91-1551 C�RiGe�A� :
�Council File �
�
Green Sheet #
RESOLUTIO
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
RESOLVED, that the proper City Officials are Y�erebv authorized
and directed to execute a contract with the St'ate of Minnesota,
Minnesota Department of Health. ' '
WHEREBY, the City, acting through its Saint Pa,ul Division of
Public Health, shall perform cholesterol scree�ning and education
activities as a participant in a cholesterol intervention study,
and
WHEREBY, the CIT3� will be paid a total amountlnot to exceed five
thousand, three hundred, ninet,y-five dollars ( $5 , 395 . 00 ) at the
end of a period from July 1 , 1991 to Au;�ust 31 , 1991 . �
I
_ aa a s Absent Requested by �epartment of:
� � C�mm �
1
� By: '�/�
�-
l►dopted by Council: Date AUG 2 7 1991 Form d b Cit Att y
c
]►doptioa rtified by Council Secretary gy
$Y= Approved by I�Sayor for Submission to
Approvtd by Mayors Date A�� 9 Council I
� By: .y��i��tG'
BY=
P���I�!�F�1 ��� -7 '91 I
�7l �`��
DEPARTM[NT/�FICE/COUNpL DATE INITIATED tl ' `` �'�
.s. Publ i c Heal th gl GREEN SHm�EuE �� , 0 3 7� �
coHrncr a�asori a rHONe a+�errr o�croa -7 c�rr � ,: ,� ;�:
err e h ' - 0 '�°" c�rr nrro�EV cnv c�wc
wwree�fon
. MU8T BE ON COUNqL ACiENOA BY(DATE) p0{ITMO FIN.8 MGT.BERVICEB OIR.
Before August 15, 1991 YoR�oR�ss�sr �
TOTAL#�OF SIGNATUI�PAGE8 n � (CLIP ALL LOCATIONS FOR SKiNATURE�
ACTION REGUESTED:
Signatures on a Council Resolution accepting a cholesteral grant rom the MN. Dept. of Health.
And also signatures on a contract between the Minnesota Dept of H alth and the City of St. Pau
Division of Public Health to perform cholesterol Screening and ed cation.
RECOMMENDA N8:ADP►�W a�1�1pl .P�ITTE RCH REPORT
_PLANNINO OOMM18810N _qVll SEFiVIG'�OOMMISSION ���� � �"�. REC��
_qB COMMI7TEE _
_�� _
�'""�"'�: JUL 2 91991
-���«,� _ AUG 2 1991
�JPPORTS WMK�1 OOUNdL OBJECTIVE?
��
INITIATINO PROBLEM.188UE.OPPORTUNITY(Who�WMt.WMn,Whsn�VVh�:
The St. Paul Div. of Public Health Will work as part of a multi-s ate cholester l interventio � :
study to determine efficacy of four types of intervention. Reimb r�sement will i�������f Q �',�
the services in a maximum amount of $5,395 throuqh August 31, 1991. V _��
AUG 71991 "�
CITY ATTORN
EY
ADHANTAOE8IF APPROVED:
. Cholesterol screening and education- will b� performed
. Reimbursement for this activity will be received for this activity.
DISADVANTAOES IF APPROVED:
REC IVED
NONE��, ".`v.rr:.,':
AUG � 1991
MAYOR' OFF1C'E
dSADVANTAOES IF NOT APPROVED:
. The screening will not be provided.
. Reimbursement will not be received.
QQURC'� RR�g�rClt {��
RECEIVED -
AUG 16 1g91 AUG 13 1991
TOTAI.AMOUNT OF TRAN3ACTION : 5�95 cosTn�ev�ue SUDOlTED(G E ON� YE8 NO
�uNa�o.sou� State Funds ��Ty�� 33236
FINANGAL INFORMA710N:(EXPWt�
diu
n ��* >'Y��
�;;.,,;�H
� DIAECTION8 ARE INCLUDEO IN THE OREEN 3HEET INSTRUCTIONAL
, ; �'. ,
AVAILABLE IN THE PURCHA811�Ki OFFICE(PHONE NO.298-4225).
