91-1857�R���� �� uncil File � �/ -/�.���
_ ��
Green Sheet # /r, C�:��
RESOLUTION
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CITY OF SAINT PAUL, MINNESOTA
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Preaented By ,�? '� . �-L�---�_ � �' ---�, �� � '�?
eferred To Committee: Date /d��-- ��
An Administrative Resolution est�blishing the
rate of pay for Video Production Technician
in the Salary Plan and Rates of Compensation
Resolution.
RESOLVED, that the rate of pay for the classification of Video Production
Techncian be that as set forth in Grade 22, Section ID2, of the Technical
Standard Ranges in the Salary Plan and Rates of Compensation; and be it
FINALLY RESOLVED, that this resolution shall take effect and be in force on
the first pay period after the passage, approval, and publication of this
resolution.
Yeas Navs Absent Requested by Department of:
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�—O,adr,��Z�— � __
on � PERSONNE AND IONS
acca ee
e ma �-
�une
i son
Adopted by Council: Date �"�`4� � ,f ��9z Form r ved by City Attorney
Adoption Cert'�ed.b Counci�S retary By:
By° �/ t '��' � Approved by Mayor for Submission to
Approved by Ma o : Date MAR 1 9 1992 Council
By:
,�o-,�.�.�� By• � � -
PI�LISNED MAR 2� °92
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DEPARTMENTlOFFICE/COUNCIL DATE INITIATED �',j �T -
Office of Personnel & Labor Rel. 8/16/91 GREEN SHEET � l�� _15068
CONTACT PER30N&PHO E INITIAL/DATE � INITIAUDATE
X(�221 �DEPARTMENTDIRECTOR r-{�CITYCOUNCIL
�r'�.
• ASSIGN I ORNEY �'t � iTY CLERK
Y' lil wens Il NUMBER FOH �
MUST BE ON CO NCIL ACi DA BY(DATE) ROUTING ET DIRECTOR �IN.8 MCiT.SERVICES DIR.
ORDER AYOR(ORASSISTAN� �F111SI1C@—ACCOl111t1II
TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Establishes the rate of pay for the title Video Production Technician in the Salary Plan
and Rates of Compensation at Grade 22 of the Technical Standard Ranges.
RECOMMENDA710NS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOW S:
_PLANNINO COMMISSION _CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under e coMract fof this departme�������
_CIB COMMITfEE _
YES NO ��
2. Has this person/firm ever been a city employee?
_STAFF — YES No SEP i 2 199�
_DISTRICT COURT _ 3. Does this p9r80nlfirm pOSS6ss a skill not normall
y possessed by any current city employee
SUPPORTS WHICH COUNCIL OB.IECTIVE? YES NO „��T� ATTaRN EY
Explafn all yes answers on separata sheet and attach to g
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,WF�ere,Why):
See attached. �CE�p
SEP 18 1991
MAYOR'S OFFICE
ADVANTAOES IF APPROVED:
Equitable compensation for this new one-incumbent classification will be established.
RECEIVED
211991
DISADVANTAOES IF APPROVED:
Additional salary costs will be incurred. See attact��� �I�Y`�i costs.
RECEIVED
Cowtcll Research Center
SEP 2 5 1991
SEP 2 Q 1991 CITY CLERK
RECEIVEp
DISADVANTAOE3 IF NOT APPROVED:
This position will remain inappropriately classified and inadeq��� '�d�.isated, based
on the assigned duties and responsibilities. �'
�UDGfT i�F�iCE
TOTAL AMOUNT OF TRANSACTION S COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN) i�
a
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent types of dxuments:
CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. Ciry Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director '
2. City Attomey
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and papercllp or flag
each ot theae pagss.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the citys liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your proje�t
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens wili benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
� . . , �i - i��"�✓
CODE:
BU: 02
EFFECTIVE:
PROPOSED TITLE OF CIASS:
VIDEO PRODUCTION TECHNICIAN
DESCRIPTION OF WORK
General Statement of Duties: Performs responsible technical video
production tasks; and performs related duties as required.
SLu,pervision Received: Works under the general supervision of a Video
Production Coordinator or Video Production Specialist.
�upervision Exercised: None
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions
in this class. .
Plans and executes assigned video programming which inyolves conducting
research� writing scripts and operating all video and audio equipment.
