91-1499 ��rC����L �nC����.� � .�.�►:�;� _
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��� 14194�
- � RESOLUTION fi�����
CITY OF SAINT PAUL, MINNESO�, ��= � a� ;�.:�
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Preaented By � �`� �
Referr�d To Camni L �'
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WHEREAS, solicitation for the donation of funds to city relat�d'activit� ��'s�;;
controlled and governed by Chapter 41 of the Saint Paul Adminilstr,ative Cod�t��
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WHEREAS, Chapter 41 requires the City Council to be notified w1}en C�� ,`re
being allocated; and ,
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WHEREAS, the Employee Relations Committee is now preparing �for the ; ;
Employee Picnic to be held the evening of August 21, 1991 at H�rriet I �� y� „ ��,:
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WHEREAS, part of the funding for the Employee Picnic comes �from tl�e s�� , :
- 00157 (Personnel - Training and Development) ; and I '��,';� r ``
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WHEREAS, each year the Employee Relations Committee relies bn additio ` �'
from em lo ee bar ainin u ' }
nits as well as food or rize donat ons from 1 :
P y g g , p
A
businesses; and + ��� :
, :;
WHEREAS, the Employee Relations Committee has already begun to collect .��+
from employee unions and local businesses for the Employee Pic�ic, as summa�
the attached list; �.��,
THEREFORE, LET IT BE RESOLVED, that the Employee Relations �ommittee be � �
permitted to continue to solicit and accept donations for the Fmployee PicniC,a': �J '"
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accordance with the information on the attached pages. I
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a,_ �_ Navs Pib�ent R�quest�d by D�pa�tment of: "�' �
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� Office of Person el and Labor RelationR����
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•dopted by Couneil: Date
AUG 1 5 1991 Form l� oved by � y or ey
I►doptio Certified by Council Secretary gy= r ` `', Cl
. �$y' �ipproved by Mayorltor Su ission to
1�pprov�d by ZSayor s Date
� Council :'�`
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DEPAHTMENT/OFFICE/COUNCIL DATE INITIATED � ,
Of.f�ce bf Personnel 7 10 91 GREEN S ��� : �`�N° ,.14194
CONTACT PERSON&PHONE �N�� . '� � j 1�—�--INITIAL/DATE
PARTMENT DIRECTOR ��
V1C�Cl Patschke 298-4221 ASSIGN CITVATTORNEY �t � WK
MUST BE ON COUNCIL AOENDA BY(DATE) ROUTINGFOR DGET DIRECTOR '� • � .SERVICES DIR.
ORDER MAYOR(OR ASSISTANn '°;� t:;.
Next meetin
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) � '
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ACTION RE�UESTED: � ^.'s x; °
Approval of a resolution permitting the Employee Relations Co �'� #`�(e soliciting
donations for the Employee Picnic, to be held the evening of Au �' w
r
. 4 /.��. _�' _ .
RECOMMENDATIONS:Approve(A)or ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANS � +�FOI:I TlONS:
_ PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Hes this person/firm ever worked under e coMf �f01�'iNa depqrtrtl9t� `•
_CIB COMMITTEE _ YES NO '� �.z
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_STAFF 2. Has this personlfirm ever been a cfty employee :..�:^ ^ a.= �;,
— YES NO �
_D�STRICT COUR7 — 3. Does thls erson/ffrm `
p possess a skill not normal y poise�e�d by
3UPPORTS WHICH COUNCIL OBJECTIVE7 YES NO - ��
Explaln all yes answsrs on separats shest and ttech#S �,,,�� -
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INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): .r :ti; �C
3 �Y. 4 .� �'T
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The Employee Relations .Committee, which coordinates the Employe Picn�c=� ' ' '" ` � �
heavily on financial contributions and donations of food and pr zes. Thi��� I��'j� `'�` _°'' I I ''
Committee is putting extra effort into fundraising, to avoid ru ning out 'o � I6 �f �
did last year. •' �.}:�.,, :
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ADVANTAOE3 IF APPROVED:
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Over 1,000 City employees and family members will once again be able to en�, ; _
picnic, which provides recognition and relaxation. ! ; 'x
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DI3ADVANTAOES IFAPPROVED: ' �'
None. The Employee Relations Committee has solicited for the p'cnic every year• f� �k '� � `x
past eight years. Many of these businesses contribute every ye r, and anticipate ou�, F ��"`
request. RE EIVFp -
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JUL � 1991 ��` �
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DISADVANTAGES JF NOT APPROVED:
Alternative funds would have to be located for the picnic, and e always popular .
