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98-261Council File � � 8 - � (Qt Green Sheet # ����� 4RIGlNAL Presented By Referred 20 Committee: Date � i RESOLVED, that the proper City officials are authorized and directed to execute an z agreement with Independent School District #625 to provide for the continuation of the s City's participation in the D.A.R.E. and School Liaison Programs and using City police a officers, a copy of said agreement to be kept on file in the Office of the Director of s Financial Services. s � s 9 10 11 12 1 3 Requested by Department of: Adoption Certified by Council Secretary By: Appr By: RESOLUTION CI'fY OF SAIN'P PAUL, D�NNESOTA By: Adopted by Council: Date � � Form Approved by City Attorney By. �t;:�� C N°_ 52304 a�. zr dEPAR(MENTqFFICEICWNCIL � DATE INRIATED � v Mayor Coleman's Office 4-1-98 G REE N SH E E INITIAVDATE INITIAVDATE CONTACT PERSON 8 PHONE O DEPARTMENT OIRECTOR � CITY COUNpL Chuck Armstrong (266-8530) ASSIGN I OCITVCLERK MUST BE ON COUNCiI nGENDA BY IDATEI NUMBER FOF O BUDGET DIPEGTOR O FIN. 8 MGT. SERVICES DIR. FOVTING April 8, 1998 ORUEN Q(�qypR(ORA$$ISTANTJ. ❑ TOTAL # OF SIGNATURE PAGES iCLIP ALL LOCATIONS FOR SIGNATUR� AG710N FEQUE5TED: Authorization for city officials to execute an agreement with School District to provide for continuation of city's participation in D.A.R.E. and School Liaison Programs. RECOroiMENDA'fiONS Approve (A) or Rejec� (R) pEpSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING QUESTIONS: _ PLANNING COMMISSION _ CNIL SERVIGE COMMISSION �� Ha5 this pBrSOnffirm evef worked Under a contraCt fof �his dep3rtment? _ dBCOMMRTEE YES NO _ STAPF 2. Has this person/firm ever been a c�ty employeal — YES NO _ DSTPICCCOUFT _ 3 DOes this OerSOnPofm po55eS5 a Skll n0t normall >� y possessed by any current city employee SUPPOPTS WMICH COUNCIL OBJECTIVE? YES NO Expleln eli yes anawers on separate eheet antl dttaeh to green aheet INITIAiING PROBLEM.ISSUE.OPPO�UNITY(Who. What, When. Where. Why): Authorization for ongoing agreemene btwn. School District and City that will allow for reimbursement from School District of one-half of the costs associated with the D.A.R.E. and School Liaison Programs. ADVANTAGESIFAPPROVED: Authori2ation for agreement would allow Police Department is reimbursed for one-half of program costs incurred during the 9.5 month school year. Furthermore, this is an ongoing agreement which should not require re-negotiation each year. DISADVANTAGES �F APPFOVED: NJA �' e��en�sr:,�; ��',,.�3%`t'�,3 .. ��`? � 1 �9�� x� �ISADYANTAGES IF NOT APPROVED� • "- , �`�n`` `u ;�a�� ',mw'rx _�. - - - - Police Department would not be reimbursed for School District's share of the costs associated with the operation of the D.A.R.E. and School Liaison Programs. TOTAL AMOUNT OF TRANSACTfON S COST/REVENUE BUDGETEO (ClRCIE ONE) YES NO FUNDIWG SOURCE ACTIVITY NUMBER FINANCIAL INFORfviAT10N: (EXPLpIN� �8'-a�� MEMOI2ANDUM OF UNDERSTANDING This Memorandum of Understanding is agreed upon and entered into this ` day of , 1998, by and between the City of Saint Paul and the Saint Paul School District. RECITALS WE�REAS, the parties acknowledge that School Liaison Officers to Saint Paul high schools and some junior high or middle schools have been provided since 1987; and WHEREAS, the parties have also provided police officers for the DARE program operated in Saint Paul elementary schools since 1989; and WF�REAS, the parties hereto agree to the value and need to having a strong commitment to providing a safe environment in and around Saint Paul schools; and WFIEREAS, the parties hereto agree that it is important to the community, the City and the School District to enhance education on the dangers of drujs in elementary schools, to give the students the tools to face problems and situations they will find themselves in the future; and WHEREAS, Minnesota Statutes, section 124.912, subd. 6 ailows for the School District to levy an amount per Saint Paul resident to reimburse the City, through a contract, for the costs of police liaison programs and a drug