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91-1854 �� (�t,/ /�7 `� '1��,`��C''�!^�-1��._ ' Council File f /-- ��-�T .. .L t� �� , �--�� Green Sheet � �� (, � � RESOLUTION CITY OF SAINT PAUL, MlNNESOTA Pr sentad By � R�torrod To Committes: Date %Q' ,3-9/ � REQUEST TO AMEND 1991 BUDGET TO REMOVE 1991 CONSULTANT FUNDS FROM CONTINGENCY.LINE ITEM FOR 1990 CENSUS NEIGHBORNOOD STATISTICS WHEREAS, the City of Saint Paul placed the PED Operations Fund 1991 professional services of $398,250 into a contingency budget line item; and WHEREAS, a portion of this fund in the amount of $145,514 remains in the contingency budget line item; and WHEREAS, neighborhood statistics which the Census Bureau will provide according to g�ographic areas defined by the City are needed for many planning and analysis purposes; and WHEREAS, the City must pay for the neighborhood statistics with its order in 1991; and WHEREAS, the Mayor, pursuant to Section 10.07.4 of the City Charter, recommends the following change to the 1991 budget: SPENDING PLAN Current Changes Amended • ' • . Budget Budget 126 PED Operations Fund 36020 Planning and Design Division � • GL-126-36020-0548 Contingency $90,408 ($2,733) $87,675 GL-126-36020-0219 Fees - Other $85,582 $2,733 $88;315 Professional Services RESOLVED, that the City Council approves these changes to the 1991 budget. Yeas Navs Js,bsent � Requested by Department of: � �°�tZ T Planning E o omic Development � acc ee T— e tman �— � �i'Ison �— � By° Adopted by Council: Date NOV 14 1991 . F�� Appr v y City Att ney Adoption Certified by Council Secretary gY; By � - �� APProve Hayor for Submission to " ��_�_;� Council ' Ap roved by Hayor: Da - �� M� �� . NOV 21 i991 BY; �� gY. . P��rs��D D�c 14'91 : �'� . , � - -a- C�/-/�.57f RESOLVED, that the Management Information System be constructed in such a way that the Council Research Office will have direct electronic access to these data and that Mr. Strathman, on behalf of the City Council, work with CIS and Planning and Economic Development to generate the mechanism for the data base to be accessed. mon as � �sent Requested by Department of: oswi � on acca ee e m u i son By� Adopted by Council: Date Form Approved by City Attorney Adoption Certified by Council Secretary $y: By' Approved by Mayor for Submission to Approved by Mayor: Date� Council By: , t.�,/,�1,,�� Bp. -2 �r-�� RESOLVED, that the Management Information System be constructed in such a way that the Council Research Office will have direct electronic access to these data and that Mr. Strathman, on behalf of the City Council, work with CIS and Planning and Economic Development to generate the mechanism for the data base to be accessed. ;� Yeas Navs Absent Requested by Department of: imon swi z on acca ee e tman � nn e i son By: Adopted by Council: Date Form Approved by City Attorney Adoption Certified by Council Secretary By. BY' Approved by Mayor for Submission to Approved by Mayor: Date Council � By: - By: . � , . � , 9/-/ �.s� ✓ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _ 13 5 0 3 PE� 8-29-91 GREEN SHEET CONTACT PER30N&PHONE INIT D TE INITIAUDATE EPARTMENT DIRECTOR �CITY COUNCIL Ken Ford 22$-3269 A$$�QN CITYATTORNEY �CITYCLERK MUST BE ON COUNCIL AOENDA BY(DATE) NUMBER FOR �BUDOET DIRECTOR �FIN.&MGT.SERVICES DIR. ROUTING ORDER �MAYOR(OR ASSISTAN� � �„ TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUE3TED: Approval of Council Resolution to remove 1991 Consultant funds from contingency for purchase of U.S. Census Neighborhood Statistics. RECOMMENDATION3:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWI UESTIONS: _PLANNINCi COMMISSION _CIVIL SERVICE COMMISSION 1• Has this personlfirm ever worked under a contract for this departme��EI VE� _CIB COMMITfEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF - YES NO SEP _DISTRICT COURT - 3. Does this person/firm possess a skiil not normall � � y possessed by any current cfty p � SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO �� Explain all yes answers on aeparate sheet and aRtach to g �r�d��r� l INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The Census Bureau will provide tabulations of census data for city-defined neighborhood areas �Jhile the data will not be available until 1993, payment must accompany the order which must be placed now for the lowest cost. District and sub-district level data is needed for many city and neighborhood planning and analysis purposes. ADVANTAQES IFAPPROVED: More accurate and current data will be available for small area plans and many localized issues for the ten year period that 1990 census data will be in use. � > DISADVANTAOES IFAPPROVED: Council Rese�rr..!� rn��r None. " SEP 16 1991 DISADVANTAGES IF NOTAPPROVED: There will be no means of compiling totals, medians and averages for many census statistics at the district level and for many sub-district areas: RECEIVED SEP 2 5 1991 CITY �I �^°t TOTAL AMOUNT OF TRANSACTION s 2�733 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO GL-126-36020-0548 $(2,733) aw FuNO�r,G souRCe Fund 126 - PED Operati ons Fund ACTIVITY NUMBER GL-126-36020-0219 � 2�733 FINANCIALINFORMATION:(EXPLAIN) To transfer funds from Contingency line item �o the Professional Services line item. Net result is zero. • . s .' NOTE: COMPLETE pIRECTIONS ARE INCLUDED IN THE GREEN SHfET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) ... �.:.Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney ` 3. City Attorney 3. Budget Director - 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant � 5. Human Rights(for contracts over$50,000) 5. City Council 6. Fi�ance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Depertment Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attomey 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. : INITIATING PROBLEM, ISSUE,OPPORTUNITY ' Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic detays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? . . . -i�� ✓ �'�/ - is the �155,000 in unspecified contingency going to be carried forth to 1992? Will the entire �100,000 in specified contingency be used in 1991 or all or part of it carried into 1992? - how much additional dollars would each 1% of salary increases across- the-board require? Where would the dollars come from? The Resolution will be discussed further at the 10/28 meeting. 3. Resolution 91-1854 - amending the 1991 Budget by transferring $2,733 from Continger�cy Reserve to the Financing and Spending Plans of PED - Operations Fund for purchase of U.S. Census Neighborhood Statistics. �(Referred from Council 10/03) Approved 3-0 �4. Resolution 91-1852 - amending the 1991 Budget by adding $39,000 to the Financing and Spending Plans of License & Permit Div�sion for Charitable Gamblinq enforcement �Referred from Council 10/031 Approved as amended 3-1 (See attached) (Ayes - Goswitz, Maccabee, Long; Nay - Rettman) 5. Resolution 91-1919 - amending the 1991 Budget by adding $70,000 to the Financing and Spending Plans for Parks and Recreation Supply and Main- tenance �Referred from Council 10/10/91) - •, � Approved 3-0 ; 6. Budqetarv Issue identified bv Council : 1992 Salarv Budqets Stacy Becker reviewed the various components that make up the salary budgets including step increases, promotions, upgrades, benefits and a discussion was held. issues and requests identified by the Cormnittee to be discussed at another time include: - separating benefits from salary; - have Payroll Division run the figures on step increases; - parking and mileage reimbursement policy; Second bud4et presentation bv Department of Planning and Economic Development Second bud4et presentation by Information and Complaint Office ,� ��3 � � ,��.��-- - �.�- �� - . . ��i�.