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98-1064aR#G1NAL L, MINNESOTA Presented Refened To Council File # �g - 10�� Green Sheet # G�00 S Comxnittee Date RESOLUTION SUPPORTING THE EXECUTIVE ORDERS ISSUED BY THE MAYOR AND OTHER CONTINUING ACTIONS OF CITY AGENCIES TO IDENTIFY AND REMEDIATE YEAR 2000 (Y2K) COMPUTER PROBLEMS 1 WHEREAS, on August 5, 1998 the City Council passed a resolution aclrnowledging the existence of the Year 2 2000 (Y2K) problem and its possible impacts upon City operations; and 3 WHEREAS, the City Council has supported City Y2K remediation efforts by approving budget changes � 4 requested by the Mayor; and 5 WHEREAS, the Mayor, through the issuance of two Executive Orders, has fiirther defined internal Y2K 6 remediation efforts and directed the initiation of external community preparedness; and 7 WHEREAS, copies of the Mayor's two Executive Orders are attached to this resolution; and 8 WHEREAS, the City Council supports both the internal and external efforts to prepare for and solve the Y2K 9 problem; now therefore be it 10 RESOLVED, that the City Council reaffirms its support for the continuing actions of City agencies to identify 11 and remediate Y2K problems; and be it 12 FURTHER RESOLVED, that the City Council declares its support for the Mayor's direction, building upon 13 Saint Paul's long and honored tradition of community action, to foster community preparedness to deal with 14 Y2K problems. ORlGlNAL Adoprion Certified by Council Secretary Requested by Department o£ � Form Approved by City Attomey � c��- �o�� Approved by Mayor for Submission to CouncIl By: � � BY� Approved b Ma or: Date By: 'lC_..� --_ Adopted by Council: Date � � . , `d. ���� < � �� DEPARTMENT70FFICE/COUNCIL DAiE INIi1AiW c�c coun��i iz/z/9s GREEN SHEET No 64005 COMACT PFRSON & PHONE InXiaYDab InttlaVDale Councilmember Coleman ���� �.�� MUST BE ON COUNCIL AGENDA BY (�AT� 12/2/98 "�'�x NUMBERFOR CrtVATTORIE\ G1Y��rnr ROUTING � RI0.tKWLfERVIGF8q0. iHYlasLaEAV/ACCTG ❑ WYOR(ORA8R4TIWf� ❑ TOTAL # OF SIGNATURE PAGES (CLJP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTFD Support the Executive Orders issued by the Mayor and other continuing actions of City agencies to identify and remediate Year 2000 (Y2K) computer problems. RECOMMENDATION Approve (A) or Reject (R) VERSONAL SE2VICE CONTRACTS MUSTANSWER THE FOLLOWING QUESTSONS: 1. Has this persaNfirm ever worl�d under a corRract for this depertment7 PLANNING COMMISSION VES NO CIB COMMITTEE 2. Has this persoNfirm ever beeo a city empbyee? CIVIL SERVICE COMMISSION rES No 3. Ooes this personlfirm possess a sldll not nwmallypossessed by arry current ciry empbyee7 YES NO 4. Is Mis persoNfirtn a targeted vendoR VES NO F�pWin all yes answers on separa[e sheet aM attach to green sheet INITIATMG PROBLEM ISSUE, OPPORTUNITY (WM, What, When, Where, Why) ADVANTAGESIFAPPROVED DISADVANTAGESIFAPPROVED � DISADVANTAGES IF NO7 APPROVED TOTAL AMOUNT OF TRANSACTION S CA3T/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE ACTNITY NUMBER FINANCIAL INFORMATION (IXPWN) RECEIVED DEC ° 4 1998 lI�AYOR'S OFFICE �. �� - lo �� EXECUTIVE ORDER Regarding City Government Solutions to the Year 2000 (Y2I� Problem Whereas, the City of Saint Paui has a multi-million-dollaz investment in information technology systems and equipment responsible for providing services and improving public safety for the citizens of Saint Paul; and Whereas, City computers, automated systems and equipment aze threatened by the Yeaz 2000 (Y2K) problem and, unless immediately addressed, a great many automated systems with mission- critical applications will be negatively affected; and Whereas, I have d'uected the City Department of Technology and Management Services to serve as the internal lead agency to coordinate and develop a comprehensive sotution to the City's Y2K problem; and Whereas, the Mayor's Office and the Department of Technology and Management Services have raised cityvvide awareness of the Y2K issue, created a citywide Y2K steering team and have directed City agencies to assess and correct their Y2K problems; Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that: Y2K solutions shall be a top City priority. With due consideration for mandated initiatives, each agency shall defer commencing new computer projects until essential systems are Y2K compliant. 