98-1135'�}t-a -. ; ,� ; . :
� ., _ , ----- ag- i13.s
� Council File #
� '�n
VOR1GiNAL Green Sheet # 62867
RESOLUTION
j ���IT j Y OF SAINT pAUL, MINNESOTA a 3
Presented By
Referred To
Committee: Date
�
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
1998 ASPHALT PLANT SPENDING NEEDS
WHEREAS, The Public Works Street Maintenance Division completed additional overiay
projects in 1998 that were formerly contracted; and
WHEREAS, The asphalt used to complete these projects was purchased from private
vendors by the contractors; and
WHEREAS, The additional Street Maintenance overlay projects in 1998 resulted in
increased production by the Asphalt Plant and an increased need for salary, aggregate
and bitumen purchases; and
WHEREAS, Actual production and sales are approximately near the level anticipated by
the Public Works management in the 1998 budget; and
WI3EREAS, The appropriate spending level for this higher level of production is still being
refined by Asphalt Plant management; and
WHEREAS, The Asphalt_Plant's increased costs will be partially offset by additional
revenue from the sale of asphalt; and
WH�REAS, The remaining costs will be funded by reprioritizing e�sting spending
authority and from retained earnings in the fund; and
WHEREAS, The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the
following changes to the 1998 budget:
Page 1 of 2
r�
, � �
ORIGINAL
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
Financing Plan Current Budget
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-4202 Asphalt Sales $1 361 541
> ,
12201-9925 Use of Ret. Earnings $0
All other Financing the Same 15 550
Total Financing Plan $1,377,091
�endin¢ Plan Current Bud�et
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-0111 Full Time Perxnanent $152,384
12201-0439 Fringe Benefits $46,663
12201-0322 Aggregates - Sand, Etc. $416,765
12201-0323 Bitumen $487,055
12201-0814 Other Office Equip $2 000
,
12201-0898 Building Improvements $6 000
,
12201-0899 Other Structures $48,000
All other Fund Spending the Same 218 224
Total Spending Plan $1 377 091
> >
Chan e
$30,000
$52,500
�
$82,500
Chan�e
$30,000
$8,500
$75,000
$25,000
($2,000)
($6,000)
($48,000)
�
$82,500
��_���5
Revised Bud�et
$1,391,541
$52,500
15 550
$1,459,591
Revised Bud�et
$182,384
$55,163
$491,765
$512,055
$0
$0
$0
218 224
$1,459,591
Now, therefore, be it RESOLVED, that the Council approves these changes to the 1998
Budget.
64 Page 2 of 2 �
enanaB v —
a eS�
os ro�
o ema�
Harris
antr�
ez eR � r —
Yeas
✓
r
✓
✓
/
✓
Adopted by Council: Date
/�
Adoption Ceitified by o�
C
By' �� '
Approved By Ma o,r.y /DaiJe/
l3i7
Absent
�
Requested by Department of:
Public Works
B Gg �' �` i/G�(�if,Gle'�
Approval Recommended by Bu et i e tor:
B rr- GZ-��
Form Approved by City Attorney:
By' C��'�+"'� %' � � 1! ' "\
Approv by Mayor r Suo ssio o Council:
B : ' � �
ATE INITIATED
llil�i9s GREEN
('qMA01' PERSON 8 PHpNE
Gary Erichson, 266-6166
December 31, 1998
# OF SIGNATURE PAGES
ASSIGN
ATTORNEY
(CLIP ALL LOCAilONS FOR SIGNANR�
.� ,� - a�-� � 3s
�' � No. 628.67
CITYCAUNqL
cmc�eaK
FINANCEACCOUMING
�ENIORMGR 2�DEPAFiMEM'
wmnwa�
ACiION REOUESTED
Approve resolution increasing the spendina authoriTy within the Asphalt Plant Intemal Service Fund based on projected total 1998 revenues
and spending.
