91-1519��i����� , �uncil File ,� _
j
. -� �reen sheet # 2(0
RESOLUTION �
CITY OF SAINT PAUL, MINNESO A
Presented By
Referred To Committee: Date
�
WHEREAS, on January 6, 1987, the Saint Paul City Council established a
Community Festival Revolving Loan Fund and Grant Program, a�dministered by the
Division of Parks and Recreation for the purpose of assistiing neighborhood
festivals with expenses, starting costs and insurance coverlage; and
WHEREAS, on August 6, 1987, the Saint Paul City Council did pass rules to
administer the grant program; and
WHEREAS, the festival and sponsoring organization list�ed below meet the
eligibility criteria established by the Saint Paul City Council in said rules;
now therefore be it ,
RESOLVED that the Saint Paul City Council hereby approves the attached
application for funding from the following organization, for the following
festival on the following date for the following amount:
Payne-Arcade Area Business Association $1,000.00
Harvest Festival �
September 12-14, 1991
and does hereby authorize the appropriate city officials to execute agreements
as necessary to disburse the approved funds; a copy of said agreement to be
kept on file in the Department of Finance and Management S�rvices.
Yeas Nays Absent Requested by D�partment of:
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onwi Z COMMUNITY V S/P AND EATION:
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Adopted by Council: Date AUG 2 v ���� Form ro ed y City Attorney
Adoption ertified by Council Secretary gy. . ` �' ��q .�i
'J=1--� �x'. �`
By' Approved by Mayor for Submission to �:�
A�� 2 2 council
Approved by Mayor: Date , .
By:
By: �i���r.ss" :
Pu�usHEO AuG 31'91
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED NO 15 2 6 4
COMMUNITY SERVICES 7-30-91 GREEN SHE T
CONTACT PERSON 8 PHONE IN INITIAUDATE
EPARTMENT DIRECTOR � � CITY COUNCIL
Howard Bell 292-7415 AS$��N �TYATTORNEY ITYCLERK
MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR ❑B ET DIRECTOR FIN.B MQT.SERVICES DIR.
ROUTING _�������
ORDER AYOR(OR ASSISTANI� � +
TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL L ATIONS FOR SIGNATURE)
ACTION REQUESTED:
Signatures of Director of Corr�nunity Services, City Attorney, Maydr/Assistant and City
Council .
RECOMMENDATIONS:Approve(A)w Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSW R �S 10��, D
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Hes this person/firm ever w0�ked under a contra for this department
_CIB COMMITfEE _, YES NO
2. Has this person/firm ever been a city employee4', A U G 1 1991 �J U L 3 0 l :y�
.�STAFF — YES NO
_ DISTRIC7 COUar _ 3. Does this person/firm possess a skill not norma ��BSe�l��ryhqpq�t�t.�ity �
3UPPORTS WHICH COUNCIL OBJECTIVE? YES NO � � r i uKry��
Explain all yes answera on separata shast and a ech to gresn shset
Recreation
INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The Payne-Arcade Area Business Association has applied for a $1, 00.00 grant from the
Corrnnnunity Festival Fund to help finance their Harvest Festival t be held September 12-14,
1991.
ADVANTAOES IF APPROVED:
Higher quality festival .
RE E/VEp
AU� �� �991
DISADVANTA(iES IF APPROVED:
Mq y��,
S pFF�C�
N/A I
DISADVANTAOE3 IF NOT APPFOVED:
Lesser quality festival . RECEIVED Counc�� �����rch C���#�r ��;
AUG 12 1991 � �� �`
AUG p 7 1991 ` f= -_ `�
CITY CLERK F r�; .�
=��'` -: ~'=s':
_ �
TOTAL AMOUNT OF TRANSACTION S 1,OOO.OO COST VENUE BUDGETED(C�IRCLE ONE) YES NO
i
FUNDING SOURCE 325 - Speci al Servi ces ACTIVITY NUMBER 231 3
FINANCIAL INFORMATION:(EXPLAIN) ��
M`yi . .� - . .
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN�E PUR��P��NG OFFICE(PHONE NO.298-4225).
1
ROUTING ORDER: �
Belaw�{a•�qrrect��he ' e most frequent types of documents:
CONTRACTS(assumes authorize�budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney'
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Flnance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accoyniing .
