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91-1366 ����,� � Council File � _ -�� . . `' � � Green Sheet # �52(p� RESOLUTION CITY OF SAI AUL, MINNES TA , Presented By Referred To Co ittee: Date � WHEREAS, on January 6, 1987, the Saint Paul City Coun i:� established a Co�nunity Festival Revolving Loan Fund and Grant Program, �pninistered by the Division of Parks and Recreation for the purpose of assistirt� neighborhood festivals with expenses, starting costs and insurance cove age; and WHEREAS, on August 6, 1987, the Saint Paul City Counc'1 did pass rules to administer the grant program; and WHEREAS, the festivals and sponsoring organizations 1 sted below meet the eligibility criteria established by the Saint Paul City Co ncil in said rules; now therefore be it RESOLVED that the Saint Paul City Council hereby appr ves the attached applications for funding from the following organization, or the following festival on the following date for the following amount: McDonough Booster Club: $2,000.00 Family Picnic - July 27, 1991 and does hereby authorize the appropriate city officials t execute agreements as necessary to disburse the approved funds; a copy of sai agreement to be kept on file in the Department of Finance and Management S rvices. Yeas Nays Absent Requested by D artment of: urron onw tz COMMUNITY SERV /PARKS AND RECREATION: acca ee ettman ane i son � �— ° fi� d►p�'L19 Adopted by Council: Date ,lUL 3 0 199i gorm Approved City ttor ey Adoption Certified by Council Secretary -` � � Sy' Approved by May r for Submission to Approved by Mayor: Date �u� 1 1991 Council � By: �c�������1 - -- By• PUBiISHED QUG 10'91 � 57 l � r��,�`�'���,���� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED COMMUNITY SERVICES 7_g_gl GRE�N SHE T N� 15260 CONTACT PERSON&PHONE I IAU E INITIAUDATE (�/ DEPARTMENT DIRECTOR �CITY COUNCIL Howard Bel l g�'�� 7' ASg�GN TYATTORNEY CITYCLERK NUMBEA FOR MUST BE ON COUNCIL AGENDA BY(DATE) ROUTINO �BUDGET DIRECTOR FIN.&MOT.SERVICES DIR. ORDER MAYOR(OR ASSISTANn � ' � T� TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Signatures of Director of Community Services, City Attorney, M yor/Assistant and City Council . . , REeE�VED RECOMMENDATIONS:Approve(A)or Reject(R) pERSONAI SERVICE CONTRACTS MUST ANS ER THE FOLLOWING QU��N�:6 _PLANNINO COMMISSION _ CIVIL SERVICE COMMISSION 1• Has this person/firm ever worked under e contr for this department? a 1��1 CIB COMMITTEE YES NO A 2. Has this person/firm ever been a city employee ��y�y�� _STAFF — YES NO _DiSTRICT COURT _ 3. Does this person/firm possess a skill not normal possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explaln all yes answers on separete sheet pnd ttach to green aheot INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): The McDonough Booster Club has applied for a $2,000.00 grant f m the Community Festival Fund to help finance their Family Picnic on July 27, 1991. RECEIVED AOVANTAGES IF APPROVED: R E C E I V E D Qual i ty festi val . MAYOR'S OFFICE JUL 15 1991 CITY ATTORN�EY DISADVANTAQES IF APPROVED: N/A RECEI VED �!L 2 2 1991 DISADVANTAGES IF NOT APPROVED: Lower quality festival . ��pt} {i ! [�, . �^ •)A��� i'i'.;.�h .rf�n� � . . � �� �nter JU� � � 1991 TOTAI.AMOUNT OF TRANSACTION S 2�OOO.OO COST/ VENUE BUDGETED(CI CLE ONE) YES �' NO• FUNDING SOURCE 325 - Speci al Servi ces ACTIVITY NUMBER 2 14 FINANCIAL INFORMATION:(EXPLAIN) �,J � �.� ��� F , , � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASI G OFFICE(PHONE NO.298-4225). ROUTINQ ORDER: � F� ° Below araKc�rect routings for the five most frequent rypes of documents: CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant �����(for9 ntracts over$50,000) 5. City Council ana ement Services Direator 6. Chief Accountant, Finance and Management Services 7. Finance Axounting ADMINISTRATIVE ORDERS(Budget Reyision) COUNCIL RESOLUTION(all others,and Ordinances) �, � 1. Department Director 2."