2. Managers of each City agency shall be responsible to find and fix Y2K problems in their essential systems, in accordance with the Department of Technology and Management Services' YZK Program, no later than December 1, 1999. Each agency shall also protect its essential systems from corruption by other systems which aze not Y2K compliant. Agencies shall achieve compliance through e�sting resources. City agencies shall not purchase new systems, hazdware, software, or equipment that is not year 2000 compliant or faiis to contain Y2K contract 3anguage. 4. The Department of Technology and Management Services shall continue to coordinate the City's information technology Y2K Program. The Department shall: a. Define Y2K compliance standards for the City. �.. �$ -lo�ti b. Require quarteriy reports from each City agency that is not Y2K compliant. c. Analyze and validate any Y2K funding requests. d. Provide quarterly Y2K status reports to the City Council. e. Foster solutions to the problems presented by embedded microchips in automated devices. Address Y2K legal issues which may directly or indirectly affect City services. Agencies shall report to the Department of Technology and Management Services that information which the department may require. IN WTTNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. ��� ��° "` Mayor of Saint Paul ATTEST: \\tms\voll\SHARED�Admin\Y2K�exec order.wpd �. ..� ct � - �oc,y EXECUTIVE ORDER Regarding Community Solutions to the Year 2000 (Y2I� Problem Whereas, there is a high degree of uncertainty with regard to the communitywide impact of Y2K induced infrastructure failures; and Whereas, the situation caused by these infrastructure failures could be disastrous, geographically and functionally broader than past infrastructure failures; and Whereas, community preparedness is emerging as a necessary and effective approach to prepare for this situation; and Whereas, Saint Paul has a long and honored history of neighbors and neighborhoods working together; and Whereas, Y2K presents an unprecedented challenge for all members of the Saint Paul community; and Whereas, by preparing now our community will be better off and may be in a position to lend assistance, where needed, to people of other communities. Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that the following Y2K goals and actions be taken: Strive to minimize the impact of Y2K induced failures on the safety, health and we(fare of our citizens. 2. Work to make our community resources as robust as possible to respond to Y2K issues. Ma�cimize the speed, flexibility and effectiveness of community and City responses to Y2K induced disruptions. 4. Provide leadership and support resources for a communitywide preparation effort. .. � .. �$ -loGti 5. Establish the "Saint Paul Get Ready" campaign office within Fire and Safety Services and designate it as the focal point of an effort to prepare our community for any and all Y2K issues and disruptions that may occur. IN WTi'NESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. O/I �1�GGiG Mayor of Sain aul ATTEST: G:\SHARED�Admin\Y2K\exec order-wmmunity.wpd aR#G1NAL L, MINNESOTA Presented Refened To Council File # �g - 10�� Green Sheet # G�00 S Comxnittee Date RESOLUTION SUPPORTING THE EXECUTIVE ORDERS ISSUED BY THE MAYOR AND OTHER CONTINUING ACTIONS OF CITY AGENCIES TO IDENTIFY AND REMEDIATE YEAR 2000 (Y2K) COMPUTER PROBLEMS 1 WHEREAS, on August 5, 1998 the City Council passed a resolution aclrnowledging the existence of the Year 2 2000 (Y2K) problem and its possible impacts upon City operations; and 3 WHEREAS, the City Council has supported City Y2K remediation efforts by approving budget changes � 4 requested by the Mayor; and 5 WHEREAS, the Mayor, through the issuance of two Executive Orders, has fiirther defined internal Y2K 6 remediation efforts and directed the initiation of external community preparedness; and 7 WHEREAS, copies of the Mayor's two Executive Orders are attached to this resolution; and 8 WHEREAS, the City Council supports both the internal and external efforts to prepare for and solve the Y2K 9 problem; now therefore be it 10 RESOLVED, that the City Council reaffirms its support for the continuing actions of City agencies to identify 11 and remediate Y2K problems; and be it 12 FURTHER RESOLVED, that the City Council declares its support for the Mayor's direction, building upon 13 Saint Paul's long and honored tradition of community action, to foster community preparedness to deal with 14 Y2K problems. ORlGlNAL Adoprion Certified by Council Secretary Requested by Department o£ � Form Approved by City Attomey � c��- �o�� Approved by Mayor for Submission to CouncIl By: � � BY� Approved b Ma or: Date By: 'lC_..