ROUTIlVCi ORDER:
BNow aro preferred routings for tM ifve most lreqwM typss of documeMa:
�OI�IT'RACTS (awmss aut�w�ized OOUNqL RESOLUTION (Amend, Bdpts./
budqet exfats) Accept. c3rerns)
1. Outaide A�ncy 1. Dspertment Directot
2. Inftiatin�D�utmsM 2. BudpN Director
4. Nlayor� . 4. M�jrod�t `
5. Flnancs 8 Mpmt Sv�s. Dirsctor 5. �y Ooundl
8. Fl�anos/lccouMinp 6. Chiet Aa�lern. Fln d�Mgmt Svcs.
�`
ADMINISTRATIVE ORDER (Budp�t�' OOUNqL RESOLUTION ��)��
, Revl
'� � 1. Activity Man�psr 1. Inidatinp DspertmeM Dir�ctor
2. Dspertment/►ccouMaM 2. qly Atbornsy
b�' , , 3. D�psrtm�nt Director 8. M�y�oN/1aNUM
4. Budp�t DI►eCDor 4. Cfly GWihCfl
5. Cily Clsrk
6. Chisf/lcoountaM. Rn 8 AA�mt Sres.
'G,.�. ... .
ADMINISTRATIVE ORDERB (�dl othsrs)
1. Inidarinp D�pertmsnt
•�,, � 2. City AttomsY
3. Maya//lssistaM
, 4 ��
TOTAL NUMBEfl OF SI�iNATUF�PA(iE3
Ind�ats the N of p�pss on which siprntures ue nqWrod and�
evch of thses�
ACTION REGIUE8TED
Describs what ths proJ�cNnqw�t s�aks to a000mplbh in eithsr chrorwlo�f-
cal ondsr or ordsr of Importano�.whfdwMSr Is most�ppropriene for the
isew.Do not wrfts complst�NrM�. Bpin e�ch It�m in your I�t with
a verb.
REOOMMEN�ATION8
Complsts if ths bws in quNdon has bssn p►esent�d bsiors any body� Public
or private.
SUPPORT8 WHICH COUNqI OBJECTIVE?
Indk�ts which Council obl�'�(s)Y�P�ol���wPP�$bY���9
the ksy worr!(s)(HOU81N(i.RECREATION,NEI(iH80RHO0D8, EOONOMIC DEVELOPMENT,
BUD(iET,SEWER 8EPAFlATION).(8EE OOMPLETE U3T IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEEIRESEIIRCH REPORT-OP'TIONAL A3 R�GIUESTED BY OOUNCIL
INITIATINO PROBLEM. ISSUE.OPPORTUNITY
Explain the situatbn or oondldons Mat crsated a nsed for your proJect
or rsqusst.
ADVANTAOES IF APPROVED
Indicate whstNer thia is�mply an annual budpet procadure�qulrod by law!
chertar or whether thers an tpadflc wa In which the qty of 3aint Paul
and its citizena wii(b9tNftt from Mis pro�eCUaction.
_ ;
DISADVANTA(3E3 IF APPROVED
What ne�ative sifects or m�jor ch�npsa to sxisting or pa�processes might
this projsct/reqr�t p�roduw H ft is paaed(s.g.,traiNc dNays, rwiae,
tax incrsase�or aseasrt�ents)?To Whom?When?For how long?
DISADVANTAQES IF NOT APPROVED
Wlwt will bs tM nspativs conaqusruros if the promiaed action is not
approved?Inebllit�►to dslivsr eervice?Continued high traffic, noise,
accident rate?Las of rwsnue?
FlNANqAL IMPACT
Although you mwt t�ilor ths information:you provide here to the issue you
are add►ssainp,in gsneral you must answer two qusstfons: How much is it
gdnp to cost't Who is poirq to p�y?
