91-1629 /�
OR'V�N�� Council File # —�o��
Green Sheet# � .
RESOLUTION
CITY OF SAINT PAUL� MINNESOTA
Presented By:
Referred To: � Committee: Date
i WHEREAS, Mayor James Scheibel has submitted proposed budgets for the General, Special, and
2 Debt Service Funds of the City of Saint Paul for the fiscal year beginning January 1, 1992, in
3 accordance with section 11.04 of the City Charter and Chapter 56 of the Administrative Code; and
a
5 WHEREAS,the City Council, in compliance with Minnesota Statutes 275.065 Proposed Property
� Taxes: Notice(Truth-in-Taxation)must propose a budget and certify a proposed maximum tax levy by
8 September 3rd of 1991 as well as certify public hearing dates at which a final budget and a property
9 tax levy for payable 1992 must be adopted;
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11 THEREFORE, BE IT RESOLVED,that the Council of the City of Saint Paul, does hereby adopt as the
i2 proposed budget for fiscal year 1992,the budget as submitted by the Mayor, as modified by the �
�3 Finance Committee and a Maximum Tax Levy payable in 1992 in the amount of $84,000,000. That
�a amount includes: 1)a$1,343,736 contingency pending City Council review of the Mayor's proposal to
15 reduce pension conVibutions; and: 2)a request from the Saint Paul Port Authority under Mn. Statutes
is 469.053 subd. 4 and 6 in the amount of$1,510,600 of which$1,050,000 directly supports Port
�� Authority's general obligation debt service. The remaining request of$460,600 shall be taken under
�8 consideration by the Gity Council in light of the City's overall goal to minimize property taxes; and
19
2o BE IT FURTHER RESOLVED,that the Council of the City of Saint Paul does further direct the
2� City Clerk to certify to the Ramsey County Auditor the dates and times of Thursday, November 21, 1991
22 at 6:00 p.m. with a passible continuance to Tuesday, December 3, 1991 at 6:00 p.m. as the public
23 hearing date at which the final budget and tax levy will be adopted.
24
25 BE IT FURTHER RESOLVED, that the City Clerk shall provide Ramsey County Department of Taxation with this
26 resolution and other information as required in Mn. Statutes 275.065.
27
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33 AMOUNT OF PROPOSED PROPERTY TAX LEVY(1991/pay 1992)_ $84,000,000
34
Yeas Nays Absent Requested by Department of:
imon
oswitz '
ong
a e ti
ettman ,i By:
une
ison
Approval Recommended by Budget Director:
Adopted by Council: Date A�� 3�i 1991 By: ����,r-
Adoption Certified by Council Secretary: Form Approv by City Attorney:
By: � By:
Approved by ayor: Date AUG 3 0 19g1 Approv Mayor fo ubmission to Council:
By: .l�/ By: ����d�r�{
SWIINSOWLOT90l:7'XLWPR2.a11 Budget Offke 08l27l91
PUBLISNEQ SEP �� '91
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RESOLUTION NO. 91-
WHEREAS, the Board of Commissioners, in order to comply with the State of Minnesota's
Truth-In-Taxation laws, Mn.Stat. Section 275.065 Subdivision 1, must certify a maximum
property tax levy payable in 1992;
THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Housing and
Redevelopment Authority of the City of Saint Paul, Minnesota, does hereby propose a
maximum property tax levy on all taxable property within Saint Paul Corporate limits to be
collected in 1992 in the amount of$1,078,592 as set forth below, which includes an amount
for tax delinquencies and abatements and does hereby direct the Secretary of the Board of
Commissioners to provide this proposed maximum tax levy resolution to the Ramsey County
Department of Taxation:
Redevelopment Relocation Total
Maximum Property Tax Levy
Payable 1992 (a) $981,219 $97,373 $1,078,592
AMOUNT TO BE CERTIFIED AS MAXIMUM PROPERTY TAX LEVY $1,078,592
(a) Allows for an anticipated 5°k tax delinquencies, based on historical averages.
