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91-1545�RI���.��. ; �/'`� � Council File # �" �.� �� �e�# R E S 0 L U T I 0 Green sheet # __��J�L1� CITY OF AINT PAUL, MINNESOTA . ' � Presented By �eferred T � Committee: Date a ��'-l� WHEREAS, the Ethical Practices Board was created under Chapter 111 of the Saint Paul Administrative Code; and '.3 °%. �. � ' WHEREAS, pursuant to Council File No. 90-594, a procedure was established for the ���,� <� appointment of outside counsel to advise the Ethical Practices Board in those circumstances where a ' : :� perceived conflict would exist if the Board were represented by the City Attorney's Office; and WHEREAS, in accordance to that procedure the Ethical Practices Board has requested the City Attorney to proceed under Section 5.02 of the Charter of the City of St. Paul to obtain the q;�a appointment of outside counsel; and WHEREAS, the City Attorney agrees with the Board's conclusion that outside counsel is necessary due to a perceived conflict; now, therefore, be it RESOLVED, that by virtue of said conflict, Christopher Sandberg is hereby retained to provide legal advice to the Ethical Practices Board regarding its legal duties and investigations presently before the Board; and, be it FURTHER RESOLVED, that the fee for such services shall not Qxceed $100 per hour, which is a discounted fee offered to the City; and, be it FINALLY RESOLVED, that the total fees shall not be in excess pf a reasonable fee having reference to the appropriate provisions of the Code of Professional Res�onsibility. Yeas Navs �t Requested by Dep'artment of: Dimon Y oswZtz �'— C,��-y/ /��.n2✓ bn (�e�+•�l�o� ��+;cklPrac�iCes Athc�� ' on � 7acca ee ✓ ettman r/ ��� G�. / T iuson v � By: � z �� � Z -� �CT 3 ���� Form Approved by City Attorney Adopted by Council: Date � Adoption Certified by Council Secretary gy; ��,�„ �-. !`�.RiIG P'�Z.' '�J� � ,� � � A,�p BY�� � � � � � GGZ�� Approved by Mayor for Submission to Ap oved y Mayor: ate �CT ��g� Council 4���/ By' rf��'�Arc�N By: r PIt��ISNE� OCT 12'9 t t r ������r„�� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED I � City Attorney a���si GREEN SHE T l�T° _13256 INITIAUDAT INITIAUDATE CONTACT PER30N&PHONE �DEPARTMENT DIRECTOR �CITY COUNCIL ala11G McPeak� �'Xt. 5121 ASSIGN �CITYATfORNEY �CITYCLEHK NUMBER FOR MUST BE ON COUNCIL AOENDA BY(DATE) ROUTINO �BUDGET DIRECTOR �FIN.8 MOT.SERVICES DIR. AS SOOI1 as possible ORDER �MAYOR(ORASSISTAN� � TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of resolution appointing outside counsel to rovide legal advice to the Ethical Practices Board regarding an investigation currently before the Board RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS MU8T ANS ER THE FOLLOWIN�i QUESTIONS: _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this personlfirm ever worked under a contra for this department? _CIB COMMITTEE _ YES NO ' 2. Has this person/firm ever been a city employee � _STAFF — YES NO ��'r;�: _ DISTRICT COUR7 _ 3. Does this person/firm possess a skill not normal y possessed by any current city employee? � ar SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answera on aeparete sheet and�ttech to green sheet ��:-�� : INITIATINCi PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why): The Ethical Practices Board needs legal advice concern�ng an investigation of allegations against a city employee. It would be a co�flict for the City Attorney's Office to provide these services. � I ADVANTAGES IF APPROVED: A conflict of interest is avoided. DISADVANTAOES IF APPROVED: None I Council Research Center � i AUG 15 1991 DISADVANTACiES IF NOT APPROVED: A conflict of interest would occur � � . �..�, , TOTAL AMOUNT OF TRANSACTION S COST/REVENUE BUD(iETED CIRCLE ONE) YES NO FUNDING SOURCE Ethical Practices Budget ACTIVITY NUMBER 0 206 FINANCIAL INFORMATION:(EXPLAIN) �� `���M�� • � � . , `'; . � ` � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. De�ai`tment Director 2. City Attorney 3. CityAttomey 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 8. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting AQMMIISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances) E,��,;. �.i4c�rlty Manager 1. Department Director ,,�rtment Acxountant 2. Ciry Attorney partment Director 3. Mayor Assistant �?`Budpet Director 4. City Council _.'Ciry Clerk ��;;. ' ,`Chief Ac�ountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) -: 1. Department Director � 2. City Attorney `� 3. Finance and Management Services Director = 4. City Clerk �„�� TOTAL NUMBER OF SIGNATURE PAGES � Indicate the�of pages on which signatures are required and paperclip or flag • each of thsss pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences.Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. . SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION,NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPIETE�IST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request ^ ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this projecVaction. • DISADVANTAGES IF APPROVED '.What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inabitiry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addresaing, in general you must answer two questions: How much is it going to cost?Who is going to pay?