� I �'9� i,�s/
� I `� ,,_ �,�
�
STATE OF 1�IINNESOTA
GRANT CONTRACT
THIS GRANT CONTRACT which shall be interpreted pursuant to the laws of the State of
Minnesota.between the State of Minnesota,acting ttuough its Minnesota.Department of
Health(hereinafter STATE) !
And: City of St.Paul, acting through its S� Paul Division of Health '
Address: 150 East Kellogg Boulevard, St. Paul, MN 55101
Minnesota Tax ID No: 802-5095
Federal Employer ID No: 41-600-5521
(NOTTCE TO GRANTEE. You are required by Minnesota Statutes, ection 270.66 to
provide your social security number or Minnesota Tax identification mber if you do
business with the State of Minnesota. This information may be used' the enforcement of �
federal and state tax laws. Supplying these numbers could result in acdon to require you to : �
file state tax returns and pay delinquent state tax liabilides. THIS GRANT WII,L NOT BE �"�'
APPROVED UNLESS THESE NUMBER ARE PROVIDED. These numbers will be �
available to federal and state tax authorities and state personnel involved in the payment of
state obligations.) I
(hereinafter GRANTEE)witnesseth that: '
WHEREAS,the STATE,pursuant to Minnesota Statutes Section 144.05,is empowered to
conduct studies and invesrigations,collect and analyze health data,identify and describe
health problems;plan,facilitate,coordinate,provide and support the arganization of
services for the prevention and control of illness and disease and the limitation of
disabilities resulting therefrom;
AND WHEREAS,GRANTEE represents that it is duly qualified and�villing to perform the
duties set forth herein,NOW TI�REFORE,it is agreed: �
I. GRANTEE'S DUTIES. GRANTEE, who is not a state employee, shall:
Perform the following duties as a participant in a multi-state cholester �1 intervention study
funded by the Centers for Disease Control (hereinafter CDC). The s dy is investigating
the efficacy of four types of interventions in a blue-collar worksite ch lesterol screening
and education program offered through a public health agency(GRAIVTEE). GRANTEE
will conduct the cholesterol screening and education activides in four small businesses
(worksites) that employ a blue-collar type work force. One of four interventions will be
provided to each worksite. The responsibilities are described as follo�vs:
- A. Recruit four sma11 businesses (worksites)that employ blu -collaz type workers.
For the study purpose, a small business is considered betwee 30-150 employees.
Worksite categories that are considered blue-collaz include agriculture,forestry,
fishery,mining,contract construction,manufacturing,public transportation and
public urilities. GRANTEE shall present prospecrive worksit' s with informarion
regarding the study. When a worksite agrees to participate in the study,the
GRANTEE shall obtain a written committment from the wor site to:
page 1 of 11
. �j�9/l.�".��
Grant Contract: Chol�sterol lntervention Study
between the Minnesota�epartment of Health and
St.Paul Division of Health
1. promote the cholesterol screening and educadon activities to the
employees to maximize interest and participation
2. pay GRANTEE$10 per employee who agrees to participate
3. assign a worksite liaison to coordinate cholesterol screening and
education activiries between the worksite and GRANTEE to include
scheduling employees for screening appointments an�education sessions
4. pmvide a proper environment to conduct cholestenol screening and
education activities.
B. Randomly assign each worksite to one of four interventio�s based on study
protocols provided by STATE. The cholesterol screening and education activides
provided in the intervendons aze defined as follows:
1, usual screening: measure employee blood choles�erol,blood pressure,
height and weight .:s�
2. special screening: same as usual screening plus re�rneasure employee
blood cholesterol l-4 weeks later and the average of t�e two values will be
used to classify these individuals; if the two values di�fer by 30 mg/dL or
more,a third measure will be taken on the same day�nd the two closest
values averaged for the purpose of classification '
3. usual education: 5-minute counseling at the end o the usual screening
using a script provided by STATE
4. special education: same as usual education plus ginning within one
month of the usual screening and over a 4week period provide four 1/2
hour group classes at the worksite and assign three 1/2 hour at-home
activities to the employees. li
GRANTEE shall randomly assign each worksite to receive one of the four
interventions as follows:
, Worksite A: usual screening and usual education ,
Worksite B: usual screening and special education
Worksite C: special screening and usual education
Worksite D: special screening and special education
C. Coordinate cholesterol screening and education activities with the worksite
liaison to include collecting screening fees of$10 per participating employee from
the worksite(to be retained by GRANTEE), scheduling employees for screening
appointments and education classes,distributing CDC study�uestionnaires
provided by STATE to the employees to fill out in advance o the screening
_ appointrnents,collect questionnaires in sealed envelopes with name and address
written on outside and alphabetize according to last name by�e day of the
screening.