prevention program; and WHEREAS, the parties hereto agree that it is important to equally share the costs of these programs. AGREEMENT TI-�REFORE, the parties hereto agree to the following regardin; financing and operation of the School Liaison Pro�ram and the DARE Program: 1) The School Liaison Program and the DARE Pro�ram will operate for a 9.5 month schooi year, with the City police personnel returned to other city mana�ed duties during the remainin� 2.5 months of the year. 2) St�ng levels will remain at six (6) Dt1ItE officers, nine (9) school liaison officers and one (1) sergeant. Reassignment of the number of ofiicers from one program to another may only be done upon mutual a�reement by both the City and the School District. These police personnel are dedicated to the duties of these pro�rams and will not be removed from the schools, except for police emergencies. qg - �.� t 3) Each party shall fund one-half of the costs associated with the operation of these programs based upon a 9.5 month school yeaz with the City funding the full costs of the remaining 2.5 months of the year. 4) The School District annuai financial commitment to the City shal] be �385,000 for the September, 1997 to 3une, 1998 school yeaz. 5) In December, the City will bill the School District for reimbursement of one-half of the City's total recorded costs of the DARE and School Liaison Programs for the 5eptember to December portion of the school year. In July, the City wili bill the School District for reimbursement of one half of the City's total recorded costs of the DARE and School Liaison Programs for 5.5 months, which is the January to June portion of the schoot year. All bills will be paid within standard terms of 30 days. 6) For the School Districi's budgeting purposes, in 7une of each year, the CiTy will provide an estimate of budget need for the costs of the two programs for the coming school year. In ali cases, actual costs, and not a budget estimate, will form the basis of reimbursement biilings to the School District provided, however, that the DistricYs total payments to the City do not exceed the amount agreed to by the parties in June of the preceding year. 7) If the School District wishes to increase the number of officers, the City may honor such a request at its sole discretion. The School District will fund the entire cost of the additional officers, unless othenvise agreed to by the parties. 8) In the event that either the DARE Program or the School Liaison Officer program is reduced or eliminated, this agreement shall be temunated. At that point, services wi11 be billed and paid for the time the program was in effect and police personnel provided. A new agreement must be reached prior to the provision of police personnel and reimbursement of costs for the continuation of any of the remaining programs and services. 9) The City will maintain the management and personnel-related issues ofthe assigned police personnel. 10) The School District may conduct a study and analysis of their drug prevention efforts, including the DARE Program, and the City shall have an active and participatory role in these efforts and any dealing with the school liaison office efforts. 11) This document pertains only to the fundin� and operation of the DAILE Program and the School Liaison Officer Program. 12) The Chief of Police and the School Superintendent shall meet at least once annually regarding these programs and other related issues to coordinate collaborative public safety efforts in Saint Paul schools. 