91-1561 � y� �a /
`1�����`•,/'fi. '! l_ i Council File � – �
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, 1 � � /� � '`�-�` Green Sheet �
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RESOL 1 N
CITY OF SAINT PAUL, MINNESOtA
Pr ented By
�Y Refer ed . _G
r To Commi tee: Date � � 7 / /
Whereas, Like many large cities, Saint Paul has a seriolus budget shortfall for
1992 which will mean a significant reduction in the workforce, and
Whereas� City of Saint Paul Civil Service Rule 19A allows, with Department
Head approval, a City employee to voluntarily take up to 160i� hours of unpaid leave
of absence without suffering loss of vacation, sick or senio�ity accrual or
insurance eligibility, and
Whereas, The Mayor and the City Council wish to minimiz� layoffs of City
employees by implementing other budget savings means, and
Whereas, The Mayor proposes to increase from 160 to 480 hours the maximwn
amount of hours a City employee may take as a voluntary leavg of absence under
Civil Service Rule 19A, with Department Head approval, and
Whereas, No other provision of under Civil Service Rule 19A relating to this
voluntary leave of absence is proposed for modification or amendment, and
Whereas, No exclusive representative of City of Saint Paul employees opposes
the increase of the maximum allowable voluntary unpaid leave of absence under Civil
Service Rule 19A from 160 to 480 hours.
Be it therefore resolved, the City Council supports the Mayor's recommendation
on modifying Civil Service Rule 19A to increase the maximum allowable voluntary
unpaid leave of absence from 160 to 480 hours and authorizes its implementation.
Further resolved, the approval of a voluntary leave of Ibsence under this rule
shall not be used to provide an employee with rights or benefits in addition to
those provided by these rules and those provided by the employee's appointed
position. • I
_ m �a� � e Requested by DeRartment of:
osw . --'-- --�— ,
on '—'-- --- ---- Personnel and Labor Relations
acca ee '---' --
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vn e —� --
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Adopted by Council: D e go prov b City Attorney
Adoptfon Certified b Council Secretary I
By:
By:
Approved by Mayor for Submission to
Approved by May r: Date Council ;
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By: Sy:
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„ DE�Ai9TMEN IOFFI E/COUNdL DATE INITIATED nc
� Labor Relations si6i9�� GREEN SH NO. �2 7�7
CONTACT PERSON 8 PNONE EP.ARTMENT DIRECT CITY COUNqI INITIAUDATE
David Abrams 292-7301 �� CITf AITORNEY CITY CLERK
MU8T 8E ON COUNGL A(�ENOA BY(DAT� p0U71N0 � p(�ET DIqEGTOR �FIN.i AA�T.SEFlViCES DIR.
August 15; 1991 tiu►va+coR�sr ❑
TOTAL�OF SIONATURE PAOES � (CLIP ALL LO ATION8 FOR SIGNATURE)
�cr�NpEOUESr��: Increase from 1 0 to 4 0 ours the maximum a owa e o untary eave o a sence
available to City employees under Civil Service Rule 19A. This le ve of absence is discretion y
and available to_�empl�+yees only upon Dept. Head approval. Under this unpaid leave, employees
suffer no loss of seniority, vacation or sick leave accrual and o loss of insurance eligibil'ty
�coM�Na►noNS:�+v►w.W«ae�a(� COYNCIL COMMt1'TEEIRESEARCN REPORT
_PUWNIN(i(�AAMISSION _CIVIL SERVI�WMMI8810N ANALV$T PHONE
_p8 OOMMIITEE _
-�� _
°°"""''E"�: AUG 9 1991
_DI8TRICT COURT _
S�P�,�,����E�,�T C i TY ATTORN�EY
u+n'"n"°�"",�suE,°Pro��ru"mr�uu"°,w�,w�'°",wn."',w�: In examining� the person*+P 1 and iabor re lat ions issue s
which impact and will be impacted by the City's current budget s ortfall, the Mayor believes
that increasing the maximum allowable hours available to City em loyees to take an unpaid
leave of absence, with Dept. Head approval, would provide Depart ents with a more effective
tool than layoffs to deal with short term budget shortfalls. Ad itionally, increasing the
maximum allowable leave could allow employees the opportunity to take longer pe=iods of time
off such as a summer or a school semester, where Department need allow.
ADVANTAOES IF APPROVED:
For short term budget shortfalls, allowing an employee or employ es to' ta�e an unpaid leave
of absence may be a more effective tool than other methods *� me t that shortfall. Allowing
a longer leave period increases Department flexibility to deal w'th a shortfall short of
layof£ and makes requesting a leave more desirable for employees wishing to take off a
langer period of time.
RECEIVED
DISADVANLAOES IP APPROVED:
None MAYOR'S OFFICE
RECEIVED �
AUG1G1991
CITY CLERK
DISADVANT/UiE81F NOT APPROVED:
Missed opportunities to grant longer leaves of absenee when mutu lly beneficial to a
Department and employee.
TOTAL AMOUNT OF TRANSACTION = -p�— C�T/REV�NUE WDGETED(G ON6) YES f NO
FUNDMIO SOURCE ACTIVITY NUMBER
FlNANGAL INFOR�AATION:(IXPWt�
d�v
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, . . '
NOTE: COMPLETE DIRECTIONS 11f�INCLUDED!N THE(�REEN 31iEET IN8TflUCTIONAL '
MANUAL AVAILABLE IN THE PURCH/181N0 OFFlCE(PH�NE NO.2�).
