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eene �et # 14196
RESOLUTION r
CITY OF SAINT PAUL, MINNESOT �
Presented By
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Referred To Commi tee: Date _�^ rb7 �;E '
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WHEREAS, solicitation for the donation of funds to city rel�ted activities �s �
controlled and governed by Chapter 41 of the Saint Paul Admini trative Code; '' `/
WHEREAS, Chapter 41 requires the City Council to be notifie� when` City f F ,"
being allocated; and i�; ,. ``�', ���"
WHEREAS, the Office of Personnel and Labor Relations is cur entl rki °��''
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an interdepartmental committee to plan the City's fourth annua Cleric�l `,�,; �ft. ;,,''�,
Conference, to be held on October 10, 1991 at Holiday Inn Sainf� Paul/Ea�t; ��'^g �
WHEREAS, we expect up to 250 City employees to attend the cdnference; ax1�4�, � �,t '' �`� '
WHEREAS� the Office of Personnel and Labor Relations has de�ignated $5000 �� .
City funds to be used for the conference out of its Training a d Development �Sudge� -
(General Fund - 00157) ; and I - ''
WHEREAS, an additional $500-$700 will be needed to cover the! costs for the large ;
number of conference participants; and �. `�
WHEREAS, the Flerical bar sinin units have been su � �
g g pportive of the annual r�
conference and have contributed funds each year; and ��, � �
WHEREAS, the Mayor, pursuant to Section 10.07 of the City C arter, does certify�;, ���f � ;
that there are available for appropriation revenues in excess of those estimated in " � �
. the 1991 Budget; and � h � .'
WHEREAS, the Mayor recommends the following changes to the 1 91 budget: "'�'�"' '
x�=t;
Current Amended
FINANCING PLAN ud et n e et
001 - General Fund - Personnel Office
00157 - Training and Development
- 6905 Contributions and Donations 0 700 700
All Other Fund Financing 139.423.180 0 139.423.180
Total Fund Financing Plan 139,423,180 -�-6�9- 139,423,880 }'� ' ,
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SPENDING PLAN �''�
001 - General Fund - Personnel O�fiee
00157 - Training and Development
- 0219 Fees - Other 0 700 700 "
- All Other Spending 391,362 0 391,362 -;
All Other Fund Spending 139.031.818 �. 0 139.031.818
Total Fund Spending Plan 139,423,180 700 139,423,880 `�:
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THEREFORE, LET IT BE RESOLVED, that a representative of the Confe�¢�1ce Planning�°.`
Committee be allowed to contact the City's two clerical bargai ing units (AFSCME : N�'� `
Local 2508) , and Classified Confidential, for the purpose of s liciting funds �or � �� �.
the conference. �������,
FURTHER RESOLVED, that the City Council adopts the above additions ;'to the 199 - `", �
Budget. '�
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A roved as . '�' .
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PP g: Approval Recomm�nded. ,� . - �.�� �.
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Finance Director Budg Dire tor ' �.,���°" `
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on YeaB N 8 Absent Requested by De�partment of:
s�► --
n ---- Office of Pers nne and Labor Relations
cc ee �
ettman � �1�,�/\/ c
une �— �
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AUG 1 5 1991 Forn► Appro a ly c�ty Attorney
Adopted by Council: Date �
Adoptio Certified by Council Secretary /
By:
-
BY' Approved Ma�or for Submission to
Approved by Mayor: Date AUG �. 9 199� Council ,
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By: By'
i�USNEO AU� 2�+'91
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DEPARTMENT/OFFICE/COUNCIL OATE INITIATED
Office of Personnel GREEN SHE F�`: - - 14196
CONTACT PERSON&PHONE INITIA INITIAUDATE
ARTMENT DIRECTOR �CdTY COUNCIL
V1Ckl Patschke, 298-4221 �$$��N CTYATTORNEY Cz17YCLERK
NUMBER FOR
MUST BE ON COUNCIL AQENDA BY(DATE) ROUTING DGET DIRECTOR FIN.8 M(3T.SERVICES DIR.
Next meeting ORDER MAYOR(OR ASSISTANT)
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION RE�UESTED: ' .
