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91-1852 �Rl�� r . ,. , __ � . ,, . / �j� Council File ,� � I '1 S'S� � - Z,�,`'�-�', Green Sheet � 16297 RESOLUTION CITY OF SAINT PAUL, MINNESOTA � Presented By � � -� Referred To 'r� /l�n� < Committee: Date ��,� ' 3 `j/ WHEREAS, The 37 Charitable Gambling Tax approved by the Mayor and City Council in 1990 has generated more revenue than anticipated, and WHEREAS, The proceeds from the CharitablP Gambling Tax can only be used for gambling Pnforcement activities pursuant to state law, and WHEREAS, The Administration has identified a need to increase spending authority to implement an effective gambling compliance audit and review function, and WHEREAS, The Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1991 budget; and WHEREAS, The Mayor recommends the following changes to the 1991 budget; Current Amended Budget Changes Budget FINANCING PLAN 167 - License & Permit Special Revenue Fund 13152 - Gambling Eriforcement 33. 9D� 2312 - Gambling Tax 163,175 �—�',�' 202,175 All Other Fund Financing 183,612 - 183,612 346,787 -�};96�- 385,787 33, yca __ ; . ,�. �'l�S-°Z� 'DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NO 16 2 9 7 • Finance/License 8/9/91 GREEN SHEET CONTACT PERSON&PHONE I ATE INITIAUDATE ARTMENT D CTOR �CITY COUNCIL Robert Kessler 298-5056 ASS��N �CITYATTORNEY /� �CITYCLERK NUMBER FOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING GDGET DIRE R �FIN.8 MQT.SERVICES DIR. ASAP ORDER MAYOR(OR ASSISTANT) ��A TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approve budget amendment for charitable gambling enforcement. SEP �� 1991 RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACTS MUST ANSWER TFIE FO I 5�� _PLANNINCi COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contract fOr this departmentl _GB COMMITfEE _ YES NO _S7AFF _ 2• Has this person/firm ever been a city employee? YES NO _ DISTRICT COURT — 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE9 YES NO Explaln all ysa snswers on separsts shset and attach to yresn aheet INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The 3� charitable gambling tax has generated more revenue than expected and increased spending authority is needed to implement a complete and effective gambling compliance audit review function. (See attachments) ADVANTAGES IF APPROVED: � The License Division will be able to implement an effective audit review and compliance program through training and assistance from a professional accounting firm. �CpVE� RECE�vE� S EP 13 1991 D13ADVANTACiES IFAPPROVED: � � � � � �� wvOdc OEE'� ^ d..t�`.. Al I��l Council Research CeM�er '' BUI��T �FFIGE None apparent. SEP 17199� � � { ') • '�.r =.. � • v�r...i;TOR 'r..,. .. :t! rINANG� . in4�4r�=.:z:v�eiVT��RVl�;�$ DtSADVANTAGES IF NOT APPROVED: We will be unable to fully carry out our responsibilities to monitor and control charitable gambling in the City. Significant problems would go undetected. RECEIVED SEP 2 5 1�91 LE K TOTAL AMOUNT OF TRANSACTION S 39�OOO COST/REVENUE BUDf�aETED(CIRCLE ONE) YES NO FUNDING SOURCE Fund 16J ACTIVITY NUMBER 31352 FINANCIAL INFORMATION:(EXPLAIN) �� .`, , � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL , MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Qrants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director . 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flsg each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal oMer or order of importance,whichever is most appropriate for the issue. Do not write�mplete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIQHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL S�RVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the sltuatlon or conditions that created a need for your project or request. ADVANTAGES IF APPROVED � Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecVrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? �C�;�(��1� �'�- � 8-�1� ✓ - � Current Amended Budget Changes Budget SPENDING PLAN 167 - License & Permit Special Revenue Fund 31352 - Gambling Enforcement 0132 Not Certified - Temp - 7,500 7,500 0141 Overtime 2,000 5,500 7,500 0162 Promotions 8,500 4,250 12,750 0219 Other Professional 22,500 14,050 36,550 0221 Postage 1,000 1,800 2,800 0235 Type II Mileage 3,400 2,400 5,800 0256 Registration-Training 90 �;�� 3,qoa ��- � 0�3 31352 Other Spending 123,096 - 123,096 All Other Spending 186,201 - 186,201 346,787 �'666-' 385,787 33, 4v v ---- RESOLVED, that the City Council approves these changes to the 1991 budget. APPROVED AS TO FUNDING: APPROVED: � �/ �v in e & Management Services �'Il.