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98-1136� o��G��A� Presented Sy Referred To Committee: Date WFIEREAS, Fund 125 - Special Purchasing Services - was discontinued in 1994 and the retained eauiings were transferred to Fund 124 - Purchasing's Value Added Services - as contributed capital in accordance with generally accepting accounting principles; and, WHEREAS, various City departments, Ramsey County, and the Saint Paul Water Utility were the users of the Special Purchasing Services and historically, any retained earnings in Fund 125 were applied to the benefit of these users, thereby reducing the need to raise fees for purchasing; and, WHEREAS, it is the intended that these users continue to receive the benefit of the contributed capital/retained and, according to generally accepted accounting principles, the funds transferred as contributed capital in Fund 124 must be reclassified as retained earnings so that these funds will be auailable to offset purchasing costs in the future; and WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, recommends the following changes to the 1998 budget: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 FINANCING PLAN: Current Depamnent of Technology and Management Services BudQet Division - Contract and Analysis Services GL 124-11255-9930 - Contributed capital 0 GL 124-ll256-9930 - Contributed capital 0 SPENDING PLAN: Deparhnent of Technology and Management Services Division - Contract and Analysis Services GL 124-ll255 - 0536 Equity Transfer/Use of Contributed Capital GL 124-11256 - 0536 Equity Transfer/Use of Contributed Capital FINANCING PLAN: Department of Technology and Management Services Division - Conffact and Analysis Services GL 001-01250-7501 Residua] Equity Transfer In Cutrent Budeet � Current Budeet SPENDING PLAN: Deparhnent of Technology and Management Services Current Division - Contract and Analysis Services Bud�et GL 001-01250-0567 Transfer to Intemal Service Fund 0 Council File # �'Ir1V Green Sheet # �Z�� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� ChanQe 193,338 25 154 218,492 Chan¢e 193,338 25 154 218,492 ChanQe 218,492 Chan¢e 218,492 Revised Budeet 193,338 25,154 218,492 Revised Budeet 193,338 25 154 218,492 Revised Budeet 218,492 Revised BudEet 218,492 - . Council Fi1e # �O _��` �' ORiG1NAL Resolution # Green Sheet # �� `�� Resolution CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 2 THEREFORE, BE IT RESOLVED, that the City Council approves these actions and accounting changes to 3 the 1998 budget. 4 M Adopted by CouncIl: Adoption Cert ied by Council ecretand r G " By: �� Approved by May . �te � ` Sy: Requested by Department of: Technoloev & Mana¢emern Services-Contract Approved b M y for Submission to Counc' � � By: C.�xxtract & Analysis Services PIrACT PERSON S PFqNE Linda Camp 266-8920 ST BE ON COUNCILAGQJOA BY (DATEj December 16, 1998 DATEINRIATED i2�s�98 TOTAL # OF SIGNATURE PAGES GREEN SHEET ce.ue�wr o.aarort ��-a�� N 62959 a� �� _. � piYAiTORIEY ❑ tlIYCIERK _ ��w�w�ssEav¢c:oac ❑wuxi.,ummaxro �YAYOR1oRl159sraxi) ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Approve an accounting change--reclassification of contributed capital as retained earnings in Fund 124 - Purchasing's Value Added Services. PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION Has Mis persoNfirtn ever worketl under a cantraQ for this departmeM? YES NO Has this persoNf�m ever been a cily employee? YES NO Oces this pereoNfiim possess a sitlll not nwmallypossessed by any curreM city employee? YES NO Is Nis persoNfirm a tarpeted vendoR YES NO �lain all ves answe5 rn seuarafe sheet and attaeh to areen sheet VITIATMG PROBLEM ISSUE, OPPORTUNIN (Who, WhaR �Nhen. Where, Why) Historically, retained earnings in the various Purchasing funds have been applied.to benefit the users of the services (City of Saint Paul, Ramsey County, Water Utility) who pay the fees for services. When Fund 125 was closed, the fund balance was transferred to Bund 124 as contributed capital, per accounting principles. This contributed capital is needed in 1999 and another accounting change is necessary to reclassify the funds so they will be available. APPROVED Retained earnings are used to help reduce the need to increase purchasing costs. If some of the retained earnings are available in 1999,, then purchasing costs will not need to be incre ��;,,`��ii h'�.r �e�s, �;� source of financing will have to be found to keep costs at level budgeted for 1999. TRANSAMIONS Z18�492 Contributed capital in Hund 12 COST/REVENUEBUDCETED(CIRCLEON� YES_ NO acrmnNUnieEn 