9g -aGl 13) This agreement shall be renewed annually upon written exchange of notices from both of the parties declaring each parties' intent to continue for an additional one year terrn. Such notices shall be exchanged by June 30 of each year and failure to do so by either of the parties shall cause an automatic ternunation of any obligations for the upcoming school year. SIGNATURES City of Saint Paul Mayor Director, Office of Financial Services Chief of Police Approved as to Form: Saint Paul School District Superintendent Director, Budget Office � " Assistant City Attomey Council File � � 8 - � (Qt Green Sheet # ����� 4RIGlNAL Presented By Referred 20 Committee: Date � i RESOLVED, that the proper City officials are authorized and directed to execute an z agreement with Independent School District #625 to provide for the continuation of the s City's participation in the D.A.R.E. and School Liaison Programs and using City police a officers, a copy of said agreement to be kept on file in the Office of the Director of s Financial Services. s � s 9 10 11 12 1 3 Requested by Department of: Adoption Certified by Council Secretary By: Appr By: RESOLUTION CI'fY OF SAIN'P PAUL, D�NNESOTA By: Adopted by Council: Date � � Form Approved by City Attorney By. �t;:�� C N°_ 52304 a�. zr dEPAR(MENTqFFICEICWNCIL � DATE INRIATED � v Mayor Coleman's Office 4-1-98 G REE N SH E E INITIAVDATE INITIAVDATE CONTACT PERSON 8 PHONE O DEPARTMENT OIRECTOR � CITY COUNpL Chuck Armstrong (266-8530) ASSIGN I OCITVCLERK MUST BE ON COUNCiI nGENDA BY IDATEI NUMBER FOF O BUDGET DIPEGTOR O FIN. 8 MGT. SERVICES DIR. FOVTING April 8, 1998 ORUEN Q(�qypR(ORA$$ISTANTJ. ❑ TOTAL # OF SIGNATURE PAGES iCLIP ALL LOCATIONS FOR SIGNATUR� AG710N FEQUE5TED: Authorization for city officials to execute an agreement with School District to provide for continuation of city's participation in D.A.R.E. and School Liaison Programs. RECOroiMENDA'fiONS Approve (A) or Rejec� (R) pEpSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING QUESTIONS: _ PLANNING COMMISSION _ CNIL SERVIGE COMMISSION �� Ha5 this pBrSOnffirm evef worked Under a contraCt fof �his dep3rtment? _ dBCOMMRTEE YES NO _ STAPF 2. Has this person/firm ever been a c�ty employeal — YES NO _ DSTPICCCOUFT _ 3 DOes this OerSOnPofm po55eS5 a Skll n0t normall >� y possessed by any current city employee SUPPOPTS WMICH COUNCIL OBJECTIVE? YES NO Expleln eli yes anawers on separate eheet antl dttaeh to green aheet INITIAiING PROBLEM.ISSUE.OPPO�UNITY(Who. What, When. Where. Why): Authorization for ongoing agreemene btwn. School District and City that will allow for reimbursement from School District of one-half of the costs associated with the D.A.R.E. and School Liaison Programs. ADVANTAGESIFAPPROVED: Authori2ation for agreement would allow Police Department is reimbursed for one-half of program costs incurred during the 9.5 month school year. Furthermore, this is an ongoing agreement which should not require re-negotiation each year. DISADVANTAGES �F APPFOVED: NJA �' e��en�sr:,�; ��',,.�3%`t'�,3 .. ��`? � 1 �9�� x� �ISADYANTAGES IF NOT APPROVED� • "- , �`�n`` `u ;�a�� ',mw'rx _�. - - - - Police Department would not be reimbursed for School District's share of the costs associated with the operation of the D.A.R.E. and School Liaison Programs. TOTAL AMOUNT OF TRANSACTfON S COST/REVENUE BUDGETEO (ClRCIE ONE) YES NO FUNDIWG SOURCE ACTIVITY NUMBER FINANCIAL INFORfviAT10N: (EXPLpIN� �8'-a�� MEMOI2ANDUM OF UNDERSTANDING This Memorandum of Understanding is agreed upon and entered into this ` day of , 1998, by and between the City of Saint Paul and the Saint Paul School District. RECITALS WE�REAS, the parties acknowledge that School Liaison Officers to Saint Paul high schools and some junior high or middle schools have been provided since 1987; and WHEREAS, the parties have also provided police officers for the DARE program operated in Saint Paul elementary schools since 1989; and WF�REAS, the parties hereto agree to the value and need to having a strong commitment to providing a safe environment in and around Saint Paul schools; and WFIEREAS, the parties hereto agree that it is important to the community, the City and the School District to enhance education on the dangers of drujs in elementary schools, to give the students the tools to face problems and situations they will find themselves in the future; and WHEREAS, Minnesota Statutes, section 124.912, subd. 6 ailows for the School District to levy an amount per Saint Paul resident to reimburse the City, through a contract, for the costs of police liaison programs and a drug prevention program; and