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91-1312�1�$����t � Council File � ��f; ; , � Green Sheet � 15111. RESOLUTIO� � CITY OF SAINT PAUL, MINNESOTA Presented By �'� � � • Referred To Committee: Date RESOLVED, that the proper City Officers are authorized and directed to execute, on behalf of the �City of Saint Paul, an Agreement between the City of Saint Paul and the City of Minneapolis whereby the City of Saint Paul and City of Minneapolis agree to cooperate in the participation with the Twin City Area Urban Corps nrogram, and whereby the three pa�e Agreement is made a part hereof by reference and is on file in the Office of the City Clerk. Funding - General Government Account 09090 APP OVED AS TO FUNDING: � �Y�\�/�� � ��� Richard Gehrman �.�1c. Director, Finance and Management Services 1-y"�� Yeas Nays Absent Requeeted by Department of: smon � oswi z �— on OFFICE OF PERSONNEL AND LABOR RELATIONS acca ee e ma � iune i son By� � Adopted by Council: Date JUL 2 3 �gg� Forn► Approved by City Attorney Adoption Certified by Council Secretary g � � - � Y BY� Approved by Mayor for Su mission to JUL 2 4 1991 council Approved by Mayor: Date � By: raa�G� By: �?�/�r,�G PU�IlSHEB Av�- 3'9� , . �r-%�- DEPARTMENT/OFFICE/COUNCIL DATE INITIATED G R E E N SH E ET �O - 15111 Personnel Urban Corps 6/25/91 CONTACT PERSON 8 PHONE INIT A INITIAtJDATE DEPARTMENT DIRECTOR 7 CITY COUNCIL Ter VSS lleZ 295-4376 A$$��N �TYATT NEY CITYCLERK MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR gU T DIRECTOR FIN.8 MOT.SERVICES DIR. ROUTING ASAP ORDER AYOR(OR ASSISTANn � TOTAL#OF SIGNATURE PAGES 3 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION RE�UESTED: To establish an Agreement between the City of St. Paul and the City of Minneanolis Urban Corps program for the remainder of 1991. RECOMMENDATIONS:Approve(A)or Heject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER TNE FOLLOWING QUESTIONB: _PLANNING COMMISSION _ CIVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contrect for this dep8rtment? _CIB COMMITTEE _ YES NO _S7AFF 2• Has this person/firm ever been a city employee? ' — YES NO _ DISTRICT COURT _ 3. Does this rson/firm pe possess a skill not normally possessed by any current city employee? SUPPORT3 WHICH COUNCIL OBJECTIVE? YES NO Explain all yes answers on ssparate sheet and attach to 9roen aheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): see Attachment JUL -5 199i REC�IVEp G���` ��T ORNEY Ju'� ~ � 1991 EP���OF rNE ADVANTAGES IF APPROVED: '`�� M�4Np��M�'11'T��cA1'CE See Attachment S`4v`CES ��� 0 8 1991 MAYpR'5 OFFICE DISADVANTAQES IF APPROVED: DISADVANTAGES IF NOT APPROVED: RECEIVED Ct�UtiCll F��r^=�`-•°� ;�i� �U� 15 1991 JUL � 0 1991 CITY CIERK TOTAL AMOUNT OF TRANSACTION S -12,OOO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE�'�=yprgl Fnnr� ACTIVITY NUMBER 09090 FINANCIAL INFORMATION:(EXPLAIN) �i, I V\/ NOTE; ,.COMPCETB�DIRECTIONS ARE INCLUDED IN THE GREEN SHEET IN$TRUCTIONAL ' MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROU'CING ORDER: ��``�`i Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Depanment Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. Ciy Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#�of pages on which signatures are required and paperclip or flag each of thsse psges. ACTION REQUESTED , Describe what the projecUrequest seeks to acxomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the Issue. Do not write complete sentences.Begin each item in your list with a verb. ' r RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the citys liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecVaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the pro?riised action is not approved?Inability to deliverservice?Continued high traffic, noise, accident rate?Loss of revenue? ���j , FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay? , . . ��p/-�.�'/.2 -� � � __ �� ��� ���� AGREEMENT FOR PARTICIPATION IN THE URBAN CORPS PROGRAM BETWSEN THE CITY OF MINNEAPOLIS AND THE CITY OF SAINT PAIIL THIS AGREEMENT, entered into this day of , 19_, by and between the City of Minneapolis (herein called "Urban Corps") and the City of Saint Paul (herein called "Agency") . WHEREAS, the above named Agency, a public organization, desires to participate in the 1�ain City Area Urban Corps and in consideration for the assignment of Urban Corps student-interns to the Agency, we do hereby.agree to the following terms and conditions: 1. The Urban Corps shall have the right to approve or reject requests for student-interns submitted by this Agency upon forms provided for that purpose by the Urban Corps. 2. The Agency will accept a student as an intern by completing and signing the Assignment Section of a student's Urban Corps application form. 3. The Agency shall utilize such students as may be assigned to it in accordance with the specifications set forth in its written request to the Urban Corps, and shall imrnediately notify the Urban Corps of any change in nature of assignment, duties, supervisor or work location, subject to Paragraphs 9 and 10. 4. The Agency shall provide such students as may be assigned to it with a safe place to work and with adequate responsible supervision. 5. The Urban Corps shall have the right to inspect the work being performed by such students as may be assigned to the Agency, and shall have the right to interview such students and their supervisors. 