AND BE IT FURTHER RESOLVED, that the Board of Commissioners of the Housing and
Redevelopment Authority of the City of Saint Paul, Minnesota, will adopt a final budget and
certify a final property tax levy for fiscal year 1992 no later than December 20, 1991.
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _10 912
c�t Council 8�28�91 GREEN SHEET
CONTACT PERSON&PHONE INITIAL/DATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
Janice Rettman/Joe Collins 5289 ASSIGN �CITYATTORNEY �CITYCLERK
MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR ❑BUDGET DIRECTOR �FIN.&MOT.SERVICES DIR.
ROUTING
ORDER �MAYOR(OR ASSISTANT) �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTIONRE�UESTED: IA compliance with Minnesota Statutes 275.065 Proposed Property taxes: Notice
(Truth in Taxation) , The City Council is proposing a budget and eertifying a proposed
maximum ta�c levy by 9/3/91. The public hearing date will be 11/21/91 at 6:00 p.m. with a
possible continuance to 12/3/91.
RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE8TIONS:
_PIANNINO COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a COntr&Ct for this department?
_CIB COMMITTEE _ YES NO
2. Has this personRirm ever been a city employee2
_STAFF — YES NO
_DIS7RIC7 COUR7 _ 3. Does this person/firm possess a skill not normaUy possessed by any current city employee?
��
SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO
Explain all yes answers on separats sh�st and attach to grosn shest
INITIATINa PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
The City must comply with State Statutes.
ADVANTAOES IF APPROVED:
The City will comply with State Statutes. The Proposed Property Tax levy will be
adopted.
DISADVANTAGES IF APPROVED:
DI3ADVANTAOES IF NOT APPROVED:
The City will not be in compliance with State Statutes.
TOTAL AMOUNT OF TRANSACTION S 8�+,OOO,OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
(proposed property tax levy)
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN) �)-1
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NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. Ciry Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finartce Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activiry Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete serttences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your project/request supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civii service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this project/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT •
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
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CITY OF SAINT PAUL
i�e��'�lin.
OFFICB OF THE CIT'Y COUNCIL Members:
Janice Rettman, Chair
Roger Goswitz
Paula Maccabee
JANICE RETTMAN
JOE COLLINS
Counc7person Legislative Assistant
KATHY ZIEMAN
I,egislative Assistaat
COMMITTEE REPORT
FINANCE, MANAGEMENT, AND PERSONNEL COMMITTEE
AUGUST 26, 1991
1. Call to order; introduction of inembers, staff, guests; announcement of
sign-up sheet; approval of minutes of August 5 and August 19, 1991,
meetings.
Chair announced that Councilmember Goswitz was excused from the meeting as he
was attending the American Public Works Conference.
Minutes were approved 3-0.
2. Resolution 91-1050 - amending the 1991 Budget by transferring $100,000 .
from Contingent Reserve to City Attorney/Salaries. (Referred from
Council 6J6/91, laid over in Committee 7/1/91 & 7/15/91. Laid over
J19/91 due to lack of a quorum.�
Resolution was approved 3-0. The City Attorney Salary/Classification study
will be discussed during the 1992 budget deliberations.
3. 1992 Budget Overview. (Laid over 8/19/91 due to lack of a quorum.)
Stacy Becker presented a budget overview. Questions were answered for
committee members.
�t�accommoda�e tax ev
Motion to amend the third paragraph of the tax levy resolution as follows �
carried 3-0:
THEREFORE, BE IT -RESOLYED, that the Council of the City of
_ Saint Paul does hereby adopt as the proposed budget for
fiscal year 1992, the budget as submitted by the Mayor, as
modified by the Finance Cort�nittee and a Maximum Tax Levy
payable in 1992 in the amount of �8�65�;2�64 �84.00.000.
