91-1758 o.R�G��,A� /� ��,�..�
� - ^ '. • ���I Council File #
F � �
' ` RESOLUTION Green sheet # i i?9i
CITY OF SAINT PAUL, MINNESOTA
resented By
Jr�
Referred To PV���� t.vc���S �1 I I ti 1�i I Committee: Date
Q—I Q—Q l
WHEREAS,Prior to 1991,the Public Works Street Repair and Cleaning Fund advanced funds to the Pubic Works
Municipal Garage to purchase capital equipment,and
WHEREAS,During 1990,the balance of this advance has been returned to the Street Repair and Cleaning Fund,
and
WHEREAS,The Street Repair and Cleaning office at 873 N.Dale Street is in need of repair and upgrading to its
roof,heating and cooling systems as well as replacement of wom seating and window sun screens,and
—�H��R�r4�, ta�-8$���S�ect e�s�e�rSeleEe#�ea�i�xg�ste�sr�—
WHEREAS,The acquisition of efficient equipment to be employed by the Street Repair and Cleaning work force
will improve maintenance of the streets and productivity of employees,and
WHEREAS,The Street Repair and Cleaning Fund desires to reimburse the Municipal Equipment Garage for the
cost of equipment punchased and not rented from the Garage,and
WHEREAS,There is a need to respond to a workload of: inventory maintenance,five year capital program
coordination,ten year paving program coordination,financial records management requiring the use of computers,
azd
WHEREAS,The Budget Goals and Policies manual for the City of Saint Paul does require in Secdon B-32 titled
Use of Fund Balances/Retained Eamings paragraph 4 that unspent bransfers from the General Fund be returned to the
General Fund,and
WHEREAS,The Mayor pursuant w Section 10.07.1 of the Charter of the City of Saint Paul does certify that there
are available for appropriation total revenues in excess of those estimated in the 1991 budget,and
WHEREAS,Council File 277510,adopteci October 1, 1981 did establish certain special Fund
Policies,and
WHEREAS,The Mayor recommends that the following changes be made to the 1991 budget
Financing Plan Current Bud¢et Chan¢e Revised Budget
225 Public Works Street Repair and
Cleaning Fund 518,060.00 815 945.00
225-42310-9830 297,885.00 -598�69:8� —59��66�—
All Other Financing the Same j6.096.125.00 Q,QQ 16.096.125.00
Total 16,394,010.00 �98,�969.�6— —tG,992;6'�0:6�—
518,060.00 16,912,070.00
Page 1 of 2
�;:�\1����• -�� GyJ)
/ �✓_
nding Plan Current Budeet �ig� Revised Bud¢et
�����Er981�4---i�ir�ew�tg-----------fl:gp-------�fl99�Q---------�,999:96 �
225-42316-0815 Chairs 0.00 4,000.00 4,000.00
225-42316-0819 Furnace,Conditioner 0.00 -i��E3�5,000.00 ��;69�99-5,000.00
225-42316-0822 Distributor(Oiler) 0.00 68,000.00 68,000.00
225-42316-0835 Sander Inserts 0.00 4,000.00 4,000.00
225-42316-0839 Other-Tar Keules,Tamper 19,780.00 �3,-59A:sA-7,500.00 4��89:9�-27,280.00
225-42316-0839 Loader/Grinder 0.00 30.000.00 30,000.00
225-42316-0857 Data Processing Hardware 7,000.00 �8;Qd9�8 5,240.00 }�;�$� 12,240.00
��5-4��16-A898r--�t�eldir�g-improvdna�tr-------�?,�E}-----�5;f)99:E�--------�96�99- 0
225-42318-0271 Building-Repair Service 536.00 25,000.00 25,536.00
225-42310-0359 Other Spec Mad&Supplies 54.00 320.00 374.00
225-42310-0557 Transfer to Genl Fund 52,383.00 350,000.00 402,383.00
225-42310-0567 Transfer to Intern Service 189,055.00 39;466�619y 00C1 D0�Q8�}55�208�055.00
225-423XX-0XXX
All Other Spending the Same 16.125.202.00 Q,QQ 16.125.202.00
Total 16,394,010.00 --598fl66:fl� -ib;99�6�66-
518,060.00 16,912,070.00
Now,therefore,be it
RESOLVED,that the City Council adopts the above changes to the 1991 budget.
