91-1493 t
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` �3heet # 11752
RESOLUTION �
CITY OF SAINT PAUL, MINNESOT
Presented By _
Referred To Commi�ttee: Date
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WHEREAS, the acceptance of donations to city related activi�ies is '��`��`� � '.
controlled and governed by Chapter 41 of the Saint Paul Adminisltrative CoBe, �� , ,'a�� �}�
WHEREAS, Chapter 41 requires the City Council to approve contributions; an�::���'�'
WHEREAS, contributions totalling Five Hundred Eighty-Seven Dbllars ($587.00) '
were made to the City of Saint Paul by various employee bargain�ng units to fund
two receptions for City employees during Public Service Recogni ion Week (May 6-12,
1991) ; and
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WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Iharter, does y`s tL�:�t
certify that there are available for appropriation revenues in �xcess of those 7 h
estimated in the 1991 budget; and t° ;' ��
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WHEREAS, the Mayor recommends the following changes to the 1�91 budget: �, '
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Current Amende�cl `' �"�:�'
FINANCING PLAN u� dget a es ud et
001 - General Fund - Personnel Office
00157 - Training and Development
6905 - Contributions and
Donations - Outside 0 5�7 587 �`}
All Other Fund Financing 139.423.180 0 139.423.180 y�`'
Total Fund Financing Plan 139,423,180 58I7 139,423,767 '�' �"
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�PENDING PLAN :�
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001 - General Fund - Personnel Office ,,.;
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00157 - Training and Development I
0385 - Food Service Supplies 0 587 587
All Other Spending 391 362 391,362 � �
All Other Spending 739.031�818 � 139.031.818 �'��
Total Fund Spending Plan 139,423,180 58�7 139,423,767 `
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NOW, THEREFORE, BE IT RESOLVED, that the ro er Cit offic �als � � .
p p y i� are her�'f�y ,
suthorized and directed to accept the contribution from emplo}�ee bargainf�ig �;iri,it,�
to the City of Saint Paul; and be it i
FURTHER RESOLVED, that the City Council approves these cha�ges to the 1991
budget. ,
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Approved as to funding: Approval Recom�nended: '"a� ''
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Finance Director Bud et Dir ctor
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smon �� -�S �sent Requested by �epartment of: �,
osw z � Office of Personnel & Labor Relati Y�
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Wi soZ—n By: '�._
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Adopted b Council: Date AUG i 5 1991 Form Appr ve� by City Attorney ,;;.
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Adoption Certified by Council Secretary By: �� %'
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By' Approv d by �Iayor for Submission to �... .
AUG 1 9 counci i �
Approved by Mayor: Date � ��� "
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By: ���',��e���'fil
P�tISItEO RUG ?_4'91
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED " � � N� '���J��
� GREE'�� �� '
nnel 7 10 91
CONTACT PE SON&PHONE DEPARTMENT DIRECTflR . �CITY COUNCIL �NITIAUDATE
' ' 98-4221 �s$��N �TYATTORNEY �CITYCLERK
MUST BE ON COUNCIL AOENDA BY(DATE) NUMBER FOR
ROUTINO DOET DIRECTOR �FIN.&MQT.SERVICES DIR.
ORDER MAYOR(OR ASSISTAN'n �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Approve donations from employee bargaining units to the City t help fund two Employee_
Appreciation Receptions during Public Service Recognition Week and increa�e budg�t
accordingly.
RECOMMENDA710NS:Approve(A)or ReJect(R) pERSONAL SERVICE CONTRACTS MU8T A SWER TNE FOLLO �UESTIONS:
_PLANNING COMMISSION =CIVIL SERVICE COMMISSION �• Has this person/firm ever worked under a tract EOr thia depart���El VED
_CIB COMMITTEE YES NO
_STAFF 2• Has this person/firm ever been a city empl ee7
— YES NO ��
_DISTRiCT COURT _ 3. Does this person/firm possess a skill not no aNy posseased by an�c wre�r�t.a�e�?
SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO , ,������
Explain all yss answers on separete shest nA attatlh to ��[�/
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INITIATINQ PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
The Employee Relations Committee and Office of Personnel coor inated twp-'Xeceptions for
employees during Public Service Recognition Week (May 6-12, 1 91) . Employee bargaining '
units donated a total of $587 to help fund the receptions. A budget arnendment would
reflect the addition of these donations to the Personnel Offi e budget, which will ,be used
to reimburse vendors for expenses incurred. - .
