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91-1696 ORIGrNa� Council File # __�,� �� ! o r�-/(O ,�� . .3 • ., . � � . . Green SheQt # /��6 RESOLUTION . CITY OF SAINT PAUL, MINNESOTA ' �-��,.�. �__.R_�. � ��es6itt�d By R�f�rr�d To � n Q /1� e �ov��r'��l� Coamittee: Date � � /z� WHEREAS, the Council of the City of Saint Paul did pass Ordiance No. 17321, on January 7, 1986, wherein a fund to administer and distribute the proceeds contributed from on-sale liquor establishments was established; and WHEREAS, during 1990 the proceeds contributed did far surpassed the amount budgeted, and WHEREAS, the proceeds contributed to the Charitable Gambling Distribution Fund are used to support eligible organizations, and WHEREAS, the Charitable Gambling Distribution Fund 1991 budget has made no allowance for the distribution of these additional funds, and WHEREAS, The Mayor, pursuant to Section 10.07.01 of the City Charter does certify that there are available for appropriation revenues in excess of those estimated in the 1991 budget, and WHEREAS, Council File 277520, adopted October 1, 1981 did establish certain Special Fund policies, and WHEREAS, The Mayor recommends the following changes to the 1991 budget: DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION CHARITABLE GAMBLING DISTRIBUTION FUND CURRENT AMENDED FINANCING PLAN BUDGET CHANGES BUDGET ------------------ 399-33179-9830 USE OF FUND BALANCE 0.00 232,000.00 232,000.00 399 ALL OTHER FINANCING 100,000.00 0.00 100,000.00 ------------- ----------- ------------- 100,000.00 232,000.00 332,000.00 ------------- ----------- ------------- ------------- ----------- ------------- ' Page 1 or 2 ��,��; ,;: � , ,�y� . . , , � ��9 DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION CHARITABLE GAMBLING DISTRIBUTION FUND SPENDING PLAN ------------------ 399-33179-0545 CITY CONTRIBUTION TO OUTSIDE AGENCIES 100,000.00 232,000.00 332,000.00 399 ALL OTHER SPENDING 0.00 0.00 0.00 ------------- ----------- ------------- 100,000.00 232,000.00 332,000.00 ------------- ----------- ------------- ------------- ----------- ------------- BE IT FURTHER RESOLVED, That the City Council approves these changes to the 1991 budget. Approval Recommended Budget Dir ctor Page 2 of 2 Yeas Navs Absent Requested by Department of: zmon —Zonw z Cor�r�r�.vir Je�Zr'r/C.�S acca e e man —3'h�ne s son Adopted by Council: Date 0 CT � 5 1991 Form A r ved by C'ty Attorney Adoption Certified by Council Secretary By; By' ' � �� , ��"""�'Appro ed y Mayo for Submission to Approved by Mayor: Date �'� � "� �!��f Counc' , �I�+��KI By: �`�,��t;� By: PIl�USNED OCT z 6 '91 . .. . � � � �� i-/1v9� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED ND _ 14 910 Communit Services Parks 5-30-9� GREEN SHEET CONTACT PER30N&PHONE INITI�L/ ATE INITIAUDATE �'DEPARTMENT DIRECTOR (/ � m CITY COUNCIL L nn Wolfe 292-7428 ASSIGN ATfORNEY OCITYCLERK NUMBER FOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING UDGET DIRECTOR �FIN.&MGT.SERVICES DIR. ORDER AYOR(OR ASSISTAN� � TOTAL#OF SIGNATURE PAQES 1 (CLIP ALL LO ATIONS FOR SIGNATURE) 7 Parks and Recreation ACTION REGUESTED: Approval of Council Resolution amending 1991 spending budget for Fund 399 - RECEIVE� Charitable Gambling Distribution. RECOMMENDATIONS:Approve(A)or Re)ect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING QUESTIONS: _ PLANNINO COMMISSION _ CIVIL SERVICE COMMISSION �• Has this personlfirm ever worked under a contfaci�qr�,t�lis�d�rtlpe�t? �� _CIBCOMMITTEE _ YES NO `�� 1 �J � - A STnFF 2• Has this person/firm ever been a city emp � — — YES NO ��Y /'1�'s��y�� _ DI3TRICT COUFiT — 3. Does this erson/firm � p possess a skill not normally pass n i SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO Explain all yes answers on separate sheet and attach to green sheetq�� N 6 1991 INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): ��y�� U �� The Charitable Gambling Distribution Fund 1991 budget has made no allowance for the distribution of additional contributions received above the 1990 budgeted amounts. ADVANTAQES IFAPPROVED: Provide spending authority to award grants not budgeted for in 1991 to eligible organziations. RECEiVED AUG 2 7 1991 DISADVANTAQE3 IF APPROVED: RECEIVE�YOR'S OFFIC'E None �CEIVED �UN 14 1991 S`p _ 4 1991 �UDG�, CITY CLERK � vi , t'rr DISAOVANTAGES IF NOT APPROVED: J Grants will not be awarded to organization. `�+Oi.tr�-..•, �_,�,.;,,, � C , ,,�;C @Il�'e� A��2 9 1�gt TOTAL AMOUNT OF TRANSACTION S 232 s OOO COSTlREVENUE BUDGETED(CIRCLE ONE) YES - NO FUNDING SOURCE Charitable Gambling Distribution ACTIVITY NUMBER 33179 FINANCIAL INFORMATION:(EXPLAIN) w tr •. -.. . , . ' . _ - r , f� ' , . NOTE: ..COMPLETE ntRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City»Anorney 3. City Attorney 3. B�get Director 4. Mayor(for contracts over$15,000) 4. Maq�odAssistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attomey 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and papercifp or flag �ach of these pagss. ACTION REQUESTED Describe what the projecVrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write eomplete sentences.Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability'to deliver s8rvice?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay? � - �'f� !�� CITY OF SAINT PAUL �Iliii 171U . "'� °!" OFFICE OF THE CITY COUNCIL Members: Janice Rettman, Chair Roger Goswitz Paula Maccabee JANICE RETTMAN JOE COLLIfVS Counc�7person Legislative Assistant KATHY ZIEMAN Legislative Assistant COMMITTEE REPORT FINANCE, MANAGEMENT, AND PERSONNEL COMMITTEE SEPTEMBER 30, 1991 1. Call to order; introduction of inembers, staff, guests; announcement of siqn-up sheet: approval of minutes of September 16. 1991 meeting. Minutes were approved 3-0 2. Preliminary discussion of the Communication Center Reports. (Laid over 6/3/91 and 8/19/91) Discussion was held. Motion to lay over further discussion until the October 7 meeting carried 5-0. � . Resolution 91-1696 - amending the 1991 Budget by adding $232,000 to the Financing and Spending Plans for Charitable Gambling Distribution. (Referred from Council 9J12/91) AppP�ed as amended 4-0. (Attached) '�4. Resolution 91-1703 - amending the 1991 Budget by transferring $10,000 from General Fund Contingent Reserve Human Rights Department to purchase data processinq hardware. (Referred from Council 9/12/91� Approved 4-0. Resolution 91-1563 - authorizing City officials to approve the build-out project in the City Hall Annex to provide 1,163 square feet of additional space for the Office of Personnel and Labor Relations. (Referred from ' � Council 8/21/91) Approved 4-0 with amendment to the resolution and green sheet (attached). � .- � CITY HALL = ROOM NO.718 SAINT PAUL,MINNESOTA 55102 612/298-5289 , s�.as Printed on Recydcd Paper