RECAMMENDATIONS:Approve (A) or Reject (R)
PLANNINGCOMMISSION CIVILSERVICECOMMISSION
qBCOMMfTTEE _
A STAFF
—DISiRICTCOUNqL _
SUPPORTS WHICH COUNCIL O&IECTIVE+
PERSONAL SERVICE CONTRACTS MUS7 ANSWER THE POLLOWING QUESTIONS:
1. HaslhispersoNfirtneverworkedunderacontractforthisdepartmenY:
YES NO
2. Has this persoNflrtn ever been a ciry empbyee?
YES NO
3. Does this perso�rtn possess a skill not nortnally possessetl by any cumeni city employee4
YES NO
Explain all yes ansvrers on separete sheet and attach to green shee
INITIATING PROBLEM, ISSUE, OPPORTUNfiY (WHO, WHAT, WHEN, WHERE, WHI�:
The Public Works Street Maintenance Division completed addiuonal overlay projects in 1998. In the past, some of these projects were
contracted out and the asphalt used to complete them was purchased from private vendors by the conhactors. This increased production of
asphalt in 1998 has created a need for additional salaries and raw materials. These increased costs will be offset by revenue from the sale of
asphalt, reallocation of existing spending authority, and by a use of retained earnings.
�DVANTAGESIFAPPROVE�:
The 1998 work pxogram can be carried out within City Council approved limits.
��'��:'� .�'t2S�"'r,;� �2 �b
i, �k�'
� � . <. �. �.� e �+
, ,
None.
IFAPPFOVED:
DISADVANTAGESIFNOTAPPROVED:
The Department of Public Works risks violating City Charter Chapter 1010.
Some production costs for 1998 asphalt production and inventory replacement will no[ be paid.
AMOUNi OP TRANSAC710N $ Net $82.500 C0.STBEVENUE BUDGETED (CIRCLE ONE)
YES
��
SOURCE 245-72201-4202 andretainedeaming� ACTIVITYNUMBER 12201
INFORMATION: (EXPLqIN)
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�'^ � m m f 0 m^�m�C m �rnM m � O t7_O m P
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W m c ..y w j� » m n Z m n a u � K O a c � m u Z E K � Z 10 2
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� o = oc�s�� � c p�r z �� �
-175-
'�}t-a -. ; ,� ; . :
� ., _ , ----- ag- i13.s
� Council File #
� '�n
VOR1GiNAL Green Sheet # 62867
RESOLUTION
j ���IT j Y OF SAINT pAUL, MINNESOTA a 3
Presented By
Referred To
Committee: Date
�
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
1998 ASPHALT PLANT SPENDING NEEDS
WHEREAS, The Public Works Street Maintenance Division completed additional overiay
projects in 1998 that were formerly contracted; and
WHEREAS, The asphalt used to complete these projects was purchased from private
vendors by the contractors; and
WHEREAS, The additional Street Maintenance overlay projects in 1998 resulted in
increased production by the Asphalt Plant and an increased need for salary, aggregate
and bitumen purchases; and
WHEREAS, Actual production and sales are approximately near the level anticipated by
the Public Works management in the 1998 budget; and
WI3EREAS, The appropriate spending level for this higher level of production is still being
refined by Asphalt Plant management; and
WHEREAS, The Asphalt_Plant's increased costs will be partially offset by additional
revenue from the sale of asphalt; and
WH�REAS, The remaining costs will be funded by reprioritizing e�sting spending
authority and from retained earnings in the fund; and
WHEREAS, The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the
following changes to the 1998 budget:
Page 1 of 2
r�
, � �
ORIGINAL
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
Financing Plan Current Budget
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-4202 Asphalt Sales $1 361 541
> ,
12201-9925 Use of Ret. Earnings $0
All other Financing the Same 15 550
Total Financing Plan $1,377,091
�endin¢ Plan Current Bud�et
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-0111 Full Time Perxnanent $152,384
12201-0439 Fringe Benefits $46,663
12201-0322 Aggregates - Sand, Etc. $416,765
12201-0323 Bitumen $487,055
12201-0814 Other Office Equip $2 000
,
12201-0898 Building Improvements $6 000
,
12201-0899 Other Structures $48,000
All other Fund Spending the Same 218 224
Total Spending Plan $1 377 091
> >
Chan e
$30,000
$52,500
�
$82,500
Chan�e
$30,000
$8,500
$75,000
$25,000
($2,000)
($6,000)
($48,000)
�
$82,500
��_���5
Revised Bud�et
$1,391,541
$52,500
15 550
$1,459,591
Revised Bud�et
$182,384
$55,163
$491,765
$512,055
$0
$0
$0
218 224
$1,459,591
Now, therefore, be it RESOLVED, that the Council approves these changes to the 1998
Budget.
