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98-1109'>i�"LUnI`�.Opy TO: � R� G I N A L Police Dept. Accountin Presented By: Refened To; Council File # � g �1, (,� � GreenSheet# �Q� _''eH�r.r-- � Committee:Date: 1 Wi�REAS, the Saint Paul Police Department has experienced an increase in fuel consumpfion, vehicle 2 parts and labor in 1498, and 3 4 WHEREAS, the increase in these areas will amount to a deficit in the Saint Paul Police Department Fleet 5 budget, and 6 7 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter cf the City of Saiat Paul, does certify that 8 there are available for appropriation funds in excess of those estimated in the 1998 budget; and 9 10 'WHEREAS, The Mayor recommends that the following addifion be made to the 1998 budget: li 12 13 Autha�rity to Release Coufingency Funds to flte Police ISepartmr.nt 14 15 CIIRRENT AMENDED 16 FINANCINGPLAN: BUDGET CHANGES BU 17 001-GeneralFund 18 04001-Fleet 19 0548-Council Contingency 50,000 (50,000} 0 20 21 22 SPENDING PLAN: 23 001-General Fund 24 04001-Fleet 25 0341-Motor Fuel 26 27 2S 29 30 31 32 33 34 35 36 37 38 39 40 SQ000 (50,000) 0 279,452 50,000 329,452 279,452 50,000 329,452 THEREFORE BE IT RESOLVED, That the City Council approves these changes to the 1998 budget. Requested by I� Adopted by CounciL•Date: �� i ��°�q �' Adop ' n Certified by Council S / BY� �� o..r�...�.�' a— ,C / 1'—§�.�.�2t 2.-� RESOLUTION SAIN1` PATJL, NIINNESOTA Approval Recommended Form Director: • � � 1 ' . � / ' 'i/fl�vl�9� • � � ��:9 � � t ' � � �- -- � � r . � �..,'.:n�'��.' : � r ,.1 •_ �_%: H PCA,ICE Quef .�in. K. Fixu�ey 292 3588 iljll/98 � �M111MBfR FOR RWTlllf: ORDFR � 70TAL # OF SIGNATURE PACaES GREEN SHEET I' ;Ir�LL:::�II-T-'_T�. �t ��°��'�`�� i No 63151 CIIYCGUIICI. � CIIYATIOPIEY � tlIYC1.EMK ❑NWMCLLLfFRNCL40R� �AIRNCMI.SERV/ACRC � Wraelox.vssrw+p ❑ (CIIP ALL LOCATIONS FOR SIGNATURE) Camcil resolutian to release $50,000.06 in conti�ency to cover projected Uudget shor[ fall in motor vebicle fuel for police operauons. PLANNING COMMISSION CIB COMMITTEE qVIL SERYICE COtdbtISSION Flas thic persoMfirm ever xrorketl under a contract for this departmeM? YES NO Has this persaNlrm evei been a ciry empbyee? rES rto DoesM�e personRrm possess a s1u11 not �ro�malfypossesse0 by any cuireM city employee? YES NO Is this persan/firm E Wrgetetl vendoR YES NO 1he price� of gasoline �lias� ii�creased since 1�96. � In 1997 there was a shortfall in fuel monies by $50,000. 1Yie fi�l oonsuoption is a mazxlatory aperatirg cost of a police operation based an tt�e �oergency aud other moCOr ve}icle' useidependence. We aze going to be wer budget in just fuel by about $50,000. Oti�er itans in the 3�0 code like parts, tires and other aperating e�enses aze also projected to be at a$70,OD0 deficit. lhat deficit will be covered within t� re�n3i„i � fleet bud�et. Altha�i tbere has bEwn na increase in the iwdget for these operating costs the price of parts, tires, labor increase and figl tiave stayed abait tlre sane. With fl�tvatirnis, tl�re tias 1t�e budget simrt fall will be covered 4 j = =' U' .'• �1 'f .. % �'iV�� w 3w��iY �f�l Continued operaCion of the Police Fleet. oF rn�wsacroN s �.� COSTIREVENUE BUpGEfEO (CIRCLE ON� ACTNITYNUMBER INFORMATON (IXPWN) �G??