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91-1630 �tGIN��� �� Council File # �O � Green Sheet# �dQl� RESOLUTION � CITY OF INT PAUL� MINNESOT Presented By: Referred To: Committee: Date i WHEREAS, Mayor James Scheibel has submitted proposed budgets for the General, Special, and Debt Service 2 Funds of the City of Saint Paul for the fiscal year beginning January 1, 1992, in accordance with section 11.04 of 3 the City Charter and Chapter 56 of the Administrative Code; and 4 5 WHEREAS, in an effort to minimize layoffs and preserve city services, those budgets contain no � funding for wage increases in 1992; 8 � 9 THEREFORE, BE IT RESOLVED,that in the event a wage settlement is negotiated that requires �0 additional funding,the Mayor's Administration shall prepare at least two options for funding the 1992 11 wage settlements, neither of which relies on the use of fund balance. The Mayor's Administration i2 shall submit those options and the proposed wage settlements in tandem to the City Council. 13 14 15 16 17 18 19 20 21 21 23 24 25 26 27 28 29 30 imon oswitz ong a e ettman v By: une i son �j Approval Recommended by Budget Director: Adopted by Council: Date AUG 30, 1991 By. v�� ��, Adoption C ified by Council Secretary: Form Approv by City Attorney: By: �,N.� By: Approved by ayor: Date AUG � U 1991 Approved yor fo ubmission to Council: By: By: ��� P��'���� F SVUANSOWLOT90l:82VYCiSTLMNT.aII Budget Off'ws 08/28/91 S�P '� '�1 . �w��v � DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _10 913 City Council s�28�9� GREEN SHEET INITIAUDATE INITIAUDATE CONTACT PERSON&PHONE �DEPARTMENT DIRECTOR �CITY COUNCIL Janice Rettman/Joe Collins 5289 ASSIGN �CITYATfORNEY �CITYCLERK MUST BE ON COUNCIL AQENDA BY(DATE) ROUTINGFOR �BUDGET DIRECTOR �FIN.&M�T.SERVICES DIR. ORDER �MAYOR(OR ASSISTANn � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTIONREQUESTED: In compliance with Minnesota Statutes 275.065 Proposed Property Taxes: Notice (Truth in Taxation) , the City Council is proposing a budget and certifying a proposed ma.ximum tax levy by 9/3/91. The public hearing date will be 11/21/91 at 6:00 p.m. with a possible continuance to 12/3/91. RECOMMENDA710NS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST AN8WEP1 THE FOLLOWING QUESTIONS: _PLANNING COMMISSION _CIVIL SERVICE COMMI3310N �• Has this person/firm ever worked under a contract for this departmentT _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city emplc�ee? _STAFF — YES NO _ DISTRiCT COURT _ 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE9 YES NO Explain all yes answers on separate sheet and attach to qre�n sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Wla,What,When,Where,Why): The City must comply with State Statutes. ADVANTACiES IF APPROVED: The City will comply with State Statutes. The Proposed Property Tax levy will be adopted. DISADVANTAQE3 IF APPROVED: DI3ADVANTACiES IF NOT APPROVED: The City will not be in compliance with State Statutes. TOTAL AMOUNT OF TRANSACTION S 8�+�OOO,OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO (proposed property tax levy) FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAIN) �� NOTE: C�MPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL.AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225). ROUTING ORDER: Below ar�correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCtL RESOLUTION(all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. Ciry Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. Ciry Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecVrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information witl be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?,Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? , • , "!lF�.'A ' . �1>-�G 3-0 � � : ' . � � ., FAX(612) 223-5198 PORT AUTHORiN OF THE CITY OF SAINT PAUL TOLL fREE(800) 328-8417 I 19001ANDMARK TC7WERS • 345 ST, PETER STREET • ST, PAUL, MN 55102-166'I • PHONE(612) 22d-5686 ' ( June 14, 1991 � The Honorable Mayor J�mes Scheibe! � Roan 347 C(ty Hal ! � Saint Pauf, Minnesota 55102 � Dear Ma or Sch e i1be I : I y ' t � in accordance wlth the Clty of Satnt Aaul Adm�nistrative Code, the Port � Authorlty hereby submits to you that po+-tfon of its 1992 budget Wh (ch witl re- quire the following Ievy: 1 ) Generaf Obiigation Bond Oeb# Service Oue in 1992 S 1,��Q18 2) Mandatory Levy pursuan# to M�nnesota Statutes SectTon 469.053, Subd�v(slon 4 L�44.Q�.0_ 3) Discretfon�ry �evy pursuant to Mlnnesota Statutes Section 469.053, Subdivision 6 _2t0�600 4) General Obltgation Sond debt Service Levy to cover :� i991 State .imposed HACA reduction In aid including tnterest at 8 1/2� 70,850 This levy request assumes the 1991 HACA shor#fall loan, whlch was dtscussed in a separate letter to you, is repaid from the 1991 genera! obl (gatton levy. if you do not agree with thls approach, the levy should be reduced by 570,850 and the repayment of the Ctty�s loan would be extended accordingty. Please notlfy me tf you need any further tnformatlo�. Sincerely, Q�n.