6. The Urban Corps shall have the right to require such students as may be assigned to the Agency to attend such general or special meetings, or to appear at the Urban Corps office, individually or as a group, as shall be necessary for the proper functions of the program. 7. In accordance with the requirements of Federal and State law, work performed by such students as may be assigned to the Agency: a. Will be in the public interest; b. Will not result in the displacement of employed workers or impair existing contracts for services; c. Does not involve the construction, operation or maintenance of so much of any facility as is used, or is to be used, for sectarian instruction or as a place for religious worship; and d. Does not involve any partisan or non-partisan political activity associated with a candidate, or contending faction or group in an election for public or party office. . � . , �y�-�.��� 8. The Agency shall require such students as may be assigned to it to submit time reports and follow such other procedures as may be established by the Urban Corps. 9. The Urban Corps shall have the right to remove any students assigned to the Agency from said assignment and from the Agency at any time for any reason without prior notice; and the Urban Corps shall not be obligated to replace said student. 10. The Agency shall have the right to remove any student assigned to said Agency at any time with prior notice given to the student and the Urban Corps. 11. The Agency warrants that it is in compliance with the provisions of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252) , Minnesota Statutes Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and 141. 12. The Agency shall indemnify, protect and hold harmless the Urban Corps from all claims, causes or actions which may result from assignment of students to the Agency. 13, The Agency shall obtain at its own expense Worker's Compensation insurance (or shall be self-insured under State Law) for such students as may be assigned to it under this Agreement. 14. The Agency shall pay to the Urban Corps such percentage, as Urban Corps has determined based on its relationship with any participating student's institution of higher learning, plus an additional 21.5$ (twenty-one and one half percent) for administrative costs, of the gross compensation earned by such students assigned and accepted by by the Agency under a Federal or State program. The Urban Corps will bill the Agency, in accordance with bi-weekly payroll periods for its proper share of the compensation of such students as may have been assigned to the Agency and performed work during said period. 15. The percentage of the Agency paid to the Urban Corps for such students ' assigned and accepted by the Agency under a Federal or State program, while varying depending upon the different relationships with learning institutions as noted above, will be based on student hourly wage rates as follows: a. Hourly compensation for students will be set at $5.75 per hour for entering freshmen through receipt of a Bachelor's Degree, and $6.75 per hour for graduate students or other agreed upon hourly compensation rates, or other rates for Urban Corps student interns as established by the City of Minneapolis, through a salary ordinance replacing current minimwn rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A. , B.S. , or equivalent degree or is enrolled in the fifth year of a five year program. . ,� . . ,�y/-l3/�. 16. At the election of the Agency, the Urban Corps shall also place students to intern under a Stipend program. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commencement of the internship. The Stipend rate which the Agency shall pay the Urban Corps is $30.00 per week for each week the student works. 17. At the election of the Agency, the Urban Corps shall place interns for whom the agency will pay the intern's total compensation plus an additional 21.5� (twenty-one and one half percent) for administrative costs. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commencement of the internship. Agency rates for said option are set forth in Section 17(a) of this Agreement. a. Agency rates for students will be set at $6.99 per hour for entering freshmen through receipt of a Bachelor's Degree, and $8.21 per hour for graduate students or other agreed upon hourly compensation rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A. , B.S. , or equivalent degree or is enrolled in the fifth year of a five year program. 18. Performance under this contract shall commence on July 1, 1991 and terminate on June 30, 1992, unless amended in writing as mutually agreed upon by both the Agency and the Urban Corps; however, either party may terminate upon sixty (60) days written notice. . � - ��-��i�. � � Based upon the statements and affirmations made by the Agency through the above document, the Urban Corps hereby agrees to the assignment of students to said Agency, in accordance with said document and the applicable laws and regulations. THE CITY OF SAINT PAUL THE CITY OF MINNEAPOLIS sy Mayor Mayor BY Attest: � ,�� �� Di ector, Department of Finance and Assistant City Clerk Management Services 1R1►�-q � "�n� �. Countersigned: Director, Office of Personnel and Labor Relations City Finance Officer Approved as to Form: Approved as to Legality: Assistant ity Attor ey Assistant City Attorney I I