Parks � program has planned a fund-raising campaign on behalf of the 1992 Summer Park Concert Series, and WHEREAS, The Saint Paul Foundation has approved a challenge grant of up to $3 , 000, to the City of Saint Paul, to help finance this program, and WHEREAS, This is a 1. 1 matching grant and will be paid upon receipt of verification of contributions made between September 1, 1991 and August 31, 1992 ; now, therefore, be it RESOLVED, That the City of Saint Paul be authorized to accept the grant offered by The Saint Paul Foundation and disburse these funds on behalf of the 1992 Summer Park Concert Series. Yeae Navs Absent Requested by Department of:� on i l�t'32'?MCi�t/1/ �, e ,--- e u e — i son Y , Adopted by Council: Date 0 CT 2 4 1991 Form Approved by ity Attorney Adoption C ified by Counc, S cretary g C �, $ y: " - � . . BY� - Approved by Hayor tor Su iasion to Approved by yor s Dat� 0 CT 2 9 199� co��il i�C�G�y� ���r By: By� PUALISNEO N011 2'91 - ` ' � � 7 ��1���0%3 DEPARTMENT/OFFICE/COUNCIL DATE INITIATED Parks & Recreation �0-2-9� GREEN SHEET N° _12719 CONTACT PERSON&PHONE INITIAL/DATE INITIAUDATE PARTMENT DIRECTOR CITY COUNCIL C1 ai re Marti n 292-7599 A$$�GN CITYATfORNEY CITYCLERK MUST BE ON COUNCIL AGENDA BY DATE NUMBER FOR UDGET DIRECTOR FIN.8 MGT.SERVICES DIR. ( � ROUTINO ORDER MAYOR(OR ASSISTANn � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of Council Resolution authorizing accepting and disbursing a $3,000 Challenge grant for the 1992 Surraner Concert Program from the Saint Pau1 Foundation. RECOMMENDATIONS:Approve(A)or Re)ect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING�UESTIONS: _PLANNING COMMISSION _CIVIL SERVICE COMMISSION 1• Has this person/firm ever worked under a contre0t fo�this depanment? _CIB COMMITTEE _ YES NO �S7AFF _ 2• Has this personlfirm ever been a city employee? YES NO _ DiSrFnCr COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO Explaln all yes answera on separate shest and ettach to green sheet INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where.Why): Opportunity to receive additional fund for 1992 Music Program ��:��9V�C� ADVANTACiE31FAPPROVED: O�� O� �n� Have $3,000 in additional funding for Concerts � �a�,���s OFFI�E DISADVANTAOES IF APPROVE�: NA DISADVANTAGES IF NOT APPROVED: t�rr�'V�'� .�...�. .:. QrT �. � �� �fTY CLERK TOTAL AMOUNT OF TRANSACTION s NA COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) � w NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. Ciry Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of thess pages. ACTION REQUESTED Describe what the projecbrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liabiliy for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? . ��y��°�3 , � THE�'aint I'aul FOUNDATION SI Years OjServin To The Community T E R M S O F G R A N T P 1 e a s e R e a d C a r e f u 1 1 y ! I. ACCEPTANCE OF GRANT BoardofDircctors The grant to your organization from the Foundation is for FrrJrnckT.Vinrrharu.Kr the explicit purpose(s) described in the Grant Resolution """' and is subject to your acceptance of the terms described �'irginiaD.&ad:s therein. t ur r.�n�w. Nillis�t.f�mnln To acknowledge this agreement, to accept the grant and receive rR��",^, the funds, return a signed copy of this Terms of Grant to the \urtx�nJ.(:w¢rmiu� Foundation. Keep the other copy for your files. Please refer Dr.l}a�id�t.(:r�iR to the tracking number and title in all communications N�tnckJ.f�mo«n concerning the grant. f�eulcttc I�Flcnn �IuiccLHil�xr GRANTEE: City of Saint Paul, Minnesota J�rcph IL lungman.III • Richud H.i:tilr Th��rtu+�.�kluuen DATE AUTHORIZED: September 5, 1991 up to Joxph T.0'\ctill Jrm Wrth�rnc TRACKING #: SP-91-0787 AMOUNT GRANTED: $3� 000 Buhar�B.R�n GRANT RESOLUTION: President Paul.i�'rrtct RESOLVED that a challenge grant of up to $3 , 000, to the City of Saint Paul, Department of Parks and Recreation, to help finance the 1992 Summer Park Concert Series, is approved subject to the following conditions: 1. This is a 1: 1 matching grant mear.ing that The Saint Paul Foundation will pay out $1 for every $1 raised from individuals or corporations for the Series, up to $3 , 000. � 2. The grant will be paid upon receipt of verification of contributions made between September 1, 1991 and August 31, 1992. GRANT PERIOD• FOUNDATION OFFICER FOR THIS � GRANT: Jean E. Hart Begins - September 1, 1991 Terminates - August 30, 1992 1130\'onoeat(:enter• Soint Paul.1linneaota.i,S10i-1797• (h1313_'-1-.Sa4.T • f.1.0(GI3)33a-+'►/3.I ✓ � :�� II. REVIEW OF GRANT ACTIVITY The grantee will furnish the Foundation with written reports according to the following schedule: Interim Report(s) : None Final Report(s) : December 31, 1992 INTERIM REPORTS, if any, should be completed annually by multi-year projects and should follow the enclosed form. THE FI•NAL REPORT should be completed at the end of the grant period and should follow the enclosed form. The final report should be accompanied by a certified financial statement, if available, or most recent financial statement of the organization. Reports should be sent to the President of The Sair.t Paul Foundati�n. III.SPECIAL PROVISIONS All grants are made in accordance with current and applicable laws and pursuant to the Internal Revenue Service Code, as amended, and the regulations issued thereunder. Please read the following carefully. 