`"�ment Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and papsrcllp or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not wrlte complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if:the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPF�OVED Indicate whether this is?simply an annual budget procedure required by law/ charter or whether there are specific ways in which the Ciry of Saint Paul and its citizens will benefit from this proJect/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAQES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inabiiity to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must ta' the information you provide here to the issue you are addressing, in n ou mt�st answer two questions: How much is it going to cost?Who i��o' to pay? . . ��� COMMUNITY FESTIVAL FU�JD APPLICATIC�N � Date June 2s, 1991 Check One: Loan X Grant Organization Name McDonough Booster Club Description of Organization, brief history To lan, promote �nd support recreational programs for community residents living in the McDonough ne'ghborhood. The McDonou h Booster Club was formed in 1989. ' I i � Non-Profit Status: 501(c)(3) or State Incorporation (Ch pter 317) X Project Coordinator Name Rick McKellepp Address 16177 Harrow Hugo, MN 55038 , PhOne 298-5518 429-1287 ', -- DAY EV�NING Festival Name McDonough Family Picnic Festival Date Saturda Jul 27, 1991 Project Description (purpose and impact on area): Attach additional i�formation ifi needed) I McDonough Family Picnic goals - * To build and strengthen Community relations. * Introduce recreational activities available. '� * Instill in the residents, pride in their Community. ', * Encourage involvement in their Community. 'i * Have a positive multi-cultural event. Total amount requested from Community Festival Fund: �Z000.o0 (Awards from the Community Festival Fund must be matched dollar for dollar by your rganization� If this application is a request for a grant, how do you plan to match it? Please be specific. (Attach additional sheets if necessary). See Attachment. � 6 II� , , +�� II If this application is a request for a loan, how do you plan to repay� it? Please be specific. (Attach additional sheets if necessary). � P–�.���h� followina information � your �Rc�lication• I 1. Verification of nonprofit status and copy of organizational By- aw� 2. List of Officers or Directors I 3. Letter verifying organization's approval of the proposal I 4. Previous year's budget and financial statement, if applicable �� 5. Current balance sheet and income statement, if applicable •� 6. Proposed budget (expenses and income) for the activity (Estir�ated line item budget including revenue and expenses that will be made from loan origrant funds. 7. Evidence that insurance can be obtained by the organization I 8. Plan for staging the festival event. District Council � �'��t, � District Council Review - Signature �' � �;' , •, , ������� —�— Date of District Council review � 5' 9/ COMMENTS: Please send application to: Community Festival Fund, Division of Parl�s and Recreation, 25 W. 4th St., Rm. 200, St. Paul, MN 55102 � 15NENTU RA/APL . ��� � McDONOUGH FAMILY PICNIC SINCE MOST OF THE McDONOUGH HOMES AREA RESIDENTS RECEIVE AFDC, THEY ARE UNABLE TO PAY FOR RECREATIONAL ACTIVITIES. ALL REVENUE WILL BE MONETARY DONATIONS FROM PUBLICE HOUSING AGENCY, ASIAN COMMUNITY OUTREACH PROGRAM, JMS EALTH SUPPORT SERVICES AND McDONOUGH BOOSTER CLUB. NUMEROUS RESIDENTS HAVE AGREED TO BRING FOOD ( RICE AND EGG ROLLS ) FOR AND IN—KIND DONATION. NO FEES WILL BE CHARGED FQR THIS EVENT. • . C��� 1991 McDONOUGH FAMILY PICNIC MATCHING FUNDS DONATIONS PUBLIC HOUSING AGENCY $ 500. D ASIAN COMMUNITY OUTREACH PROGRAM $ 500. 0;,; JMS HEALTH SUPPORT SERVICES $ 200. 00 ,: McDONOUGH BOOSTER CLUB $ 200.00 FOOD (IN KIND) $2, 500.00 SUPPLIES (IN KIND) $ 50. 00 VOLUNTEERS (40 X 8 HOURS X $5/HR) $1, 600. 00 $5, 550. 0 ��4�� . • • ..y,�,?,'.'. r:i': ;f�: I�:.." y � . ♦ . I ��� 1991 MCDONOUGH FAMILY PICNIC I ESTIMATED EXPENSES I FOOD $2005. 0 FOOD $2500. 0 (in-kind) PETTING Z00 $S0. 0 ' BINGO $75. 0 CRAFT $75}. 0 TRAIN RIDES $50., �1: COLORING CONTEST $40. 0'' COLORING CONTEST $30. U��;.(in-kind) CARNIVAL GAMES $50. 0�'; VOLLEYBALL AND KATO TOURNAMENTS $325. 0 RACES $150. 0 DOOR PRIZES $150.OI0 FREETHROW CONTEST $100.00 PUBLICITY / PROMOTION $300.U0 PUBLICITY / PROMOTION $50.00 (in-kind) VOLUNTEERS 40 x 8 hours x $5./hour $1600.0 (in-kind) � $7550.00I ��t y " „ ��' � 4 �y;R�'�, `X.`� . . . ;�. `�-,y> z�` :�;�`,' .;:':.