91-1783 Council Fi1e # /-�/7� �
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, Green Sheet �
RESOLUTiON
CITY OF SAINT PAUL, MINNESOTA
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P esented By
1 Referred To Committee: Date � y
Y
RESOLVED, that the proper city officials are hereby authorized and
directed to execute an agreement with the City of Eagan whereby the
City of Saint Paul 's Police Department will perform radio services
for Eagan subject to the terms and conditions of said agreement, a
copy of which is to be kept on file in the Department of Finance
and Management Services.
Yeas Navs Absent Requested by Department of:
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Adopted by Cauncil: Date
0 CT 2 2 1991 Form Ap roved by ity Atto ney
• Adoption Ce '� ied by Council cr tary BY: _` 9_ � ,
By' Approved by Hayor for Submission to
Approved by M Date �,•�T � 5 199
Council
Sy: By:
Pi1�lISHEO NOU 2'91
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _12 8 91�
Police 8/20/91 GREEN SHEET
CONTACT PERSON 8 PHONE INITIAL/DAl'� INITIAUDATE
DEPARTMENT DIRECTOR �CITY COUNCIL
WIR. �11. McCutcheon 292-3588 Ag$�dN CITYATTORNEY �CITYCLERK
NUMBER FOH
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.&MGT.SERVICES DIR.
ORDER MAYOR(OR ASSISTAN7) '
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUE3TED:
Council Resolution to approve a corununication service agreement with the City
of Eagan, Minnesota. See service agreement on Green Sheet No. 12890.
RECOMMENDATIONS:Approve(A)or Re�ect(R) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWI
_PLANNING COMMISSION _CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contr8ct forthis department?
_CIB COMMIITEE _ �S NO � p� AUG 3 0 1991
2. Has this rson/firm ever been a ci em I ee4
_STAFF — YES NO
_DISTRICT COURT — 3. Does this person/firm possess a skill not normell y r•-��� ���EY
y possessed b nt
SUPPORT3 WHICH COUNCIL 08,lECTIVE? YES NO V
Explaln all yes answera on separete shest and attach to green sheet
INITIATINO PROBLEM,ISSUE.OPPORTUNITY(Who,What,When,Where,Why):
To allow the St. Paul Police Department, CSM Unit to provide communication service
to the City of Eagan, Minnesota per attached agreement (the agreement contains a
save harmless clause) .
ADVANTAGES IF APPROVED:
RECENfED
Additional revenue will be returned to the City General Fund.
SEP 10 1991
MAYOR'S OFFICf
DISADVANTAQES IF APPROVED:
�Un�'il� Rf3$F!dl'C�l �f`.�^+pr
None
SEP 1 l 1991
DIBADVANTAOE3 IF NOT APPROVED:
Loss of above revenue. RECEIVED
SEP 17 1991
CITY CLERK
TOTAL AMOUNT OF TRANSACTION $ E S t. �2�OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING 80URCE Genera 1 Fund ACTIVITY NUMBER 04308-XXXX-40085
FINANCIALINFORMATION:(EXPLAIN) An estimated revenue Of $5,000 will be returned CO 04308-4339-40085. ��
. � . � ��' � �.
NOTE: COMPLETE�DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCII RESOLUTION(all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director '
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
sach of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH CO�INCIL OBJECTIVE?
Indicate which Council ob�ectiGe(s)your projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the ciy's liabiliry for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens will benefit from this projecVaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce it it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
�ji-i��3 ✓
CITY OF SAINT PAUL
�iii�€i�tii'
OFFICE OF THE CITY COUNCIL Members:
' Janice Rettman, Chair
Roger 6oswitz
Paula Maccabee
JANICE RETTMAN �FCF�VEQ
JOE COLLINS
Counc�7person �,��.�. 14 �g91 LegislativeAssistant
KATHY ZIEMAN
' K K [.egislative Assistant
;.I_;�
COMMITTEE REPORT
FINANCE, MANAGEMENT, AND PERSONNEL COMMITTEE
OCTOBER 7, 1991
• introduction of inembers staff ue
sts• an
nouncement of
1. Call to order, , , g �
sign-ua sheet
2. Resolution 91-1625 - approving the transfer of Unprogrammed CDBG Funds
to the Vacant Building Homestead Assistance Fund to implement the Houses
to Homes Proqram (Referred from Council 9/3�91 laid over 9/30/91)