Plans and performs video post production tasks.
Assists with the design and development of computer graphics for video
production.
Performs video end audio equipment maintenance tasks including cleaning and
minor repair work. Recommends equipment repairs and purchases. Prepares related
reports.
Writes preas releases. Designs print advertisements� newsletters and fliers.
Maintains achedule of publia relations activities.
KNOWLEDGE� SKILLS AND ABILITIES
Working knowledge of video production techniques and equipment operation.
Working knowledge of proper handling and care of video equipment.
Working knowledge of video production planning process.
Working ability to set up and operate video switcher, character generator,
camera, sudio board� and' lighting system.
. Working ability to write clearly and concisely.
Working ability to operate video editing system.
MINIMUM QUALIFICATIONS
(continued on reverse side)
VIDEO PRODUCTION TECHNICIAN
Page �2 '. ��
PROPOSED TITLE OF CLASS:
VIDEO PRODUCTION TECHNICIAN
Completion of a certificate program in Television Production from an approved
. Vocational/Technical Institute or equivalent certificate program, and one year
experience operating video and audio equipment (i.e. studio camera� portable
video systems, switchers� character generators, and audio mixers) ; or two years
of exp�rience as a Video Production Assistant or equivalent.
VIDEO PRODUCTION TECHNICIAN
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� CODE: . /
� BU: 02 U
EFFECTIVE:
PROPOSED TITLE OF CIASS:
r- °�!,rr ;
VIDEO PRODUCTION ASSISTANT ���'��� �
DESCRIPTION OF WORK ��'�'��'"�� � � ����
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�eneral Statement of Duties: Performa antry-level tachnical video� ' "-� '
production taslcs; and performs related dutiea ss required.
�ervision Received: Works under the close supervision of a Video
Production CoordiY►ator or Video Production Specialist. -
�upervision Exercised: None
TYPICAL DUTIES PERFORMED
The listed examples may aot include all the duties performed by all poaitions .
in this class. _
Operates video production equipment including studio and remote camera�
lighting, and audio equipment.
Oparates video poat production equipment including editing and dubbing
equipment.
Oparates character generator and computex graphic equipment; operatea videotext
equipment when backup assistance is needed.
Operates video production play back system.
Performs basic video equipment maintenance taslc�. Reportr need for equipment
repairs.
Keeps accurate videotape stock imrentory information.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of video production techniques and equipment operation.
Knowledge of proper handling and care of video aquipment.
Ability to aet up and operate video switcher� character generator� camera� audio
board, and lighting system.
Ability to operate video editing sy�tem.
Ability to follow verbal and written it►structions.
MINIMUM QUALIFICATIONS
Completion of a certificate program in Television Production from an approved
(continued on reverse side)
VIDEQ PRODUCTION ASSISTANT
� Page 2 V
PROPOSED TITLE OF CIASS:
VIDEO PRODUCTION ASSISTANT
Vocational/Technical Institute or equivalent certificate program� or one year of
experience operating video and audio equipment (i.e. �tudio cameras� portable
video �ystems� awitchers, character generators� and audio mixers) .
VIDEO PRODUCTION ASSISTANT
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CLASSIFICATION STUDY REPORT
CLASS STUDIED: Video Production Assistant
INCUMBENT: Mary Rapacke
STtJDIED BY: Kirstin Swenson
DATE STUDIED: December 18, 1990
PERSONS CONTACTED: Mary Rapacke, Jeanne Bedard, Janet Wigfield and
Greg Haupt
>
APPROVAL OF CLASSIFICATION & COMPENSATION MANAGER: � ��r�� • : �����
DATE• - �S� "� �%�
• � �
Bac�,cground
This study was initiated by the Office of Cable Communications.
Jeanne Bedard, Video Production Coordinator, and Janet Wigfield,
Cable Communications Officer� believe Ms. Rapacke is performing
duties beyond her classification and that her position is not
appropriately compensated. Greg Haupt supports this request.
Study Components
1. Review of the �ob profile completed by the incumbent.
2. Review of the class specifications for Video Production
Assistant� Video Production Specialist and Video Production
Coordinator.
3. Review of the job profiles previously submitted for these
classes.