�� 10. Resolution Approving Assessment - 91-2075 - In the Matter of condemning and taking a temporary easement in conjunction with the completion of the Maryland/Dale Area Storm Sewer Project and setting date of Public Hearing for December 17, 1991. 11. Resolution - 91-2076 - approving the Canvass and declaring the results of the November 5, 1991 City General Election. ORDINANCES 12. Final Adoption - 91-1880 - An ordinance amending Chapter 60 of the Legislative Code pertaining to zoning for the City of Saint Paul and the zoning maps thereof as provided for in the Wheelock Bluff/Rice Street 40 Acre Study. (Public Hearing held November 5th) 14. Final Adoption - 91-1922 - An ordinance amending Chapter 391 of the Legislative Code relating to charitable solicitation on City streets. (Human Services ��ommi�t,ee recommends approval - Public Hearing held October 22nd) � 15. econd Reading - 1-2038 An ordinance amending Se�tions 64.07 and 64.08 of the Saint Paul Administrative Code pertaining to Deferred Assessments. (For Action) PUBLIC HEARINGS: � 16. Third Reading - 91-2029 - An ordinance repealing Chapter 310 of the Legislative Code relating to license fee annual increases. (For Action) 17. Resolution Ratifying Assessment - 91-2077 - In the Matter of Boarding-Up of vacant buildings for the month of July, 1991 and Summary Abatements (Property Clean-Up) from mid-June thru mid-August, 1991. 18. Resolution Ratifying Assessment- 91-2078 - In the Matter of acquiring a permanent slope easement for Western Avenue Bridge between Como Avenue and Larch Street. 19. Resolution Ratifying Assessment - 91-2079 - In the Matter of condemning and taking a permanent utility easement for the Prosperity/Ivy Area Storm Sewer Separation Project. - 20. Public Hearing on a proposal for the Housing & Redevelopment Authority of the City of Saint Paul to issue Multifamily Housing Revenue Refunding Bonds relating to an existing multifamily housing development. (Woodstone Apartments Project) (Public Hearing - laid over from November 5, 1991) AGENDA OF THE SAINT PAUL CITY COUNCIL Tuesday, November 12, 1991 9:00 A.M. Council Chambers Third Floor City Hall and Court House Molly O'Rourke, City Clerk CONSENT AGENDA NOTE: ALL ITEMS LISTED UNDER CONSENT AGENDA ARE CONSIDERED TO BE ROUTlNE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE COIVSENT AGENDA AND CONSIDERED SEPARATELY. FOR ACTION 1. Approval of City Council Minutes for October 24, 1991. 2. Claims of Mario M. Alesso, Tony Blatz, Eric Bratberg, Harriet Day, Thomas A. Huffmeyer, Rena Therese Wells, and Robert Widerski. 3. Summons and Complaint in the matter of John Pavlick dba Gannon's vs City of Saint Paul et al. 4. Summons and Complaint in the matter of Arnold J. and Gloria M. Strom vs the City of Saint Paul. � 5. Resolution - 91-2034 - approving the appointment by the Mayor of Ken Pugh to the Advisory Committee on Family Violence; term to expire on December 2, 1992. (Laid over from November 5th for adoption} 6. Appeal of Sandra C. Craig to a Summary Abatement Order for property at 1634 Reaney Avenue. (City Clerk recommends date of Public Hearing before Neighborhood Services Committee for November 20th and before the City � Council on November 21) 7. Appeal of Joseph M. Stepka to a Summary Abatement Order for property at 600 Michigan. (City Clerk recommends date of Public Hearing before Neighborhood Services Committee for November 20th and before the City Council on November 21) , 8. Appeal of Joesph M. Stepka to a Vehicle Abatement Order for property at 600 Michigan. (City Clerk recommends date of Public Hearing before Neighborhood Services Committee for November 20th and before the City Council on November 21) � 9. Appeal of Michael J. Tschida to a Vehicle Abatement Order for property at 1422 Jefferson Avenue. (City Clerk recommends date of Public Hearing before Neighborhood Services Committee for November 20th and before the City Council on November 21)