� --_ Adopted by Council: Date � � . , `d. ���� < � �� DEPARTMENT70FFICE/COUNCIL DAiE INIi1AiW c�c coun��i iz/z/9s GREEN SHEET No 64005 COMACT PFRSON & PHONE InXiaYDab InttlaVDale Councilmember Coleman ���� �.�� MUST BE ON COUNCIL AGENDA BY (�AT� 12/2/98 "�'�x NUMBERFOR CrtVATTORIE\ G1Y��rnr ROUTING � RI0.tKWLfERVIGF8q0. iHYlasLaEAV/ACCTG ❑ WYOR(ORA8R4TIWf� ❑ TOTAL # OF SIGNATURE PAGES (CLJP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTFD Support the Executive Orders issued by the Mayor and other continuing actions of City agencies to identify and remediate Year 2000 (Y2K) computer problems. RECOMMENDATION Approve (A) or Reject (R) VERSONAL SE2VICE CONTRACTS MUSTANSWER THE FOLLOWING QUESTSONS: 1. Has this persaNfirm ever worl�d under a corRract for this depertment7 PLANNING COMMISSION VES NO CIB COMMITTEE 2. Has this persoNfirm ever beeo a city empbyee? CIVIL SERVICE COMMISSION rES No 3. Ooes this personlfirm possess a sldll not nwmallypossessed by arry current ciry empbyee7 YES NO 4. Is Mis persoNfirtn a targeted vendoR VES NO F�pWin all yes answers on separa[e sheet aM attach to green sheet INITIATMG PROBLEM ISSUE, OPPORTUNITY (WM, What, When, Where, Why) ADVANTAGESIFAPPROVED DISADVANTAGESIFAPPROVED � DISADVANTAGES IF NO7 APPROVED TOTAL AMOUNT OF TRANSACTION S CA3T/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE ACTNITY NUMBER FINANCIAL INFORMATION (IXPWN) RECEIVED DEC ° 4 1998 lI�AYOR'S OFFICE �. �� - lo �� EXECUTIVE ORDER Regarding City Government Solutions to the Year 2000 (Y2I� Problem Whereas, the City of Saint Paui has a multi-million-dollaz investment in information technology systems and equipment responsible for providing services and improving public safety for the citizens of Saint Paul; and Whereas, City computers, automated systems and equipment aze threatened by the Yeaz 2000 (Y2K) problem and, unless immediately addressed, a great many automated systems with mission- critical applications will be negatively affected; and Whereas, I have d'uected the City Department of Technology and Management Services to serve as the internal lead agency to coordinate and develop a comprehensive sotution to the City's Y2K problem; and Whereas, the Mayor's Office and the Department of Technology and Management Services have raised cityvvide awareness of the Y2K issue, created a citywide Y2K steering team and have directed City agencies to assess and correct their Y2K problems; Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that: Y2K solutions shall be a top City priority. With due consideration for mandated initiatives, each agency shall defer commencing new computer projects until essential systems are Y2K compliant. 2. Managers of each City agency shall be responsible to find and fix Y2K problems in their essential systems, in accordance with the Department of Technology and Management Services' YZK Program, no later than December 1, 1999. Each agency shall also protect its essential systems from corruption by other systems which aze not Y2K compliant. Agencies shall achieve compliance through e�sting resources. City agencies shall not purchase new systems, hazdware, software, or equipment that is not year 2000 compliant or faiis to contain Y2K contract 3anguage. 4. The Department of Technology and Management Services shall continue to coordinate the City's information technology Y2K Program. The Department shall: a. Define Y2K compliance standards for the City. �.. �$ -lo�ti b. Require quarteriy reports from each City agency that is not Y2K compliant. c. Analyze and validate any Y2K funding requests. d. Provide quarterly Y2K status reports to the City Council. e. Foster solutions to the problems presented by embedded microchips in automated devices. Address Y2K legal issues which may directly or indirectly affect City services. Agencies shall report to the Department of Technology and Management Services that information which the department may require. IN WTTNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. ��� ��° "` Mayor of Saint Paul ATTEST: \\tms\voll\SHARED�Admin\Y2K�exec order.wpd �. ..