D. Conduct cholesterol screening and education activities on a minimum of 170
employees and a maximum of 200 employees at a total of the four worksites to
include:
page 2 of I1
, ��9��
Grant Contract: Cholesterol Intervention Study
between the Minnesota Department of Nealth and
St.Paul Division of Health
1, review consent form provided by STATE and obt�in employee signature
2. assign codes to employee nametag,envelope,questionnaire, file folder,
education message provided by STATE,and cholesterol tube
3. measure employee blood cholesterol,blood pressure, height and weight
as described in the study protocols provided by STATE
4, record measurement data on the quesdonnaire following the study
protocol provided by STATE
5. provide 5-minute individual counseling to employees at the end of the
screening following the script provided by STATE '�
6. collect coded questionnaire and deliver to STATE Authorized Agen�
E. Conduct special screening on Worksite C and D within 1-�weeks following
usual screening to include coordinating with worksite liaison r;o schedule employee
appointments and perform the cholesterol measure following the study protocol
provided by STATE. ' -
F. Conduct special education on Worksites B and D beginning within one month
following the usual screening to include coordinating classes with worksite liaison
� and providing education following the study protocol provided by STATE.
G. Mail health-care reminder letters(draft provided by STAT'�E)with return
response requested 1-3 months following the usual screemng�o all of the
participating employees at the four worksites who had cholestbrol measurements
greater than or equal to 200 mg/dL.
H. Perform analyzer calibration and quality control procedur�s following the study
protocol provided by STATE. ',
I. Insure that all staff pmviding the screening and education acrivities aze paid
health care professionals employed by GRANTEE. Staff qualifications include
registered nurse,registered dietidan,health educator,epidemiologist,and
medical/laboratory technician. ',
J. Insure that employee confidentiality is protected as described in the consent form
provided by STATE.
II. CONSIDERATION AND TERMS OF PAYMENT
A. CONSIDERATION for all services performed and goods or materials
_ supplied by GRANTEE pursuant to this grant contract shall be paid by the STATE
as follows:
1. The total obligadon of the STATE for all compensiation and
reimbursements to GRANTEE shall not exceed five t!housand,three
hundred, ninety-five dollars ($5,395.00). I
page 3 of 11
� U.-�-,-/�-�./
Grant Contract: Cholesterol Intervention Study
between the Minnesota Department of Health and
St.Paul Division of Health
2. Reimbursement for travel and subsistence expens�s actually and
necessarily incurred by GRANTEE'S performance of the grant contract in
an amount not to exceed two hundred,sixty-five doll�s ($265.00);
provided,that GRANTEE shall be reimbursed for tra el and subsistence
expenses in the same manner and in no greater amo t than provided in the
current "Commissioner's Plan"promulgated by the ommissioner of
Employee Relations. GRANTEE shall not be reimb ed for travel and
subsistence expenses incurred outside the State of NSi�nnesota unless it has
received prior written approval for such out-of-state t�avel from the STATE.
3. Compensation shall be consistent with the Program Line Item Budget
below. GRANfEE sha11 not seek,nor shall the STATE pay, compensation
to GRANTEE for any indirect,overhead or administrative costs not
otherwise included as an expense within the Program Line Item Budge�
Program Line Item Budget
The GRANTEE shall adhere to the following progra.m budget in perf�ming its duties and
responsibilities as sp�ified in this grant contract: ,
Categorv of Expenditure Estimated Alldcation
Salaries and Fringe Benefits $5,080.00 !