64 Page 2 of 2 �
enanaB v —
a eS�
os ro�
o ema�
Harris
antr�
ez eR � r —
Yeas
✓
r
✓
✓
/
✓
Adopted by Council: Date
/�
Adoption Ceitified by o�
C
By' �� '
Approved By Ma o,r.y /DaiJe/
l3i7
Absent
�
Requested by Department of:
Public Works
B Gg �' �` i/G�(�if,Gle'�
Approval Recommended by Bu et i e tor:
B rr- GZ-��
Form Approved by City Attorney:
By' C��'�+"'� %' � � 1! ' "\
Approv by Mayor r Suo ssio o Council:
B : ' � �
ATE INITIATED
llil�i9s GREEN
('qMA01' PERSON 8 PHpNE
Gary Erichson, 266-6166
December 31, 1998
# OF SIGNATURE PAGES
ASSIGN
ATTORNEY
(CLIP ALL LOCAilONS FOR SIGNANR�
.� ,� - a�-� � 3s
�' � No. 628.67
CITYCAUNqL
cmc�eaK
FINANCEACCOUMING
�ENIORMGR 2�DEPAFiMEM'
wmnwa�
ACiION REOUESTED
Approve resolution increasing the spendina authoriTy within the Asphalt Plant Intemal Service Fund based on projected total 1998 revenues
and spending.
RECAMMENDATIONS:Approve (A) or Reject (R)
PLANNINGCOMMISSION CIVILSERVICECOMMISSION
qBCOMMfTTEE _
A STAFF
—DISiRICTCOUNqL _
SUPPORTS WHICH COUNCIL O&IECTIVE+
PERSONAL SERVICE CONTRACTS MUS7 ANSWER THE POLLOWING QUESTIONS:
1. HaslhispersoNfirtneverworkedunderacontractforthisdepartmenY:
YES NO
2. Has this persoNflrtn ever been a ciry empbyee?
YES NO
3. Does this perso�rtn possess a skill not nortnally possessetl by any cumeni city employee4
YES NO
Explain all yes ansvrers on separete sheet and attach to green shee
INITIATING PROBLEM, ISSUE, OPPORTUNfiY (WHO, WHAT, WHEN, WHERE, WHI�:
The Public Works Street Maintenance Division completed addiuonal overlay projects in 1998. In the past, some of these projects were
contracted out and the asphalt used to complete them was purchased from private vendors by the conhactors. This increased production of
asphalt in 1998 has created a need for additional salaries and raw materials. These increased costs will be offset by revenue from the sale of
asphalt, reallocation of existing spending authority, and by a use of retained earnings.
�DVANTAGESIFAPPROVE�:
The 1998 work pxogram can be carried out within City Council approved limits.
��'��:'� .�'t2S�"'r,;� �2 �b
i, �k�'
� � . <. �. �.� e �+
, ,
None.
IFAPPFOVED:
DISADVANTAGESIFNOTAPPROVED:
The Department of Public Works risks violating City Charter Chapter 1010.
Some production costs for 1998 asphalt production and inventory replacement will no[ be paid.