1. PUBLIC ANNOUNCEMENTS: Announcements of the grant award are to be made by the grantee unless otherwise indicated by the Foundation. Grantees are expected to review the text of any announcements and plans for publicity with the Foundation Officer responsible for this grant. Please send a copy of any published accounts mentioning the project or the Foundation to the Foundation Officer. 2 . PAYMENT OF GRANTS: The Foundation reserves the right to terminate or modify any payments pursuant to this grant, including modification of previously agreed upon payment schedules should this be deemed appropriate by the Foundation. 3 . EXPENDITURE OF GRANT FUNDS: The funds provided by this grant may be spent only in accordance with the provisions of the grantee' s funding request and budget as approved. The program is subject to modification only with the Foundation' s prior written approval . Funds will be disbursed to the grantee upon receipt of the properly completed Terms of Grant and the satisfactory compliance with special conditions: (a) Any special conditions which apply �to this grant, as listed, should be complied with as ✓ . . � .��'���i� 5. COPYRIGHT AND PATENTS: Reports, materials, books, � and articles resulting from this grant may be copyrighted by the organization receiving the grant or by the author, in accordance with the policies of the grantee organization, toward the goal of obtaining the widest dissemination of such reports, materials, books and articles. The Foundation reserves the royalty-free license to 'use such publications. For projects involving the possibility of patents, the grantee should request further information from the Foundation. 6. LIMIT OF COMMITMENT: Unless otherwise stipulated in writing, this grant is made with the understanding • that the Foundation has no obligation to provide other or additional support to the grantee. In accepting the grant, the grantee accepts the terms stated in this agreement. For the Grantee: Signature of Authorized Signature of Project Representative Director (if different) Richard Gerhman, Director Victor A. Wittgenstein Finance & Mgmt. Services Manager of Special Services Print Name, Title, Date i e, , Form approved: June 8, 1989 ADDITIONAL GRANTEE SIGNATURES: Roy Garza, Director Department of Community Services Assistant City Attorney . -�-�� � �.. �pl.� ' rapidly as feasible. These conditions may � make the release of funds contingent on special requirements and future payments contingent upon demonstrated performance. In such cases, adequate evidence of compliance with conditions must be submitted before the Foundation will release grant funds. If you have questions about the special conditions, contact the Foundation Officer responsible for this grant. (b) No funds provided by the Foundation may be used for any political campaign, or to support attempts to influence legislation , of any qovernmental body other than through making available the results of nonpartisan analysis, study and research. (c) Expenses charged against this grant may not te incurred prior to the �ate at which the grant period begins or subsequent to its - termination date, and may be incurred only as necessary to carry out the purposes and activities of the approved program. (d) The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting practices. (e) Equipment or property purchased with grant funds shall be the property of the grantee organization so long as it is not diverted from the purposes for which the grant was made. If the purpose of the organization or the use of grant funds is changed, or if the grantee organization should go out of existence, the equipment or property reverts to the Foundation. 4 . REVERSION OF GRANT FUNDS: The grantee will return any unexpended funds to the Foundation at the close of the grant period. Funds also will be promptly returned: (a) If the Foundation determines that the grantee has not performed in accordance with the Terms of Grant or met the specific grant conditions of the approved program. (b) If the grantee loses its exemption from Federal � income taxation as provided for under Section 501(c) (3) of the Internal Revenue Code.