Travel 265.00 ',
Supplies -0- '
Contractual -0-
Equipment -0-
Other: postage 50.00
Indirect Costs -0-
TOTAL $5,395.00 I
Mod.ifications within each category of the above line item budget of less than 10 percent of
any line item are permitted without prior approval by the STATE, so long as written
notification of such modifications is made to STATE within ten(10)working da.ys.
Provided,however,that the total obligation of the STATE for all compensation and
reimbursements to GRANTEE sha11 not exceed five thousand,three hundred,ninety-five
dollars ($5,395.00).
B. TERMS OF PAYMENT
1. STATE shall make one payment to GRANTEE fo all contractual duties
performed by it through August 31, 1991.
2. Payment shall be made by the STATE promptly ter GRAN'I'EE'S
presentation of an invoice for services performed an acceptance of such
services by the STATE'S authorized agent pursuant Clause VI. The
invoice shall be submitted by September 30, 1991 in the form of a status
report to the STATE Authorized Agent.
i
page 4 of 11
.
C,��/`J`�/
Grant Contract: Cholesterol lntervention Study
behveen the Minnesota Department of Health and
St.Paul DivisioR of Health
3. Payments are to be made from CDC funds obtained by the STA'TE
through Title III--General Powers and Duties of Pub "c Health Services,
Part A Reseazch and Investigadon Secdon 301 (A) (�2 U.S.C. 241 (a)) and
Section 317 (K) (3) (42 U.S.C. 247 (b) (k) (3))of the Public Health
Services Act as amended.
If at any time such funds become unavailable,this grant contract shall by
terminated immediately upon written nodce of such f ct by the STATE to
GRANTEE. In the event of such termination,G E shall be entided
to payment,determined on a pm rata basis,for servi s satisfactorily
performed.
III. CONDITIONS OF PAYMENT. All services by GRANTEE pursuant to this
grant contract shall be performed to the satisfaction of the STATE,as etermined in the sole
discretion of its authorized agent,and in accord with all applicable fed�ral, state and local
laws, ordinances,rules and regulations. GRANTEE shall not receive,payment for work
found by the STATE to be unsadsfactory,or performed in violation of federal, state,or
local law,ordinance,rule or regulation.
IV. TERM OF GRANT CONTRACT. Tfiis grant contract shall effecrive on July
1, 1991,or upon such date as it is executed as to encumbrance by the ommissioner of
Finance,whichever occurs later,and shall remain in effect,except for the requirements
specified in Clause II,Paragraph B,and in Pazagraphs A and B of thi Clause until August
31, 1991,or until all obligations set forth in this grant contract have been satisfactorily
fulfilled,whichever occurs first.
A. GRANTEE shall have ninety(90)days immediately foll' wing the end of the
grant contract period w liquidate all unpaid obligadons relat to the project incurred
prior to the end of the grant period and to submit a detailed a ounting of these
cumulative expenditures to the STATE. '
B. GRANTEE will return to the STATE all funds provided by the STATE which
are not expended for allowable project costs within ninety (90)days following the
end of the grant contract period.
i
V. CANCELLATION I
A. Upon GRANTEE'S substantial failure to comply with the provisions of this
grant contract,the STATE may terminate this grant contract without prejudice to the
_ right of the STATE to recover any money previously paid. The tennination shall be
effective upon the STATE giving GRANTEE written notice its last known
address.
B. The STATE or GRANTEE may cancel this grant contract'at any time,with or
without cause,upon sixty(60)days written notice to the other party. In the event
of such cancellation,GRANTEE shall be entided to payment,detemuned on a pro
rata basis,for services satisfactorily performed.