Approval of a resolution permitting the Office of Personnel an La�or Relations��to s�licit
donations for the 4th Annual Clerical Conference, to be held 0 tober 10, 1991 '�;
�- � -
RECOMMENDATIONS:Approve(A)or ReJect(R) �,-
PERSONAL SERVICE CONTRACTS MUST ANSW R TN8 FOI��� �
_PLANNING COMMISSION _ CIVIL SERVICE COMMISSION �• Has this persOnMirm ever worked under a contra for iMs,
��
_CIB COMMITTEE _ YES NO ��' � ,i
_STAFF _ 2• Has this personffirm ever been a city empbyee? ,. �
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YES NO -� ,� ,,E Y? L '
_ DI3TRICT COURT _ 3. Does this person/firm possess a skill not normall poss
SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO �s '� ' 'i;:'
Explaln all yes an�wers on ssparate shest and ttach to ; r
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INITIATIN(i PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): �
�'y A,'�'-� � ,.��„'"
The Office of Personnel and Labor Relations has designated $5, 00 of its ����ic���n�ls
to be used for the upcoming Clerical Conference. An additiona $500-$700,.`:c'tariat�d b�= ��-
the two clerical bargaining units, would allow a greater numbe of employees to .�rtte� "�'
the conference. � t , ,;;'�„{.
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ADVANTAGESIFAPPROVED: '` i.
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Up to 250 clerical employees would be able to attend the conf rence. � �" �
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DISADVANTAQES IF APPROVED: RECEI
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None. ' �rX.
R��iC�IvED JUL 1 � 1991 .,. : �`
AUG �6 1991 BUDG�E� d�fICE
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MAYQR'S OFFI�f �`y
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DI3ADVANTACiE3 IF NOT APPROVED: '`
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We would have to limit enrollment and dissappoint many employ es who look forward to
the conference as an opportunity for professional and person 1 growt ,�, ;
�buncil R�search Center
RECEIVED `"
AUG 0 8 1991 AUG 0 7 1991
TOTAL AMOUNT OF TRANSACTION 5�00.00 COST/REVENUE BUDGET D(CIRCLE ONE) � YES NO .
FUNDING SOURCE Solicitation from unions ACTIVITY NUMBER 0157
FINANCIAL INFORMATION:(EXPLAIN) „j'-`
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NOTE: COMPLET�bIRECTIONS ARE fNCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE Mi THE PURGHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct rouUngs for the�Nve most frequent rypes of documents:
CONTRACTS(assumes suthorized budgat exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Depert�it Director 2. City Attorney
3. City�Attorr�iey ` 3. Budget Director
4. Mayor(foc contracts over$15,0f�) 4. Mayor/Assistant
5. Human,�hts(for contracts over$50,000) 5. City Council
. 6. F9naqee'�8nd Management Services Director 6. Chief Accountant, Finance and Management Services
7. "Fin$�e Af�counting
ADI�1$ C�RS(@ud�Revision) COUNCIL RESOLUTION (all others,and Ordinances)
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L 1. Department Director
" ' ' 2. City Attorney
3� .. ,r a . � 3. Mayor Assistant
A: fT .,��`�� " 4. City Council
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:�',. � ' �►d Management Seroices
;� . „r, `;'�`c ..., -.
ADM �, . + f�S(all others)
1.
2. � Ci�t t6� � �
:= 3. FinBt�c�e �g�ment Services Director
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"' ' �NL�AE3ER OF"SIGNATURE PAGES
.�,��, ���:���s on which signatures are required and paperclip or fiag
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a � . QE�STED
the projecUrequest seeks to accomplish in either chronologi-
;� ''�::= r of importance,whichever is most appropriate for the
�;� ti„write complete sentences. Begin each item in your list with
.�, �,.� `
. {�CO��IDATIONS
t�pl�te�f{,ihe issue in question has been presented before any body, public
��rivate; �
SUPNOR'fS WHICH COUNCIL OBJECTIVE?
In�licaW which Council objective(s)your projecUrequest supports by listing
. tho-�ssy word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
•�K1GET, SEWER SEPARATION). (SEE COMPLETE UST IN INSTRUCTIONAL MANUAL.)
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��ONAL SERVICE CONTRACTS:
�� information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
>�;�
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�;�=:` rTIATING PROBLEM, ISSUE, OPPORT�INITY
,�cplain the situation or conditions that created a need for your project
-'' request.
-,''�ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
Y. :_'.: charter or whether there are specific ways in which the City of Saint Paul
�a" and its citizens will benefit from this projecVaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed (e.g.,traffic delays, noise,
� ` tax increases or assessments)?To Whom?When?For how long?
��' DISADVANTAGES IF NOT APPROVED
'w'��: What will be the negative consequences if the promised action is not
approved? Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
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Estimated value of the donation: $200 - $500 from each b rgaining unit
Individual to perform solicitation: Vicki Patschke, Office € Personnel
Length of time of solicitation: August 1 - October 10, 991
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