98-513�R1GlNAL
Presented By
Council File # ( V — S�3
RESOLUTION Green Sheet # 3ZZ�5
OF SAINT PAUL, MINNESOTA
�
Referred To Committee: Date
1 WEiEREAS, monies were approved in the 1998 General F1�nd budget for the City's portion of Design Center costs, and
2
3 WI�REAS, tlus budget was placed in the General Govexnment activity until management of the activity
4 was decided, and
5
6 WHEREAS, the authority for spending should be in the Department that is managing the acitivity, Public Works is
7 requesting that tfsss budget be transfened, so
8
9 2FIEREFOHE BE IT RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the Mayor that the
10 1995 City budget as heretofore adopted by ttus Council is hereby amended in following particulaz:
11
12 Current Amended
13 Budget Change &udget
14 5PENDING PLAN
15 Working Capital Advances
16 001-09106-0299 250,000.00 -250,OQ0.00 0.0a
17 250,000.00 -25U,0�0.00 0.�0
18 Desigt Centei - City Snpport
19 001-02900-0299 O.OQ 242,000.�0 242,�00.00
20 001-02900-0251 O.OQ 2,5�0.00 2,800.OQ
21 001-02900-0252 0.00 'Ia�.Oa 700.00
22 001-02900-0253 �.OQ 1,500.00 1,500.�0
23 001-029Q0-Q256 O.QQ 5�0.00 50�.00
24 001-02900-0353 0.00 1,5�0.00 1,500.00
25 001-Q2900-0362 �.Oa 250.00 250.00
26 001-02900-0965 �.00 150.00 150.00
27 001-02900-0369 � 0.0� 300.00 300.�0
2& OQ1-0290�-0351 0.0� 300.00 300.00
29 �.00 250,000.�0 250,000.00
Approved by: h"� !
' ctor o F7nancial Services
Benanav
�—
ostr� �
coi�
Harris
Lz.ntry
FdPi�
Absent
Adopted by Council: Date \�...-� �`1 ��`�2�
v
Adoptio� Certified by Council Secretary
�
Approved by
(OG� 1,I�
By
Requested by Department of:
Public Warks
B uGA.Qi
Form Approved by City Attorney
Public Works
Tnomas Eggum 2656099
MU57 BE ON COUNCIL AGENDA BY (DA'fE�
`�
TOTAL # OF SIGNATURE PAGES
5-28-98
98-s�a
GREEN SHEET No , 32295
In2aVDate InNaVDate
3 DEPARTMEMDIRECTOR � 6 CINCAUP'CiL
ASSIGN �j�. G�5.9 �
NUMBERFOfl CINAT70RNEY �/! I � �� CRYGIERK
ROVTING Q { � -. � 7[ �p��
��� FINANCIAL SERVICES OIR'� � FlNANCIAL SERV/ACCTG
V
❑ MAVOR(OR ASSI5TA� ❑ Tan Eggum
V
❑ 2 8'Y,B� 4
DxicRu rt
1 (CLIP ALL LOCATIONS FOR SIGNASURE)
ACTION RE�IIESTED
Approve attached Council Resolution transferring City Design Teazn Budget from a� activity in General Government Accounu to an activity
in Public Works General Fund.
RECOMMENDATIONS:Apprwe(A)orRel��R) YGtfSVriALStF{VK:tGUN115A1i15MUJ1Afl5WtFifHGYUILVWING4iUt51iON5:
PIANNING COMMISSION 1. Has Ihis person/firm ever worKetl untler a contract for [his department?
- YES NO
CIB COMMITTEE
- 2. Has ihis persoNfirtn ever been a city employee?
� CIViL SERVICE COMMISSION YES NO
3. �oes [his persoNfirtn possess a skill not normally possessed by any current ciry employee?