APPROVED:
RnA at Tlirwrtnr
Yeas Nays Absent ge 2 of 2Requested by Department of:
D..i[AO�eI-
__Coswi t z I
� Public Works
M-�acc�abee �
_ Rettman �
-W1�l�o / By: Allen J. Shet
`_( c.0
Adopted by Council: Date ��T � �1 1�9� Form A
ppr ed by City Attorney
Adoption ifi d by Counci� S cretary gy;
BY� Approv d y Mayor r Submission to
Approved by May� . Date
OC� 15 1991 Council
gy. S��'✓¢G�'��"' By; •
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- ,:�r,�. ,.....��.,a���r .. _., t'� .0�::±�`"�:. � .��ka�. :� . � b..e;��.;�.�.�,. .,:k.� �h.�
RESOLUTION - 91-1755 - Transferring APPROVED 3-0 '�
Spending & Financing plans from 1990 y�
Public Improvement Long-Side Subsidy ��"�7
- & 1989 Major Sewer Repairs project in
the amount of $51,000 and increasing �
assessment financing for Major Sewer �
. Repairs by �37,000. (Referred to �
Committee 9/19/91)
17, RESOLUTION - 91-1756 - Amending the APPROVED 3-0
1991 Capital Improvement Program by
transferring Spending & Financing from
the Snelling Randolph Left Turn Lane/
Signal , Thomas Avenue Reconstruction
and Lexington Parkway Reconstruction
to the 1991 Combined Sewer Separation
Program and adding $4,350 from Water
Utility a87,000 from PED and $173,450
from MnDOT agreements with Public
Works. (Referred to Committee 9/19/91)
18. RESOLUTION - 91-1757 - Amending the 1991 APPROVED 3-0
Capital Improvement Program by transferring
Spending & Financing from the 1991 Major
Sewer Repairs to the Combined Sewer
Separation Program. (Referred to Committee
9/19/91)
1g. RESOLUTION - 91-1758 - Approving spending APPROVED 3-0
authority allowing the Street Repair and
Cleaning Fund to return to the General
Fund unused funds from winter operations
and approving the use of the returned
advance for equipment purchases for
additional capital outlay items.
(Referred to Committee 9/19/91)
20, FIRST READING - 91-1741 - An ordinance APPROVED 3-0
amending Chapter 140 of the Legislative
Code of the City of Saint Paul relating
to skyways. (Referred to Committee
9/17/91)
21. RESOLUTION - 91-1697 - Authorizing proper APPROVED 3-0
Saint Paul authorities to enter into a
Joint Powers Agreement with the
Metropolitan Waste Control Commission.
(Referred to Committee 9/12/91) '
22. Resolution Acknowledging the Cost Allocation SENT TO COUNCIL
Agreement and the Payment Assurance WITHOUT
Agreement between District Energy Saint Paul , RECOMMENDATION
Inc. ("District Heating") and District Energy
Services, Inc. ("District Cooling") .
(Referred to Committee 10/1/91)
(continued)
.�... . ,.��j�-�7��
� ,/n , w�� U"�"'�."
M E M O ����v
�9�� l SS�� - /y��� iy � ?
�. �ti��� '7
DATE: August 21, 1991 �� .
TO: Stacy
FROM: Barb Renshaw �
RE: Budget Amendment for 1991 Street Repair and Maintenance
Fund #225
The following are my comments about the equipment A1 Shetka has
requested in a budget amendment for the 1992 budget of the Street
Repair and Maintenance Fund #225. The equipment listed in the
budget amendment (Green Sheet #11291) totaled $181, 060. Another
$67, 000 was requested for things related to building repair and
maintenance. The amendment also included $350, 000 for a transfer
to the general fund for unused winter street maintenance revenue.
I have been told that none of these items were requested in the
1992 budget. I reco end either hat this amendment be a roved
or that it be
t ance the 1991 bud et.
The purchase of the equipment and the building repair and
_o,r� �maintenance items are made possible by the return of $280,760 in
1990 to the Street Repair and Maintenance Fund from the Public
SSY���� Works Municipal Equipment Fund, Fund 250. The money was returned
aS� ,� to Fund 225 for advances it made in the past to Fund 250 for
� equipment purchases. For various reasons the equipment was not
Q( purchased. Hence, the money was returned. Dick Rupert has
assured me that there will be enough fund balance and cash in the
; fund to be able to handle these expenditures.
The items are listed in order of their priority to the Fund
Manager, Mr. Shetka. Some items can be justified, at least in
part, by the argument either that we can do more work with the
same number of people, or that we can do the same amount of work
with fewer people. Mr. Shetka was reluctant to commit to fewer
FTE(s) in his 1993 budget if he receives these items due to the
manner in which work crews are assigned to seasonal projects.
1. Furnace - 512,000
' Almost $8, 000 has been spent the last two years on repairs
� for this furnace. If it is not replaced, more repair costs
can be expected. The last two seasons they had to make
major expenditures to patch holes that burned through the
boiler unit and retrofit the insulation. The furnace would
be replaced with a new one that is more efficient and not
subject to major breakdowns. It does not appear to be cost
effective to keep repairing the old furnace.
� , �. . � �9������
; .
2.* Distributer (oiler) - $68,000
Streets has three oilers, which are used for sandsealing and
sealcoat work on residential streets. Two were purchased in
1963 (28 years old) and one in 1992 (10 years old) . Mr.