�ai��' w;'°`°f YES NO RECEIVED NOV 3 0 199$ MAYOR'S OFF{CE a��- �t�� Needed Council Resolution for Funds to Cover Fuel E%penses for the Police Department The fuel funds for the Police department's emergency and non- emergency motor vehicles use will be at or below Zero by the end of November I998. The total amount budgeted for 1998 is 279,452.00. As of November 4, 1998 the remaining balance was 34,461.00. This balance does not include the October, November or December billings from the Public Safety Gazage via our vender, Petro-Vend. Based on a monthly cost rate of approximately 29,000 per month in fuel not including the 4,000 to 6,000 dollars per month spent on contract fuels (Super America, Texaco and Amoco) this puts us at the significant shortage of appro�mately -49,000.00 dollars just in Police operations fuel. Several factors influence this over-run. 1. Cost of Fuel 2. Increased use in colder months 3. No increase in this line item for several years. Fuel has a budget code of 04001-0341-40082. Even in the other 300's that could be allocated to cover this shortage there is a deficit. In the budget code of 0344 (parts for vehicles) there is a projected shortfall of 15,000.00. In these "300's" area there is a projected shortfall of about 70,000. Most of tkris of course is the fuels. All other areas within the Police Fleet budget are projected to "zero"aut. These areas can also go over budget with a high number of snow emergencies (4 wheei drive program) or a high accident rate of squad cars that calls for a higher parts and labor bill to repair these squad cars. In this last quarter, we are heading into the most expensive time of the year far vehicle operations. This council resolution is needed to keep fuel in the cars and keep them running to continue the mission of the Police Department. '>i�"LUnI`�.Opy TO: � R� G I N A L Police Dept. Accountin Presented By: Refened To; Council File # � g �1, (,� � GreenSheet# �Q� _''eH�r.r-- � Committee:Date: 1 Wi�REAS, the Saint Paul Police Department has experienced an increase in fuel consumpfion, vehicle 2 parts and labor in 1498, and 3 4 WHEREAS, the increase in these areas will amount to a deficit in the Saint Paul Police Department Fleet 5 budget, and 6 7 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter cf the City of Saiat Paul, does certify that 8 there are available for appropriation funds in excess of those estimated in the 1998 budget; and 9 10 'WHEREAS, The Mayor recommends that the following addifion be made to the 1998 budget: li 12 13 Autha�rity to Release Coufingency Funds to flte Police ISepartmr.nt 14 15 CIIRRENT AMENDED 16 FINANCINGPLAN: BUDGET CHANGES BU 17 001-GeneralFund 18 04001-Fleet 19 0548-Council Contingency 50,000 (50,000} 0 20 21 22 SPENDING PLAN: 23 001-General Fund 24 04001-Fleet 25 0341-Motor Fuel 26 27 2S 29 30 31 32 33 34 35 36 37 38 39 40 SQ000 (50,000) 0 279,452 50,000 329,452 279,452 50,000 329,452 THEREFORE BE IT RESOLVED, That the City Council approves these changes to the 1998 budget. Requested by I� Adopted by CounciL•Date: �� i ��°�q �' Adop ' n Certified by Council S / BY� �� o..r�...�.�' a— ,C / 1'—§�.�.�2t 2.-� RESOLUTION SAIN1` PATJL, NIINNESOTA Approval Recommended Form Director: • � � 1 ' . � / ' 'i/fl�vl�9� • � � ��:9 � � t ' � � �- -- � � r . � �..,'.:n�'��.' : � r ,.1 •_ �_%: H PCA,ICE Quef .�in. K. Fixu�ey 292 3588 iljll/98 � �M111MBfR FOR RWTlllf: ORDFR � 70TAL # OF SIGNATURE PACaES GREEN SHEET I' ;Ir�LL:::�II-T-'_T�. �t ��°��'�`�� i No 63151 CIIYCGUIICI. � CIIYATIOPIEY � tlIYC1.EMK ❑NWMCLLLfFRNCL40R� �AIRNCMI.SERV/ACRC � Wraelox.vssrw+p ❑ (CIIP ALL LOCATIONS FOR SIGNATURE) Camcil resolutian to release $50,000.06 in conti�ency to cover projected Uudget shor[ fall in motor vebicle fuel for police operauons. PLANNING COMMISSION CIB COMMITTEE qVIL SERYICE COtdbtISSION Flas thic persoMfirm ever xrorketl under a contract for this departmeM? YES NO Has this persaNlrm evei been a ciry empbyee? rES rto DoesM�e personRrm possess a s1u11 not �ro�malfypossesse0 by any cuireM city employee? YES NO Is this persan/firm E Wrgetetl vendoR YES NO 1he price� of gasoline �lias� ii�creased since 1�96. � In 1997 there was a shortfall in fuel monies by $50,000. 