- YES NO
- 4. Is this person/firm a targeted vendoR
VES NO
Explain all yes answers on separate sheet and attach to green shee[
INITIATING PROBLEM, ISSUE, OPPORTUNITV (WHO. WHAT, WHEN, WHERE, WH1'�:
Design Team spending budget was placed in General Government Accounts unul management of team spendin wag decided.
��°:�f:GS1 ��:�?err(� �n,n::@.�'
� ' '
ADVANTA6ESIFAPPR�VED:
By moving the spending budget to Public W ozks Genexal Fund, the authority to approve payments related to the Design Team is given to
the manager of this activity. ` ; _
�
DISADVAN7AGES 1F APPROVEP
None
;��,vo��s o���ce
DISADVANTAGES IF NOT APPROVED.
Payments for salaries, services and supplies will not be charged to the appropriate accounts.
�. �, _ - -
, ._ . _. s �3 .....�:J
� �.1.i.��:
!
�
TOTALAMOUMOFTRqNSACTON$ �5� ppp �p COSLREVENUEBUDGEfED(CIRCLEONE) YES NO
FUNDING SOURCE C;rnPral Fnnd ACTNfiY NUMBER 02900 & 0910F>
FINANCIAL INFORMATION (EXPLAIN) ,
�'� 5�3
v�vrvi s.�atilcnthen�,ss org
Tezm memaers
iam Egcum PE
Intenm Duectar
7im Agness, ASLA
Interim Assaciate Duector
Lucy Tnompson
Interim Assonate nirector
Margot Fehrenbacher,AlA
Mark Basten
G�eBory Page
Pafrwk Loonan
Chuck McGwre
Errol Fernandez�Etlwards
Saint Paui on the Mississippi
Design Center
790 City Hail
Saint Paul, MN 55102
612-266-6067 fax 672-266-8689
To: Joe Reid, Budget Director
From: Tom Eggum, Interim Director, Saint Paul on the Mississippi '�
Design Center
Date: May 26, 1998
As part of the 1998 budget, Mayor Coleman recommended and the
Council approved a$250,000 allocation as the city's share of the
expenses of the Saint Paul on the Mississippi Design Center. The basic
mission of the Center is to contribute to the quality of life in Saint Paul by
advocating and helping implement the principles in the Saint Paul on the
Mississippi Development Framework. The way we are doing this is for city
departmenYs to "lend" capabie design staff to work, as needed, on a part
time basis, for the Design Center. A decision was made to have their
salaries reimbursed to departments for this extra project work. Our
proposal is to move the activity budget for the city portion i�to the Public
Works Department since i am the Interim Director to simplify budget
management. About 97% of the expenditures are for city staff time.
This is allocated under 0299, Other Misc. Services, not aflocated under
salaries since all staff have 100% FTE and salary money alfocated in
other budgets. The primary staff working on the Design Center, on a part
time basis include the three co-directors, Lucy Thompson, Tim Agness
and me, plus Margot Fehrenbacher and Mark Basten. In addition, other
city staff from time to time contribute services. There is also a smaii amount
of the budget for graphics, supplies, travel and training.
Here are the mechanics for reimbursement:
City staff working on this will track their costs similar to any project and
periodically — preferably on a monthly basis — will bill the activity
account in Public Works through use of a interdepartmental invoice (IDI).
This document will specify the dates, hours worked, and as specifically as
possible, the topic work done, e.g., Minnesota Mutua{ design review,
RiverCentre arena design review, general Design Cenier meetings. Each
departmenYs maximum reimbursement is preset based on budget estimates
made at the beginning of the year.
It is expected that additional demands for city staff time may be made in the
latter haif of 1998 and in 1999 and those assignments will be honored if
there is additional revenue from sources outside the city budget.
Supporting a9encies. I The Crty ot Samt Paul. Publm Works Dept • PED Oept • Parks antl Recreabon • Technolo9Y antl Management Serv�ces �ept.
