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91-1910 � F��;����t��,M�� -F�, q�- wio , , ( 5 ) Council File # �� �����f Green Sheet # �•���7 RESOLUTION CITY OF SAINT PAUL, MI NESOTA Presented By Referred To Committee: Date WHEREAS, two federal grants have been received from the Minnesota Historical Society: (1) $5,500 to hire a consultant to conduct an intensive level survey and designation study of the Uppertown neighborhood; (2) $7,000 to hire a consultant to develop a guide to sites designated for heritage preservation in Saint Paul and Minneapolis; and WHEREAS, expenditures for consultant services are now pro�ected to be $12,500 over the revised 1990 budget; and WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1991 budget; and WHEREAS, the Mayor recommends the following changes to the 1991 budget: FINANCING PLAN Current Amended Bud�et Changes Bud�et 126 PED Operations Fund 56-126-36023-9frg4-84144 $ -0- $12,500 $ 12,500 Heritage Preservation Commission Minnesota Historical Society Grant All Other Fund Financing $9,207,247 $ -0- $9,207,247 Total PED Operations Fund $9,207,247 $12,500 $9,219,747 SPENDING PLAN Current Amended Budget Changes Budget 126 PED Operations Fund P6-126-36023-0219-64037 $ 22,175 $12,500 $ 34,675 Professional Services - Consultants All Other Spending for Activity 36023 $ 27,337 $ -0- $ 27,337 . All Other Spending for Fund 126 $9,157,735 $ -0- $9,157,735 NET CHANGE $9,207,247 $12,500 $9,219,747 • .�������� ql�l� ld RESOLVED, that the City Council approves these changes to the 1991 budget. Approval recommended: `. Budget Direct Yeas Navs Absent Requested by Department of: zmon G osw�tz �� Plannin and nomic Develo ment � —Flacca ee � ettman une � i son � By' Adopted by Council: Date ��'T � � ���� Form Approv by City Attorney Adoption Certified by Council" ecr tary gy: �_:�_ BY� Approved by ayor for Submission to Approved by May r: Date 0 CT 1 5 1991 Council ,� -- -- ��'�r// By� �'�.e�t%�.� By: PUeUSNED OCT 19'91 , � � . . cF q i • �9 ia '� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED �� 17 5 0 4 Plannin and Economic Develo ment 9 g 91 GREEN S E� � CONTACT PERSON&PHONE INI E INITIAUDATE DEPARTMENT DIRECTOR �CITY COUNCIL ASSION CITY ATTORNEY CITY CLERK Beth Bartz 228-3399 NUMBERFOR MUST BE ON COUNCIL AOENDA BY(DATE) ROUTING DGET DIRECTOR �FIN.8 MGT.SERVICES OIR. ORDER AYOR(OR ASSISTANT) ���+n_rp� TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) 2 Dan Corne�o C 4�f Tf ACTION REQUESTED: i99/ Approval of attached resolution amending the �L39�- budget for Fund 126 PED operations fund. RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAI SERVICE CONTRACTS MUST ANSWER TiIE FOLLOWING QUESTIONS: _PLANNINQ COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this personNirm ever worked under a contract for this department? _CIB COMMITTEE _ YES NO 2. Has this personlfirm ever been a city employee? A STAFF — YES NO _ DISTRIC7 COUR7 _ 3. Does this person/firm possess a skill not normall y possessed by any current city employee? SUPPORTS WHICH COWNCIL OBJECTIVE? YES NO Explain all yes answers on separate sheet and ettech to groen sheet INITIATING PROBLEM,ISSUE.OPPORTUNITY(Who,What,When,Where,Why): The 1991 budget wil,l be amended to include the receipt of two grants from the Minnesota Historical Society for a total of $12,500. ADVANTApES IF APPROVED: 1. Receipt of a $5,500 grant to hire a consultant to conduct an intensive level survey and designation study of the Uppertown neighborhood. 2. Receipt of a $7,000 grant to hire a consultant to develop a guide to sites designated for heritage preservation in Saint Paul and Minneapolis. RECEIi/ED SEP 2 4 1991 DISADVANTAOES IF APPROVED: r���'��'S OFFICE None. R�CC€3VED SEP 2 0 1991 MA1��R'S OFFICE DISADVANTAGES IF NOT APPROVED: RECEIVED RECEIVED C���tcii R���;�r�� ���tt�r OCT 0 3 1991 sEp 2 ,� 1g�1 ' CITY CLERK SEP 2 6 1991 HU�G�T i������:E TOTAL AMOUNT OF TRANSACTION S 12,50O COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO FUNDINC4 SOURCE Minnesota Historical SOC.12tV ACTIVITY NUMBER 36023 FINANCIAL INFORMATION:(EXPLAIN) Financing and spending budgets for Fund 126 PED operations funds will be increased by $12,500. d� NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). - - - — ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attomey 3. Budget Director 4. Mayor(for contracts over$15,000) 4. MayoNAssistant -- �- - 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk _ __ ___, _ - --- TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and papercllp or flag each of these pages. ACTION REGIUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. � RECOMMENDATIONS - Complete if the issue in question has been presented-before arty body;pubHc - - � or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key woM(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rutes. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecVaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax inc�erASes or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate7 Loss of revenue? FINANCIAL IMPACT ' Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?