�-:- . � ames J. Be lus �i�,�ti Pres�dent JJB:s,js cc: Stacy Becker Tom Cran Terry Ga�vey L au�ie Reiter - . . . . I �; s T ' • � �1�//V a� � , CITY OF SAINT PAUL eiif �it�n OFFICE OF THE CITY COUNCIL Members: Janice Rettman, Chair Roger Goswitz Paula Maccabee JANICE RETTMAN JOECOLLiNS Counc�person Legislative Assistant KATHY ZIEMAN Legislative Assistant COMMITTEE REPORT FINANCE, MANAGEMENT, AND PERSONNEL COMMITTEE AUGUST 26, 1991 1. Call to order; introduction of inembers, staff, guests; announcement of sign-up sheet; approval of minutes of August 5 and August 19, 1991, meetings. Chair announced that Councilmember Goswitz was excused from the meeting as he was attending the American Public Works Conference. Minutes were approved 3-0. 2. Resolution 91-1050 - amending the 1991 Budget by transferring $100,000 from Contingent Reserve to City Attorney/Salaries. (Referred from Council 6/6/91, laid over in Committee 7/1/91 & 7/15/91. Laid over �19/91 due to lack of a q.uorum.� Resolution was approved 3-0. The City Attorney Salary/Classification study will be discussed during the 1992 budget deliberations. 3. 1992 Budget Overview. (Laid over 8/19J91 due to lack of a quorum. ) Stacy Becker presented a budget overview. Questions were answered for committee members. Suspension of the rules to accommodate tax levv resolution. Motion to amend the third paragraph of the tax levy resolution as follows carried 3-0: THEREFORE, BE IT -RESOLVED, that the Council of the City of _ Saint Paul does hereby adopt as the proposed budget for fiscal year 1992, the budget as submitted by the Mayor, as modified bv the Finance Committee and a Maximum Tax Levy payable in 1992 in the amount of �� �84.00,000. That amount includes: ,1, a �1,343.736 contingency pending Citv Council review of the Mavor's proposal to reduce pension contributions; and: 2) a request from the Saint Paul Port Authority under Mn. Statutes 469.053 subd. 4 and 6 in the amount of �1,510,060 of which �1,050,000 directly supports _ Port Authority's general obligation debt service. The CITY HALL ROOM NO.718 SAINT PAUL,MINNESOTA 55102 612/298-5289 a�ae Printed on Recycled Paper remaining reguest of 3460.600 shall be taken under consider- ation by the City Council in light of the City's overall goal to minimize property taxes; and Councilmembe Dimond and Maccabee will sign the resolution. Motion by Councilmember Maccabee that staff prepare a resolution for committee authorship stating that if there are any contracts negotiated in 1992 which have more than a 0 percent wage increase, the Mayor's Administration and Budget staff will provide to Council at least two alternatives for budget cuts to make up for any wage increases proposed. The resolution is to come before the Council at the same time as any proposed contract. Motion carried 3-0. The resolutions will be brought in under suspension of the rules at the Ci Council meeting on either 8/27 or 8/29. 4. Resolution 91-1476 - authorizing payment of $8,084 to Frances Powell for relocation expenses from Jackson School site. (Referred from Council 8/13/91) Council President Witson's staff requested the resolution be laid over indefinitely. Motion to lay over carried 3-0. 5. Resolution 91-1431 - amending the 1991 Budget by adding 57,000 to the Financing and Spending Plans and transferring $7,000 from Police Special Projects to the General Fund - Mayor's Office. (Referred from Council 8/6/91) Motion to lay over indefinitely carried 3-0. The Committee requested a new contract be prepared detailing the services that will be provided, the exact number of hours, the exact cost, and funding source. Also, that a resolution be prepared stating which policy the Mayor is asking the Council to adopt which justifies the expenditure. Motion that the City Attorney's Office assist the Committee in reviewing professional consultant budgets where there is no adopted policy and no adopted budget carried 3-0. � 6. Resolution 91-996 - amending the 1991 Budget and transferring $50,208 from Contingent Reserve to Executive Administration/Intergovernmental - Relations. (Referred from Council 5/30/91, approved in Committee 7/1/91. Referred back from Council to Committee 7/11/91. Laid over 8/19/91 due to lack of a Quorum.) Stacy Becker, Budget Office, with the consent of the Mayor's Office, requested the resolution be laid over in order to review the Mayor's Office budget to determine an appropriate funding source. Motion to lay over carried 3-0. 7. Resolution 91-1508 - supporting uniformed Fire Department Personnel be eliqible for earlv retirement incentive. (Referred from Council 8/15/91� Motion to lay over indefinitely pending submittal of a substitute resolution carried 3-0.