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91-1890 � Counal File � �� Green Sheet#� p�� ESOLUTION CITY OF INT PAUL� MINNESOTA V � Presented By: Referred To: Committee: Date NOW, THEREFORE, BE IT RESOLVED, that the City of Saint Paul Police Department is authorized to extend the agreement with the State of Minnesota for the intra-governmental transfer of Sgt. Debbie Montgomery as authorized in Minnesota State Statute 15.51. The State of Minnesota to reimburse the Ciry of Saint Paul for Sergeant Montgomery's salary and related fringe benefit costs as outlined the agreement. eas a sen Requested by Department of: Dima�d � Goswitz Police � Maccabse �i��1.��-(M/ Rettman By: � T Thune Wilson Approval Recommended by Budget Director: Adopted by Council: Date 0 CT , 8 1991 By' � — Form ved ity orne . Adopti if y Co " e eta : � By: ey: �� 3- � Approved by M r: te ��T 9 1991 Appro e ,�by or for ' on to Council: ' / , � � �� B)/: B�/: ' �LISNED OCT 19'91 r �' ;, ; ��. �� DEPARTMENTlOFFICE/COUNCIL DATE INITIATED � Pol�ce 8_21_ GREEN SHEET N° 160 52 � 91 CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE �DEPARTMENT DIRECTOR CITY COUNCIL Chief McCutcheon 292-3588 Ag$��N �CITYATTORNEY CITYCLERK NUMBERFOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING �B �ET DIRECTOR �FIN.&MGT.SERVICES DIR. ORDER AYOR(OR ASSISTANT) � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SI��I V E D ACTION REQUESTED: Approval of the attached SEP i 1 1991 SEP 5 1991 Council Resolution �I�� RECOMMENDATIONS:npprove(A)or Reject(R) PERSONAL 8ERVICE CONTRACTS MUST ANSWER tHE FOLLOWFNG QUESTIONS: _PLANNINa COMMISSION _CIVIL SERVICE COMMISSION �• Has this personlfirm ever worked under a cont�ect foC this department? _CIB COMMITTEE _ YES NO 2. Has this personlfirm ever been a city employee? _STAFF — YES NO _ DISTHICT COUR7 _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO Explaln all yss answen on separate sheet and attaah to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY{Who,What,When,Where,Why): Sgt. Debbie Montgomery, of the St Paul Police Department, has been appointed the Assistant Commissioner for the Department of Public Safety. An ag�eement for an intergovernmental transfer has been entered into. During the life of the agreement Ms. Montgomery will remain an employee of the St Paul Police Department and the State will reimburse the City for her salary and related fringe benef�ts costs. Per a new legislation, Ms. Montgomery and the State have agreed to revise the current agreement by extending the length of the contract. ADVANTAGES IF APPROVED: Continuation of tne intergovernmental transfer. DISADVANTAGES IF APPROVED: None. RECEIVED p�T 01 1991 CITY CLERK OISADVANTAOES IF NOT APPROVED: Intergovernmental transfer agreement would cease after 24 months. �vF��r�,'a � 44i".r f ��k'!n �t:t�°"l;�j �,°�;1�iA�' 0�3' D 1 1991 TOTAL AMOUNT OF TRANSACTION S �� // COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE �� /"��' �� ACTIVITY NUMBER � 7��0 FINANCIAL INFORMATION:(EXPLAIN) r� �a , � y . `� � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTINO ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. MayoNAssistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. Ciry Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director . 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or fleg sech ot thsse payes. ACTION REQUESTED Describe what the proJecUrequest seeks to accomplish in either chronologi- cal order or oMer of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSINa, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request ADVANTAGES IF APPROVED Indicate whether this is simpiy an annual budget procedure required by Iaw/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens wlll benefit from this projecVaction. DISADVANTAQES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAQES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? . i ; ��+�x�, , ;��:, . .. .. :�; t 3� �};igr��E.. � �';:` ., �...� . . ��.� � �.�: . .. :;•:, ., � �.�, .�#�:,�7� �G+,� #a .a�:� .