prize drawing would have to be eliminated. `�'"'""�'�''�`� fii�il��
RECEIVED ��
AUG 0 8 1991 �6 0 71991 ; ��
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TOTAL AMOUNT OF TRANSACTION s 1�5O0.OO COST/REVENUE BUDGETED( IRCLE ONE) YES NO
FUNDING SOURCE Donations ACTIVITY NUMBER 0157 '
FINANCIAL INFORMATION:(EXPLAIN)
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NOTE: COMPI,ETE DI �C�,L�pED IN THE GREEN SHEET INSTRUCTIONAL � i
MANUAL AVA! ING OFFICE(PHONE NO. 298-4225).
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ROUTING ORDER: *-�,��a ���;� �' � ;-�
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Below are correct ro ` �'sqwent types of documents:
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CONTRACTS(ass ,. ,' exis�s) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
Y: - :
1. Outside A�e : :�. 1. Department Director
2. Department ' �:';�r `,u 2. City Attomey
3. City Attomey =,. ;E�� �� ' 3. Budget Director
4. Mayor(fw 4. Mayor/Assistant
5. Human Rf � !�:l�6Q,�0) 5. City Council
6. Finance� ;�etz�t�s�iire�tor 6. Chief Accountant, Finance and Management Services
7. Finance �°'
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ADMINISTF�!#I'��tRERS(Budget��levision) COUNCIL RESOLUTION (all others, and Ordinances)
`3 �^
1. ApUvity.„ � 1. Department Director
2. �7'8 . `t 2. City Attorney
3. p • - 3. Mayor Assistant
4. <�-� 4. Ciry Council
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6� � en�Management Services
�` ��Uti� ��a %�
q�pt�' {all others)
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�` ,yS,�rvices Director
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�URE PAGES
ich signatures are required and paperclip or flag
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'±Urequest seeks to accomplish in either chronologi-
rtance,whichever is most appropriate for the
te sentences. Begin each item in your list with
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,�,. y i�e��$n question has been presented before any body, public
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�ORTS W�il��'1 COUNCIL OBJECTIVE?
I whicFi t�i�ficil objective(s)your projecUrequest supports by listing
`{.WOUSING, RECREATION,NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
;�; R SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUALJ
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,.a�' � �5 RVICE CONTRACTS:
�,��� n will be used to determine the ciry's liability for workers compensation claims,taxes and proper civil service hiring rules.
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PROBLEM, ISSUE, OPPORTUNITY
`�tie situation or conditions that created a need for your project
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N � NTAGES IF APPROVED
`� ' te whether this is simply an annuat budget procedure required by Iaw/
r or whether there are specific ways in which the City of Saint Paul
�; a citizens will benetit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences it the promised action is not
approved?Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are Addressing, in general you must answer two questions:How much is it
- going to cost?Who is going to pay?
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Individuals/Companies to be solicited: Estimat `a u� � � S:on:
��:
"'—"———--———————"------""'—--------—---"———-—————" '*."' ��T..-- .
All 27 Em lo ee Bar ainin Units ' `� "
p y g g $600-900 �` � �� �
`,�{;:,u.. � �
Andrew Brooks (unsolicited donation) $600 '_T�'��`
' � . � '. `�.;
Companies contacted for prizes: ranges fro�n &$3 �� � .� te
to grand pr �e of r'
Awada's Restaurant sirfare for 'l�+o (Tra+� "�,.)
Bachmans '�'
Baskets by Design �
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B.Dalton Bookseller
Boca Chica Restaurante _�-
Carson Pirie Scott , %�� �
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Cherokee Sirloin Room r} ,
Ciatti's Italian Restaurant � `
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C inema Land -- :u .
