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91-1191 CITY OF •T. PAUL LE NO/l w f FINAL ORDER By ' File' o. 1 1 91 Voting In the Matte o Ward operating and aintaining the City—owned "Town Square" Public Spaces located withi. the following streets ; Cedar Street, Seventh Street, Minnesota Str e and Sixth Street. The level of o . eratioa and maintenance of the "Town Square Public Spaces" for t period of July 1 , 1991 thru June 30, 1992, shall be performed in a wanner set forth and described in a report from the • Departeent of C.emunity Services. A copy of the c • st attributed to the program with distribution of said ' service charg s are enclofed with this order. The costs of . p rating and maintaining the "Town Square" Public Spaces shall be ass sed against the benefited pr ' perty owners of the downtown are . as designated in the Town Squa�e Assessment Policy formulated by tie City of Saint Paul. (twnsq•fo) under Preliminary )r er 41' �0 19 approved w - annual The Council o the City of Saint Paul has conducted a public hearing upon the above improvement, due notice thereof having bee riven as prescribed by the inPOKKIENtaNta State Statue; and WHEREAS, h+ Council has heard all persons, objections and recommendations pertaining to said proposed improve- ment and has full c.nsidered the same; now, therefore, be it RESOLVED, T at the Council of the City of Saint Paul does hereby order that the above-described improvement be made, and the I r..er City officers are hereby directed and authorized to proceed with the improvement; and be it FURTHER I'E.OLVED, That upon the completion of said improvement, the proper City officers shall calculate all expenses incurred erein and shall report the same to the City Council in accordance with Chapter amiutraDi aincla, 429 of Minne-o.a State Statue. COUNCIL PE'SIIN Adopted by the Council: Date JUN 2 7 1991 Yeas Dimond N:ys Goswits Certified ' set Council Secretary Long Wilv ktaccabe- In Favor By AATr 1 I._ __ a Hettman Thune Against JUN 2 8 1991 Mayor PNUSNEO JUL 6'91 • gi i 41 gj RE 5/23/91 DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N? 15329 Finance Department/Real Estate 5/21/91 GREEN SHEET CONTACT PERSON&PHONE El INITIAL/DATE ^ INITIAL/DATE— DEPARTMENT DIRECTOR I 'CITY COUNCIL H Roxanna Flink 292-7028 ASSIGN 0 CITY ATTORNEY CITYCLERK � NUMBER FOR n BUDGET DIRECTOR FIN.&MGT.SERVICES DIR. MUST BE ON COUNCIL AGEN BY(DA E) rj (�c 91 ROUTING Must be in City Clerk's Of ice nO ORDER E MAYOR(OR ASSISTANT) 5D Council Research later than noon, Wednesday, 5/79/91 TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Setting date of public hearing g Approve estimated annual operating costs of Town Square/ r m July 1, 1991 thru June 30, 1992 File 18113-91 RECOMMENDATIONS:Approve(A)or Reject Rp PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: PLANNING COMMISSION _ C VIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? -CIB COMMITTEE __ YES NO A STAFF __ 2. Has this person/firm ever been a city employee? YES NO - DISTRICT COURT _— 3. Does this person/firm possess a skill not normally possessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVE? Ward 2 YES NO Recreation Explain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Since 1982, surrounding property owners have shared the operating expense of the loft area in Town Square Park ADVANTAGES IF APPROVED: Because the loft or park area draws visitors and shoppers to the Town Square Mall, surrounding propery owners benefit from the increase traffic flow. This has been an annual procedure since 1982. DISADVANTAGES IF APPROVED: Hearing will be held at a later date to ratify the charges to property owners who can then pay their amount or have the charge certified to their 1992 property taxes DISADVANTAGES IF NOT APPROVED: The City as a whole , would bear the added expense to operate the loft area of Town Square payable thru the General Fund. RECEIVED CAhriti1 R MAY 281991 MAY 221991 CITY CLERK TOTAL AMOUNT OF TRANSACTION f 1,017,006.00 COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE Town Square ACTIVITY NUMBER 43180 FINANCIAL INFORMATION:(EXPLAIN) Approximately 1,300 properties are notified (dW • • NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete If the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this project/request produce if it is passed (e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? . !r,91-fi eii • ' R,oriT s. CITY OF SAINT PAUL �� ������������ DEPARTMENT OF COMMUNITY SERVICES • iw1inImi �.