Sein� Paol Fivertront Corporabon • St. Paul Port Authodty • Capitai Ciiy Pertoerehip • We61 5ide btizens Organization
�R1GlNAL
Presented By
Council File # ( V — S�3
RESOLUTION Green Sheet # 3ZZ�5
OF SAINT PAUL, MINNESOTA
�
Referred To Committee: Date
1 WEiEREAS, monies were approved in the 1998 General F1�nd budget for the City's portion of Design Center costs, and
2
3 WI�REAS, tlus budget was placed in the General Govexnment activity until management of the activity
4 was decided, and
5
6 WHEREAS, the authority for spending should be in the Department that is managing the acitivity, Public Works is
7 requesting that tfsss budget be transfened, so
8
9 2FIEREFOHE BE IT RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the Mayor that the
10 1995 City budget as heretofore adopted by ttus Council is hereby amended in following particulaz:
11
12 Current Amended
13 Budget Change &udget
14 5PENDING PLAN
15 Working Capital Advances
16 001-09106-0299 250,000.00 -250,OQ0.00 0.0a
17 250,000.00 -25U,0�0.00 0.�0
18 Desigt Centei - City Snpport
19 001-02900-0299 O.OQ 242,000.�0 242,�00.00
20 001-02900-0251 O.OQ 2,5�0.00 2,800.OQ
21 001-02900-0252 0.00 'Ia�.Oa 700.00
22 001-02900-0253 �.OQ 1,500.00 1,500.�0
23 001-029Q0-Q256 O.QQ 5�0.00 50�.00
24 001-02900-0353 0.00 1,5�0.00 1,500.00
25 001-Q2900-0362 �.Oa 250.00 250.00
26 001-02900-0965 �.00 150.00 150.00
27 001-02900-0369 � 0.0� 300.00 300.�0
2& OQ1-0290�-0351 0.0� 300.00 300.00
29 �.00 250,000.�0 250,000.00
Approved by: h"� !
' ctor o F7nancial Services
Benanav
�—
ostr� �
coi�
Harris
Lz.ntry
FdPi�
Absent
Adopted by Council: Date \�...-� �`1 ��`�2�
v
Adoptio� Certified by Council Secretary
�
Approved by
(OG� 1,I�
By
Requested by Department of:
Public Warks
B uGA.Qi
Form Approved by City Attorney
Public Works
Tnomas Eggum 2656099
MU57 BE ON COUNCIL AGENDA BY (DA'fE�
`�
TOTAL # OF SIGNATURE PAGES
5-28-98
98-s�a
GREEN SHEET No , 32295
In2aVDate InNaVDate
3 DEPARTMEMDIRECTOR � 6 CINCAUP'CiL
ASSIGN �j�. G�5.9 �
NUMBERFOfl CINAT70RNEY �/! I � �� CRYGIERK
ROVTING Q { � -. � 7[ �p��
��� FINANCIAL SERVICES OIR'� � FlNANCIAL SERV/ACCTG
V
❑ MAVOR(OR ASSI5TA� ❑ Tan Eggum
V
❑ 2 8'Y,B� 4
DxicRu rt
1 (CLIP ALL LOCATIONS FOR SIGNASURE)
ACTION RE�IIESTED
Approve attached Council Resolution transferring City Design Teazn Budget from a� activity in General Government Accounu to an activity
in Public Works General Fund.
RECOMMENDATIONS:Apprwe(A)orRel��R) YGtfSVriALStF{VK:tGUN115A1i15MUJ1Afl5WtFifHGYUILVWING4iUt51iON5:
PIANNING COMMISSION 1. Has Ihis person/firm ever worKetl untler a contract for [his department?
- YES NO
CIB COMMITTEE
- 2. Has ihis persoNfirtn ever been a city employee?
� CIViL SERVICE COMMISSION YES NO
3. �oes [his persoNfirtn possess a skill not normally possessed by any current ciry employee?
- YES NO
- 4. Is this person/firm a targeted vendoR
VES NO
Explain all yes answers on separate sheet and attach to green shee[
INITIATING PROBLEM, ISSUE, OPPORTUNITV (WHO. WHAT, WHEN, WHERE, WH1'�:
Design Team spending budget was placed in General Government Accounts unul management of team spendin wag decided.