�- Budget rect r ��y��' Y___�eas Nays Absent Requested by Department of: zmon oswi z � �on � � � License & Permit Division aM ccabee ettman � zuson �� BY� .(_ �� _ Adopted by Council: Date �v � 4 1991 Form Approved by City Attorney Adoption Certified by Council Secretary ' . By: . a- Iz-9/ BY 2I, Uf'�Z Approved by Mayor f Sub ission to Ap roved by ayor: D e Council ,�� NOV 2 �: 1991 B ��` _ � � y� By: ��.�� Council File � - ��`� . Z • Green.-Sheet ;� 16297 � RESOLUTION CITY OF SAINT PAUL, MINNESOTA � Presented By ✓ �Reyferred To Committee: Date `Q' ,3'"�� WHEREAS, The 3$ Charitable Gambling Tax approved by the Mayor and City Council in 1990 has generated more revenue than anticipated, and WHEREAS, The proceeds from the Charitable Gambling Tax can only be used for gambling enforcement activities pursuant to state law, and WHEREAS, The Administration has identified a need to increase spending authority to implement an effective gambling compliance audit and review function, and WHEREAS, The Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1991 Budget; and WHEREAS, the Mayor recommends the following changes to the 1991 budget; Current Amended Budget Changes Budget FINANCING PLAN 167 - License & Permit Special R�venue Fund 13152 - Gambling Enforcement 2312 - Gambling Tax 163,175 39,000 202,175 All Other Fund Financing 183,612 - 183,612 346,787 39,000 385,787 . : ;; �, - i�s-� � . ::0: CITY OF SAtNT PAUL INTERDEPARTMENTAL MEMORANDUM July 29, 1991 To: Richard Gehrman, Director of Finance Stacy Becker, Budget Director Fr: Robert Kessler 1�� License & Permit Manager Re: Revised 1991 Gambling Enforcement Budget I am proposing to revise the 1991 Gambling Enforcement Special Fund budget to reflect an increase in revenue and to obtain additional spending authority. As you know the License Division has reached an agreement with Minnesota Gambling Control Division to conduct compliance reviews and financial audits of the more than 225 licensed charitable gambling organizations in Saint Paul. The necessity to do audits to prevent andJor identify fraud was the main reason for the passage of the 3� Gambling Tax by the Mayor and Council in 1990. Based on the income received in the first six months of 1991 we estimate that revenues will exceed our original estimate of $160,586 by approximately $39, 000 or 24�. The original estimate of $160.586 was very conservative because we did not know what the effect the 1990 changes in state qambling regulations would have on Saint Paul organizations in 1991. Now that the organizations have adjusted to the 1990 changes (and some additional 1991 changes) we can project our income with greater confidence. I have attached a revised budget for your review and approval. The largest increase in expenditures is for staff. We are proposing a part-time temporary clerical position to assist with audits and record keeping. More money is also requested for staff overtime to conduct site inspections and audits. Another modest increase is also proposed to cover the anticipated promotion of Christine Razek who is the person in charge of the entire charitable gambling function. Please let me know if you have any questions. cc: Molly O'Rourke Lori Lee Barb Renshaw Christine Rozek Janet Odalen Rich Jents Barbara Nash � : � q/-/�� AnalySt: Renshaw Date: 08/21/91 BUDGET OFFICE ANALYSIS OF BUDGET AMENDMENTS DepBrtment: Department of Finance and Management Green Sheet Number: 16297 Green Sheet Date: 08/09/91 Amount of Request: 539,000 Positions Requested: None Amount Recommended: 533,900 Positions Recommended: Funding SOUfCe: