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91-1758 o.R�G��,A� /� ��,�..� � - ^ '. • ���I Council File # F � � ' ` RESOLUTION Green sheet # i i?9i CITY OF SAINT PAUL, MINNESOTA resented By Jr� Referred To PV���� t.vc���S �1 I I ti 1�i I Committee: Date Q—I Q—Q l WHEREAS,Prior to 1991,the Public Works Street Repair and Cleaning Fund advanced funds to the Pubic Works Municipal Garage to purchase capital equipment,and WHEREAS,During 1990,the balance of this advance has been returned to the Street Repair and Cleaning Fund, and WHEREAS,The Street Repair and Cleaning office at 873 N.Dale Street is in need of repair and upgrading to its roof,heating and cooling systems as well as replacement of wom seating and window sun screens,and —�H��R�r4�, ta�-8$���S�ect e�s�e�rSeleEe#�ea�i�xg�ste�sr�— WHEREAS,The acquisition of efficient equipment to be employed by the Street Repair and Cleaning work force will improve maintenance of the streets and productivity of employees,and WHEREAS,The Street Repair and Cleaning Fund desires to reimburse the Municipal Equipment Garage for the cost of equipment punchased and not rented from the Garage,and WHEREAS,There is a need to respond to a workload of: inventory maintenance,five year capital program coordination,ten year paving program coordination,financial records management requiring the use of computers, azd WHEREAS,The Budget Goals and Policies manual for the City of Saint Paul does require in Secdon B-32 titled Use of Fund Balances/Retained Eamings paragraph 4 that unspent bransfers from the General Fund be returned to the General Fund,and WHEREAS,The Mayor pursuant w Section 10.07.1 of the Charter of the City of Saint Paul does certify that there are available for appropriation total revenues in excess of those estimated in the 1991 budget,and WHEREAS,Council File 277510,adopteci October 1, 1981 did establish certain special Fund Policies,and WHEREAS,The Mayor recommends that the following changes be made to the 1991 budget Financing Plan Current Bud¢et Chan¢e Revised Budget 225 Public Works Street Repair and Cleaning Fund 518,060.00 815 945.00 225-42310-9830 297,885.00 -598�69:8� —59��66�— All Other Financing the Same j6.096.125.00 Q,QQ 16.096.125.00 Total 16,394,010.00 �98,�969.�6— —tG,992;6'�0:6�— 518,060.00 16,912,070.00 Page 1 of 2 �;:�\1����• -�� GyJ) / �✓_ nding Plan Current Budeet �ig� Revised Bud¢et �����Er981�4---i�ir�ew�tg-----------fl:gp-------�fl99�Q---------�,999:96 � 225-42316-0815 Chairs 0.00 4,000.00 4,000.00 225-42316-0819 Furnace,Conditioner 0.00 -i��E3�5,000.00 ��;69�99-5,000.00 225-42316-0822 Distributor(Oiler) 0.00 68,000.00 68,000.00 225-42316-0835 Sander Inserts 0.00 4,000.00 4,000.00 225-42316-0839 Other-Tar Keules,Tamper 19,780.00 �3,-59A:sA-7,500.00 4��89:9�-27,280.00 225-42316-0839 Loader/Grinder 0.00 30.000.00 30,000.00 225-42316-0857 Data Processing Hardware 7,000.00 �8;Qd9�8 5,240.00 }�;�$� 12,240.00 ��5-4��16-A898r--�t�eldir�g-improvdna�tr-------�?,�E}-----�5;f)99:E�--------�96�99- 0 225-42318-0271 Building-Repair Service 536.00 25,000.00 25,536.00 225-42310-0359 Other Spec Mad&Supplies 54.00 320.00 374.00 225-42310-0557 Transfer to Genl Fund 52,383.00 350,000.00 402,383.00 225-42310-0567 Transfer to Intern Service 189,055.00 39;466�619y 00C1 D0�Q8�}55�208�055.00 225-423XX-0XXX All Other Spending the Same 16.125.202.00 Q,QQ 16.125.202.00 Total 16,394,010.00 --598fl66:fl� -ib;99�6�66- 518,060.00 16,912,070.00 Now,therefore,be it RESOLVED,that the City Council adopts the above changes to the 1991 budget. APPROVED: RnA at Tlirwrtnr Yeas Nays Absent ge 2 of 2Requested by Department of: D..i[AO�eI- __Coswi t z I � Public Works M-�acc�abee � _ Rettman � -W1�l�o / By: Allen J. Shet `_( c.0 Adopted by Council: Date ��T � �1 1�9� Form A ppr ed by City Attorney Adoption ifi d by Counci� S cretary gy; BY� Approv d y Mayor r Submission to Approved by May� . Date OC� 15 1991 Council gy. S��'✓¢G�'��"' By; • P�[ISNED (3f;'i �?6 °91 ... 