��°:�f:GS1 ��:�?err(� �n,n::@.�'
� ' '
ADVANTA6ESIFAPPR�VED:
By moving the spending budget to Public W ozks Genexal Fund, the authority to approve payments related to the Design Team is given to
the manager of this activity. ` ; _
�
DISADVAN7AGES 1F APPROVEP
None
;��,vo��s o���ce
DISADVANTAGES IF NOT APPROVED.
Payments for salaries, services and supplies will not be charged to the appropriate accounts.
�. �, _ - -
, ._ . _. s �3 .....�:J
� �.1.i.��:
!
�
TOTALAMOUMOFTRqNSACTON$ �5� ppp �p COSLREVENUEBUDGEfED(CIRCLEONE) YES NO
FUNDING SOURCE C;rnPral Fnnd ACTNfiY NUMBER 02900 & 0910F>
FINANCIAL INFORMATION (EXPLAIN) ,
�'� 5�3
v�vrvi s.�atilcnthen�,ss org
Tezm memaers
iam Egcum PE
Intenm Duectar
7im Agness, ASLA
Interim Assaciate Duector
Lucy Tnompson
Interim Assonate nirector
Margot Fehrenbacher,AlA
Mark Basten
G�eBory Page
Pafrwk Loonan
Chuck McGwre
Errol Fernandez�Etlwards
Saint Paui on the Mississippi
Design Center
790 City Hail
Saint Paul, MN 55102
612-266-6067 fax 672-266-8689
To: Joe Reid, Budget Director
From: Tom Eggum, Interim Director, Saint Paul on the Mississippi '�
Design Center
Date: May 26, 1998
As part of the 1998 budget, Mayor Coleman recommended and the
Council approved a$250,000 allocation as the city's share of the
expenses of the Saint Paul on the Mississippi Design Center. The basic
mission of the Center is to contribute to the quality of life in Saint Paul by
advocating and helping implement the principles in the Saint Paul on the
Mississippi Development Framework. The way we are doing this is for city
departmenYs to "lend" capabie design staff to work, as needed, on a part
time basis, for the Design Center. A decision was made to have their
salaries reimbursed to departments for this extra project work. Our
proposal is to move the activity budget for the city portion i�to the Public
Works Department since i am the Interim Director to simplify budget
management. About 97% of the expenditures are for city staff time.
This is allocated under 0299, Other Misc. Services, not aflocated under
salaries since all staff have 100% FTE and salary money alfocated in
other budgets. The primary staff working on the Design Center, on a part
time basis include the three co-directors, Lucy Thompson, Tim Agness
and me, plus Margot Fehrenbacher and Mark Basten. In addition, other
city staff from time to time contribute services. There is also a smaii amount
of the budget for graphics, supplies, travel and training.
Here are the mechanics for reimbursement:
City staff working on this will track their costs similar to any project and
periodically — preferably on a monthly basis — will bill the activity
account in Public Works through use of a interdepartmental invoice (IDI).
This document will specify the dates, hours worked, and as specifically as
possible, the topic work done, e.g., Minnesota Mutua{ design review,
RiverCentre arena design review, general Design Cenier meetings. Each
departmenYs maximum reimbursement is preset based on budget estimates
made at the beginning of the year.
It is expected that additional demands for city staff time may be made in the
latter haif of 1998 and in 1999 and those assignments will be honored if
there is additional revenue from sources outside the city budget.
Supporting a9encies. I The Crty ot Samt Paul. Publm Works Dept • PED Oept • Parks antl Recreabon • Technolo9Y antl Management Serv�ces �ept.