� ^° DIVISION OF PARKS AND RECREATION TOWN SQUARE PARK 445 Minnesota St., Saint Paul, Minnesota 55101 JAMES SCHEIBEL MAYOR 612-227-3307 May 7, 1991 William Bu th St. Paul Building, Owners & Managers Asso. 386 N. Wabasha St. Suite 645 St. Paul , MN 55102 Dear Mr. Buth: This letter is to confirm our final discussions on May 7, regarding the Town Square Park, Garden Level Budget for 1991-1992. The budget from July 1, 1991, through June 30, 1992, was approved at $284,463. This is a decrease of $1,072 from the previous years budget. We are presently running under budget for this year and will commit our anticipate $7,705 surplus in Operation/Maintenance Funds towards reducing the servic6 charge for the 1991-1992 year. . In addition, to further reduce the service charge, I will recommend that $3,348 of excess profit from rentals be transferred to the Operation & Maintenance account. Also , I have received a refund from BLED for services purchased from them. This amount totals $4,905, and will be used to further reduce the Service Charge. The actual amount certified to the City Finance Department for the 1991-1992 service charge will be $268,405. 0 I Would like to receive from the BOMA Board of -Directors an official signature of approval on this action, which may be applied to this letter and returned to my office. I would like to thank you and the other members of the Board of Directors from BOMA for your assistance and guidance through another budget process. Si�rely, urtis Bur ughs j.r,s,,- , 41 B i ii isiy. . Super in tended o .rks and Recreation • 4c9/-//t/ '"° ' CITY OF SAINT PAUL %'' DEPARTMENT OF COMMUNITY SERVICES s. iiiit ulii v DIVISION OF PARKS AND RECREATION '° TOWN SQUARE PARK JAMES SCHEIBEL 445 Minnesota St., Saint Paul, Minnesota 55101 MAYOR 612-227-3307 May 8, 1991 Roxanna Fl ink Supervisor of Assessments 218 City Hall St. Paul , MN 55102 Re: Town Square Park Service Charge Dear Ms. Flank: The Operations & Maintenance Budget for Town Square Park has been completed for the period July 1, 1991, through June 30, 1992. The budget was presented to and approved by the BOMA Advisory Committee. A copy of the May 7th letter of approval from BOMA is attached. The break down of the budget is as follows ; Total Town Square Park Budget: $1,019,539 Town Square Park—Garden Level only: $284,463 I am anticiFating a surplus of $7,705 from the 1990-91 budget and have committed this amount to reduce the assessment. In addition, to further reduce the assessment, I will transfer $3,348 from excess rental profits, code 43183, to the Operations & Maintenance Budget. Also, I have received a refund from BCED for services purchased from them. This amount totals $4,905, and will be used to further reduce the Service Charge. To tal Gar der Level Budget $284,463 less surplus — $7,705 less rental profits — $3,348 less refund from BCED — $4,905 Total Service Charge for Garden Level $268,.405 a686°5 4- i '1 5 v A a 84 93 et 4 6 4111a S Orgi-1/9/ Roxanna Fl to Page 2 May 8, 1991 The remaining amount for the lower three levels of Town Square Park, $735,076, will be paid by Brookfield Development Properties, Inc. Also , I have advised the BOMA Advisory Board of the administrative charge you plan too administer concerning the Town Square Park Service Charge. If you need additional information or have any questions, feel free to call me at 227-3507. Sincerely, i Curtis Burroughs Manager, Town Square Park Enc. cc: Jerry Prill Kelly Stromen . T 0 W N S Q V A R E • ,, . • . .. OPERATING & MAINTENANCE , I rt- ': $lie t.--4-,-1- es 4-4-40-la , a la"4. / jvt /71 1--L.-__r:ii \PI y ," IIROV't ,1 ("2 ‘„ \ • 'q 400. ,,,"•\\. s‘ , , // SI A \ ...."' ,\101 .. '\•\\\ '\.:•.• \ Ell . .4 ...- 4,, y\\' --.. \:-..s. -, 10- ,,,s • , .1 .. PIN 407 jii. ie. '1. \": , 4 Ii-A, \V\ ' ' k 13.2 1 . ...,00., vivo, N / ,,.,,, if .<;-.• i < , • mo •:*, ' , it . 