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'��' �"`��_, S �°�,�'��' r������ �:: r t ., r� `��,��� ,,� �r.�'��. �F p " � � ���'4 t� �.,, ��;` ,�T'� "�'i., � �� ��,p'; $ �# 4 t a°i,rw `:�y ;a rtr a ` ,. a� � t' K �,•,i- .. k4 r.. ���'v ,,�}z�,`T°�''�. ve �, �� ��s•��� ��� �,� .�.-�,°�ha� Y;�q�#�.; `i� '�r�-"a= �� � " � > ��.!*,��s�°�� r 4���.'�' u�'�:'v K}�'�.x F � s`!:i r! .� ��. �. 6' t,Y _i .�, `2:�✓� � f �� �"3.��ts :-,F w ..,Y, F.-..--�j � ; � :� � � � �:- �- � , � �. i � �� r y� � ��: i ���. `a^ 'k� f . ..g - �'�'�� � �,����!'�a �n &�'a"i:� "ia 5�"'�'�,. �"� � � . � � v,'k�' '�^= t �� �� `� '4'� � .� t�a,''� �'*�2 � it„�k '�p�`�'.`.�; "�,r�'`2 $r. "��` ' . � K'. � :��. x'�'t � .,�� ` ���ii� � #`�� ^Mr�, '7*��� 1 .s,:�s.. �, . o.�"� �. � �� �^.�n � � �, ax: �� : � . , . � � �" r - � -R.4 �s� ','� .�. �- a .. " �'•t . .�q,$` 'y . .� - � .k �� ���' �� �� ` ��'..... . �� .,,�.. , �3 ; �' - ,:�r,�. ,.....��.,a���r .. _., t'� .0�::±�`"�:. � .��ka�. :� . � b..e;��.;�.�.�,. .,:k.� �h.� RESOLUTION - 91-1755 - Transferring APPROVED 3-0 '� Spending & Financing plans from 1990 y� Public Improvement Long-Side Subsidy ��"�7 - & 1989 Major Sewer Repairs project in the amount of $51,000 and increasing � assessment financing for Major Sewer � . Repairs by �37,000. (Referred to � Committee 9/19/91) 17, RESOLUTION - 91-1756 - Amending the APPROVED 3-0 1991 Capital Improvement Program by transferring Spending & Financing from the Snelling Randolph Left Turn Lane/ Signal , Thomas Avenue Reconstruction and Lexington Parkway Reconstruction to the 1991 Combined Sewer Separation Program and adding $4,350 from Water Utility a87,000 from PED and $173,450 from MnDOT agreements with Public Works. (Referred to Committee 9/19/91) 18. RESOLUTION - 91-1757 - Amending the 1991 APPROVED 3-0 Capital Improvement Program by transferring Spending & Financing from the 1991 Major Sewer Repairs to the Combined Sewer Separation Program. (Referred to Committee 9/19/91) 1g. RESOLUTION - 91-1758 - Approving spending APPROVED 3-0 authority allowing the Street Repair and Cleaning Fund to return to the General Fund unused funds from winter operations and approving the use of the returned advance for equipment purchases for additional capital outlay items. (Referred to Committee 9/19/91) 20, FIRST READING - 91-1741 - An ordinance APPROVED 3-0 amending Chapter 140 of the Legislative Code of the City of Saint Paul relating to skyways. (Referred to Committee 9/17/91) 21. RESOLUTION - 91-1697 - Authorizing proper APPROVED 3-0 Saint Paul authorities to enter into a Joint Powers Agreement with the Metropolitan Waste Control Commission. (Referred to Committee 9/12/91) ' 22. Resolution Acknowledging the Cost Allocation SENT TO COUNCIL Agreement and the Payment Assurance WITHOUT Agreement between District Energy Saint Paul , RECOMMENDATION Inc. ("District Heating") and District Energy Services, Inc. ("District Cooling") . (Referred to Committee 10/1/91) (continued) .�... . ,.