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91-1609 �`�11��° ` � '-"'�Council File # _ ;'�� � Green Sheet # �C,2�_ RESOLUTION C F SAINT UL, MINNESOTA Presented By Referred To Committee: Date WHEREAS, on January 6, 1987, the Saint Paul City Council established a Community Festival Revolving Loan Fund and Grant Program, administered by the Division of Parks and Recreation for the purpose of assisting neighborhood festivals with expenses, starting costs and insurance coverage; and WHEREAS, on August 6, 1987, the Saint Paul City Council did pass rules to administer the grant program; and � WHEREAS, the festival and sponsoring organization listed below meet the eligibility criteria established by the Saint Paul City Council in said rules; now therefore be it RESOLVED that the Sain.t Paul City Council hereby approves the attached application for funding from the following organization, for the following festival on the following date for the following amount: Neighborhood House Association $2,000.00 E1 Grito Festival September 16-20, 1991 and does hereby authorize the appropriate city officials to execute agreements as necessary to disburse the approved funds; a copy of said agreement to be kept on file in the Department of Finance and Management Services. � Navs Absent Requested by Department of: inron ��� COMMUNITY S ES/PARKS AND RECREATION: �acca' eb e— ettma uae — z son —�' y � - Fh ��.� Adopted by Council: Date SEp � �q91 Form A b C �i A torne Adoption Ce fied by Coun '1 ecretary By: ' g � �"Z _. ;� By' �� Approved by Mayor for Sub ission to PP Y SEP - 5 1991 Council A roved b a or: Date / By: ���w� By° � PUSLISHED SFp � 4'91 . . , . �` � �//�a? � DEPARTMENT/OFFICE/COUNCIL DATE INITIATED �� 15 2 6 8 COMMUNITY SERVICES g-7-91 GREEN SHEET CONTACT PERSON 8 PHONE �N E INITIAUDATE DEPARTMENT DIRECTOR CITY COUNCIL Howard Bell 292-7415 NUM'BERFOR CI ATTORNEY CITYCLERK MUST BE ON COUNCIL AOENDA BY(DATE) ROUTING UDGET DIRECTOR �FIN.8 MOT.SERVICES DIR. ORDER MAYOR(OR ASSISTAN� m PARKS- TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LO TIONS FOR SIGNATURE) ACTION REQUE3TED: Si gnatures of Di rector of Communi ty Servi ces, Ci ty Attorney, Mayor/Ass i stant and Ci tyEC�� Council . f� RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER T��1�(�Q� ONB: � _PLANNING COMMISSION _CIVIL SERVICE COMMISSION 1• Has this personlfirm ever worked under a contract for i �?V ��� _CIB COMMITTEE _ YES NO _ �sTAFF _ 2. Has this person/firm ever been a city employee? ,. YES No AUG i 2 1991 _DISTRiCT COUR7 _ 3. Does this personlfirm possess a skill not normall sessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO ��� �����j��y�� Explain all yes answers on separate sheet and attac t g h �V t Recreation INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The Neighborhood House Association has requested a $2,000.00 grant from the Community Festival Fund to help finance their E1 Grito Festival ; to be held September 16-20, 1991. ADVANTAOES IF APPROVED: Higher quality festival . ' RECEIVE� U� � 4 199� DISADVANTAGES IF APPROVED: MAYOR'S oFFtCE RECEIVED AU G 2 3 1991 DI3ADVANTAOES IF NOT APPROVED: Lesser quality festival . Counc� Res�arch Center AUG 15 1991 TOTAL AMOUNT OF TRANSACTION S 2•OOO.OO COST EVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE 325 - Speci al Servi ces ACTIVITY NUM9ER 23143 FINANCIAL INFORMATION:(EXPLAIN) �� , . . . NOTE: COMPLETE�DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept, Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director �7 4. Mayor(tor contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finartce Acxounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) � 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(ail others) 1. Department Director 2. Ciry Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or Heg each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annuai budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul , and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might thls projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?VVhen? For how long? DISADVANTAGES IF NOT APP-ROVED What will be the negative conseqyences if the promised action is not approved? Inability to delive�service?Continued high traffic, noise, accident rate?Loss of revenue? � FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay? � ��/-/�0 9 COMMUNITY FESTIVAL FUND APPLICATION Date 8/2/91 Check One: Loan Grant X Organization Name Neighborhood House Association Description of Organization, brief history Neighborhood House has been serving West Side residents since 1897 with programs for children, adults and seniors. Our low income, multi-cultural population turns to the agency for child care; youth recreation, counseling, and job readiness training. Individuals and families in need use our two food shelves and receive help with problems. Seniors receive meals on wheels and participate in social activities. Non-Profit Status: 501 (c)(3) X or State Incorporation (Chapter 317) Project Coordinator Name Gilbert DeLaO Address 179 East Robie Street St Paul MN 55107 Phone (612 � 227-9291 Day Evening Festival Name E1 Grito Festivat Date sept. 16 through Sept. 2 0, 19 91 Project Description The purpose of E1 Grito Week is to celebrate Mexican Independence Day. The activities will pay tribute to Mexican culture in America, enhance the self-esteem of this community and inform everyone of the significance of the celebration. Informative events throughout the week will increase the participant' s awareness of our Mexican-American neighbors. (Please see attached schedule of events ) . Total amount requested from Community Festival Fund: 52 ,000 (Awards from the Community Festival Fund must be matched dollar for dollar by your organization) If this application is a request for a grant, how do you plan to match it? Please be specific. (Attach additional sheets if necessary). (Please see attached Matchinq Grant Breakdown) . 6 � � . ���1�/�a'9 If this application is a request for a loan, how do you plan to repay it? Please be specific. (Attach additional sheets if necessary). Please attach the followina information to your application: 1 . Verification of nonprofit status and copy of organizational By-laws 2. List of Officers or Directors 3. Letter verifying organzation's approval of the proposal 4. Previous year's budget and financial statement, if applicable 5.Current balance sheet and income statement, if applicable 6. Proposed budget (expenses and income) for the activity (Estimated line item budget including revenue and expenses that will be made from loan for grant funds. 7. Evidence that insurance can be obtained by the organization 8. Plan for staging the festival event. DlstflCt CounCil West Side Citizens Organization (WSCOj � District Council Review - Signature �` � S ( Date of District Council review ��- �—� i COMMENTS: Please send application to: Community Festival Fund, Division of Parks and Recreation, 25 W. 4th St., Rm. 200, St. Paul, MN 55102 VENTURA/APL . . ��q'/-/�09 Request Grant Amount : 52 , 000 �Iatching Grants � Inkind Humanities Commission 1,000 Neighborhood House 500 Hispanos En Minnesota 250 Inver Hills Community College 250 E1 Grito Week Budget Revenue � Community Festival Fund 2, 000 Humanities Commission 1,000 Inver Hills Community College 250 Total Revenue $3,250 Expense �' Chicano/Latino Art Exhibition and Reception 1,500 Printing and Publication 1,000 Supplies 750 Total Expense $3,250 y:.�-�� :✓.� - K�..�n �Sa ;y�ano Evidence of Insurabilitv Neighborhood House Association maintains complete liability insurance with the Scottsdale Insurance Company, Scottsdale Arizona and can attach a rider for this event if required.