4. Interviews with Iiary Rapacke, Jeanne Bedard and Janet Wigfield.
5. Evaluation using the QES system.
�Qb Description
Conducts research, develops and writes scripts for programs. Makes
appointments and arranges interviews. Sets up location shoots and
equipment. Operates video and sudio equipment. Conducts interviews
and directs productions.
Logs and edits tapes. Selects appropriate music. Operates a
computer to create video graphics. Prepares tapes for cablecast.
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Maintains videotape library. Assists in designing newsletters and
schedules. Writes news releases and correspondence. Maintains
equipment.
�omparison to Other Positions
Mary performs all of the duties listed on the class specification for
Video Production Assistant, but she also performs many more
responsible duties than it describes. Compared with the �ob profiles
of Video Production Assistants, the incumbent exercises much more
independence and creativity. Video Production Assistants primarily
tape events such as council meetings where they have no authority to
determine who or what will be taped. They also insert pre-selected
graphics and audio soundtracks for broadcasting. Although Mary does
have similar assignments such as taping the Mayor's live call-in
show, the ma,jority of her assignments require her to independently
direct and produce the entire program. For example� Ms. Rapacke
created a video illustrating the Merriam Park clean-up efforts. She
researched the issue� videotaped scenes of the park and volunteers,
interviewed people on tape to get their perspectives, wrote a script
and narrated the video, selected appropriate music and edited the
tape for broadcast.
This is similar to a few of the duties described by the class
specification and �ob profiles submitted by Video Production
Specialists. Former employees in this class produced videotapes by
researching information� developing scripts, and taping and editing
the material� which are elso responsibilities of the audited
position. However, the incumbent is not responsible for other duties
described in the specification; for instance� she does not coordinate
the use or maintain programming on the municipal channel, recommend
procedural changes, nor does she develop the annual work plan or
budget. These duties are currently performed by the Video Production
Coordinator who is the incumbent's immediate supervisor.
Q.E.S. Evaluation and Analvs �
The QES evaluation supports placing this position at grade 22 of
the technical standard ranges.
- Recommendation
As there is currently no classification which accurately describes
the responsibilities of this position, I recommend that a new class •
entitled Video Production Technician be established. The rate of �
compensation for this class should be grade 22 of the technical
standard ranges.
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• � Video Production Technician / �` ���/ �
Initiatin� Problem. Issue. Opportunity:
This action is the result of a study requested by Citywide Information
Services to determine if their position of Video Production Assistant was
properly classified and compensated. This is the only technical position in
the division's video production unit and is responsible for conducting
research, writing and developing scripts for programs in addition to
operating video and sudio equipment. The study determined the
responsibilities surpass the current classification; however, they do not
match those of any existing classification. Consequently, it was recommended
that the Video Production Technician class be created.
Disadvanta�es if approved:
The 1991 salary inforraation is as follows:
Bi-weekly Bi-weekly
Proposed Current Amount of
Class Class Increase Total
$833.18 - $674.32 = $158.86
TOTAL COST PER PAY PERIOD — $158.86
NUMBER OF REMAINING PAY PERIODS IN 1991 X 8
SALARY COST FOR 1991 $1,270.88
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CITY OF SAINT PAUL
Office of Personnel snd Zebor Relatfons
Classification and Compensation Diviston
265 Cttq He11, Se�nt Pau1, MN 55102
� 612-298-4221
July 19, 1991
Jerry Serfling, Asst. Director
AFSCME District Council #14
Local 1842
267 Lafayette Road South
Saint Paul, MN 55107
Dear Jerry Serfling:
It has been determined that the title and class specification of
Video Production Technician should be created. I have attached a
revised copy of the class specification for your review. Please
notify me within twenty days of receipt of this memo, if you wish to
discuss this action. If I do not hear from you within that
timeframe, I will assume agreement and will proceed with the
process.
I will also be processing a resolution to establish the rate of pay
for the title of Video Production Technician in Grade 22, Section
ID2� of the Technical Standard Ranges in the Salary Plan and Rates of
Compensation.
Sincerely,
�C.�c�n �-
Kirstin D. Swenson
Personnel Specialist
I hereby waive the time remaining on this 20 day notice for the
purpose of creating this title and class specification.