� ct � - �oc,y EXECUTIVE ORDER Regarding Community Solutions to the Year 2000 (Y2I� Problem Whereas, there is a high degree of uncertainty with regard to the communitywide impact of Y2K induced infrastructure failures; and Whereas, the situation caused by these infrastructure failures could be disastrous, geographically and functionally broader than past infrastructure failures; and Whereas, community preparedness is emerging as a necessary and effective approach to prepare for this situation; and Whereas, Saint Paul has a long and honored history of neighbors and neighborhoods working together; and Whereas, Y2K presents an unprecedented challenge for all members of the Saint Paul community; and Whereas, by preparing now our community will be better off and may be in a position to lend assistance, where needed, to people of other communities. Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that the following Y2K goals and actions be taken: Strive to minimize the impact of Y2K induced failures on the safety, health and we(fare of our citizens. 2. Work to make our community resources as robust as possible to respond to Y2K issues. Ma�cimize the speed, flexibility and effectiveness of community and City responses to Y2K induced disruptions. 4. Provide leadership and support resources for a communitywide preparation effort. .. � .. �$ -loGti 5. Establish the "Saint Paul Get Ready" campaign office within Fire and Safety Services and designate it as the focal point of an effort to prepare our community for any and all Y2K issues and disruptions that may occur. IN WTi'NESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. O/I �1�GGiG Mayor of Sain aul ATTEST: G:\SHARED�Admin\Y2K\exec order-wmmunity.wpd aR#G1NAL L, MINNESOTA Presented Refened To Council File # �g - 10�� Green Sheet # G�00 S Comxnittee Date RESOLUTION SUPPORTING THE EXECUTIVE ORDERS ISSUED BY THE MAYOR AND OTHER CONTINUING ACTIONS OF CITY AGENCIES TO IDENTIFY AND REMEDIATE YEAR 2000 (Y2K) COMPUTER PROBLEMS 1 WHEREAS, on August 5, 1998 the City Council passed a resolution aclrnowledging the existence of the Year 2 2000 (Y2K) problem and its possible impacts upon City operations; and 3 WHEREAS, the City Council has supported City Y2K remediation efforts by approving budget changes � 4 requested by the Mayor; and 5 WHEREAS, the Mayor, through the issuance of two Executive Orders, has fiirther defined internal Y2K 6 remediation efforts and directed the initiation of external community preparedness; and 7 WHEREAS, copies of the Mayor's two Executive Orders are attached to this resolution; and 8 WHEREAS, the City Council supports both the internal and external efforts to prepare for and solve the Y2K 9 problem; now therefore be it 10 RESOLVED, that the City Council reaffirms its support for the continuing actions of City agencies to identify 11 and remediate Y2K problems; and be it 12 FURTHER RESOLVED, that the City Council declares its support for the Mayor's direction, building upon 13 Saint Paul's long and honored tradition of community action, to foster community preparedness to deal with 14 Y2K problems. ORlGlNAL Adoprion Certified by Council Secretary Requested by Department o£ � Form Approved by City Attomey � c��- �o�� Approved by Mayor for Submission to CouncIl By: � � BY� Approved b Ma or: Date By: 'lC_..� --_ Adopted by Council: Date � � . , `d. ���� < � �� DEPARTMENT70FFICE/COUNCIL DAiE INIi1AiW c�c coun��i iz/z/9s GREEN SHEET No 64005 COMACT PFRSON & PHONE InXiaYDab InttlaVDale Councilmember Coleman ���� �.�� MUST BE ON COUNCIL AGENDA BY (�AT� 12/2/98 "�'�x NUMBERFOR CrtVATTORIE\ G1Y��rnr ROUTING � RI0.tKWLfERVIGF8q0. iHYlasLaEAV/ACCTG ❑ WYOR(ORA8R4TIWf� ❑ TOTAL # OF SIGNATURE PAGES (CLJP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTFD Support the Executive Orders issued by the Mayor and other continuing actions of City agencies to identify and remediate Year 2000 (Y2K) computer problems. RECOMMENDATION Approve (A) or Reject (R) VERSONAL SE2VICE CONTRACTS MUSTANSWER THE FOLLOWING QUESTSONS: 1. Has this persaNfirm ever worl�d under a corRract for this depertment7 PLANNING COMMISSION VES NO CIB COMMITTEE 2. Has this persoNfirm ever beeo a city empbyee? CIVIL SERVICE COMMISSION rES No 3. Ooes this personlfirm possess a sldll not nwmallypossessed by arry current ciry empbyee7 YES NO 4. Is Mis persoNfirtn a targeted vendoR VES NO F�pWin all yes answers on separa[e sheet aM attach to green sheet INITIATMG PROBLEM ISSUE, OPPORTUNITY (WM, What, When, Where, Why) ADVANTAGESIFAPPROVED DISADVANTAGESIFAPPROVED � DISADVANTAGES IF NO7 APPROVED TOTAL AMOUNT OF TRANSACTION S CA3T/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE ACTNITY NUMBER FINANCIAL INFORMATION (IXPWN) RECEIVED DEC ° 4 1998 lI�AYOR'S OFFICE �. �� - lo �� EXECUTIVE ORDER Regarding City Government Solutions to the Year 2000 (Y2I� Problem Whereas, the City of Saint Paui has a