��j�-�7�� � ,/n , w�� U"�"'�." M E M O ����v �9�� l SS�� - /y��� iy � ? �. �ti��� '7 DATE: August 21, 1991 �� . TO: Stacy FROM: Barb Renshaw � RE: Budget Amendment for 1991 Street Repair and Maintenance Fund #225 The following are my comments about the equipment A1 Shetka has requested in a budget amendment for the 1992 budget of the Street Repair and Maintenance Fund #225. The equipment listed in the budget amendment (Green Sheet #11291) totaled $181, 060. Another $67, 000 was requested for things related to building repair and maintenance. The amendment also included $350, 000 for a transfer to the general fund for unused winter street maintenance revenue. I have been told that none of these items were requested in the 1992 budget. I reco end either hat this amendment be a roved or that it be t ance the 1991 bud et. The purchase of the equipment and the building repair and _o,r� �maintenance items are made possible by the return of $280,760 in 1990 to the Street Repair and Maintenance Fund from the Public SSY���� Works Municipal Equipment Fund, Fund 250. The money was returned aS� ,� to Fund 225 for advances it made in the past to Fund 250 for � equipment purchases. For various reasons the equipment was not Q( purchased. Hence, the money was returned. Dick Rupert has assured me that there will be enough fund balance and cash in the ; fund to be able to handle these expenditures. The items are listed in order of their priority to the Fund Manager, Mr. Shetka. Some items can be justified, at least in part, by the argument either that we can do more work with the same number of people, or that we can do the same amount of work with fewer people. Mr. Shetka was reluctant to commit to fewer FTE(s) in his 1993 budget if he receives these items due to the manner in which work crews are assigned to seasonal projects. 1. Furnace - 512,000 ' Almost $8, 000 has been spent the last two years on repairs � for this furnace. If it is not replaced, more repair costs can be expected. The last two seasons they had to make major expenditures to patch holes that burned through the boiler unit and retrofit the insulation. The furnace would be replaced with a new one that is more efficient and not subject to major breakdowns. It does not appear to be cost effective to keep repairing the old furnace. � , �. . � �9������ ; . 2.* Distributer (oiler) - $68,000 Streets has three oilers, which are used for sandsealing and sealcoat work on residential streets. Two were purchased in 1963 (28 years old) and one in 1992 (10 years old) . Mr. Shetka spent $18,179 in 1990 to repair these. Because of � fewer breakdowns, the new distributor would improve efficiency. It is also more efficient because it is wider, and covers more area, and because it allows one worker (as opposed to two now) to operate the vehicle, allowing the additional worker to do other street maintenance tasks. 3. * Skid Loader/Joint ariader - $30,000 This is a unit, in combination with a skid loader, which � would be used for joint repair on asphalt pavement. The equipment would do a better job of repairing joints, so that the repair job would last longer. Crews would not have to repair the same joint as often. 4. Roof Repair, Office Buildinq - 525,000 The original roof was put on in 1972 (19 years old) . It leaks and a roofing consultant has advised that it be � replaced, not repaired. If the roof is not fixed it will cause greater damage to the field staff office and equipment. 5. Sanitation Garaqe Heat - 525,000 The original ceiling furnaces in the sanitation garage building are old and beyond repair. Two of the six are inoperative. The new heaters would be infrared ones which � are much more energy efficient than the old ones. The cost to heat the building from October 1990 to April 1991 was $2,262. With new and efficient heating, this could be reduced by at least 25�. Heaters are needed because some of the equipment that is stored in this garage does not operate well if it is frozen up. Examples include sanding trucks, flushers and garbage trucks. 6. Foreman Chairs - 54,000 � The chairs the foremen currently use were purchased with the building furnishings in 1973 . They are old, unsafe and need replacement. 