1Yie fi�l oonsuoption is a mazxlatory aperatirg cost of a police operation based an tt�e �oergency aud other moCOr ve}icle' useidependence. We aze going to be wer budget in just fuel by about $50,000. Oti�er itans in the 3�0 code like parts, tires and other aperating e�enses aze also projected to be at a$70,OD0 deficit. lhat deficit will be covered within t� re�n3i„i � fleet bud�et. Altha�i tbere has bEwn na increase in the iwdget for these operating costs the price of parts, tires, labor increase and figl tiave stayed abait tlre sane. With fl�tvatirnis, tl�re tias 1t�e budget simrt fall will be covered 4 j = =' U' .'• �1 'f .. % �'iV�� w 3w��iY �f�l Continued operaCion of the Police Fleet. oF rn�wsacroN s �.� COSTIREVENUE BUpGEfEO (CIRCLE ON� ACTNITYNUMBER INFORMATON (IXPWN) �G??�ai��' w;'°`°f YES NO RECEIVED NOV 3 0 199$ MAYOR'S OFF{CE a��- �t�� Needed Council Resolution for Funds to Cover Fuel E%penses for the Police Department The fuel funds for the Police department's emergency and non- emergency motor vehicles use will be at or below Zero by the end of November I998. The total amount budgeted for 1998 is 279,452.00. As of November 4, 1998 the remaining balance was 34,461.00. This balance does not include the October, November or December billings from the Public Safety Gazage via our vender, Petro-Vend. Based on a monthly cost rate of approximately 29,000 per month in fuel not including the 4,000 to 6,000 dollars per month spent on contract fuels (Super America, Texaco and Amoco) this puts us at the significant shortage of appro�mately -49,000.00 dollars just in Police operations fuel. Several factors influence this over-run. 1. Cost of Fuel 2. Increased use in colder months 3. No increase in this line item for several years. Fuel has a budget code of 04001-0341-40082. Even in the other 300's that could be allocated to cover this shortage there is a deficit. In the budget code of 0344 (parts for vehicles) there is a projected shortfall of 15,000.00. In these "300's" area there is a projected shortfall of about 70,000. Most of tkris of course is the fuels. All other areas within the Police Fleet budget are projected to "zero"aut. These areas can also go over budget with a high number of snow emergencies (4 wheei drive program) or a high accident rate of squad cars that calls for a higher parts and labor bill to repair these squad cars. In this last quarter, we are heading into the most expensive time of the year far vehicle operations. This council resolution is needed to keep fuel in the cars and keep them running to continue the mission of the Police Department. '>i�"LUnI`�.Opy TO: � R� G I N A L Police Dept. Accountin Presented By: Refened To; Council File # � g �1, (,� � GreenSheet# �Q� _''eH�r.r-- � Committee:Date: 1 Wi�REAS, the Saint Paul Police Department has experienced an increase in fuel consumpfion, vehicle 2 parts and labor in 1498, and 3 4 WHEREAS, the increase in these areas will amount to a deficit in the Saint Paul Police Department Fleet 5 budget, and 6 7 WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter cf the City of Saiat Paul, does certify that 8 there are available for appropriation funds in excess of those estimated in the 1998 budget; and 9 10 'WHEREAS, The Mayor recommends that the following addifion be made to the 1998 budget: li 12 13 Autha�rity to Release Coufingency Funds to flte Police ISepartmr.nt 14 15 CIIRRENT AMENDED 16 FINANCINGPLAN: BUDGET CHANGES BU 17 001-GeneralFund 18 04001-Fleet 19 0548-Council Contingency 50,000 (50,000} 0 20 21 22 SPENDING PLAN: 23 001-General Fund 24 04001-Fleet 25 0341-Motor Fuel 26 27 2S 29 30 31 32 33 34 35 36 37 38 39 40 SQ000 (50,000) 0 279,452 50,000 329,452 279,452 50,000 329,452 THEREFORE BE IT RESOLVED, That the City Council approves these changes to the 1998 budget. Requested by I� Adopted by CounciL•Date: �� i ��°�q �' Adop ' n Certified by Council S / BY� �� o..r�...