11255 and 11256 iNFOrtinnnoN �owwN> � o��G��A� Presented Sy Referred To Committee: Date WFIEREAS, Fund 125 - Special Purchasing Services - was discontinued in 1994 and the retained eauiings were transferred to Fund 124 - Purchasing's Value Added Services - as contributed capital in accordance with generally accepting accounting principles; and, WHEREAS, various City departments, Ramsey County, and the Saint Paul Water Utility were the users of the Special Purchasing Services and historically, any retained earnings in Fund 125 were applied to the benefit of these users, thereby reducing the need to raise fees for purchasing; and, WHEREAS, it is the intended that these users continue to receive the benefit of the contributed capital/retained and, according to generally accepted accounting principles, the funds transferred as contributed capital in Fund 124 must be reclassified as retained earnings so that these funds will be auailable to offset purchasing costs in the future; and WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, recommends the following changes to the 1998 budget: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 FINANCING PLAN: Current Depamnent of Technology and Management Services BudQet Division - Contract and Analysis Services GL 124-11255-9930 - Contributed capital 0 GL 124-ll256-9930 - Contributed capital 0 SPENDING PLAN: Deparhnent of Technology and Management Services Division - Contract and Analysis Services GL 124-ll255 - 0536 Equity Transfer/Use of Contributed Capital GL 124-11256 - 0536 Equity Transfer/Use of Contributed Capital FINANCING PLAN: Department of Technology and Management Services Division - Conffact and Analysis Services GL 001-01250-7501 Residua] Equity Transfer In Cutrent Budeet � Current Budeet SPENDING PLAN: Deparhnent of Technology and Management Services Current Division - Contract and Analysis Services Bud�et GL 001-01250-0567 Transfer to Intemal Service Fund 0 Council File # �'Ir1V Green Sheet # �Z�� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� ChanQe 193,338 25 154 218,492 Chan¢e 193,338 25 154 218,492 ChanQe 218,492 Chan¢e 218,492 Revised Budeet 193,338 25,154 218,492 Revised Budeet 193,338 25 154 218,492 Revised Budeet 218,492 Revised BudEet 218,492 - . Council Fi1e # �O _��` �' ORiG1NAL Resolution # Green Sheet # �� `�� Resolution CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 2 THEREFORE, BE IT RESOLVED, that the City Council approves these actions and accounting changes to 3 the 1998 budget. 4 M Adopted by CouncIl: Adoption Cert ied by Council ecretand r G " By: �� Approved by May . �te � ` Sy: Requested by Department of: Technoloev & Mana¢emern Services-Contract Approved b M y for Submission to Counc' � � By: C.�xxtract & Analysis Services PIrACT PERSON S PFqNE Linda Camp 266-8920 ST BE ON COUNCILAGQJOA BY (DATEj December 16, 1998 DATEINRIATED i2�s�98 TOTAL # OF SIGNATURE PAGES GREEN SHEET ce.ue�wr o.aarort ��-a�� N 62959 a� �� _. � piYAiTORIEY ❑ tlIYCIERK _ ��w�w�ssEav¢c:oac ❑wuxi.,ummaxro �YAYOR1oRl159sraxi) ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Approve an accounting change--reclassification of contributed capital as retained earnings in Fund 124 - Purchasing's Value Added Services. PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION Has Mis persoNfirtn ever worketl under a cantraQ for this departmeM? YES NO Has this persoNf�m ever been a cily employee? YES NO Oces this pereoNfiim possess a sitlll not nwmallypossessed by any curreM city employee? YES NO Is Nis persoNfirm a tarpeted vendoR YES NO �lain all ves answe5 rn seuarafe sheet and attaeh to areen sheet VITIATMG PROBLEM ISSUE, OPPORTUNIN (Who, WhaR �Nhen. Where, Why) Historically, retained earnings in the various Purchasing funds have been applied.to benefit the users of the services (City of Saint Paul, Ramsey County, Water Utility) who pay the fees for services. When Fund 125 was closed, the fund balance was transferred to Bund 124 as contributed capital, per accounting principles. This contributed capital is needed in 1999 and another accounting change is necessary to reclassify the funds so they will be available. APPROVED Retained earnings are used to help reduce the need to increase purchasing costs. If some of the retained earnings are available in 1999,, then purchasing costs will not need to be incre ��;,,`��ii h'�.r �e�s, �;� source of financing will have to be found to keep costs at level budgeted for 1999. TRANSAMIONS Z18�492 Contributed capital in Hund 12 COST/REVENUEBUDCETED(CIRCLEON� YES_ NO acrmnNUnieEn 11255 and 11256 iNFOrtinnnoN �owwN> � o��G��A� Presented Sy Referred To Committee: Date WFIEREAS, Fund 125 - Special Purchasing Services - was discontinued in 1994 and the retained eauiings were transferred to Fund 124 - Purchasing's Value Added Services - as contributed capital in accordance with generally accepting accounting principles; and, WHEREAS, various City departments, Ramsey County, and the Saint Paul Water Utility were the users of the Special Purchasing Services and historically, any retained earnings in Fund 125 were applied to the benefit of these users, thereby reducing the need to raise fees for purchasing; and, WHEREAS, it is the intended that these users continue to receive the benefit of the contributed capital/retained and, according to generally accepted accounting principles, the funds transferred as contributed capital in Fund 124 must be reclassified as retained earnings so that these funds will be auailable to offset purchasing costs in the future; and WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, recommends the following changes to the 1998 budget: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 FINANCING PLAN: Current Depamnent of Technology and Management Services BudQet Division - Contract and Analysis Services GL 124-11255-9930 - Contributed capital 0 GL 124-ll256-9930 - Contributed capital 0 SPENDING PLAN: Deparhnent of Technology and Management Services Division - Contract and Analysis Services GL 124-ll255 - 0536 Equity Transfer/Use of Contributed Capital GL 124-11256 - 0536 Equity Transfer/Use of Contributed Capital FINANCING PLAN: Department of Technology and Management Services Division - Conffact and Analysis Services GL 001-01250-7501 Residua] Equity Transfer In Cutrent Budeet � Current Budeet SPENDING PLAN: Deparhnent of Technology and Management Services Current Division - Contract and Analysis Services Bud�et GL 001-01250-0567 Transfer to Intemal Service Fund 0 Council File # �'Ir1V Green Sheet # �Z�� RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� ChanQe 193,338 25 154 218,492 Chan¢e 193,338 25 154 218,492 ChanQe 218,492 Chan¢e 218,492 Revised Budeet 193,338 25,154 218,492 Revised Budeet 193,338 25 154 218,492 Revised Budeet 218,492 Revised BudEet 218,492 - . Council Fi1e # �O _��` �' ORiG1NAL Resolution # Green Sheet # �� `�� Resolution CITY OF SAINT PAUL, MINNESOTA Presented By Referred To Committee: Date 1 2 THEREFORE, BE IT RESOLVED, that the City Council approves these actions and accounting changes to 3 the 1998 budget. 4 M Adopted by CouncIl: Adoption Cert ied by Council ecretand r G " By: �� Approved by May . �te � ` Sy: Requested by Department of: Technoloev & Mana¢emern Services-Contract Approved b M y for Submission to Counc' � � By: C.�xxtract & Analysis Services PIrACT PERSON S PFqNE Linda Camp 266-8920 ST BE ON COUNCILAGQJOA BY (DATEj December 16, 1998 DATEINRIATED i2�s�98 TOTAL # OF SIGNATURE PAGES GREEN SHEET ce.ue�wr o.aarort ��-a�� N 62959 a� �� _. � piYAiTORIEY ❑ tlIYCIERK _ ��w�w�ssEav¢c:oac ❑wuxi.,ummaxro �YAYOR1oRl159sraxi) ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Approve an accounting change--reclassification of contributed capital as retained earnings in Fund 124 - Purchasing's Value Added Services. PLANNING COMMISSION CIB COMMITTEE CIVIL SERVICE COMMISSION Has Mis persoNfirtn ever worketl under a cantraQ for this departmeM? YES NO Has this persoNf�m ever been a cily employee? YES NO Oces this pereoNfiim possess a sitlll not nwmallypossessed by any curreM city employee? YES NO Is Nis persoNfirm a tarpeted vendoR YES NO �lain all ves answe5 rn seuarafe sheet and attaeh to areen sheet VITIATMG PROBLEM ISSUE, OPPORTUNIN (Who, WhaR �Nhen. Where, Why) Historically, retained earnings in the various Purchasing funds have been applied.to benefit the users of the services (City of Saint Paul, Ramsey County, Water Utility) who pay the fees for services. When Fund 125 was closed, the fund balance was transferred to Bund 124 as contributed capital, per accounting principles. This contributed capital is needed in 1999 and another accounting change is necessary to reclassify the funds so they will be available. APPROVED Retained earnings are used to help reduce the need to increase purchasing costs. If some of the retained earnings are available in 1999,, then purchasing costs will not need to be incre ��;,,`��ii h'�.r �e�s, �;� source of financing will have to be found to keep costs at level budgeted for 1999. TRANSAMIONS Z18�492 Contributed capital in Hund 12 COST/REVENUEBUDCETED(CIRCLEON� YES_ NO acrmnNUnieEn 11255 and 11256 iNFOrtinnnoN �owwN>