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91-1177 ORIGINAL , • 3 Council File # q/'///9 Green Sheet # tfial g RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By `Lno :. �,4 Referred To Committee: Date Resolved, that t e Council of the City of Saint Paul does hereby consent to and approve the appointmen • the Mayor of Robert Gagne as Policy Analyst effective July 8, 1991. Dimond M�' Nays Absent Requested by Department of: Goswitz MO -- Long Executive Administrati•n Mayor's Office Long Maccabee mop A Rettman MO F Thune 11111/ ill Wilson / 7 — By: , Adopted by Counci Date JUL 9 1991 Form pprov d City Attorney Adoption Certifies •y Council Secretary By: BY: /i∎ice .� 4 //,4 - .i-?Y/ l Approved b Mayor Date JUL 1 0 1991 Approved by Mayor + or Subn" sio to Council By OF, B 1 Y: I e 6u$fED JUL 20°91 err/4/7i . . . . DEPARTMENT/OFFICE/COUNCIL DATE INITIATED Mayor 6/12/91 GREEN SHEET N? _15222 INITIAL/DATE INITIAL/DATE— CONTACT PERSON&PHONE DEPARTMENT DIRECTOR un CITY COUNCIL Ken Peterson, 432 ASSIGN ©CITY ATTORNEY El CITY CLERK MUST BE ON COUNCIL AGENDA BY(D TE NUMBER FOR ROUTING ❑BUDGET DIRECTOR E FIN.&MGT.SERVICES DIR. July 1, 1991 ORDER ©MAYOR(OR ASSISTANT) ❑ TOTAL#OF SIGNATURE 12, _� (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Sign resolution ap!r .ving appointment of Robert Gagne as Policy Analyst in Mayor's Office. RECOMMENDATIONS:Approve(A)or R Jew (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: _PLANNING COMMISSION IVIL SERVICE COMMISSION 1. Has this person/firm ever worked under a contract for this department? _CIB COMMITTEE YES NO RECEIVED 2. Has this person/firm ever been a city employee? STAFF YES NO DISTRICT COURT 3. Does this person/firm possess a skill not normally possessed by any currept 1Ity employee? SUPPORTS WHICH COUNCIL OBJECT E YES NO JUN 1 7 1991 Explain all yes answers on separate sheet and attach to green sheet CI TY. ATTORNEY INITIATING PROBLEM,ISSUE,OPPO U ITY(Who,Whet,When,Where,Why): This appointment f lis one of three recent vacancies in the Mayor's Office. Major assignment will be directing communications work for Mayor and coordinating the communications and p blic information work of City departments and offices. ADVANTAGES IF APPROVED: Vacant position wil be filled, thereby providing Mayor's Office with staffperson responsible for conm nications and public information. RECENED DISADVANTAGES IF APPROVED: '4 O 1951 None {`� ari Cl$R DISADVANTAGES IF NOT APPROVE*. ---4- t-� eol e Position will not b= filled. ` ' JUN 19 1991 TOTAL AMOUNT OF TRANSA.TI 1 N $ COST/REVENUE BUDGETED(CIRCLE ONE) YES NO GL-001-00100 FUNDING SOURCE ACTIVITY NUMBER FINANCIAL INFORMATION:(EXPLAI ) C.1 VkY 4 - , • NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION(Amend Budgets/Accept.Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances) 1. Activity Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this project/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecVrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?