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91-1919 ► � I Couaeil l�ile � q1 '�Iyl� ✓ ��. : , ,.. ,,J ► � �=..n sh..t � 5q9q � RESOLUTION CITY OF SAIN PAUL, MINNESOTA � n P •s�at�d By R�f�rr�d To 1F� Committ�e: Dat� _ /cU --/U -�l/ WHEREAS, since, 1986, the Department of Community Services, Division of Parks and Recreation has performed summary abatements on'neglected properties throughout the City of St . Paul , and WHEREAS, during the past five years, the Division of Parks and Recreation has been performing the abatement duties with two very old trucks, a 1976 Ford Compactor truck and a 1976 Ford clam loader , and a used 1981 Chevrolet compactor , and WHEREAS, due to the advanced age of the equipment we are experiencing numerous, frequent and costly breakdowns, and WHEREAS, these frequent breakdowns cut into the productivity, their costly repairs are making the operation of the sumnary abatement program inefficient, and the safety of employees operating the equipment is questionabie, and WHEREAS, the Division of Parks and Recreation has requested, in the 1992 budget , funds to replace the oldest compactor , and � WHERAS, the Division of Parks and Recreation believes it wouid be beneficial to pursue an emergency transfer of funds from our retained earnings account and begin the process of purchasing a new compactor as soon as possible, and WHEREAS, The Mayor , pursuant to Section 10.07.02 of the City Charter does certify that there are available for appropriation revenues in excess of those estimated in the 1991 budget, and WHEREAS, The Mayor recommends the following changes to the 1991 budget : FINANCING PLAN 370 13120 Parks & Recreation Summary Abatement 13120-9925 Use of Retained Earnings 0 70,000 70,000 370 AIl Other Financing 202,734 0 202,734 � ---------------------------------------- 202,734 70,000 272,734 ---------------------------------------- ---------------------------------------- Page 1 of 2 C��dC�1 - � qi-fqrq ✓ SPENDING PLAN 370 13120 Parks & Recreation Summary Abatement 13120-0827 Compactors & Chassis 0 70,000 70,000 370 AIl Other Spending 202,734 0 202,734 ------------- ----------- ------------ 202,734 70,000 272,734 BE IT RESOLVED, That the City Council approves these changes to the 1991 budget . Approval Recommended Budg t Director Page 2 of 2 2�as xavs � R�qn��e�d by D�partm�at ot: Z . �— �` L udopt�d by couacil: Dat� NOV 1 4 1991 torm � by csty ra�� ,�, lldoptioa Cartiti�d Dy,Couacil s�cr�tary � ay: ��^ ��`�/ �, ��,. ; % . , - sYs � � 71 by 1�s� !or iubmiasioa to yor: D • `�, . �s�/ � �s�� , .��`� �_ �� .��T�� ou 30°9� : : ,� s-� q�-�qiq ✓ � DEPARTMENT/OFFICE/COUN IL DATE INITIATED Corr�nunity Services/Parks 9-17-91 GREEN SHEET N° 15999 CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE DEPARTMENT DIRECTOR CITY COUNCIL ASSIaN CITY ATTORNEY �CITY CLERK M O CIL A A E) NUMBER FOR gUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR. ROUTING ORDER MAYOR(OR ASSISTANn � CIl l E'f A(_C TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) dr s RECEIVED ACTION REQUESTED: Approval of Council Resolution amending budget for Fund - 3�o SEP 1 � 1s�� Parks and Recreation Supply and Maintenance. �� RECOMMENDATION3:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWINCi QUESTIONS: _ PLANNIN(i COMMISSION _ CIVIL SERVICE COMMIS310N 1. Has this person/firm ever worked under a contrect tor this department? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? �STAFF — YES NO _DISTRICT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORT3 WHICH COUNCIL OBJECTIVE? YES NO Explain all yss anawers on separate aheet and atEach to green shest INITIATINO PROBLEM,ISSUE.OPPORTUNITY(Who,What,When,Where,Why): Spending authority to purchase new compactor to replace oldest compactor used by the Parks and Recreation Summary Abatement �rew. RECEIVED S EP 3 0 1991 'S OFfIC� ADVANTAGES IF APPROVED: New compactor will not experience the nurr�erous, freque9� and costly breakdown ocurring with old equipment. DISADVANTAGES IF APPROVED: None. RECEIVED OCT 0 3 1gg1 CITY CLERK DISADVANTA(iES IF NOT APPROVED: Frequent breakdowns will continue to cut into productivity of summary abatement program. Cour�cii Re��a�ch Gen'�` OCT 0 2 1991 TOTAL AMOUNT OF TRANSACTION S �O�OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE Retai ned Earni ngs ACTIVITY NUMBER 1312� FINANCIAL INFORMATION:(EXPLAIN) �� , � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTINQ ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Riyhts(for contracts over$50,000) 5. City Council 8. Finance and Menagement Services Director 6, Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 8. Chief Axountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and papercHp or flag sech of thsss pa�ss. � ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal oMer or order of importance,whichever is most appropriate for the issue.Do not write complete sentences.Begin each item in your list with a verb. . RECOMMENDATIONS Compiete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council obJective(s)your projecUrequest supports by listing the key word(s)(HOUSINO, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE IIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information wili be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this proJecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What wfll be the negative consequences if the promised action is not approved? Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it � going to cost?Who is going to pay? . . ��i-�y��' ✓ - is the �155,000 in unspecified contingency going to be carried forth to 1992? Will the entire �100,000 in specified contingency be used in 1991 or all or part of it carried into 1992? - how much additional dollars would each 1% of salary increases across- the-board require? Where would the dollars come from? The Resolution will be discussed further at the 10/28 meeting. 3. Resolution 91-1854 - amending the 1991 Budget by transferring $2,733 from Contingency Reserve to the Financing and Spending Plans of PED - Operations Fund for purchase of U.S. Census Neighborhood Statistics. �Referred from Council 10/03) Approved 3-0 �4. Resolution 91-1852 - amending the 1991 Budget by adding $39,000 to the Financing and Spending Plans of License & Permit Division for Charitable Gamblinq enforcement (Referred from Council 10/03) Approved as amended 3-1 (See attached) (Ayes - Goswitz, Maccabee, Long; Nay - Rettman) 5. Resolution 91-1919 - amending the 1991 Budget by adding $70,000 to the Financing and Spending Plans for Parks and Recreation Supply and Main- tenance (Referred from Council 10/i0/91) 'i � Approved 3-0 �, 6. Budqetarv Issue identified bY Council : 1992 Salarv Budqets Stacy Becker reviewed the various components that make up the salary budgets including step increases, promotions, upgrades, benefits and a discussion was held. Issues and requests identified by the Committee to be discussed at another time include: - separating benefits from salary; - have Payroll Division run the figures on step increases; - parking and mileage reimbursement policy; Second budget presentation bv Deuartment of Planninq and Economic Development Second budqet presentation bv Information and Complaint Office ;, s�< - ,;: . <; : ��.==�c�r— — �� . � . .' .. . . r . . ' �'i M c'.'td/YIC� 1st ��j�l- I1� -. q � . � ' , 2nd -� ��- ��G ��:.- ��-_rz-ll 3rd �- � y- i,� Adopted �S-�,2�-�,i. Yeas s-�� 9� Nays DIMOND �� `1 ( � �`1 z-� GOSWITZ ��C/ LONG = MACCABEE RETTMAN THUNE MR. PRESIDENT, WILSON