Jerry Serfling Date
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
TO: Councilmember Janice Rettman, Chair Finance, Management and Personnel Committee
FROM: Stacy Becker, Budget Director
DATE: September 11, 1991
RE: Estimated Budget Impact for Recommended Change in Employee Salary Rates
ACTION REQUESTED FOR THE JOB TITLE OF: I�ideo Produciion Technician
DATED: 8✓1&g1
Regrade Existing :;;:;�£i(;�;Create New Authorize Premium Pay
ESTIMATED BUDGET IMPACT: CURRENT YEAR NEXT YEAR
Salaries Fringes Salaries Fringes
Reflecting: Total Costs �::;�p�:;;;Change in Costs
General Fund
S[reet Maintenance Fund
Sewer Service Fund
Water Utility Fund
Other: Cable TV Fund 1,270 154 4,579 555
Other:
Other:
TOTALS 1,270 154 4,579 555
CURRENT YEAR FINANCING PLAN:
Salary Reeerve In Specified Contingency In General Fund.
Money Available In A Vacant Position In Authorized Budget:
Money Available By Underspending Appropriations For Other Non Salary Item(s):
Offset By Downgrading Other Positions:
Rseolution Increasing Current Year Budget For Special Fund Is Attached
::::1!C�t:::�:;;Other: promotion included in the 1991 budget
NEXT YEAR FINANCING PLAN:
Reduce Service Levels For:
Increase Property Taxes By:
Increase Street Maintenance Asaessmente By:
Increase Water Rates By:
Increase Sewer Rates By:
Increase Uaer Charges For:
>::;�'�G::::::::Other: upgrading included as promotion in the 1992 Proposed Budget
COMMENTS CostCalculation
1991 1992
cunent: atep C,8 pds,874.32 per biweek 5,395 step D,26.2 pds,696.13 per biwesk 18,239
upgraded: step A.8 pds,833.18 per biweek 6,665 step A,5 pds,833.18 per biweek 4,168
step B, 13 pds,888.02 per biweek 11,258
step C,8.2 pda,901.87 per biwesk 7,394
diHerence 1,270 difference 4,579
Fringe co�aie F/CA�9 7.854b and PERA 4.4846(12.1344).Nothing included for 1982 nepotiated increases.
cc: John Shocklsy,Mary Wandersse,Kathy Zieman DepartmenUOffice Director: R.Gehrman
Prepared by Saint Paul Budget Office(Kline)
048/VID_TECH 09/11/91
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11. Discussion of instructions to Personnel Director Qualifications and
Examining Committee.
Discussion was held and ideas for the Qualifications and Examining Committee
to consider were presented by each Corronittee member. A letter will be
prepared by Chair Rettman's staff outlining these instructions. Each Council-
member will sign the letter.
12. Discussion on personnel upgrades versus posting for new test.
Discussion was held with Mark. Robertson and John Shockley of the Personnel
Office. . . . . . . . . . . . . . . . . . . . . .
13. Resolution 91-2205 - changing the rate of pay for Computer Operations
Supervisor in the Salary Plan and Rates of Compensation Resolution.
(Referred from Council 12/3/91, laid over in Committee 2/6/92 and 2/20/92)
Committee recommended approval as amended, 2-1 (Ayes - Neid, Rettman; Nay -
Guerin) (Amendment attached)
14. Resolution 91-1857 - establishing the rate of pay for Video Production
Technician in the Salary Plan and Rates of Compensation Resolution.
(Referred from Council 10/3/92, laid over in Committee 12/16/91)
Cortunittee recommended approval 3-0. The issue of retroactive pay for this
position will be discussed before the full Council .
Councilmember Neid requested that the Personnel Office provide the Committee
wirh specific dates when the paperwork was initiated for this title and the
progress of the resolution through the sign-off process, its appearance on a
Council agenda, and referral to Committee.
15. Resolution 92-237 - amending the rate of pay for the title of Recreation
Center Director in the Salary Plan and Rates of Compensation Resolution
and eliminating the starred Recreation Director I class by transferring
the incumbents to the Recreation Center Director class. (Referred from
Council 2/18/92)
Laid �ver t�o weEks duQ to lack of time.
Councilmember Neid requested that the Personnel Office provide the Committee
with specific dates when the paperwork was initiated for this title and the
progress of the resolution through the sign-off process, its appearance on a
Council agenda, and referral to Committee.
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