AMOUNi OP TRANSAC710N $ Net $82.500 C0.STBEVENUE BUDGETED (CIRCLE ONE)
YES
��
SOURCE 245-72201-4202 andretainedeaming� ACTIVITYNUMBER 12201
INFORMATION: (EXPLqIN)
_
�
�
�
9
d
N
N
N
W
W w
N �
? _ �
l{I Z b
�
R
LL � Z m
O p
W>
m ~ Q W
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�� W
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C y � Q q
m ? Q � �
V)=2�LL
�� �
J
Z O
Sc�i<aLL
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QINN�� QII NNO�I'yq01N' 19i N
��� A W N N' p ' N� 01 O 1�l Ol � N� ��: h I
O 17 0 t` N: O� Ol O O � Of (G � N m l H
~ i N ! H rANQ� I Ni ��..rv
li �jj
� S �I ��om� � o ��
� C � ��� N N 0I
=?�, P I NNNWN I NI mi
� p' y� NI O fD O tO Cl ril �p
1df� N Ni f Of V m�(OO I WI '�
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; C � �•• � i • •• � ' I I
z in E; I I
mi
�� I
m v nl ° e ° ona m i I ��� y�
c m u l <; e� e� a aV m o� �n,
E= o� '�" ��`+I vim °'� "ni
nZa� <° . ' , m� m mj °;
� 0 0I , � I
W N u.I
I Q NI Ol NYIN OOt7 I
C4 H m �n N00me-n y �
9 V � T i N N< O t0 O� �y I �
� m a.cl m n °m� Hmm��< �'i ° I
x m 6.d..1 •• I I , m VI
am�Ai
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�VI m a!' ON�Nn � O �I
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m pa � m� m:°•O1 �^ �
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n:
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a
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Z 1 > Z W m C G W W m m m m LL N N !A
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K m'3 m m O , m O t = m 4' A d Q a � C� C i° 0 ` M¢ ro m O W W W
W m c ..y w j� » m n Z m n a u � K O a c � m u Z E K � Z 10 2
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'�}t-a -. ; ,� ; . :
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� Council File #
� '�n
VOR1GiNAL Green Sheet # 62867
RESOLUTION
j ���IT j Y OF SAINT pAUL, MINNESOTA a 3
Presented By
Referred To
Committee: Date
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1998 ASPHALT PLANT SPENDING NEEDS
WHEREAS, The Public Works Street Maintenance Division completed additional overiay
projects in 1998 that were formerly contracted; and
WHEREAS, The asphalt used to complete these projects was purchased from private
vendors by the contractors; and
WHEREAS, The additional Street Maintenance overlay projects in 1998 resulted in
increased production by the Asphalt Plant and an increased need for salary, aggregate
and bitumen purchases; and
WHEREAS, Actual production and sales are approximately near the level anticipated by
the Public Works management in the 1998 budget; and
WI3EREAS, The appropriate spending level for this higher level of production is still being
refined by Asphalt Plant management; and
WHEREAS, The Asphalt_Plant's increased costs will be partially offset by additional
revenue from the sale of asphalt; and
WH�REAS, The remaining costs will be funded by reprioritizing e�sting spending
authority and from retained earnings in the fund; and
WHEREAS, The Mayor pursuant to Section 10.07.4 of the City Charter, recommends the
following changes to the 1998 budget:
Page 1 of 2
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ORIGINAL
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Financing Plan Current Budget
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-4202 Asphalt Sales $1 361 541
> ,
12201-9925 Use of Ret. Earnings $0
All other Financing the Same 15 550
Total Financing Plan $1,377,091
�endin¢ Plan Current Bud�et
245 Asphalt Plant Internal Service Fund
12201 Asphalt Paving Plant
12201-0111 Full Time Perxnanent $152,384
12201-0439 Fringe Benefits $46,663
12201-0322 Aggregates - Sand, Etc. $416,765
12201-0323 Bitumen $487,055
12201-0814 Other Office Equip $2 000
,
12201-0898 Building Improvements $6 000
,
12201-0899 Other Structures $48,000
All other Fund Spending the Same 218 224
Total Spending Plan $1 377 091
> >
Chan e
$30,000
$52,500
�
$82,500
Chan�e
$30,000
$8,500
$75,000
$25,000
($2,000)
($6,000)
($48,000)
�
$82,500
��_���5
Revised Bud�et
$1,391,541
$52,500
15 550
$1,459,591
Revised Bud�et
$182,384
$55,163
$491,765
$512,055
$0
$0
$0
218 224
$1,459,591
Now, therefore, be it RESOLVED, that the Council approves these changes to the 1998
Budget.
