91-1446�������� %� Co� ncil File #` ���
� � G een sheet # �5 2�Z
RESOLUTION
CITY OF S INT PAUL, MINNESOT�
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Presented By ,.
Referred To � Commi tee: Date
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WHEREAS, on January 6, 1987, the Saint Paul City Counc l ���blis�ed a
Community Festival Revolving Loan Fund and Grant Program, a minis�ered by the�
Division of Parks and Recreation for the purpose of assisti g neig�borhood�, z ; �F
festivals with expenses, starting costs and insurance cover ge; and :� �='
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.
WHEREAS, on August 6, 1987, the Saint Paul City Counci did •:p��".�es to
administer the grant program; and �:.,.., ��
WHEREAS, the festival and sponsoring organization list d below meet the
eligibility criteria established by the Saint Paul City Cou cil in said rules;
now therefore be it
RESOLVED that the Saint Paul City Council hereby appro es the attached
application for funding from the following organization, fo the following
festival on the following date for the following amount: _
St. Paul Downtown Counci.l : �1,000.00
Gus Macker 3-on-3 Basketball Tournament
August 17-18, 1991 '
and does hereby authorize the appropriate city officials to execute agreements
as necessary to disburse the approved funds; a copy of said agreement to be
kept on file in the Department of Finance and Management Se�vices.
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�o �Yeas Navs Absent Requested by Depalrtment of: ' -�� �i;'; .
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on � COMMUNI SE VIC S/PAR ND ECR ? �
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Adopted by Council: Date A�� 8 1991 Form Approved by Cit rne �''".
: �;�'�t '
Adoptio Certified by Council Secretary g
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BY� J Approved by Mayo for Submi`�sion to
Approved by Mayor: Date A� � 2 1991 Council
By: ,,%��y�i1 By� .
PfbUSNED ,I� 17��ca�
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DEPARTMENT/OFFICE/COUNCIL DATE INITIATED G R E E N S H E E +�O 15 2 6 2
COMMUNITY SERVICES 7-19-91 INITIA T INITIAUDATE
CONTACT PERSON 8 PHONE EPARTMENT DIRECTOR CITY COUNCIL
Howard Bell 292-7415 NUMBERFOR CITYATTORNEY CITYCLERK
MUST BE ON COUNCIL ACiENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.&MGT�SERVICES DIR.
ORDER �MAYOR(OR ASSISTANn f C'.1�_ �-• -'3""
4�
TOTAL#OF SIGNATURE PAGES ' 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED: •
��'��
Signatures of Director of Community Services, City Attorney, Mayor A t_and CitQECE�
Counci 1 . ...:�= - D
,� ��::
RECOMMENDATIONS:Approve(A)or Fejecf(R) PERSONAL SERVICE CONTRACTS MUST ANSWER TME . �c ONS: �
_PLANNINO COMMISSION _ CIVIL SERVICE COMMISSION �• H8S thi3 P6�SOn/fifRl 9V6�WOfkBd U�d@f 8 COIIt�aCt f MIS y 't'� � �'
_CIB COMMITTEE _ YES NO � ;'�-- w ,
A STAFF 2. Has this personlfirm ever been a city employee? "` ��+'' ��,�;'`�
— — YES NO � �.n � -�`,
_DISTRICT COURT — 3. Does this personlfirm possess a skfll not normally by y�,dmployqe? .
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO `,
Explaln all yes answers on separats sheet end atEa to preNf ,a�. '
Recreation
. r:K.� .S. _
-S:•
INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,Whet.When.Where,Why): .
The St. Paul Downtown Council has applied for a $1,000.00 grant to elph��nd the Gus
Macker 3-on-3 Basketball Tournament, August 17-18, 1991. �
� RE EIVED
ADVANTAGES IF APPROVED:
Qual i ty tournament. C�TY T I�R�EY
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DISADVANTAGES IF APPROVED: �
N/A �GE�v�� 1�-� , �:,
R 1 �g9� :� , �.�
RECEIVED t � ��
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G��� ���RK
JUL 25 1991 �j?. ��:,;��
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DISADVANTAfiES IF NOT APPROVEO: ' '
�;,,,
t 4 3 �.
Lesser qual i ty tournament. CAUnClI �?A ' -� �� '`
�par� ..