� *�`�o�ik�` �i� r�'q. . �. - � ., . .. ,>�a� . , •� a_�ifr�f DEPARTMEFJj/r'^F�pUNCfC OATE INITIATED ` � ' O -� Pai��e . � �GREEN SHEET�* . . ,N. r�.160,� �f ,.. , � ,� ' > 8-21=91 � :° � , . ,. ,�. ,I � cavr�cr�soN a P►+oNe o�ar�apECra�� ' �cmr oouNa� ��' ,�, ' Chief McCutcheon 292-3588 N"�e"�nwa cmr�rroaN�r �crrvc��c �,;;_„ + ,;:.;+ �.� � ` MUST BE ON COUNCIL A(iENOA BY(DAT� ROUi1NG BUDC3ET DIRECTOli �FIN.6 MGT.SEFiV�CES DIR. � rr . ORDEN f�1MAYi0R(ORASSISTANn =`•?'1?�1 �jy��an �';' � L71 �F-� TOTAL#OF SIGNATURE PAGES (CUP ALL LOCATIONS FOR SIGNATURE) -;� {� ACTION REWESTED: , �"' �� y,�, : �� Approval of the attached contract. �:n �;�::� �:' �. , :�vpa.UV«�(R) ., , { . PERSONAL SERVICE CONTRACTg MUST ANSWER THEFOIIOWING CUESTIONS � �' i'�. _PLANN9dfi COMMISSION �CIVIL 8ERVICE COMMISSION .1. H881hiE A9�IUIiIT116V9r vY0fk9d Y�Idef i OOflVatx f0►iFdS d9p9fh119f1t? S t t � .�• � � >a � /� ��Q ��/� .d q My s 1_ ��VWVV��A��GG � ' . ..,� ....�rl�i•��:�'��'y l�V,.�'ly�+i ��...jf�(1�k� :.'.r !ts�( '�$ -�t 2. H88 ih18 p9r80�/flfIf191M�'b99�d � �r ,''�` �$� . .. . �� _ Fa �.r��{�y`�• — , YES NO ''' ,. _asTaicrcWF�r _ 3. ooes aas ae►soNfi►m possess a skin not normauy possessed by any cument,�ty ertployee? , . no SuPPOR'rs wHICH oOUNCiI oe,IECTIVE9 YES NO , •� Explain all yes answea on separate shest and attach to green sheet � ;. INRIATINCi PROBlEM,1SSUE.OPPORiuNtTY(Who.w�w.whsn.lNhere.w� � Sgt. Debbie Montgomery,. of the St Paul� Police Department;� has'lieen appointed the`Assistant"" � Commissioner for the Department of Public Safety. An agreement for an intergovernmental �- �*. transfer has been entered into. During the life :of the agreement Ms. Montgomery will remain '� an employee,,,of,:the St Pau1-Police:Department.�and�:the �State�=�wi11'�reimburse.°the City'for her' � -�F-� salary and related fringe benefits costs. Per a new legislation,��Ms.��>Montgomery'and the° '�-` �' State have agreed to revise the current agreement by extending the length of the contract. nowwrn�es��ove�: � _ Continuation of tae intergoveramentaT transfer. : . .. .. ., :, , , , _, . .: � ,+,. . �;�,�, ., : , •,: . , �' , s- aisaovva�r,u3ES��ov�: . � None. _ � - ��`_ �:i �. , �. , . � �� :�` . , ;;` - `� ,r �{ i � as�owwr�ES F Nor�aovEO: ... �, i . . . .. , . � . . � . '_'_. . . . � . . . . � � � .•'_ . ' .f Intergovernmenfal transfer agreement would cease afLer 24 months. � • � ' _ � LL� - �� _ .� � TOTAL AMOUNTOFTRANSACTION = "^��'� ` COST/REVENUE BUDGETED � (CIRCIE ONE) YES NO FUNOING SOURCE �'• ` I C , , ; y(� � ACTIVlTY NUMBER ;, �Ci��+rur�wy � . i d ��7 3 �. ": � . _i% ��tlF (�,4 , 'Ft { .,: . . <LLF . - � _ ,ts3 ,�� k �� e�� " ,ti�� . . � n',' 1::, . . .. . . " . ' ;i�. . . ��' . / . � .. ., . � ; ��1� � �_ � � State of Minnesota �° � �� „ AMOUNT Department of Public Safety =�5 �r ' ,� City of St.Paul '- Department of Police + ��Y'' 100 East 11 Street ' , St. Paul, Minnesota 55101 AMENDMENT NO. 1 TO CONTRACT NUMBER M-3767 WHEREAS, the State of Minnesota , Department of Public Safety has a contract identified as Contract No. M-3767 with the City of St. Paul - Department of Police, providing for an intergovernmental mobility assignment for employee Deborah L. Montgomery, and WHEREAS, this agreement is authorized and subject to the Laws of Minnesota, Minnesota Statute 15. 51 - 15. 59 (inclusive) , and WHEREAS, the State and the Contractor have agreed to revise contract as per new legislation, extending the length of the agreement; and WHEREAS, PARAGRAPH 1. provides that: , . Effective January 7, 1991, Ms. Montgomery will be placed on an intergovernmental mobility assignment from the City to the , Department for an initial period of 24 months. WHEREAS, PARAGRAPH 5. provides: During the life of this intergovernmental mobility agreement, Ms. Montgomery remains a regular employee of the City and continues to accrue and retain any benefits, seniority, compensation at the City in accordance with any current and subsequently approved City administrative procedures and/or • policies and labor agreements, including any increases in compensation that may occur during the 24 month period of the mobility agreement for which Ms. Montgomery would be eligible. WHEREAS, PARAGRAPH 6. provides: Total compensation for the position of Assistant Commissioner held by Ms. Montgomery will be $62,911. The