64 Page 2 of 2 �
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Adopted by Council: Date
/�
Adoption Ceitified by o�
C
By' �� '
Approved By Ma o,r.y /DaiJe/
l3i7
Absent
�
Requested by Department of:
Public Works
B Gg �' �` i/G�(�if,Gle'�
Approval Recommended by Bu et i e tor:
B rr- GZ-��
Form Approved by City Attorney:
By' C��'�+"'� %' � � 1! ' "\
Approv by Mayor r Suo ssio o Council:
B : ' � �
ATE INITIATED
llil�i9s GREEN
('qMA01' PERSON 8 PHpNE
Gary Erichson, 266-6166
December 31, 1998
# OF SIGNATURE PAGES
ASSIGN
ATTORNEY
(CLIP ALL LOCAilONS FOR SIGNANR�
.� ,� - a�-� � 3s
�' � No. 628.67
CITYCAUNqL
cmc�eaK
FINANCEACCOUMING
�ENIORMGR 2�DEPAFiMEM'
wmnwa�
ACiION REOUESTED
Approve resolution increasing the spendina authoriTy within the Asphalt Plant Intemal Service Fund based on projected total 1998 revenues
and spending.
RECAMMENDATIONS:Approve (A) or Reject (R)
PLANNINGCOMMISSION CIVILSERVICECOMMISSION
qBCOMMfTTEE _
A STAFF
—DISiRICTCOUNqL _
SUPPORTS WHICH COUNCIL O&IECTIVE+
PERSONAL SERVICE CONTRACTS MUS7 ANSWER THE POLLOWING QUESTIONS:
1. HaslhispersoNfirtneverworkedunderacontractforthisdepartmenY:
YES NO
2. Has this persoNflrtn ever been a ciry empbyee?
YES NO
3. Does this perso�rtn possess a skill not nortnally possessetl by any cumeni city employee4
YES NO
Explain all yes ansvrers on separete sheet and attach to green shee
INITIATING PROBLEM, ISSUE, OPPORTUNfiY (WHO, WHAT, WHEN, WHERE, WHI�:
The Public Works Street Maintenance Division completed addiuonal overlay projects in 1998. In the past, some of these projects were
contracted out and the asphalt used to complete them was purchased from private vendors by the conhactors. This increased production of
asphalt in 1998 has created a need for additional salaries and raw materials. These increased costs will be offset by revenue from the sale of
asphalt, reallocation of existing spending authority, and by a use of retained earnings.
�DVANTAGESIFAPPROVE�:
The 1998 work pxogram can be carried out within City Council approved limits.
��'��:'� .�'t2S�"'r,;� �2 �b
i, �k�'
� � . <. �. �.� e �+
, ,
None.
IFAPPFOVED:
DISADVANTAGESIFNOTAPPROVED:
The Department of Public Works risks violating City Charter Chapter 1010.
Some production costs for 1998 asphalt production and inventory replacement will no[ be paid.
AMOUNi OP TRANSAC710N $ Net $82.500 C0.STBEVENUE BUDGETED (CIRCLE ONE)
YES
��
SOURCE 245-72201-4202 andretainedeaming� ACTIVITYNUMBER 12201
INFORMATION: (EXPLqIN)
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