ROUTIN(i ORDER:
eeaw ere p►erenea ro„a��n,s rw�moa�n ey�a aocun,«,cs:
OOiNTRACTS (wwrr�wthorized OOUNqL RESOLUTION (M�snd, BdgtsJ
budpet s�ats) Accc�pt.GrarKS)
1. Outside AgsnCy 1. DspardnsM DireCtor
3. Attomsy��t 3. �AttorrNy
4. Msyor 4. May�odAs�istaM
5. F�8 Mgmt S1rca. Diroc�tor 5. pty CouncN
6. Flnemiw Axountirp 8. Chisf/lccountaM�Rn b M�mt Svct.
ADMINlSTRATIVE ORDER �, OOUNqL RESOLUTION �end ORDI�NANCE
1. Adivity M�uteiper 1. initle�inp DspertmeM Diroctor
2. �sp�Rm�nt AocouMant 2• �Y A�MY �
8. DspebnsM Diroctor 3. M�/11Nfihnt
4. BudpM Dirsctor 4. dty COljhdl
5. �ty qsrk
a. Chi�f A000untant� Fln 3 Mgmt�vcs.
AD�MNISTfiATIVE ORDER3 (�othKS)
1. IniNdirq D�p�rtmsnt
2. City Attorney
4. Gl�Gsrk
TOTAI NUMBER OF 3K3NATURE PA(iE8
Indk�te the#�of p�pss on vrfdch Npr�atww aro requind�nd peps�cllP
�sch of�ee p�es. _
ACTION RE�UE8TED
Ds�cribs whot th�proj�ct/roqusq sNks to axomplbh in efd�.chronobpi-
cel onlsr or ordsr of importar�os�rrhic9�r is most app�opriate ior the
�SUS. Do rrot wrfte c�mplets senter�cea. 8epin e�ch INm in your list wfth
a vsrb.
REOOMMENDATIONS
Complete if the iaeus fn qustlion ha bNn Presenbd bsfore enY bodY� PubNc
or priv�e.
8UPPORTB WHICH OOUNCIL OBJECTIVE?
Indicate which Councii abjsclive(s)YW►P�'ol��ro4�wPp�s bY�9
tM keY word(�)(Fi0U31NK�� RECREATION.I�KiHBORHO0D3, EOONO�MC DEVELOPMENT,
BUDt3ET,SEWER SEPARATION).(SEE COMPLETE UST IN IN8TRUCTIONAL MANUAL.)
COUNdL OOMMITTEE/RE8EARCH REPORT-OP'TIONAL AS REOUE8TED BY COUNGL
INITIATINO PROBLEM,IS8UE.OPPORTUNITY
Explun ths situation or condidons thd�a nesd for your projsct
or requ�t.
ADVANTACiES IF APPROVED •
Indk�ts whsther thia fa simply an ennwl budpst praceduw required by Isw/
chuter or whsther thsh aro p�CNfC in which ths CNy of Saint Paul
and its c�tizens wNl benstlt i►om tl�s p�t/actbn.
DISADVANTAOES IF APPROVED
What nsp�ti�re sflects or major ch�npss to existing or p�t processes might
this Project/►e4usst Produos if it is P�sss�J(e.g.,trafNc dd�ya, noise,
tax I�reaaes or asa�smsnb)?To Whom?Whsn?For how long?
018ADVANTA(iE3 IF NOT APPROVED
Whet will be ths�oonsequenc�e If the promised action is not
approved?Inabiliry to dNiwr aervice?Contlnued high trafNc, noise,
accident'rate4�oea of rovsnue?
FlNANqAL IMPACT �
Althouph you must tallor the tnformation you provide here to ths issue you
ua addressirp, in gsnsnl you must answer two questions: How much is it
poing to cASt?Who is goinp to pay?
. . , �l- i.��i ✓
QF�'F'VED
Commi ttee Report �'�CT" 14 �g91
Finance, Management, and Personnel Committee
October 7, 1991 � ` %�-":KK
5. Resolution 91-1561 - authorizing the increase of voluntary leave of
absence hours available to City employees under Civil Service Rul 19A.
IReferred from Council 8J27/91, laid over 9J30/91) '
Withdrawn at the request of Labor Relations. 5-0 I
Resolution 91-1562 - amending the Civil Service Rules in Section 19, Leave
of Absence, by increasing the maximum allowable voluntahy unpaid leave of
absence from 160 hours to 480 hours. (Referred from Council 8/27/91, laid
over 9/30/91)
Withdrawn at the request of Labor Relations. 5-0
6. Resolution 91-1632 - amending the Salary Plan and Rates of Compensation
concerning vacation to allow City employees to carry ovgr accrued vacation
time for the adoption of a child. (Referred from Council 9/5/91)
Approved as amended 5-0. (Attached) �
7. Continued discussion of the Communication Center Report�. (Laid over b/3,
8119, and 9/30)
Discussion was h�ld. Laid over for further discussion at the Budget
Hearing for Fire and Safety Services on October 24.
8. Second budget presentation by Human Rights Oepartment. '
Second budget presentation on Debt Service.
First budqet presentation on General Government Accounts.
Due to time constraints, the Committee was unable to retain� a quorum to hear
the above budget presentations. We extend our apologies. '
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