91-1853��'����.� // � uncil File #` �� -' ��
` Green Sheet ,� ���.a�i �
RESOLUTION
� C OF SAINT PAUL, MINNESOTA
Presented By � C��"`����
Referred To Committee: Date
WHEREAS, the Department of Community Services, Division of Libraries, will be replacing the
Merriam Park Library and is concerned about having sufficient funding for the project, and
WHEREAS, it has been determined that monies are available in contingency funds in the Capital
Improvement Bond Funds, and
WHEREAS, the Division of Libraries has not yet received bids, but wishes to ascertain that
sufficient monies are available, and
WHEREAS, if bids come in lower than expected the 1992 bond sale will be adjusted to reflect any
reduction in needed monies, and
NOW, THEREFORE, BE TT RESOLVED, by the City Council, upon the rewmmendation of the
Mayor and the advice of the Long Range Capital Improvement Budget Committee, that the Ca.pital
Improvement Budget for 1991, as heretofore adopted and amended by the Council, is hereby further
amended in the following particulars:
Merriam Park Branch Library
FINANCING PLAN CURRENT AMENDED
BUDGET CHANGES BUDGET
C91-3M014-7311-33046 CIB 1991 1,145,800 0 1,145,800.00
1980 CIB Contingency 0 12,683.11 12,683.11
1981 CIB Contingency 0 8,126.74 8,126.74
1982 CIB Contingency 0 110,334.15 110,334.15
1983 CIB Contingency _� 48.856.00 48.856.00
TOTAL 1,145,800 180,000.00 1,325,800.00
SPENDING PLAN
C91-3M014 Capital Improvements �,145,g00 1g0�000•00 �,325.800.00
TOTAL 1,145,800 180,000.00 1,325,800.00
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Adopted by Councils Date ��T 3 1991 Form App oved City Attorney
Adoption Certified by Council Secretary gy:
By� - G���'`��prov d by Mayor for Submiesion to
Ap oved y Mayor: D e OCT '7 1991 �uncil �
By: Byz
pl�llS1��0 OCT �, �'�1
, . , �� -��..5'�3
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NO 15 8 2 9
Community Services - Librari g GREEN SHEET
CONTACT PERSON&PHONE INITIAUDATE INITIAUDATE
PARTMENT DIRECTOR �CITY COUNCIL
. ASSIGN CITYATTORNEY �CITYCLERK
NUMBER FOR
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTINfi D6ET DIRECTOR FIN.�MOT.SERVICES DIR. C Yl 1 e f
ORDER MAYOR(OR ASSISTANn g � & t "Sl.aLVi 3
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUR EC E I
ACTION qEQUESTED: � 'V�D
PP AUG 12 1991 AUG 0 9 1��;
A roval of Council Resolution.
RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWIN ESTI N :--
PLANNINQ COMMISSION _CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contracf for this department�"ECEI VED
.�CIB COMMITTEE _ YES NO
_STnFF 2. Has this person/firm ever been a city employee4
— YES NO SEP � �(�1
_DISTRICT COUFr _ 3. Does this ersonlfirm r�i o�6�' 1
p possess a skill not normally possessed by any current cityi I
SUPPORTS WHICH COUNCIL OBJECTIVEI YES No ^ Y ArTa�
Explaln all yes answers on separate sheef and attach to gre•r�/I�e�t N EY
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The Saint Paul Public Library will be replacing the Merriam Park Brsnch
Library and is concerned about having sufficient funding. It has been
determined that monies are available in contingencq funds in the Capital
Improvement Bond Funds .
ADVANTAQES IF APPROVED:
Approval will assure that funds are available , if needed, to complete
project . If bids come in lower than expected, the 1992 Bond Sale will
be adjusted to reflect any reduction in needed monies.
RECEIV�D
S EP 17 1991
DISADVANTAOES IF APPROVED:
MAY4R'S OFFIC�
None
aE�E1VED
A�G .�41991
-� UF�Id+�
DISADVANTAGES IF NOT APPROVED:
There may not be sufficient funds to complete project .� �
RECEIVED
SEP 2 4 1991
SEP 2 5 1991
CITY
TOTAI AMOUNT OF TRANSACTION S L$OT��S1 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE C I B C o n t i n g e n c y F un d ACTIVITY NUMBER � /' ! � � '7"
FINANCIAL INFORMATION:(EXPLAIN) ��
� . ,
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL '
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO. 298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency, 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Fir�ance Acxounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. Ciry Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. Ciry Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and papercNp or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or oMer of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN iNSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecVrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTACiES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
F{NANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
_�
� � , �/ -/��3
Analyst: AICHINGER
Date: September 5. 1991
BUDGET OFFICE ANALYSIS
OF BUDGET AMENDMENTS
Departrnent: Community Services-Libraries
Green Sheet Number: GS 15829
Amount of Request: $180,000 Positions Requested: 0
Amount Recorm�ended: S 180,000 Positions Recommended: 0
Funding Source: CIB contingencies
Subject of Request: Provide additional financing for construction of new Merriam Park Branch Library
Background: Several design constraints, including the need for additional off-street parking resulted in increased estimated costs for
reconstruction of the Merriam Park Branch Library. The original design has been modified considerably to reduce the additional
costs. However, an additional $180,000 is required.
Major Issues: If edditional financing is not evailable and estimated costs are accurate,the bids cannot be let.
Fscal Impact: (Cunent Year and Following Year)
Arbitrage requirements on the bonds issued to finance most of the reconstruction will not be met
Recorrimendation: APPROVE
Follow-up Recommended,If Arry:
� If bids are less than anticipated, the recommended 5500,000 capital improvement bond appropriation in 1992 should be
reduced by a corresponding amount.
AICHINGER/C:\FILESWNALYSES 09/O6/91