Approved 4-0
3. Communication Center Funding for Current Gbligations.
Resolution 91-1641 - amending the 1991 Budget by transferring $1,522,777
from Contingency Reserve to the Police Department Full-Time Permanent for
the Police Emergencv Communication Center (Referred from Council 9/5/91)
Approved 4-0
Green Sheet 9479 - Resolution amending the 1991 Budget by transferring
$538,958 from Contingency Reserve to the Financing and Spending Plans of
Firefightinq and Paramedics. (To be brought in under suspension)
Motion for suspension of the rules to accept the resolution carried 4-0.
Resolution was approved 4-0. (Attached)
4. Resolution 91-1783 - authorizing a communication service agreement with
Citv of Eaqen �Referred from Council 9/24/91)
Approved 4-0
CITY HALL ROOM NO.718 SAINT PAUL,MINNESOTA 55102 612/298-5289
5�46
Printed on Recycled Paper
; ' �. . . . _ /������3
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AGREEMENT
AN AGREEMENT, Dated this 18th day of Julv, 1991, by and
between the CITY OF SAINT PAUL, hereinafter called "City" , and the
Citv of Eagan, hereinafter called "User" ;
~ WITNESSETH:
I IT IS MUTUALLY AGREED BY AND BETWEEN THE CITY AND USER, that
the City will provide the User with two-way radio and other
electronic equipment repair, inspection services and technical
assistance subject to the following terms and conditions:
1. That User shall pay to the City the sum of 45. 00 per hour
for Communication Technician services and 22 . 00 per hour for
, Technician Helper services provided by the City. All material used
I by the City in providing the services shall, additionally, be paid
for by the User at the City's actual cost for such materials plus
15% to cover ordering, handling, sh�pping and stocking.
2 . That the City may, at any time, increase the cost per hour
stated above upon furnishing User a written statement of the City's
, increased operating cost, and/or labor costs as set forth in the
collective bargaining agreement between the City and the personnel
who perform the servicing tasks.
3 . That the City will provide services, Monday through
' Friday, from 7: 00 a.m. to 11:00 p.m. ; and Saturday and Sunday, from
' 8:00 a.m. to 4 :00 p.m. Emergency servicing, at times other than -
those stated above, shall be furnished for User' s base station
, equipment or other essential equipment on a two (2) hour or Iess
callback basis.
4. That the City will provide its services for User's base
station and associated equipment at such equipment's usual
location. The City's servicing of the User's mobile units,
portables and other equipment shall be performed at the City's
radio maintenance shop.
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5. That the City will inspect all of the User's radio
transmitting equipment at least once yearly and shall be entitled
to make such repairs, replacements and adjustments as the City
believes may be needed to keep said equipment in good operating
condition and in compliance with Federal Communications Commission
regulations.
" 6. The City shall save harmless, indemnify and defend to the
limits set forth in Minnesota Statutes, Chapter 466, the User from
' any actions, claims, damages or demands which may be brought
against the User arising out of the negligent performance of the
City's duties pursuant to this Agreement.
7. That User shall provide the City with an inventory list of
all equipment to be serviced hereunder, and the list shall include
the location and serial number of the User's equipment. Further,
User shall advise the City of the User's new equipment as acquired.
8. That this agreement may be terminated without cause by
, either party upon thirty (30) days' written notice.
' USER �RG'A��l�����'x��
gy ,..�
Its
By
Its
Approved as to Form:
CITY OF SAINT PAUL
Cd���i�"� c� - By
Assistant ity Att ney
By
By
Director, Department of Finance
and Management Services
EAGAN
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