Continental Cablevision R ;'��.,� : l•,� '
a, d +"d
Cosetta's Restaurant �s'� ,M � �,,��
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Embassy Suites � 7 ;�` ��`„x,�k�`A� ���'�
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Ficocello's , �� ;� �'�`°
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Fitzgerald's : -4f��W'"`
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Film in the Cities ,�;r
Gallivan's Downtown Bar and Restaurant ��
Har Mar Cinema 11 ",�
Hunan Garden Chinese Restaurant � �
Jose's � '�4`�
KDWB `�� ,��.I
LeeAnn Chin's �;
Mancini's
The Manor ,;�„
Minnesota Vikings Football Club 3`�' � - �y-, `
Moudry's Apothecary Shop "�'' � , 'G
Musicland �'
4 `�i�
The Nectary ;: �,�,,- *�, -:
Northwestern Costume w��
Old Log Theater �''`'
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Park Square Theatre Company ��
Popcorn Factory
Q's Restaurant & Coffee Shop
Radisson Hotel Saint Paul
Rainbow Foods �-�
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Regis Hairstylists
St. Marie's
St. Paul Chamber Orchestra k`�`�
Saint Paul Hotel
San Antonio Grill
Science Museum of Minnesota
Shinder's
Spazzo Cafe
Spirit Coaches �� ��"�
Target - Midway
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Shannon Kelly's ,-` �A�, "
Travel Associates �
,��X�'ce . .s�±' 4.� ��.
Victory Parking '�,
Walden Books �t �
Your Special Event •��� '"' f�
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and others , �;�� `;�
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Companies contacted for food:
Kowalski's donations v k'y ,'`°
Old Dutch Foods
North Country Distributors ' '.
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Quality Catering �;.. � ,�;
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Individuals who will do the solicitin � �,,. ��� a�,�..;
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Members of the Employee Relations Committee (list attached) +�'-;,�� ;����`��° .�}',�% �
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Length of time solicitation will occur: ,;;�.
''''����'''������ �������''���� ' , • h'�� ��II'I
June 20 -- August 20, 1991 �G.�� � ��' ��
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Positive and negative aspects to the City of participating in the solici
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Positive: The City will have an opportunity to show recognit�ion and app }S,;
to employees and their families by staging the annual employee picnic, and"�i�I •
decrease health risks to employees by discontinuing the "potl�4ck" format oi�`x �r� �' �
previous picnics. I
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Negative: None. Most of these companies contribute to the �}icnic every yea�
anticipate our request. } � `,
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Type and amount of in-kind service required by the City:
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The estimated cost of the picnic is $3200. $1200 of this is xpected to come from +��
outside financial contributions, as listed above. The remaini�ng $2000 will come ' ��
from the General Fund - Activity 00157. �
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EMPLOYEE RELATIONS COMMITTE�`. ' �y �y, t�
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Laura Eckert P.E.D
1300 City Hall Annex :'�.
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Denise Harris LIBRARIES
90 West 4th Street �' � ���, '�
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Yvonne Kinney PUBLIC HEALTH -�292-7714j'F:7��,
555 Cedar Street
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Don Laforte FIRE 228 ��`�`�< , '
100 East llth Street �., ` '�`'
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4...-N{. � 4.'� •�•� �
M ra Larson HUMAN RIGHTS 298-4288 .;��� �� }
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si5 city x8�� . '� 5 � � � ..�;�
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Pat Moynagh PARKS AND RECREATION I 292-7868�,",�, . ' "' ,, �
17 W. 4th St. `; �y ;'; "
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Laurie Paladie FINANCE DEPARTMENT 298-51434 ��"�
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203 City Hall {,����,�'+�
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Vicki Patschke PERSONNEL 298-422i� a � ��,_
265 City Hall �, � ':'J�� !
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Don Pazdernik POLICE I 292-3538 " '' `�'� LK
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100 East llth Street I �`�'� ' 'h>
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Joanne Plankers PUBLIC WORKS 298-5329 `' �� .�
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900 City Hall Annex
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Linda Thurston WATER UTILITY 298-4130
400 City Hall Annex : ���;
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(Revised 7/9/91)
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