ADVANTAGES IF APPROVED:
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The budget would be increased, providing the Personnel Office with funds to pay for the
receptions.
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DISADVANTAGES IF APPROVED: �CEIVED {
None. AU� � 6 1991 JUL 1 `' 1991
$�
BUD(a�Y (�fF�VE ��;,:
MAYO�►S OFFIC '�� °'
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DISADVANTAGES IF NOT APPROVED:
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Personnel would have to locate other funds to pay for the re eptions. �,��,�„ri r�,,����;�� �+��,
RECEIVED AUG 0 7 19� _,.��
AUG 0 8 1991
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TOTAL AMOUNT OF TRANSACTION $ 587.00 COST/REVENUE BUD ETED(CIRCLE ONE) YES NO � ,�.�
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FUNDING SOURCE Donations from UrilOriS ACTIVITY NUMBER 00157 �` ' � �
FINANCIAL INFORMATION:(EXPLAIN) ,�j�
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NOTE: COMPLETE DIRECTIONS ARE 11�.U��'`��IE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE P13RCHk�C#�'ICE(PHONE NO.298-4225). • •
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ROUTING ORDER: � ��
Below are correct routings for thA�#ive most frequAnt types of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants)
�, p��q�y : • 1. Department Director
2. D6partms�.t9f�mctor 2. City Attorney
3. City Atteirney ,, 3. Budget Director
4. Maya'(t,ot , ove►$15,000) 4. MayoNAssistant
5. Huehan cbo�ov9r$50,000) 5. City Council
� .
g, pinBAqe, :1�f�tnag�ment:$ervfees Director 6. Chief Accountant, Finance and Management Services
7. Fi�a�e�4ixourdirag �
ADMtt1FIS7'R/�IVE QR�S(9udget Revision) COUNCIL RESOLUTION(all others,and Ordinances)
1. qc�v�ty�yan� 1. Department Director
2. Department AcEOU�utt'� 2. Ciry Attomey
3. rn p��;` ;; ` 3. Mayor Assistant
4. ���{pr �- . �� =� 4. City Council
5. City Clerk. `�t �:, k� ` .
6. �fl�t_llccdutitar�� s . �1dl�ent Services
. . � � h � .� . .
ADMINISTRATIVE�R���itt���rs�" ,
1, Department:DJrectot '��; '"'
2. Ciry Attorney �'. '��� `
3. Finance and Man�e�r 6ervi�es Director
4. City Cterk "
TOTAL NUMBER OF SI(3NATURE PAfiES
Indicate the#of pa�eS en wAicfi eigi��tures are required and papercllp or flag
esc�1 af tMss pe��ei.-;.: .
ACTION REQUES�A � ,:-
pes�xib,s'w�gt t� �t seeks to accomplish in either chronologi-
�al�del�abr '; '�' ,,whichever is most appropriate for the
fais•,u�e�..f,k�r�t viMte��on+P�ei�vF ;�rces. Be9in each item in your list with
a 1�VI�I., . . . � °y.
a� ',, .
���K�T�Q� �`� ..
-���-�omple�9 H li�e issue�ion has been presented befo�e any body,public
�r p�i�lite.
. SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
'!he key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
B�(',ET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
P�R80NAL SERVICF CONTRACTS:
Thi tion will�e used to determine the citys liabiliry for workers compensation claims,taxes and proper civil service hiring rules.
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' 'MN(i PRO " M, ISSUE,OPPORTUNITY
-._�;he situati�i, or conditions that created a need for your project
orf�quest.
+ �APPROVED
this is simply an annual budget procedure required by law/
r there are specific ways in which the City of Saint Paul
arid:' ' will benefit from this projecUaction.
i flt.SADVA � ES IF APPROVED
�t neg8�ve effects or major changes to existing or past processes might
�s project/request produce if it is passed(e.g.,traffic delays, noise,
tax incr�s or assessments)?To Whom?When?For how long?
�AGES IF NOTAPPROVED
'�lYwill�'`" the negative consequences if the promised action is not
roved?'lnability to deliver service?Continued high traffic, noise,
_�
nt rate?Loss of revenue?
Y NANCIAL IMPACT
" h you must tailor the information you provide here to the issue you
'•g�fdressing, in general you must answer two questions: How much is it
`,�o cost?Who is going to pay?
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