multi-million-dollaz investment in information technology systems and equipment responsible for providing services and improving public safety for the citizens of Saint Paul; and Whereas, City computers, automated systems and equipment aze threatened by the Yeaz 2000 (Y2K) problem and, unless immediately addressed, a great many automated systems with mission- critical applications will be negatively affected; and Whereas, I have d'uected the City Department of Technology and Management Services to serve as the internal lead agency to coordinate and develop a comprehensive sotution to the City's Y2K problem; and Whereas, the Mayor's Office and the Department of Technology and Management Services have raised cityvvide awareness of the Y2K issue, created a citywide Y2K steering team and have directed City agencies to assess and correct their Y2K problems; Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that: Y2K solutions shall be a top City priority. With due consideration for mandated initiatives, each agency shall defer commencing new computer projects until essential systems are Y2K compliant. 2. Managers of each City agency shall be responsible to find and fix Y2K problems in their essential systems, in accordance with the Department of Technology and Management Services' YZK Program, no later than December 1, 1999. Each agency shall also protect its essential systems from corruption by other systems which aze not Y2K compliant. Agencies shall achieve compliance through e�sting resources. City agencies shall not purchase new systems, hazdware, software, or equipment that is not year 2000 compliant or faiis to contain Y2K contract 3anguage. 4. The Department of Technology and Management Services shall continue to coordinate the City's information technology Y2K Program. The Department shall: a. Define Y2K compliance standards for the City. �.. �$ -lo�ti b. Require quarteriy reports from each City agency that is not Y2K compliant. c. Analyze and validate any Y2K funding requests. d. Provide quarterly Y2K status reports to the City Council. e. Foster solutions to the problems presented by embedded microchips in automated devices. Address Y2K legal issues which may directly or indirectly affect City services. Agencies shall report to the Department of Technology and Management Services that information which the department may require. IN WTTNESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. ��� ��° "` Mayor of Saint Paul ATTEST: \\tms\voll\SHARED�Admin\Y2K�exec order.wpd �. ..� ct � - �oc,y EXECUTIVE ORDER Regarding Community Solutions to the Year 2000 (Y2I� Problem Whereas, there is a high degree of uncertainty with regard to the communitywide impact of Y2K induced infrastructure failures; and Whereas, the situation caused by these infrastructure failures could be disastrous, geographically and functionally broader than past infrastructure failures; and Whereas, community preparedness is emerging as a necessary and effective approach to prepare for this situation; and Whereas, Saint Paul has a long and honored history of neighbors and neighborhoods working together; and Whereas, Y2K presents an unprecedented challenge for all members of the Saint Paul community; and Whereas, by preparing now our community will be better off and may be in a position to lend assistance, where needed, to people of other communities. Now, Therefore, I, Norm Coleman, Mayor of the City of Saint Paul, by virtue of the power and authority invested in me by the Saint Paul City Charter, do hereby issue and decree this Executive Order to be effective immediately and direct that the following Y2K goals and actions be taken: Strive to minimize the impact of Y2K induced failures on the safety, health and we(fare of our citizens. 2. Work to make our community resources as robust as possible to respond to Y2K issues. Ma�cimize the speed, flexibility and effectiveness of community and City responses to Y2K induced disruptions. 4. Provide leadership and support resources for a communitywide preparation effort. .. � .. �$ -loGti 5. Establish the "Saint Paul Get Ready" campaign office within Fire and Safety Services and designate it as the focal point of an effort to prepare our community for any and all Y2K issues and disruptions that may occur. IN WTi'NESS WHEREOF I have hereunto set my hand and caused the Great Seal of the City of Saint Paul to be Affixed this 19th day ofNovember, 1998. O/I �1�GGiG Mayor of Sain aul ATTEST: G:\SHARED�Admin\Y2K\exec order-wmmunity.wpd