WHEREAS, the parties hereto agree that it is important to equally share the costs of these programs. AGREEMENT TI-�REFORE, the parties hereto agree to the following regardin; financing and operation of the School Liaison Pro�ram and the DARE Program: 1) The School Liaison Program and the DARE Pro�ram will operate for a 9.5 month schooi year, with the City police personnel returned to other city mana�ed duties during the remainin� 2.5 months of the year. 2) St�ng levels will remain at six (6) Dt1ItE officers, nine (9) school liaison officers and one (1) sergeant. Reassignment of the number of ofiicers from one program to another may only be done upon mutual a�reement by both the City and the School District. These police personnel are dedicated to the duties of these pro�rams and will not be removed from the schools, except for police emergencies. qg - �.� t 3) Each party shall fund one-half of the costs associated with the operation of these programs based upon a 9.5 month school yeaz with the City funding the full costs of the remaining 2.5 months of the year. 4) The School District annuai financial commitment to the City shal] be �385,000 for the September, 1997 to 3une, 1998 school yeaz. 5) In December, the City will bill the School District for reimbursement of one-half of the City's total recorded costs of the DARE and School Liaison Programs for the 5eptember to December portion of the school year. In July, the City wili bill the School District for reimbursement of one half of the City's total recorded costs of the DARE and School Liaison Programs for 5.5 months, which is the January to June portion of the schoot year. All bills will be paid within standard terms of 30 days. 6) For the School Districi's budgeting purposes, in 7une of each year, the CiTy will provide an estimate of budget need for the costs of the two programs for the coming school year. In ali cases, actual costs, and not a budget estimate, will form the basis of reimbursement biilings to the School District provided, however, that the DistricYs total payments to the City do not exceed the amount agreed to by the parties in June of the preceding year. 7) If the School District wishes to increase the number of officers, the City may honor such a request at its sole discretion. The School District will fund the entire cost of the additional officers, unless othenvise agreed to by the parties. 8) In the event that either the DARE Program or the School Liaison Officer program is reduced or eliminated, this agreement shall be temunated. At that point, services wi11 be billed and paid for the time the program was in effect and police personnel provided. A new agreement must be reached prior to the provision of police personnel and reimbursement of costs for the continuation of any of the remaining programs and services. 9) The City will maintain the management and personnel-related issues ofthe assigned police personnel. 10) The School District may conduct a study and analysis of their drug prevention efforts, including the DARE Program, and the City shall have an active and participatory role in these efforts and any dealing with the school liaison office efforts. 11) This document pertains only to the fundin� and operation of the DAILE Program and the School Liaison Officer Program. 12) The Chief of Police and the School Superintendent shall meet at least once annually regarding these programs and other related issues to coordinate collaborative public safety efforts in Saint Paul schools. 