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TOTAL AMOUNT OF TRANSACTION $ 1,OOO.00 COS EVENUE BUDGETED(CIR LE OJiE) s'YES "� NO
:�: �� ,
FUNDINd SOURCE 325 - Speci al Servi ces ACTIVITY NUMBER 23143
FINANCIAL INFORMATION:(EXPLAIN) � '^e
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NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
�
R04JTINCi ORDER:
Below aro cprrect routinQs for the five most frequent types of documents:
CONTRACTS(assumes authorizei!budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2, Department Director 2. City Attomey
3. CItK.q,ttorney 3. Budget Director
� 4: MaSror'(for contracts o� . ) 4. Mayor/Assistant
� 5. Human Rights(for . , �r$50,000) 5. City Council
6. Finance and Man ces Director 6. Chief Accountant, Finance and Management Services
7. Finance Ac�ounriqg { -
�._� ���t� '
ADMl�J}$��1YE G►���get Revision) COUNCIL RESOLUTION (all others,and Ordinances)
4. 1. Manager ,�r y�_ 1. Department Director
2. �mei�t A 2. City Attorney
3. DepertmeM� 3. Mayor Assistant
4. Budget DiN�Ctpr',. , 4. City Council
5. 'Ciry Clerk ��:'��" - '��,:�..
6. Chief Acco�`-.F`�'#a�tCe end Msriagement Services
,,,:
AQMINISTRATII�ORDER$(al���ers)
1. �epartment Directnr ��`�
2. Cky Attorney �:�,
3. Finance and Managem��ervices Director
4. City Clerk .
TOTAL NUMBER OF SIGNA'fUAE�PAGES
Indfcate the#of pages on which signatures are required and paperclip or flag
eech of ths�pe�es. ,
ACTION REQUE3TED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
IndiceM�h Council obJective(s)your projecUrequest supports by listing
the key.w0rd(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
$UDQ��;$EWER SEPARATION). (SEE COMPLETE UST IN INSTRUCTIONAL MANUALJ
PERSC�JAL SERVICE CONTRACTS:
This[�prtnation will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INiTl�PROBLEM, ISSUE, OPPORTUNITY
�' �f6:situation or conditions that created a need for your project
o=
IF APPROVED
_ `` er this is simpiy an annual budget procedure required by law/
,; '��: ther there are specific ways in which the Ciry of Saint Paui
��>>.:� '�� will benefit from this projecVaction.
' fi�,..,;=
-T ` ES IF APPROVED
s �` ' eifects or major changes to existing or past processes might
` est produce if it is passed(e.g.,traffic delays, noise,
t ' or assessments)?To Whom?When?For how long?
DISADVAiVTAQES IF NOT APPROVED
What will be th�nag�tive consequences if the promised action is not
approved?tn deliver service?Continued high traffic, noise,
accident rate4��l�:revenue?
FINANCIAL IMPACT
Atthough you must tail r the information you provide here to the issue you
are addressing,irt`g�l you must answer two questions: How much is 1t
going to cost?WhQ.j�ppk�g to pay?
� COMMUNITY FESTIV N I ���''��
AL FU �
APPLICATION .
Date r�av 5. 1991 Check One: Loan Grant I x
Organization Name �aint Paul Downtown Council
Description of Organization, brief history Downtown council is a non-profit �
association of downtown businesses that was fornially inco ated in 1984.
'I'he Council has a full time staff of four people, which org ize'`T��iday
_�anotional proqrams, noon-time nroqra�minq of ublic s ce�, dvwntawn fesitvals,
"...,,.�—
The Taste of Minnesota and other pranotions, including the i}hird � Gus Macker
Tournament. ,�:�
Non-Profit Status: 501(c)(3) or State Incorporation (C I apter 31�j �:,�
�
Project Coordinator Name Lois sinn Lindquist/Kathy Bruce
Add�eSS 191 No�st Center 55 East Fifth Street Saint Pa NIl�i 55101
Phone �tii�l �97-hR99 �
DAY EVENING
Festival Name 1991 Gus Mackex' Tournament I
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Festivai Date August ��-ls, 1991
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Project Description (purpose and impact on area): Attach addition�l information if
needed)
Gus Macker is a national touring 3-on-3 basketball tourname�nt open to tY� public.
