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91-1887 ����,�y�� � ''Council File # �T�� � f� ; , • .,_,.��Green Sheet � /y�0� RESOLUTiON CIN OF SAtNT PAUL, MiNNESOTA . - Presented By � • Referzed To Committee: Date WHEREAS, the City of Saint Paul, Division of Parks and Recreation has submitted a grant application to potential funders of the Youth Volunteer of the Month program; and - , WHEREAS, Daytons donated $500. 00 (five hundred) dollars for the Youth Volunteer of the Month; and � WHEREAS, no budget has been established for this funding; and WHEREAS, -the Mayor, pursuant to Section 10. 07. 01 of the City Charter, does certify that there are available for appropriation revenues in excess of , those estimated in the 1991 budget; and WHEREAS, Council File 277520, adopted October 1, 1981 did establish certain Special Fund policies; and WHEREAS, the Mayor recommends this change to the 1991 budget. NOW, THEREFORE, BE IT RESOLVED, that the Division of Parks and Recreation is hereby authorized to apply for and expend grant from Daytons. � smon Yea7. Navs Absent Reqveated by D e t of: oavi s ---T- � acc ee � e t an • - • vne .. snr� �:, .. • . • . . � • '�••. . . . . _ _ . Adopted by Councils Date �C� 8 1991 � Fo� A �ed by t Attorney Adoption rtffied by Co I ecretary � � By: . _�_ $Y Approved by Hayor for S asion to ?lpproved bY Xa rt Dat • QC� 9 199� •.. Council , 8 . . - , .._ By= y�����s'�'I Y= ,���G�,�e�� . . � _ . . . Pr�lls�o OCT i 9 91 - � - � � I �,�y�'�� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED COMMUNITY SERVICES 9-12-91 GREEN SHEET �� 156�6 CONTACT PERSON&PHONE INITIAUDATE INITIAVDATE �EPARTMENT DIRECTOR CITY COUNCIL Pat Moynagh 292-7430 N M'BERFOR NATTORNEY �CITYCLERK MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING UDGET DIRECTOR �FIN.&MGT.SERVICES DIR. ORDER MAYOR(OR ASSISTANT) � pa rk c P TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of Council Resolution to accept a grant for the Youth Vo����� of the Month Program. RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACT8 MU8T A GU N . _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this department? �� _CiB Co�MinEE — 2, Has this person/firm e�ver been a city employe87�r N� 199� _8TAFF — YES NO TTT���rrr _DISTRICTCOURT — 3. Does this person/firm possess a skill n t�rlo�ly�����j�yC�M cIry employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO n t Explaln all yes answers on seperets�hest and ettach to presn sheet INtTIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): To authorize the City to accept a grant of $500 (five hundred) dollars and authorize the disbursement of monies for the Youth Volunteer of the Month program. ADVANTAQES IF APPROVED: The Youth Volunteers will be able to go on a field trip and receive a T-Shirt from their CoLncil person. DISADVANTAGES IF APPROVED: �E�ElVED None S E P 2 5 1991 �#�1U�E�� U�F�I�CE DISADVANTAGES IF NOTAPPROVED: The youth volunteers would not be able to go on a field trip or receive - a T-Shirt. RECEIVED � 1 � �•� <�.�s s ��;'6���' c�c� 1991 - CITY CLERK SE� 3 � i��1 TOTAL AMOUNT OF TRANSACTION S 5n�'-nn COST/REVENUE BUD(iETEp(CIRCIff ONE) YES NO � FUNDINGSOURCE Grant from Daytons ACTIVITYNUMBER FINANCIAL INFORMATION:(EXPLAIN) �� NOTE: COMPLETE.C�IAECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contrects over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) , 1. Activiry Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and papercNp or flag eaCh of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue.Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council obJective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request ADVANTAGES IF APPROVED Indicate whether this is simply an annuat budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DiSADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?