�I Page S of 11
�
I
C��//.5S/
Grant Contract: Cholesterol Intervention Study
behveen the Minnesota Department of Health and
St.Paul Division of Health
C. Should this grant contract be temunated prior to the scheduled date,GRANTEE
shall refund to the STATE all remaining unexpended grant co�ntract monies within
forty-five(45)days of the date of effecdve termination. ',
VI. STATE'S AUTHORIZED AGENT. The STATE'S authoriz d agent for the
purposes of administration of this grant contract is Christine Kimber, ' esota
Department of Health. Such agent shall have that authority for accep ce of GRANTEE'S
services and if such services are accepted as satisfactory,shall so ce ' y on each invoice
submitted pursuant to Clause II,paragraph B.
VII. ASSIGNNiENT. GRANTEE shall neither assign nor transfer any rights or
obligadons under this grant contract without the prior written consent of the STATE.
VIII. AMENDMENTS. Any amendments to this contract shall by in writing, and sha11
be executed by the same parties who executed the original grant contract or their successors
in office.
IX. LIABILITY. GRANTEE agrees to indemnify and save and hold the STATE,its
agency and employees hanmless from any and all claims or causes of a�ction arising from
the performance of this grant contract by GRANTEE or GRANTEE'S,agents or
employees. This clause shall not by constcved to bar any legal remedi' s GRANTEE may
have for the STATE'S failure to fulfill its obligations pursuant to this t contract.
X. STATE AUDITS. The books, records, documents, and accoun 'ng procedures, and
practices of the GRANTEE relevant to this grant contract shall be subj t to examination by
the STATE,the legislative auditor,and the sta.te auditor. Records sh be sufficient to
� reflect all costs incurred in perforn�ance of this grant contract.
(Note for GRANTEES receiving federal funds:
A. GRANTEE'S ORGANI7.ATTON-Threshold for Audit R�quirements
1. For GRANTEES who aze state(includes Indian tribes)or local
governments
If the GRANTEE receives total direct and indirect federal assistance of:
a. $100,000 or more per year,the GRANTEE agrees to obtain a
financial and compliance audit made in accordance with the Single
Audit Act of 1984(P.L. 98-502)and Office bf Management and
_ Budget(OMB)Circular A-128 "Audits of St�te and Local
Governments." The law and circulaz provid that the audit shall
cover the entire operations of the GRANTE government or,at the
option of the GRANTEE government,it ma cover department,
agencies,or establishments that received,ex ended,or otherwise
administered federal financial assistance d ng the year. However,
if the GRANTEE government receives$25, or more in General
Revenue Sharing Funds in a fiscal year,it s all have an audit of its
entire operations.
page6of11
�
��9�-i.�
Grant Contract: Cholesterol Intervention Study
between the Minnesota Department of Health and
St.Paul Division of Health
b. between$25,000 and$100,000 per year,,the GRANTEE agrees
to obtain either- '
,
(1)a financial and compliance audit I� e in accordance with
the Single Audit Act of 1984 and O Circular A-128,or
(2)a financial and compliance audit f all federal funds. The
audit must determine whether the su recipient spent federal
assistance funds in accordance with applicable laws and
regulations and the audit must be made in accordance with
any federal laws and regulations governing the federal
programs in which the subrecipient participates.
Audits shall be made annually unless the State of local government has,by January 1, -
1987,a contitutional or staxutory requirement for less frequent audits. For those
governments,the cognizant agency shall permit biennial audits,covering both year,if the
government so requests. It shall also honor requests for biennial audits by governments
that have an administrative policy calling for audits less frequent than annual,but only for
fiscal years beginning before January 1, 1987.