The tournament will be played on the streets of dawntawn S�int Paul August 17=1$;,;
�
199�1. ' Approx�mately 500 mens and w�ens teams are e,xpectec� to compete for tropt�es.
�r
, :7,;;„
1 OOb.00
,�� �;.�.. .
Total amount requested from Community Fest�val Fund: $ - � .
b� _�<,
(Awards from the Community Festivai Fund must be matched doilar for dallar b�your organization) ' � • },� t ,:
,. w,
,r <
!f this appiication is a request for a grant, how do you pian to mat�h it? Please be
specfic. (Attach additional sheets if necessary).
_Ftiuids are beinq raised fran private businesses that sponsa� rtions `of tt�e
tournament, food vendors and team entry fees. �
, �
6
_
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GUS MACKER BUDGET ANALYSIS
1990 991
ACTUAL PR POSED
REVENUES --------- -- ------ --------
NUMBER OF TEAMS 325 500
ENTRY FEES (a60,S65/TEAM) $20,300 S 2,500
CONCESSIONS 5560 1,000
GATORADE
FESTIVAL FUND GRANT 52,000 1,000
MACKER CREDIT/PRINTING, POSTAGE a600 $0
LOCAL SPONSORS 56,250 520,000
TOTAL REVENUES �32,710 �54,500
EXPENSES
------------------------------------
INCURRED BY MACKER:
PRINTING & MAILING a3,714 55,675
INSURANCE a250 51,000
DUCT TAPE AND BRACELETS 5369 a500
BACKBOARD SHIPPING a3,611 �2,500
BACKBOARD RENTAL 52,500 a2,500
PLAYER T-SHIRTS @ 3.69, 3.85 a5,143 a7,700
TROPHIES §6,760 58,750
LICENSE FEES �5,000 55,000
CONSULTING FEE (20% OF REG.) b4,020 56,000
TRAVEL a2,000 52,000
KEYPUCHING E300 5100
MACKER EXPENSES SUBTOTAL $33,667 41,725
TABLES CHAIRS T NT �
, , E S �439 a850
DUMPSTERS a303 a300
SECURITY a809 a500
METER HOODING �753 a410
PORTABLE TOILETS 5405 a500
BARRICADES 5126 a50
GUSBUSTER PAYMENTS a1,000 '$1,750
GUSBUSTER MEALS $216 a0
FORKL I FT b230 5300 °`"`
<Y...
BLOCK PARTY PERMIT E137 a140 �`"
SIGN & BANNER EXPENSE a49 b1,300 '°��`
ADVERTISING 51,247 a1,200 �
SETUP LABOR a1,300 a0 i�" ,BITAT
TOM'S EXPENSES FROM 1989, 1990 a471 a250 :��
P A SYSTEM �0 SO x , ;&� R SU
CHARITY DONATION - 16� OF ENTRY FEES N/A E5,200 , ..
OTHER EXPENSES SUBTOTAL 57,485 12,750 s'
TOTAL EXPENSES 541,152 554,475
GUS MACKER BUDGET ANALYSIS
--------- ------------
`fOTAL REVENUES LESS EXPENSES (58,442) S25
I
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If this application is a request for a loan, how do you plan to repay i�? Please be
specific. (Attach additional sheets if necessary). �
�
Please �L�h Ih�follow� information �your �olication: �
1. Verification of nonprofit status and copy of organizationai By-liaws
(enclosed)
2. List of Officers or Directors (enclosed) !
3. Letter verifying organization's approval of the proposal I
4. Previous year's budget and financial statement, if applicable � (enciosea)
5. Current balance sheet and income statement, if applicable � (enclosea)
6. Proposed budget (expenses and income for the activ' Es limated line item bud et
) �Y ( � 9
including revenue and expenses that will be made from loan r grant funds. (enclosed)
7. Evidence that insurance can be obtained by the organization (enclosea)
8. Plan for staging the festival event.
District Council M � ,� � � �
District Council Review - S+gnature � � _ .� :�
Date of District Council review , :��`'`��
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COMMENTS: � ���'�
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Please send application to: Community Festival Fund, Division v� Parks and Recreation,
25 W. 4th St., Rm. 200, St. Paul, MN 55102
15NENTU RA/APL
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