Department will compensate Ms. Montgomery for the remainder of this salary above that for which she is being compensated by the City, as stated in #5 above. The Department will be responsible for any increase in compensation for which Ms. Montgomery may be eligible in the position of Assistant Commissioner. WHEREAS, PARAGRAP:i 12. provides: Ms. Montgomery retains the right to return to her previous employment with the City upon expiration of the mobility assignment or due to termination of the assignment at any time , _ r- . ; ;l� ��'�(�� . �" during the 24-month period. Page 2 NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: WHEREAS, PARAGRAPH 1. shall be amended to read: Effective January 7, 1991, Ms. Montgomery will be placed on an intergovernmental mobility assignment from the City to the , Department for an initial period of 48 months. WHEREAS, PARAGRAPH 5. shall be amended to read: During the life of this intergovernmental mobility agreement, Ms. Montgomery remains a regular employee of the City and continues to accrue and retain any benefits, seniority, compensation at the City in accordance with any current and subsequently approved City administrative procedures and/or policies and labor agreements, including any increases in compensation that may occur during the 48 month period of the mobility agreement for which Ms. Montgomery would be eligible. WHEREAS, PARAGRAPH 6. shall be amended to read: Total compensation for the position of Assistant Commissioner held by Ms. Montgomery will be $62 , 911, subject to any increases as stated in this paragraph or paragraph 5. The Department will compensate Ms. Montgomery for the remainder of this salary above that for which she is being compensated by the City, as stated in #5 above. The Uepartment will be responsible for any increase in compensation for which Ms. Montgomery may be eligible in the position of Assistant .Commissioner. WHEREAS, PARAGRAPH 12 . shall be amended to read: Ms. Montgomery retains the right to return to her previous employment with the City upon expiration of the mobility assignment or due to termination of the assignment at any time during the 48-month period. • Except as herein amended, the provisions of the original agreement remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this amendment to be executed this twentieth day of June, 1991. APPROVED: DEPARTMENT OF PIIBLIC SAFETY CITY OF ST. PAUL Commissio er of Public Safety Mayor, City of St. Paul Date: _ . . .. ., � �- q�� Page 3 In rgovernmental Mobil'ty Aqreement '�'s'G!� l�f�— Personnel Director Chief of Police, City of St.Paul , Date: � ��( � ( ' Approved as to Form: � _� — Z `3 �f' Fis al and Administrative Assistant City Attor y � Services Director . City of St. Paul Approved as to Form and Execution: Attorney General Finance Director Date: • Humari Rights Director Commissioner of Administration Date: Commissioner of Finance . Date: G: \JANET\ADAMEND.WP . �i��° . � � �" � ��c��E� ADMINISTRATION � Transportofion Buildtng . o�or r� �,, SEP �1 1991 210 Tra�portafion Bml�Og �� y 395 JoLa I.rlaud m.d. �� 6�� STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY 7ELEPHONE:(612) 7q�+-QdRFi SAINT PAUL S'.ft5'.S September 10, 1991 Paul �ic�l�sky Assistant City Attorney 647 City Hall St. Paul, MN 55102 Dear Mr. McClosky: As we discussed, this letter is in reference to the amended contract for the intergovernmental mobility assignment of Deborah Montgomery pursuant to M.S. 15.53 (contract number M-3767). This statute was amended during the 1990-91 legislative session to allow for these mobility assignments to extend beyond the 24 month limit when they are made to coincide with unclassified appointments under M.S. 15.06. We agree that this amendment covers Assistant Commissioner appointments under Subd. 6 which gives Commissioners the authority to appoint subordinate employees pursuant to M.S. 43A. M.S. 43A.08 Subd. c covers appointment of assistant agency heads. I hope this clarifies the intent of the legislative change and the resulting intergovernmental contract amendment. Sincerely, _ �� Vonnie Mulcahy Personnel Director cc: Deborah Montgomery Janet Weber AN EQUAL OPPORTUNITY EMPLOYER �