9g -aGl 13) This agreement shall be renewed annually upon written exchange of notices from both of the parties declaring each parties' intent to continue for an additional one year terrn. Such notices shall be exchanged by June 30 of each year and failure to do so by either of the parties shall cause an automatic ternunation of any obligations for the upcoming school year. SIGNATURES City of Saint Paul Mayor Director, Office of Financial Services Chief of Police Approved as to Form: Saint Paul School District Superintendent Director, Budget Office � " Assistant City Attomey Council File � � 8 - � (Qt Green Sheet # ����� 4RIGlNAL Presented By Referred 20 Committee: Date � i RESOLVED, that the proper City officials are authorized and directed to execute an z agreement with Independent School District #625 to provide for the continuation of the s City's participation in the D.A.R.E. and School Liaison Programs and using City police a officers, a copy of said agreement to be kept on file in the Office of the Director of s Financial Services. s � s 9 10 11 12 1 3 Requested by Department of: Adoption Certified by Council Secretary By: Appr By: RESOLUTION CI'fY OF SAIN'P PAUL, D�NNESOTA By: Adopted by Council: Date � � Form Approved by City Attorney By. �t;:�� C N°_ 52304 a�. zr dEPAR(MENTqFFICEICWNCIL � DATE INRIATED � v Mayor Coleman's Office 4-1-98 G REE N SH E E INITIAVDATE INITIAVDATE CONTACT PERSON 8 PHONE O DEPARTMENT OIRECTOR � CITY COUNpL Chuck Armstrong (266-8530) ASSIGN I OCITVCLERK MUST BE ON COUNCiI nGENDA BY IDATEI NUMBER FOF O BUDGET DIPEGTOR O FIN. 8 MGT. SERVICES DIR. FOVTING April 8, 1998 ORUEN Q(�qypR(ORA$$ISTANTJ. ❑ TOTAL # OF SIGNATURE PAGES iCLIP ALL LOCATIONS FOR SIGNATUR� AG710N FEQUE5TED: Authorization for city officials to execute an agreement with School District to provide for continuation of city's participation in D.A.R.E. and School Liaison Programs. RECOroiMENDA'fiONS Approve (A) or Rejec� (R) pEpSONAL SERVICE CONTRACTS MUST ANSWER THE FOILOWING QUESTIONS: _ PLANNING COMMISSION _ CNIL SERVIGE COMMISSION �� Ha5 this pBrSOnffirm evef worked Under a contraCt fof �his dep3rtment? _ dBCOMMRTEE YES NO _ STAPF 2. Has this person/firm ever been a c�ty employeal — YES NO _ DSTPICCCOUFT _ 3 DOes this OerSOnPofm po55eS5 a Skll n0t normall >� y possessed by any current city employee SUPPOPTS WMICH COUNCIL OBJECTIVE? YES NO Expleln eli yes anawers on separate eheet antl dttaeh to green aheet INITIAiING PROBLEM.ISSUE.OPPO�UNITY(Who. What, When. Where. Why): Authorization for ongoing agreemene btwn. School District and City that will allow for reimbursement from School District of one-half of the costs associated with the D.A.R.E. and School Liaison Programs. ADVANTAGESIFAPPROVED: Authori2ation for agreement would allow Police Department is reimbursed for one-half of program costs incurred during the 9.5 month school year. Furthermore, this is an ongoing agreement which should not require re-negotiation each year. DISADVANTAGES �F APPFOVED: NJA �' e��en�sr:,�; ��',,.�3%`t'�,3 .. ��`? � 1 �9�� x� �ISADYANTAGES IF NOT APPROVED� • "- , �`�n`` `u ;�a�� ',mw'rx _�. - - - - Police Department would not be reimbursed for School District's share of the costs associated with the operation of the D.A.R.E. and School Liaison Programs. TOTAL AMOUNT OF TRANSACTfON S COST/REVENUE BUDGETEO (ClRCIE ONE) YES NO FUNDIWG SOURCE ACTIVITY NUMBER FINANCIAL INFORfviAT10N: (EXPLpIN� �8'-a�� MEMOI2ANDUM OF UNDERSTANDING This Memorandum of Understanding is agreed upon and entered into this ` day of , 1998, by and between the City of Saint Paul and the Saint Paul School District. RECITALS WE�REAS, the parties acknowledge that School Liaison Officers to Saint Paul high schools and some junior high or middle schools have been provided since 1987; and WHEREAS, the parties have also provided police officers for the DARE program operated in Saint Paul elementary schools since 1989; and WF�REAS, the parties hereto agree to the value and need to having a strong commitment to providing a safe environment in and around Saint Paul schools; and WFIEREAS, the parties hereto agree that it is important to the community, the City and the School District to enhance education on the dangers of drujs in elementary schools, to give the students the tools to face problems and situations they will find themselves in the future; and WHEREAS, Minnesota Statutes, section 124.912, subd. 6 ailows for the School District to levy an amount per Saint Paul resident to reimburse the City, through a contract, for the costs of police liaison programs and a drug prevention program; and WHEREAS, the parties