7. Computers - 510,240 Five computers in the accounting division, which handles Street Repair and Maintenance Fund accounting, are quite old, i.e. , 6 to 7 years old. This would replace 2 of the five old computers. The older computers also lack the size and processing speed needed to handle some of the files and systems needed to better manage the fund. For example, (1) an inventory depreciation data base system for all items of equipment, (2) a system to separate balance sheet information, by activity, for summer and winter to meet policy requirement to return unspent winter street money to � � �. i����� a . .. . �� the general fund, (3) a system to update the five-year street plan and (4) a program to download FTE information from the Prime in order to better account for personnel. 8. * Pickup Truck Sander Inserts - 54,000 These units would be used on one-ton pickups to sand bridge sidewalks and other sidewalks. The units would improve productivity by eliminating hand sanding. The same job would get done faster. 9. * Tack Coat Distributer - 510.000 This is a trailer mount unit for applying tack coat prior to street and alley overlays. Currently they apply tack coat manually. This would increase the uniformity of coverage and productivity. 10. Tar Rettle (2) - 512,000 The units are used by crews for tack coating prior to asphalt work and for joint sealing. The present equipment is very old and, I am told, is "about junk". 11. Bhades - $2.000 The original ones were installed in 1973 . They are worn out D Q��,�M^� and do not function properly. �`���' _ �� 12 . Bombardier 539,000 � �w`�' �X This is a track snowplow that is utilized during the winter n�r months to plow both sidewalks and other public walks the V � City is required to keep clear of snow. Approving this � � � expenditure will clear up an accounting problem. The Bombardier has already been purchased by the Municipal Garage Fund, but is used primarily by the streets division. Therefore this fund should reimburse the Municipal Equipment ,� Fund for the expenditure in order to avoid having other pay for something they are not using. � 13. Asphalt Tamper - 51,500 This is tool used to tamp down asphalt. It is an additional unit. 14. Air Conclitioner Compressor - S5,o0o The compressor for the office area is beyond repair and has to be replaced. If you decide to cut this list back, my suggestions would be to cut, in the order listed, the following items: item #11, shades ($2, 000) , item #10, one tar kettle ($6,000) , item #7, one computer ($5,000) and item #9, tack coat distributer ($10, 000) . Together, these equal $23 ,000. cc: Tom Cran Barb Jeanetta Dick Rupert A1 Shetka c:\WP50DATAVILS 0800 . . . q� �7Sb7 a ` � � '•O"� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM TiO: Bazb Renshaw FROM: A1 Shetka,Dick Rupert,Dennis Davis DATE: August 23, 1991 RE: Street C.R. In reply to the clarifications requested: The assessment rate has always paid for the purchase of equipment, building improvements and maintenance items. No general fund monies have been used. The bombardier was mistakenly purchased in 1989 through an error in the codes used. Generally,the Garage would do the ordering for all of Public Works divisions. It was not made clear that the bombardier was to have been purchased by the Street division.Before the error was detected,the equipment was paid for. It was then a matter of reimbursing the Gazage for the funds spent At the time, there was no funding available in Streets to pay back the expenditure. The Garage did not want to institute a rental rate.The most reasonable solution was to use the funds from the advance.This requires a budget amendment. Streets equipment budget: 1989 1990 1991 1992 137,600 91,195 191,380 191,380 ff we can be of any further help,please call.Thank you for all your help.