91-1511 C?RtGINA� a d.
• - //'j Co�ncil File #
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G een Sheet # /I'f�/
RESOLUTIO �
CI F SAINT PAUL, MI NESOTA
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Presented By /1 ,
Referred To °�
Commi tee: Date ��-� x � ���
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2 I �'`�'��`��M `�� "� .
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3 WHEREAS, the City of Saint Paul will receive less state aid as pa#t of budget cn'�'�t��C�'<�by
4 the 1991 State Legislature and as approved by the Governor, and ��,�'�J `
5
6 WHEREAS, the Mayor and the Council of the City of Saint Paul �eed to formulate��,a budget
7 policy with regard to the City's furnishing of services and the jobs involv�d in furnisb�g th�
8 services, now, therefore be it - �
9 I '�'� ,
10 RESOLVED, that the Council of the City of Saint Paul hereby dedla�es��'�iart of its pl,an ta
11 minimize the impact of lay offs on City employees that in those situation whdte a job va�,+�;�y
12 occurs the epartment heads'f�i �`
13 consultation with the Personnel Office will study the position to detemu e if it needs t4 1�+�,fill��°ci�
14 alternatively, the job duties reduced as identified by City Council policies, and be rti��; "
15 � ;,.;�t � ;����
16 FURTHER RESOLVED, that the policies of the City Council are Ito reduce the t Y� rtures
17 of consultants and independent contractors in order to reduce the need fbr lay offs, an rtb� .�
18 � ,�:��
19 FINALLY RESOLVED, that the policy set forth above is to incluc�e all unclassifie�and �
20 classified positions. ,
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Yeas Navs Absent Requested by Depa�tment of:
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Adopted by Council: Date A��� ? ? 1991 Form Approved by ity Attorney
Adoption Certified by Council Secretary g � ', -��-�
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BY= � ��-` Approved by Mayor 'for Submission to
Approved by Mayor: Date
AUG � 3 1991 Coun�ll
B �I����I�T// By�
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�etrs��� �i�.r, � 1�g 1
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED
c�t co�►��l 8/5 91 GREEN SHE T N° _ 12566
CONTACT PERSON&PHONE INITIAUDA E INITIAUDATE
�DEPARTMENT DIRECTOP �CITY COUNCIL
Janice Rettman/Joe Collins 5289 ASSIGN �CITYATTORNEY �CITYCLERK
NUMBERFOR
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING �BUDGET DIRECTOR �FIN.&MOT.SERVICEP„�IR.
ORDER �MAYOR(OR ASSISTANT) �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED: - `;��,
The Council is requesting that the Administration review vario alternatiVes iri �
order to reduce the need for job layoffs. _
_ �.
RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAL SERVICE CONTRACTS MUST ANS ER THE FOLLOWINQ C�,1�81�', `
_PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a contr ct for thls department?" r `
_CIB COMMITTEE _ YES NO
2. Has this person/firm ever been a city employee "
_STAFF
- YES NO
_ DiS7aiC'r COURT _ 3. Does this person/firm possess a skill not norm ly possessed by any curreM cky employee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explaln all yes answers on separete sheet and ttach to gresn�hNt
„�?_.
INITIATWG PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): '
�,
With the reduction of State Aids, the Council is concerned abou the"'�possik�ili�.}�,pf
job layoffs. Therefore, it is the Council's intent that altern tives be revi.ewed
prior to any job layoffs. �
�` _
..� .
ADVANTAOES IFAPPROVED:
More jobs will be retained within the financial structure of le s State Aid funding.
DISADVANTAGES IF APPROVED:
DISADVANTAGES IF NOT APPROVED:
There will be job layoffs as a direct result of less State Aid unding.