Sein� Paol Fivertront Corporabon • St. Paul Port Authodty • Capitai Ciiy Pertoerehip • We61 5ide btizens Organization
�R1GlNAL
Presented By
Council File # ( V — S�3
RESOLUTION Green Sheet # 3ZZ�5
OF SAINT PAUL, MINNESOTA
�
Referred To Committee: Date
1 WEiEREAS, monies were approved in the 1998 General F1�nd budget for the City's portion of Design Center costs, and
2
3 WI�REAS, tlus budget was placed in the General Govexnment activity until management of the activity
4 was decided, and
5
6 WHEREAS, the authority for spending should be in the Department that is managing the acitivity, Public Works is
7 requesting that tfsss budget be transfened, so
8
9 2FIEREFOHE BE IT RESOLVED, by the Council of the City of Saint Paul, upon recommendation of the Mayor that the
10 1995 City budget as heretofore adopted by ttus Council is hereby amended in following particulaz:
11
12 Current Amended
13 Budget Change &udget
14 5PENDING PLAN
15 Working Capital Advances
16 001-09106-0299 250,000.00 -250,OQ0.00 0.0a
17 250,000.00 -25U,0�0.00 0.�0
18 Desigt Centei - City Snpport
19 001-02900-0299 O.OQ 242,000.�0 242,�00.00
20 001-02900-0251 O.OQ 2,5�0.00 2,800.OQ
21 001-02900-0252 0.00 'Ia�.Oa 700.00
22 001-02900-0253 �.OQ 1,500.00 1,500.�0
23 001-029Q0-Q256 O.QQ 5�0.00 50�.00
24 001-02900-0353 0.00 1,5�0.00 1,500.00
25 001-Q2900-0362 �.Oa 250.00 250.00
26 001-02900-0965 �.00 150.00 150.00
27 001-02900-0369 � 0.0� 300.00 300.�0
2& OQ1-0290�-0351 0.0� 300.00 300.00
29 �.00 250,000.�0 250,000.00
Approved by: h"� !
' ctor o F7nancial Services
Benanav
�—
ostr� �
coi�
Harris
Lz.ntry
FdPi�
Absent
Adopted by Council: Date \�...-� �`1 ��`�2�
v
Adoptio� Certified by Council Secretary
�
Approved by
(OG� 1,I�
By
Requested by Department of:
Public Warks
B uGA.Qi
Form Approved by City Attorney
Public Works
Tnomas Eggum 2656099
MU57 BE ON COUNCIL AGENDA BY (DA'fE�
`�
TOTAL # OF SIGNATURE PAGES
5-28-98
98-s�a
GREEN SHEET No , 32295
In2aVDate InNaVDate
3 DEPARTMEMDIRECTOR � 6 CINCAUP'CiL
ASSIGN �j�. G�5.9 �
NUMBERFOfl CINAT70RNEY �/! I � �� CRYGIERK
ROVTING Q { � -. � 7[ �p��
��� FINANCIAL SERVICES OIR'� � FlNANCIAL SERV/ACCTG
V
❑ MAVOR(OR ASSI5TA� ❑ Tan Eggum
V
❑ 2 8'Y,B� 4
DxicRu rt
1 (CLIP ALL LOCATIONS FOR SIGNASURE)
ACTION RE�IIESTED
Approve attached Council Resolution transferring City Design Teazn Budget from a� activity in General Government Accounu to an activity
in Public Works General Fund.
RECOMMENDATIONS:Apprwe(A)orRel��R) YGtfSVriALStF{VK:tGUN115A1i15MUJ1Afl5WtFifHGYUILVWING4iUt51iON5:
PIANNING COMMISSION 1. Has Ihis person/firm ever worKetl untler a contract for [his department?
- YES NO
CIB COMMITTEE
- 2. Has ihis persoNfirtn ever been a city employee?
� CIViL SERVICE COMMISSION YES NO
3. �oes [his persoNfirtn possess a skill not normally possessed by any current ciry employee?