2. For GRANTEES who are insdtutions of higher �ucation,hospitals,or
non profit organizations
ff the GRANfEE receives total direct and indirect f eral assistance of:
a. $100,000 or more per year,the GRA E agrees to obtain a
financial and compliance audit made in acco ance with OMB
Circular A-133 "Audits of Institurions of Hi her Education and
Other Nonprofit Organizations". The audit ust be an organiza.tion
wide audit unless it is a coordinated audit in ccordance with OMB
Circulaz A-133. However,when the$100, or more was
received under only one program,the G E may have an
audit of that one program.
b. between$25,000 and$100,000 per yeaz,the GRANTEE agrees
to obtain either:
(1) a financial and compliance audit made in accordance
with OMB Circulaz A-133,or
_ (2) a financial and compliance audit of each federal
program. The audit must determine whether the GRANTEE
spent federal assistance funds in ac rdance with applicable
laws and regulations and the audit ust be made in
accordance with any federal law an reguladon governing
the federal programs in which the G E participates.
page 7 of 11
'�
��91�f5�'
Grant Contract: Cholesterol Intervention Study
between the Minnesota Department of Health and
St. Paul Division of Health
Audits shall usually be made annually,but not less frequendy than every two years.
B. The audit shall be made by an in.dependent auditor. An independent auditor is a
state or local government auditor or a public accountant who meets the
independence standazds specified in the General Accounting Office's Standards for
Audit of Governmental Organizations.Pro�rams.Activities,and Funcdons.
C. The audit report shall staxe that the audit was performed in accordance with the
provisions of OMB Circulaz A-128 and A-133 as applicable.
D. In addition to the audit report,the GRANTEE shall provide comments on the
fmdings and recommendations in the report,including a plan for corrective action
taken or planned and comments on the status of corrective action taken on prior
fmdings. ff corrective action is not necessary,a staxement describing the reason it
is not should accompany the audit report. ,
E. The GRANTEE agrees that the STATE,the Legislative Auditor,and any
independent auditor designated by the STATE shall have such access to
GRANTEE'S records and financial statements as may be necessary for the STATE
to comply with the Single Audit Act and OMB Circular A-128.
F. Audit reports must be filed with the Office of the State Auclitor, Single Audit
Division and state agencies pmviding federal assistance,within 30 days after the
completion of the audit but no later than one year after the end of the audit period.
G. The reporting requirement for audit reports on financial statements shall be in
accordance with the American Institute of Certified Accountant's(AICPA),
Statement on Auditing Standards (SAS)58, "Reports on Auc�ited Financial
Statements" or SAS 62, "Special Reports",as applicable.
H. The reporting requirements for audit reports on compliance and internal controls
shall be in accordance with AICPA's SAS 63, "Compliance Auditing Applicable to
Governmental Entities and Other Recipients of Governmental Financial Assistance"
and Statement of Position(SOP) 89-6, "Auditors'Reports in Audits of Sta.te and
Local Governmental Units."
I. Sub-Grantees of federal financial assistance from GRANT'EES are also required
to comply with the Single Audit Act,OMB Circular A-128,or A-133,as
applicable.
_ J. GRANTEE agrees to retain documentation to support the schedule of federal
assistance. !
XI. OWNERSHIP OF DOCUMENTS. Any reports, studies, photographs,
negatives,or other documents prepared by GRANTEE in the perforn�ance of its obligations
under this grant contract shall be the exclusive property of the STA'T$and all such
materials shall be remitted to the STATE by GRANTEE upon compl�;don,ternunarion or
', page 8 of 11
�i
�I
� � ����`��r
Grant Contract: Cholesterol Intervention Study
between the Minnesota Department of Health and
St.Paul Division of Health
cancellation of this grant contract. GRANTEE shall not use,willingly allow or cause to
have such materials used for any purpose other than performance of GRANI'EE'S
obligations under this grant contract without the prior written consent of the STATE.
XII. AFFIRMATIVE ACTION. (When applicable)GRANTEE aertifies that it has
received a certificate of compliance from the Commissioner of Humar�Rights pursuant to
Minnesota.Statutes, Section 363.073.
XIII. WORKER'S COMPENSATION. In accordance with the provisions of
Minnesota Statutes,Section 176.182,the GRANTEE has provided acceptable evidence of
compliance with the worker's compensation insurance coverage requirment of Minnesota
Statutes, Section 176.181, Subdivision 2.