That amount includes: � a �1.343.736 contingency pending
City Council review of the Mayor's proposal to reduce pension
contributions: and: 2) a request from the Saint Paul Port
Authority under Mn. Statutes 469.053 subd. 4 and 6 in the
amount of �1,510,060 of which �1.050,000 directly supports
ort Authorit 's eneral obli ation debt service. The
CITY HALL ROOM NO.718 MINNESOTA 55102 612/298-5289
8�46
Priated on Recycled Paper
remaining reQuest of R460.600 shall be taken under consider-
ation bv the City Council in light of the City's overall
goal to minimize property taxes; and
Councilmembers Rettman, Dimond, and Maccabee will sign the resolution.
Motion by Councilmember Maccabee that staff prepare a resolution for committee
authorship stating that if there are any contracts negotiated in 1992 which
have more than a 0 percent wage increase, the Mayor's Administration and
Budget staff will provide to Council at least two alternatives for budget cuts
to make up for any wage increases proposed. The resolution is to come before
the Council at the same time as any proposed contract. Motion carried 3-0.
The resolutions will be brought in under suspension of the rules at the City
Council meeting on either 8/27 or 8/29.
4. Resolution 91-1476 - authorizing payment of $8,084 to Frances Powell
for relocation expenses from Jackson School site. (Referred from
Council 8/13/91)
Council President Wilson's staff requested the resolution be laid over
indefinitely. Motion to lay over carried 3-0.
5. Resolution 91-1431 - amending the 1991 Budget by adding $7,000 to the
Financing and Spending Plans and transferring $7,000 from Police
Special Projects to the General Fund - Mayor's Office. (Referred from
Council 8(6/91)
Motion to lay over indefinitely carried 3-0.
The Committee requested a new contract be prepared detailing the services that
will be provided, the exact number of hours, the exact cost, and funding
source. Also, that a resolution be prepared stating which policy the Mayor is
asking the Council to adopt which justifies the expenditure.
Motion that the City Attorney's Office assist the Committee in reviewing
professional consultant budgets where there is no adopted policy and no
adopted budget carried 3-0.
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6. Resolution 91-996 - amending the 1991 Budget and transferring $50,208
from Contingent Reserve to Executive Administration/Intergovernmental
Relations. (Referred from Council 5/30/91, approved in Committee
7/1/91. Referred back from Council to Committee 7/11/91. Laid over
8/19/91 due to lack of a quorum.)
Stacy Becker, Budget Office, with the consent of the Mayor's Office, requested
the resolution be laid over in order to review the Mayor's Office budget to
determine an appropriate funding source. Motion to lay over carried 3-0.
7. Resolution 91-1508 - supporting uniformed Fire Department Personnel be
eliqible for earlv retirement incentive. (Referred from Council 8/15/91�,
Motion to lay over indefinitely pending submittal of a substitute resolution
carried 3-0.
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
August 22 , 1991
To: Finance Chairperson Rettman
From: Stacy Becker, Budget Director
Subject: Truth-In-Taxation Resolution
I 've attached a draft truth-in taxation resolution. The
certification of public hearing dates and proposed maximum levy
must be returned to the County Auditor no later than September 3 ,
1991. A1 Olson and I recommend that the Council plan on final
approval of the resolution at its Thursday, August 29 meeting.
The attached draft is based on the Mayor' s proposed levy. If
this draft is o.k. , I ' ll prepare two others: one substituting the
maximum levy, and the other substituting a levy midway between
the other two.
The public hearings must be held between November 15 and December
8 . I talked to Joe Collins about preferred days for th� public
hearing. He suggested a Tuesday or a Thursday. The available
dates (the County and School District get to choose first) w�uld
then be November 19 or 21, with a possible continuation hearing
scheduled for December 3 . The continuation hearing must be held
at least five, but no more than 14 business days after the
original hearing.