- YES NO
- 4. Is this person/firm a targeted vendoR
VES NO
Explain all yes answers on separate sheet and attach to green shee[
INITIATING PROBLEM, ISSUE, OPPORTUNITV (WHO. WHAT, WHEN, WHERE, WH1'�:
Design Team spending budget was placed in General Government Accounts unul management of team spendin wag decided.
��°:�f:GS1 ��:�?err(� �n,n::@.�'
� ' '
ADVANTA6ESIFAPPR�VED:
By moving the spending budget to Public W ozks Genexal Fund, the authority to approve payments related to the Design Team is given to
the manager of this activity. ` ; _
�
DISADVAN7AGES 1F APPROVEP
None
;��,vo��s o���ce
DISADVANTAGES IF NOT APPROVED.
Payments for salaries, services and supplies will not be charged to the appropriate accounts.
�. �, _ - -
, ._ . _. s �3 .....�:J
� �.1.i.��:
!
�
TOTALAMOUMOFTRqNSACTON$ �5� ppp �p COSLREVENUEBUDGEfED(CIRCLEONE) YES NO
FUNDING SOURCE C;rnPral Fnnd ACTNfiY NUMBER 02900 & 0910F>
FINANCIAL INFORMATION (EXPLAIN) ,
�'� 5�3
v�vrvi s.�atilcnthen�,ss org
Tezm memaers
iam Egcum PE
Intenm Duectar
7im Agness, ASLA
Interim Assaciate Duector
Lucy Tnompson
Interim Assonate nirector
Margot Fehrenbacher,AlA
Mark Basten
G�eBory Page
Pafrwk Loonan
Chuck McGwre
Errol Fernandez�Etlwards
Saint Paui on the Mississippi
Design Center
790 City Hail
Saint Paul, MN 55102
612-266-6067 fax 672-266-8689
To: Joe Reid, Budget Director
From: Tom Eggum, Interim Director, Saint Paul on the Mississippi '�
Design Center
Date: May 26, 1998
As part of the 1998 budget, Mayor Coleman recommended and the
Council approved a$250,000 allocation as the city's share of the
expenses of the Saint Paul on the Mississippi Design Center. The basic
mission of the Center is to contribute to the quality of life in Saint Paul by
advocating and helping implement the principles in the Saint Paul on the
Mississippi Development Framework. The way we are doing this is for city
departmenYs to "lend" capabie design staff to work, as needed, on a part
time basis, for the Design Center. A decision was made to have their
salaries reimbursed to departments for this extra project work. Our
proposal is to move the activity budget for the city portion i�to the Public
Works Department since i am the Interim Director to simplify budget
management. About 97% of the expenditures are for city staff time.
This is allocated under 0299, Other Misc. Services, not aflocated under
salaries since all staff have 100% FTE and salary money alfocated in
other budgets. The primary staff working on the Design Center, on a part
time basis include the three co-directors, Lucy Thompson, Tim Agness
and me, plus Margot Fehrenbacher and Mark Basten. In addition, other
city staff from time to time contribute services. There is also a smaii amount
of the budget for graphics, supplies, travel and training.
Here are the mechanics for reimbursement:
City staff working on this will track their costs similar to any project and
periodically — preferably on a monthly basis — will bill the activity
account in Public Works through use of a interdepartmental invoice (IDI).
This document will specify the dates, hours worked, and as specifically as
possible, the topic work done, e.g., Minnesota Mutua{ design review,
RiverCentre arena design review, general Design Cenier meetings. Each
departmenYs maximum reimbursement is preset based on budget estimates
made at the beginning of the year.
It is expected that additional demands for city staff time may be made in the
latter haif of 1998 and in 1999 and those assignments will be honored if
there is additional revenue from sources outside the city budget.
Supporting a9encies. I The Crty ot Samt Paul. Publm Works Dept • PED Oept • Parks antl Recreabon • Technolo9Y antl Management Serv�ces �ept.
Sein� Paol Fivertront Corporabon • St. Paul Port Authodty • Capitai Ciiy Pertoerehip • We61 5ide btizens Organization