XIV. ANTITRUST. GRANTEE hereby assigns to the State of Mir�nesota any and all
claims for overcharges as to goods andJor services provided in connection with this grant
contract resulting from antitrust violations which arise under the antitrust laws of the United
States and the antitrust laws of the State of Minnesota.
XV. DATA PRIVACY, Pursuant to Minnesota Statutes, Section 13.05, subdivision 6,
CONTRACTOR agrees to collect,create,receive,maintain,and disseminate the data on
individuals received or to which Contractor has access according to tl�e statutory provisions
applicable to the data. CONTRACTOR agrees to indemnify and save�and hold the STAT'E,
its agents and employees,hamiless from any and all claims or causes of action arising from
or in any manner attributable to any violation of any provision of the Minnesota
Government Data Practices Act,including legal fees and disbursements paid or incurred to
enforce this provision of this Contract.
XVI. GRANTEE certifies that no funding provided under this grant'contract will be used
to support religious counseling or partisan political activity. ',
XVII. LOBBYING(When applicable)GRANTEE agrees to comp}ete a Certification of
Lobb,�form,require all subgrantee(s)to complete the same form v�hen applicable,
forward all completed forms to the appropriate grants manager,and complete the
Disclosure of Lobbyin�;Activiries form,in accordance with its instructions.
XVIII. OTHER PROVISIONS.
A. GRANTEE agrees to utilize competitive bidding and other procedures required
by Federal,State and locallaws,ordinances,or regulations governing purchasing
and fiscal procedures.
B. GRANTEE,if not a polidcal subdivision of the State,will maintain at all times
during the term of the Agreement a fidelity bond covering the'activities of the
GRANTEE'S personnel authorized to receive or distribute mpnies in the amount of
five thousand, three hundred,ninety-five dollazs ($5,395.00�.
C. GRANTEE agrees to provide the STATE with a grant contract status report
which is due on September 30, 1991. i .
� page9of11
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' , ��i��
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, Grant Contract: Cholesterol lntervention Study
between the Minnesotu Department of Health and
St.Paul Division of Health
D. The STATE shall,during the course of this grant contract,evaluate
GRANTEE'S progress towards goals and objectives of theg�ant contra.ct and
compliance with any special conditions. The STATE reserve�the right to request
additional inforniadon from GRANTEE to carry out its evaluation.
E. GRANTEE agrees to make all its financial records related to the grant contract
available to the STATE upon request during normal working hours.
F. If the GRANTEE has an independent audit,a copy of th�audit shall be
submitted to the STATE.
G. GRANTEE agrees that prior to subcontracting any funds received under this
, grant contract it shall receive written approval from the STATE. The STATE will
respond to requests of GRANTEE for authorization to subcontract within ten (10)
working days of receiving the reques� ' , ;�;
H. GRANTEE shall prohibit smoking in any area of a hosplital, health caze clinic,
doctor's off'ice or other health care-related facility,except as allowed by M.S.
144.414 subdivision 3.
IN WITNESS WHEREOF,the parties have caused this grant contract to be duly executed
intending to be bound thereby. 'i
I
(1)G�►� J
By: �
�1
Tide: Direct r of Communi Services
Date:
B �G�,�i'
Y•
Title• Ma_vor i
Date:
By:
Title: Director of Finance & Manaqement
Date:
. '
By:
Tide: Assistant Cit Attorne A roved as to form
Date:_,_ g � � — q/ page 10 of 11
.r ^ , �;�9�i.�s'�
'
Grant Contract: Choleaterol Intervention Study
between the Minnesota,Department of Nealth and
St.Paul Division of Health
(2)MINNESOTA DEPARTMENT OF HEALTH ;
By: �
Tide: �
Date• �
(3)ATTORNEY GENERAL i
By:
Date:
;
� �
(4) COMMISSIONER OF ADMINISTRATTON `�,
.
By:
Date:
(5)COT�IlVIISSIONER OF FINANCE
By: i
Date:
_
,
�
I
page 11 of 11