�'�'�`ADp11�1��1TIV�`ORDERS��udget Revision) COUNGL RESOLUTION (all others, and Ordinances)
1. ActiviEy lulanagec:,,, � 1. Department Director
2. Department Ac�btintanf' 2. City Attorney
3. Department Director 3. Mayor Assistant
� �k :.�Mii�Fectpr,=•� 4. City Council
5. City Clerk "
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and papercUp or flag
each of these pa�es.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your project/request supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciy of Saint Paul
and its citizens will benefit from this projecUaction.
DISApVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might ,
_-this projecUrequest produce if it is passed(e.g.,traffic delays,noise,
;rtljx increases or assessments)?To Whom?When?For how long?
� DiS�►DVANTAGES IF NOT APPROVED
Whatwill be the negative consequences if the promised action is not
�p�oved? Inability to deliver service?Continued high traffic, noise,
�tCcident rate?Loss of revenue?
FINANCIAL IMPACT '
Altho�ph you must tailor the information yRU provide here to the issue you
are addressing,i�general yoU�r�st a"r'fi9w,er two questions:How much is it
going to cost?WFfe is going to pay? .
,� .
. . COMMUNITY FESTIVAL FUND . ,
� APPLICATION �
Date .ruly i2, 1991 Check One: Loan Grant �x
Organization Name PAYNE-ARCADE AREA BUSINESS ASSOCIATION
Description of Organization, brief history The PABA is 70 years old. The purpose
of our Association is to promote a better living and working community on
the East Side. In view of the various problems the EastlSide has experienced
�v h naG f �„* 3.�� We a P wo king ha c� o es orP I�pr��1P to one of
�.;;, �.. ' �
the oldest neighborhoods in the City of St. Paul. '
Non-Profit Status: 501(c)(3) � or State Incorporation (Chapter 317) ,
Project Coordinator Name Larry Laughlin
Address 972 Payne Avenue, St. Paul, MN 55101
PhOne 776-272� 690-2662
DAY EVEiVING
Festival Name PAYNE-ARCADE HARVEST FESTIVAL
Festival Date September 12-13-14, 1991
�
Project Description (purpose and impact on area): Attach addition�l information ir'
needed)
To bring our community together for a Parade, Kiddie Parade, Arts & Crafts,
roving musicians on the street and various other activities during the three
dav event We try ever�vear to give the East Side a time to get together
in an effort to create �ood will between the residents and businesses
Totai amount requested from Community Festival Fund: Si,000.00
(Awards from the Community Festival Fund must be matched dollar for dollar by your organization)
If this application is a request for a grant, how do you plan to matc� it? Please be
specific. (Attach additional sheets if necessary).
B holdin fund raisers throu hout the e�r, and b askin the local businesses
for donati�nG.
6
. . , �
if this application is a request for a loan, how do you plan to repay it? Please be
specific. (Attach additional sheets if necessary).
P�S��h�foilowjl�information �your aRnlication:
1. Verification of nonprofit status and copy of organizational By-Laws
2. List of Officers or Directors
3. Letter verifying organization's approval of the proposal
4. Previous year's budget and financial statement, if applicable
5. Current balance sheet and income statement, if applicable
o. Proposed budget (expenses and income) for the activity (Estimated line item budget
including revenue and expenses that will be made from loan or grant funds.
7. Evidence that insurance can be obtained by the organization
8. Plan for staging the festival event.
District Council �is�'��c�' S fan,�,� Coy '�
District Council Review - Signature�� ` 'c e- ��4,r--
Date of District Council review X �Tu l y /(, I 9�/
COMMENTS:
Please send application to: Community Festivai Fund, Division of P�rks and Recreation,
25 W. 4th St., Rm. 2Q0, St. Paul, MN 55102
15NENTU RA/APL
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. � • � i /'
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-- � PAYNE-ARCADE AR
EA B I
U N
S ESS ASSOCIATION
""""' P.O. BOX 6934 . SAINT PAUL, MN 55106
ITEM ��6
July 12, 1991
Community Festival Fund
Division of Parks and Recreation
25 W. 4th Street, Room 200
St. Paul, Minnesota 55102
1991 PROPOSED HARVEST FESTIVAL BUDGET
INCOME EXPENSES
Grand Parade $ 3,000 $ 4,500
Kiddie Parade -- 350
Street Expenses 3,000 5,800
$ 6,000 ' $10,650
NET LOSS: $ 4,650
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