hereto agree that it is important to equally share the costs of these programs. AGREEMENT TI-�REFORE, the parties hereto agree to the following regardin; financing and operation of the School Liaison Pro�ram and the DARE Program: 1) The School Liaison Program and the DARE Pro�ram will operate for a 9.5 month schooi year, with the City police personnel returned to other city mana�ed duties during the remainin� 2.5 months of the year. 2) St�ng levels will remain at six (6) Dt1ItE officers, nine (9) school liaison officers and one (1) sergeant. Reassignment of the number of ofiicers from one program to another may only be done upon mutual a�reement by both the City and the School District. These police personnel are dedicated to the duties of these pro�rams and will not be removed from the schools, except for police emergencies. qg - �.� t 3) Each party shall fund one-half of the costs associated with the operation of these programs based upon a 9.5 month school yeaz with the City funding the full costs of the remaining 2.5 months of the year. 4) The School District annuai financial commitment to the City shal] be �385,000 for the September, 1997 to 3une, 1998 school yeaz. 5) In December, the City will bill the School District for reimbursement of one-half of the City's total recorded costs of the DARE and School Liaison Programs for the 5eptember to December portion of the school year. In July, the City wili bill the School District for reimbursement of one half of the City's total recorded costs of the DARE and School Liaison Programs for 5.5 months, which is the January to June portion of the schoot year. All bills will be paid within standard terms of 30 days. 6) For the School Districi's budgeting purposes, in 7une of each year, the CiTy will provide an estimate of budget need for the costs of the two programs for the coming school year. In ali cases, actual costs, and not a budget estimate, will form the basis of reimbursement biilings to the School District provided, however, that the DistricYs total payments to the City do not exceed the amount agreed to by the parties in June of the preceding year. 7) If the School District wishes to increase the number of officers, the City may honor such a request at its sole discretion. The School District will fund the entire cost of the additional officers, unless othenvise agreed to by the parties. 8) In the event that either the DARE Program or the School Liaison Officer program is reduced or eliminated, this agreement shall be temunated. At that point, services wi11 be billed and paid for the time the program was in effect and police personnel provided. A new agreement must be reached prior to the provision of police personnel and reimbursement of costs for the continuation of any of the remaining programs and services. 9) The City will maintain the management and personnel-related issues ofthe assigned police personnel. 10) The School District may conduct a study and analysis of their drug prevention efforts, including the DARE Program, and the City shall have an active and participatory role in these efforts and any dealing with the school liaison office efforts. 11) This document pertains only to the fundin� and operation of the DAILE Program and the School Liaison Officer Program. 12) The Chief of Police and the School Superintendent shall meet at least once annually regarding these programs and other related issues to coordinate collaborative public safety efforts in Saint Paul schools. 9g -aGl 13) This agreement shall be renewed annually upon written exchange of notices from both of the parties declaring each parties' intent to continue for an additional one year terrn. Such notices shall be exchanged by June 30 of each year and failure to do so by either of the parties shall cause an automatic ternunation of any obligations for the upcoming school year. SIGNATURES City of Saint Paul Mayor Director, Office of Financial Services Chief of Police Approved as to Form: Saint Paul School District Superintendent Director, Budget Office � " Assistant City Attomey