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PAUL CITY COUNCIL PUBLIC HEARING NOTICE (� IPERATION AND MAINTENANCE SERVICE CHARGE RECEIVED File No. 18113-91 JUN 0 71991 City Council District # 2 District Planning Council # 17 CITY CLERK PURPOSE T. consider the level of operation and maintenance AND the Town Square "public spaces" located in the area LOCATION b . unded by the following streets : Cedar Street , Seventh Street , Minnesota Street , and Sixth Street for the period of July 1 , 1991 to June 30 , 1992. HEARING ursday , June 27 , 1991 at 9 : 00 A.M. C ty Council Chambers , 3rd Floor City Hall—Court House SERVICE . tal estimated costs and financing plan for the proposed CHARGE 1 vel of Operation and Maintenance for Town Square INFOR— ' : ublic Spaces " for the period from July 1 , 1991 to June MATION 31 , 1992 , is as follows : C. course/Street/ S yway Level $ 735 ,076 Paid by Zone 0 Lift Level $ 284 ,463 Paid by all Zones Admi istrative Costs $ 13 ,425 Paid by all Zones Total Cost $1 ,032 , 964 : ss Credits $ 15 ,958 Total proposed service charge $1 , 017 ,006 Estimated Service Charge rates are figured in Dollars pe square foot of land area. Amounts will be rounded off t. the nearest dollar with the minimum charge to be $1 .00. SERVICE CHARGE BLOCKS * ZONE RATE IN ZONE . . V7\17\-7\97 Z . , . - • -f Le:.;),rtra.474 A17...5^TDER . .Counc.1 File No. 1019 Bv Dave Thune—'... •••••-•,. I; • • - - . . In the Matter of operating and maintaining-the pity7owned!Town Square*Public : Spaces located within the following stTeetsi,Cedar.Street,Seventh Street...Minneetita' Street and Sixth.Street in Voting The level of operation and maintenance of the:Torn'Si-Mare Public Spaces for the period of July 1;1991 thiti:June.S0.1992,shall be performed inanaiier:Set forth and deserts-Jed in a report from the Department of Community Services. copy of the cost atiiibtiteil to the program. with dist:ribution of said service'chargis' are enclosed*itkthis90er.41: fec( i%*If-I5-0r The costs of operating and mhintalnlng-the Town Square licSpates shall be assessed against the benefited.property owners of thedovinfown arei••• as designated in • the Town Square Assessment Policy formulated the City Saint Paul . , . .:-The Council of the City of Saint Paul having received.the.repotfoftheMayoinpOn,:; the above improvement and having considered said report.hereby L That the said report and the same is hereby approved with no alternatives.and . -that the estimated auaidt thereoris-$ .017,006.0M-4y:, ' 2 That a public hearing be had Oiliaid inifavein'41ifinfAi"e2Irtia'dity tifinne;1991;, • at 9:00 O'clock in the Cciiineilthithbeis—of the City Hall and Court House Building-t1 in the city Of Saint --a •....f3:=That notice of said public hearing be2,gi■ien'tothe'PeisOns and 1:i:the:manlier:4.1 provided Iifthe State'Stlitute 'Sf.titing the time and place of bearing the nature of the improvement and the total cost thereof as eattinited.lf-z.';:';',„ File IsI161I301"fl.-3.'3414.44.q#AP'.'V4.2-107V.:Pav--00.05t11.143Sfrld0. 41T-',i**Er4 • .7Adopted by Council 'June 4;t4991:/".. . • -• Approved Ll -r. 43qc, jar(ji-iii.45v4§91)74eurtirtrtr .49I.SIDO .• ..e./ ri . •- 41-=','10 tnntr,?e, IdWit;4'EM..newt.4411:Tikt lt • • • PRELIMINARY ORDER Council File No. 1019—By Dave Thune- In the Matter of operating and maintaining the City-owned"Town Square"Public Spaces located within the following streets: Cedar Street, Seventh Street, Minnesota Street and Sixth Street in Voting Ward 2.. The level of operation and maintenance of the"Town Square Public Spaces"for the period of July 1, 1991 thru June 30, 1992,shall be performed in a manner set forth and described in a report from the Department of Community Services. A copy of the cost attributed to the program with distribution of said service charges are enclosed with this order. The costs of operating and maintaining the"Town Square"Public Spaces shall be assessed against the benefited property owners of the downtown area as designated in the Town Square Assessment Policy formulated by the City of Saint Paul. The Council of the City of Saint Paul having received the report of the Mayor upon the above improvement, and having considered said report.hereby resolves: 1.That the said report and the same is hereby approved with no alternatives,and that the estimated annual cost thereof is 81,017,006.00. 2.That a public hearing be had on said improvement on the 27th day of June, 1991, at 9:00 o'clock a.m.,in the Council Chambers of the City Hall and Court House Building in the City of Saint Paul. . 3. That notice of said public hearing be given to the persons and in the manner provided by the State Statute,stating the time and place of hearing,the nature of the improvement and the total cost thereof as estimated. File No. 18113-91 _ Adopted by Council June 4, 1991. Approved by Mayor June 10, 1991. (June 15-22, 1991)