�.�' a— ,C / 1'—§�.�.�2t 2.-� RESOLUTION SAIN1` PATJL, NIINNESOTA Approval Recommended Form Director: • � � 1 ' . � / ' 'i/fl�vl�9� • � � ��:9 � � t ' � � �- -- � � r . � �..,'.:n�'��.' : � r ,.1 •_ �_%: H PCA,ICE Quef .�in. K. Fixu�ey 292 3588 iljll/98 � �M111MBfR FOR RWTlllf: ORDFR � 70TAL # OF SIGNATURE PACaES GREEN SHEET I' ;Ir�LL:::�II-T-'_T�. �t ��°��'�`�� i No 63151 CIIYCGUIICI. � CIIYATIOPIEY � tlIYC1.EMK ❑NWMCLLLfFRNCL40R� �AIRNCMI.SERV/ACRC � Wraelox.vssrw+p ❑ (CIIP ALL LOCATIONS FOR SIGNATURE) Camcil resolutian to release $50,000.06 in conti�ency to cover projected Uudget shor[ fall in motor vebicle fuel for police operauons. PLANNING COMMISSION CIB COMMITTEE qVIL SERYICE COtdbtISSION Flas thic persoMfirm ever xrorketl under a contract for this departmeM? YES NO Has this persaNlrm evei been a ciry empbyee? rES rto DoesM�e personRrm possess a s1u11 not �ro�malfypossesse0 by any cuireM city employee? YES NO Is this persan/firm E Wrgetetl vendoR YES NO 1he price� of gasoline �lias� ii�creased since 1�96. � In 1997 there was a shortfall in fuel monies by $50,000. 1Yie fi�l oonsuoption is a mazxlatory aperatirg cost of a police operation based an tt�e �oergency aud other moCOr ve}icle' useidependence. We aze going to be wer budget in just fuel by about $50,000. Oti�er itans in the 3�0 code like parts, tires and other aperating e�enses aze also projected to be at a$70,OD0 deficit. lhat deficit will be covered within t� re�n3i„i � fleet bud�et. Altha�i tbere has bEwn na increase in the iwdget for these operating costs the price of parts, tires, labor increase and figl tiave stayed abait tlre sane. With fl�tvatirnis, tl�re tias 1t�e budget simrt fall will be covered 4 j = =' U' .'• �1 'f .. % �'iV�� w 3w��iY �f�l Continued operaCion of the Police Fleet. oF rn�wsacroN s �.� COSTIREVENUE BUpGEfEO (CIRCLE ON� ACTNITYNUMBER INFORMATON (IXPWN) �G??�ai��' w;'°`°f YES NO RECEIVED NOV 3 0 199$ MAYOR'S OFF{CE a��- �t�� Needed Council Resolution for Funds to Cover Fuel E%penses for the Police Department The fuel funds for the Police department's emergency and non- emergency motor vehicles use will be at or below Zero by the end of November I998. The total amount budgeted for 1998 is 279,452.00. As of November 4, 1998 the remaining balance was 34,461.00. This balance does not include the October, November or December billings from the Public Safety Gazage via our vender, Petro-Vend. Based on a monthly cost rate of approximately 29,000 per month in fuel not including the 4,000 to 6,000 dollars per month spent on contract fuels (Super America, Texaco and Amoco) this puts us at the significant shortage of appro�mately -49,000.00 dollars just in Police operations fuel. Several factors influence this over-run. 1. Cost of Fuel 2. Increased use in colder months 3. No increase in this line item for several years. Fuel has a budget code of 04001-0341-40082. Even in the other 300's that could be allocated to cover this shortage there is a deficit. In the budget code of 0344 (parts for vehicles) there is a projected shortfall of 15,000.00. In these "300's" area there is a projected shortfall of about 70,000. Most of tkris of course is the fuels. All other areas within the Police Fleet budget are projected to "zero"aut. These areas can also go over budget with a high number of snow emergencies (4 wheei drive program) or a high accident rate of squad cars that calls for a higher parts and labor bill to repair these squad cars. In this last quarter, we are heading into the most expensive time of the year far vehicle operations. This council resolution is needed to keep fuel in the cars and keep them running to continue the mission of the Police Department.