Shetka spent $18,179 in 1990 to repair these. Because of
� fewer breakdowns, the new distributor would improve
efficiency. It is also more efficient because it is wider,
and covers more area, and because it allows one worker (as
opposed to two now) to operate the vehicle, allowing the
additional worker to do other street maintenance tasks.
3. * Skid Loader/Joint ariader - $30,000
This is a unit, in combination with a skid loader, which
� would be used for joint repair on asphalt pavement. The
equipment would do a better job of repairing joints, so that
the repair job would last longer. Crews would not have to
repair the same joint as often.
4. Roof Repair, Office Buildinq - 525,000
The original roof was put on in 1972 (19 years old) . It
leaks and a roofing consultant has advised that it be
� replaced, not repaired. If the roof is not fixed it will
cause greater damage to the field staff office and
equipment.
5. Sanitation Garaqe Heat - 525,000
The original ceiling furnaces in the sanitation garage
building are old and beyond repair. Two of the six are
inoperative. The new heaters would be infrared ones which
� are much more energy efficient than the old ones. The cost
to heat the building from October 1990 to April 1991 was
$2,262. With new and efficient heating, this could be
reduced by at least 25�. Heaters are needed because some of
the equipment that is stored in this garage does not operate
well if it is frozen up. Examples include sanding trucks,
flushers and garbage trucks.
6. Foreman Chairs - 54,000
� The chairs the foremen currently use were purchased with the
building furnishings in 1973 . They are old, unsafe and need
replacement.
7. Computers - 510,240
Five computers in the accounting division, which handles
Street Repair and Maintenance Fund accounting, are quite
old, i.e. , 6 to 7 years old. This would replace 2 of the
five old computers. The older computers also lack the size
and processing speed needed to handle some of the files and
systems needed to better manage the fund. For example, (1)
an inventory depreciation data base system for all items of
equipment, (2) a system to separate balance sheet
information, by activity, for summer and winter to meet
policy requirement to return unspent winter street money to
� � �. i�����
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the general fund, (3) a system to update the five-year
street plan and (4) a program to download FTE information
from the Prime in order to better account for personnel.
8. * Pickup Truck Sander Inserts - 54,000
These units would be used on one-ton pickups to sand bridge
sidewalks and other sidewalks. The units would improve
productivity by eliminating hand sanding. The same job
would get done faster.
9. * Tack Coat Distributer - 510.000
This is a trailer mount unit for applying tack coat prior to
street and alley overlays. Currently they apply tack coat
manually. This would increase the uniformity of coverage
and productivity.
10. Tar Rettle (2) - 512,000
The units are used by crews for tack coating prior to
asphalt work and for joint sealing. The present equipment
is very old and, I am told, is "about junk".
11. Bhades - $2.000
The original ones were installed in 1973 . They are worn out
D Q��,�M^� and do not function properly.
�`���' _
�� 12 . Bombardier 539,000
� �w`�' �X This is a track snowplow that is utilized during the winter
n�r months to plow both sidewalks and other public walks the
V � City is required to keep clear of snow. Approving this
� � � expenditure will clear up an accounting problem. The
Bombardier has already been purchased by the Municipal
Garage Fund, but is used primarily by the streets division.
Therefore this fund should reimburse the Municipal Equipment
,� Fund for the expenditure in order to avoid having other pay
for something they are not using.
�
13. Asphalt Tamper - 51,500
This is tool used to tamp down asphalt. It is an additional
unit.
14. Air Conclitioner Compressor - S5,o0o
The compressor for the office area is beyond repair and has
to be replaced.
If you decide to cut this list back, my suggestions would be to
cut, in the order listed, the following items: item #11, shades
($2, 000) , item #10, one tar kettle ($6,000) , item #7, one
computer ($5,000) and item #9, tack coat distributer ($10, 000) .
Together, these equal $23 ,000.
cc: Tom Cran
Barb Jeanetta
Dick Rupert
A1 Shetka c:\WP50DATAVILS 0800
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'•O"�
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
TiO: Bazb Renshaw
FROM: A1 Shetka,Dick Rupert,Dennis Davis
DATE: August 23, 1991
RE: Street C.R.
In reply to the clarifications requested:
The assessment rate has always paid for the purchase of equipment, building
improvements and maintenance items. No general fund monies have been used.
The bombardier was mistakenly purchased in 1989 through an error in the codes
used. Generally,the Garage would do the ordering for all of Public Works
divisions. It was not made clear that the bombardier was to have been purchased
by the Street division.Before the error was detected,the equipment was paid for.
It was then a matter of reimbursing the Gazage for the funds spent At the time,
there was no funding available in Streets to pay back the expenditure. The Garage
did not want to institute a rental rate.The most reasonable solution was to use
the funds from the advance.This requires a budget amendment.
Streets equipment budget:
1989 1990 1991 1992
137,600 91,195 191,380 191,380
ff we can be of any further help,please call.Thank you for all your help.