Unlike last year, the continuation date need not be established
in the resolution. Both the County and School District did set a
continuation date, however.
The Budget Office was informed last year by the State Department
of Revenue that the Port's new tax levy for economic development
must be certified along with the City's. So the resolution
includes the Port's request.
Finally, I 've enclosed for your information a copy of the HRA's
draft truth-in-taxation resolution and a sample of the property
tax notice that will be sent to Saint Paul property tax payers.
A copy of the HRA resolution will be sent to Councilmember Dimond
as well.
cc: Councilmember �Wilson
Councilmember Dimond
Greg Blees✓
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
August 27, 1991
To: Finance Chairperson Rettman
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From: Stacy Becker, udget Director
Subject: Truth-In-Taxation Resolution
The amended truth-in taxation resolution and requested wage
freeze resolution are attached.
We discussed the Port Authority levy in Committee meeting this
morning. The components of the Port's $1, 510, 600 levy are the
following:
$1,050,000 for the new G.O. debt approved by the Council
last year
$250,000 for a new business development fund, also approved
by the Council last year
$210,600 to reimburse the City's general fund for its 1990
loan to the Port for 1990 HACA losses, used to support
debt service
In addition, the Port will be levying $1,724,918 for its existing
G.O. debt.
Like last year, the Port had mid-year losses of HACA. The Port
is once again requesting a loan from the general fund to replace
the lost HACA, to be repaid through a tax levy. I believe that
the Port has the authority to levy on its own the amount needed
to make up this HACA loss, as the levy is needed simply to make
the debt service fund whole.
I therefore recommend that the city deny the loan. Further, the
Port should carry the loss as a receivable and levy these amounts
as part of its G.O. debt service. If the City Council disagrees
with my recommendation, the Port�s request of an additional
$70,850 should be added to the city�s truth-in-taxation levy.
On a minor point, the amount needed ta make whole the pension
contributions should the Council reject the Mayor's proposal is
$1, 371, 004, or $27,268 more than approved by the Council this
morning. I have not made this adjustment to the resolution.
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� � _., �AX(412)223-5198 ;
POR1 AUTHORItY OF THE CIN OF SAlNT PAUL TOII FREE(800) 328-8417 �
1900 tANDMARK TOWERS � 345 ST. PETER STREET • ST. PAUL. MN 55102-166i • PHONE(612)22d-5686 �
June l4, 1991 �
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The Honorable Mayor James Schetbel �
Roan 347 C�ty Hall
Sa1nt Paut, Minnesota 55102 �
Dear Ma or Schet,bel : I
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in accordance with the Clty of Salnt Paut Admtnistrative Code, the Por# I
Authority hereby` submlts to you that por-tion of its 1992 budget rvh (ch wti ! re- S
qutre tha followfng tevy:
1 ) General Obiigation Bond Qebt Service Due tn 1992 S 1,724,�18,
2) Mandatory Levy pursuant to Minnesota Statutes Sectlon
4b9.053, Subd(vislon 4 _1.340.Q00 '
3> Discretio�ary Levy pursuant to Mlnnesota Statutes
Section 469.053, Subdivision 6 21Q,60Q
4) Genera! Obltgatton 8ond Debt Service Levy to cover :�
1991 State .imposed HACA reduction In aid inciuding
interest at 8 1/2� 70.850
This levy request assumes the 1991 HACA shortfatf loan, which xas discussed in
a separate (etter to you, is repaid from the 1991 general oblfgatton tevy. If
you do nofi agree rvlth this approach, the fevy should be reduced by 570,850 and
the repayment of �the Cttyts loan would be extended accordtngly.
Please notify ms if you need any further tnformatio�.
' Sincerety,
_ G�s- . l
� ames J. Be lus ���
. Pres T dent i,��4�
JJB:sfs �
cc: Sfiacy Becker
Tom Cran
Terry Garvey
Lau�ie Reiter -
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