Gambling Revenues Subject of Request: Resolution to amend the budget for the License and Permit Special Revenue Fund to permit Saint Paul to conduct compliance reviews and financial audits of licensed charitable gambling organizetions in Saint Paul. The amendment is for 539,000. It would be fmanced by revenues for the 3% gambling taz. Background: The Mayor and Council passed a 3% gambling taz in 1990 to provide revenues for complience reviews/audits of charitable gambling organizations in Saint Paul. The City will soon select a vender to conduct approumately 12 audits. The vender will also train License Division staff to conduct their own audits in the future. Clericel help is needed,on a temporary basis,to enter taz return information into the computer system. Postage is needed to inform organizetions that tbey may be selected for an audit. The promotion is for the reclassification of Christine Rozek's position,which has already been approved. The fees are for hiring the auditor/trainer and conducting sudits. Major Issues: I believe spending can be cut back,from what they have requested,in two areas. One is overtime and the other is registration/training. Fiscal Impact: (Current Year and Following Year) Some shift of wsts from General Fund to special fund to implement the new program. Some of these are on�time stert up costs,i.e.,hiring temporary clerical employee. Recommendation: I recommend approval of this resolution with the changes spec�ed below. I would recommend adding 53,000 to overtime,as opposed to 55,500. Council asked last year thai flez time be used more often instead of overtime. I would recommend adding$900 to registration(Object Code 0256),not$3,500. This will permit some training. Follow-up Recommended, If Any: C:\123DATA\GS_16297 � � � � ��-i�s-� � . . 1991 G81[SLING B�'a�CffiK8�N1' BIIDC,�Bl� Special Fund Activity 31352 1991 1991 Gode SX,?endinq Detail Ado�ted Amendment Revised 0132 Not Cert�emp 0 7,500 7,500 0141 Oveltime 2, 000 5,500 7,500 0162 Promotions 8,500 4,250 12,750 0219 Other Professional 22,500 14,050 36,550 0221 Pastaqe 1, 000 1,800 2,800 0235 Type IZ Mileaqe 3 , 400 2, 400 5,800 0256 Reqistration-Traininq 90 3 ,500 3 ,590 Total 39 . 000 1991 GAMBLING TAY S8VffiftIIE Special Fund 31352 � 199L Adopted Revised �udcet Amendmertt Budaet 160,586 39,000 199,586 �'� ' ` ' ' �'l -/�. , �� }� � �� r � r �r �1� f� ,J�� _. � - is the �155,000 in unspecified contingency going to be carried forth to 1992? Will the entire $100,000 in specified contingency be used in 1991 or all or part of it carried into 1992? - how much additional dollars would each 1% of salary increases across- the-board require? Where would the dollars come from? The Resolution will be discussed further at the 10/28 meeting. 3. Resolution 91-1854 - amending the 1991 Budget by transferring $2,733 from Contingency Reserve to the Financing and Spending Plans of PED - Operations Fund for purchase of U.S. Census Neighborhood Statistics. � (Referred from Council 10/03) Approved 3-0 4. Resolution 91-1852 - amending the 1991 Budget by adding $39,000 to the Financing and Spending Plans of License & Permit Division for Charitable Gambling enforcement. (Referred from Council 10�03� Approved as amended 3-1 (See attached) (Ayes - Goswitz, Maccabee, Long; Nay - Rettman) 5. Resolution 91-1919 - amending the 1991 Budget by adding $70,000 to the Financing and Spending Plans for Parks and Recreation Supply and Main- tenance. {Referred from Council 10/10/91, Approved 3-0 6. Budgetarv Issue identified by Council : 1992 Salarv Bud�ets Stacy Becker reviewed the various components that make up the salary budgets � including step increases, promotions, upgrades, benefits and a discussion was held. Issues and requests identified by the Com�nittee to be discussed at another time include: - separating benefits from salary; - have Payroll Division run the figures on step increases; - parking and mileage reimbursement policy; Second budqet aresentation bY Department of Planning and Economic Development ' Second budqet aresentation bv Information and Complaint Office