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91-1361 f°, �� �� � Rl��t�: _ �f Council Fle # ��� ` � �' Green Sheet� � �- RESOLUTION CITY SAINT PAUL� MINNESQTA Presented By: . Referred To: Co''mmittee: Date - I WHEREAS, The City of Saint Paul has entered into agreements with pr�noters�o hold a day of concerts on Harriet Island, August 1, 1991, called the LaLaPaloosa Festivai, and`` , WHEREAS, This festival is expected to attract 25,000 people to Harriet Island, a�d WHEREAS, Polic� �rvice�are neCCessary to protect public safety during the ev�ent and the Promoters will pay for the cost o t�iis service, and, � Whereas, The Saint Paul Police Department desires to increase their overtime b dget to provide on duty Officers at this event, of which the cost of this increase will be reimbursed to the eneral Fund by payment from the promoter, and WHEREAS, The Mayor pursuant to Section 10.07.1 of the City Charter, does ce�tiry that there are available, revenues in excess of t�iose estimated in the the 1991 Budget, and i WHEREAS, The Mayor recommends the following changes to the 1991 Budget: CURRENT BUDGET CHANGE AMENDED FINANCING: � 001 -General Fund 04100- Patrol Division 4343 - Police Event Services 0 �i ��,250 i�,250 All Other Fund Financing 139,a23,180 0 139,423,180 139,423,180 i 11,250 139,434,430 SPENDING: 001 - General Fund 04100- Patrol Division 0141 -Overtime 551,989 11,250 563,239 All Other Fund Spending i3s,8��,191 � o �38,8�i,�9y i 139,423,180 i 11,250 139,434,430 NET CHANGE _p_ RECOMMENDED FQt�' PPROVAL � � ;��;,�. �,�,:• Budget ire ; .�> �„^�4�; NOW, THEREFORE, BE IT RESOLVED, that the Cit Council acce ts and ado ts t efollow �,��`«���� �` Y P P I� � =.��,� , changes to the 1991 budget. �,��.� � � N;k�;�:: r ; eas a s sen Requested by Departme t of: '�_ � �s ,., Dimond �.4 .� G�� � Police Long � ., Maccabee Rettman By; Thune '��+-� �lson � i U Approva Recommended�y Budget Director: By: � Adopted by Council: Date ,lUl 3 0 1991 - Form rove b Ci orn : Adoption e i ou � Se � � . , By: gy: _ _ _ Approved by Mayor. �ate �. � g� Approved�Mayor for Su ss�bn to Council: By: gy: .����t . � ? ��'91 � � . } ������ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED �� 16O 4 O Po�ice �/20/9� GREEN S ET CONTACT PERSON 8 PHONE U TE INITIAUDATE Chief McCutheon 292— 3588 DEPARTMENTDIRE �9� CITYCOUNCIL ASSIGN CITY ATTORNEY CITY CLERK MUST BE ON COUNCIL AGENDA BY(DATE) ROUTINGFO BUD6ET DIRECTOR FIN.&MGT.SERVICES DIR. ORDER MAYOR(OR ASSISTANT) TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SICiNATURE) ACTION REQUESTED: . Pass attached Council Resolution to amend the St. � ` ��` Police De�artmen�t Pa�rol � Division Budget. �, ,, .��; RECOMMENDATIONS:Approve(A)or Reject(R) PERSONAL SERVICE CONTRACTS } 'f ANS ER THE FOLLOWING�UESTIONS: _PLANNINQ COMMISSiON _CIVIL SERVICE COMMISSION �• Has this person/firm ever worked undllP d cotitf ct for this depertment? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city emptoyee _STAFF — YES NO _ois'rRICT CouRT — 3. Does this person/firm possess a skill nOt norma y possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO Explain all yes answers on separate shest snd ttech to groen sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): fThe City of St. Paul has entered into agreements ��ith a pr noter to do a day of concerts on Harriett Island on August 1 , 1991 . This �vent w'11 attract 25,000 people to Harriet Island. Police services are necessary a�; ���is eve t to protec� the �ublic safe�y. ���is ov�rti��e cost of $ 11 ,250.00 wi11 be i�ei,nburse by the promoter. In ord��- Lo arovide this service the ol ice overtime �ud.e� mu t be increased b h' t. ADVANTAQES IF APPROVED: Th, ?5,000 a'rLenc�e�s of this event will receive police s�rvi es at this city sponsored even�. Police services will help provide a safe event for all par��icij�ants, , .���aQrience with su h events shows that the police presence prevents criminal activ'�y, res� ; to problems a d DISADVANT GES IF APPROVED: ' ';;;�y ,r� E - none ��y.. - �-�::, ,��" DISADVANTAGES IF NOT APPROVED: �o o,� significanicly less police service and public safei.y prot ction at this event. RECEIVED Counci! RQ�p�rch C�nter - ,lUl 2 3 1991 JUIa� 1991 TOTAL AMOUNT OF TRANSACTION S 1� '250 COST/REVENUE BUDGETEp(CIR LE ONE) YES NO Revenue from contract with �rornoter FUNDING SOURCE ACTIVITY NUMBER FINANCIALINFORMATION:(EXPLAIN) `'� pay �r these $eY��/lCt�$. �� v e���, _ � , c . • NQT�:��QMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL � �' ANUAL AVAiLABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: , Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director �<�-.` . 2. City Attorney 3. City Attorney '�"`a� 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director � 6. Chief Accountant, Finance and Management Services 7. Finance Accounting `� ,_4�, ADMINISTRATIVE ORDERS(Budget Revision)�.,;"��;" COUNCIL RESOLUTION (all others,and Ordinances) 1. Activiry Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and MansgemeM Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. 3;;. SUPPORTS WHICH C ��IL OBJECTIVE? Indicate which Counci ' (s)your project/request supports by listing the key woM(s)(HO.`_ A�CREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWEA. TION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAI;, � � RACTS: This inf -` to determine the cirys liability for workers compensation claims,taxes and proper civil service hiring rules. a,�. . INITIA �. � ,"-'1�� ,OPPORTUNITY Explain� ��it'conditions that created a need for your project or requ ' ADVANT � ��'APPROVED Indicate wh�ttier this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paui and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be�e n tive consequences if the promised action is not approved7 InabiNty��liver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?