TOTAL AMOUNT OF TRANSACTION S —� COSTlREVENUE BUDGETED CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN) ��� )
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NOTE: COMPLETE flIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTING ORDER: �
Below are coITect routings for the five most frequent types of documents:
CONTRAC'��{�ssumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants)
1. Out3�desAge�Cy'�� 1. Department Director
2. Departme�F,'�)li�ec�ot 2. City Attorney
3. Cily�Attornby 3. Budget Director
4. Mayor tfor coAtracts over$15,000) 4. Mayor/Assistant
5. Hutt�a Rfghts Ffor contracts over$50,000) 5. City Council
6. Fiqe1�le d Mansgement Services Director 6. Chief Accountant, Finance and Management Services
7. Fii�os,:�a�!r�ting
ADMIN�'C?R�1`NE ORDERS(Budget Revfsion) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Msnager 1. Department Director
2. Department ACCOUntant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. Ciry ClerJc
6. .Chief Acxowk8nt, �6ta�ace and Iu�iPBgement Services
�DMINtSSRATtV�-�R�#�S��aU othel's)
?'�: Departrt�erlt atr�Or �
,2- City A1t�� . ' z;�,
x3. finance.��ciRM S�rvices Director
�4. City Cie�Jc':.
TOTAL NI�R{��i�TURE PAGES
Indicate tl��!at pag�;,q�which signatures are required and paperclip or flag
each of�g�.fY�
ACTION R�'QU��t�`,�
Describe what Ui� request seeks to accomplish in either chronologi-
cal order or ordei a��tance,whichever is most appropriate for the
issue. Do not wriEs'.bomplete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
: SUPRCSf�fS iNHICH COUNCIL OBJECTIVE?
Irbic�e which Councii objective(s)your projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projeeUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not .
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions:How much is it
going to cost?Who is going to pay?
.� � �o��-,�,���
� r` ' CITY OF SAINT PAUL
� ��� � � ���� � OFFICE OF THE CITY COUNCIL Members: �
Janice Rettman, Chair .''-;;�:,;�;
, Roger Goswitz `�'' t}"
,�
� _ P�'yla Maccabee ` �
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JANICERETTMAN ,�, ��� - ��5
Councilperson �t�� t
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COMMITTEE REPORT �'
FINANCE, MANAGEMENT, AND PERSONNEL C0IMMITTEE ,,.�D
AUGUST 5, 1�s1 RE� �
�UG 0 �8 1991
' � CITY CLERK ..
CHAIR RETTMAN ANNOUN ED THAT THE AU UST ' ��` ���'
, .,:, � ;; :,�;,
COMMITTEE MEETING WILL BE HELD AT 1:00 P.M. � ;�, ,�:���~� = ��'
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l. Call to order; introduction of inembers, staff, guests;� announce � of �
_ ���. +
si n u sheet• a roval of minutes of Jul 15 1991 eetin .
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Minutes were approved 3-0
- •�7
2. Resolution 91-1119 - changing the rate of pay for Environmental Healt�a,
Administrative Analyst (formeriy called Occupational �afety and Hea1tA;�
Analyst) in the Salary Plan and Rates of Compensation Resolution.
(Referred from Council 6/24/91, laid over 7/15/91) +�,�
:�`��:i t�« ��� .
Approved 3-0 ____ ___- --
"_____..__._.-________�____ . 4
`3. Resolution prepared by Paul McCloskey, Assistant City Attorney, stating
that in order to reduce layoffs, any new positions will be reviewed by
the Administration to determine whether the job dutie� should be reduced
or eliminated. (Requested at 6/3j91 Committee meetin , laid over
7/1/91 and 7/15/9i)
Motion for suspension of the rules to accept the reso ution prepared by
�
Paul McCloskey, Assistant City Attorney, carried 3-0.
Motion for approval of the resolution as_am�nded (att�ched carried 3-Q.
.
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4. Resolution 91-1347 - amending the 1991 Budget by addi g $720,000 to the
Financing and Spending Plans for Sewer Service Enterp�ise Fund/Sewer
Separation Construction. (Referred from Council 7/25,191)
Approved 3-0.
CITY HALL ROOM NO.718 SAINT PAUL, MINNESOTA 55'102 612/298-5289
6�46
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