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98-08Presented S� Referred To � 2 3 4 5 6 7 8 9 WHEREAS, the City of Saint Paul Public Works Traffic Division proposes to construct a traffic signal at the intersection of Seventh Street (Trunk Highway 5) and Kittson Street according to City of Saint Paul Public Works Traffic Division plans numbered T-1281 and State of Minnesota Project Number 6228-58; and WHEREAS, the total cost estimate of this project is $88,362 of which the Minnesota Department of Transportation (MnDO� wiil participate in 50% of the construction costs because the traffic control signal will benefit the flow of traffic on Seventh Street (Trunk Highway 5); and 10 WHEREAS, payment to the City of Saint Paul from MnDOT will be based on fiinal project 11 costs and authorized by Mn/DOT Agreement IVumber 76657; and 12 13 14 15 16 17 18 19 20 21 22 23 24 WNEREAS, City of Saint Paul Department of Public Works staff have reviewed the costs and terms for the above agreement and recommend that it be approved and executed on behalf of the City of St. Paul. NOW, THEREFORE, BE IT RESOLVED, that the Counci{ of the City of Saint Paul hereby approves Minnesota Department of Transportation Agreement Number 76657; and BE IT FURTHER RESOLVED, that the Council of the City of Saint Pauf hereby directs that the proper City officials be authorized to execute MnDOT Agreement Number 76657 on behalf of the City of Saint Paul and sign all documents associated with it. 25 Requested by Department of: Adoption Certified by Council Secretary By: Approved / Public Works By: Stacy Bec er, Director of Public Works Form Appro d Uy City Attorney B �f".�I�U�"' �2-'/'�— � 7 for Submission to Council i' L��' Council File # /� � RESOLUTION Green sheet # 50129 CITY OF SAWT PAUL, MINNESOTA Adopted by Council: Date Yublic Works - Traffic En ::ONTACT PERSON & PHONE Dick Rohland 26E BE ON COUNCIL AOENDA BY (DATE} TOTAL # OF SlGNANRE PAGES � acnawaEnuESrEo �ATEINITIATEO (GREEIV SHEET 1218/97 ,,,, m ,� DEPAk7MENT DIRECTOF ass�ca rwa�em ra 4❑ c�TV nTSOanEv ROUfiNG ❑FlNM1CIAf.SFAVICESDIE OROFFi � MAVOR (OR ASSISTAIQn � ID WARN (CLJP ALL LOCATIONS FOR SIGNATURE) z � , :3: . , _ Approve Minnesota Department of Transportation Agreement Number 76657. This agreement stipulates the terms and costs for Mn/DOT cost parricipation on the consuuction of a iraffic signal at the intersecflon of East Seventh St. and Kittson St. A copy of this agreement is attached for review. RECAMMENDATIONS: Approve (A) or Reject (R) PLANNING COMMISSION PERSONAL SERVIGE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this persoNfirm ever worked under a contract for this departmeM? CIB COMMITTEE YES NO CIVIL SERVICE COMMISStON 2• Has this personlfirm ever been a city employee? YES NO 3. Does this personlfirm possess a skill not normally possessed by any current city employee? YES NO Explain afl yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE. WHV}: The Public Works Department is constructing a traffic signal at the above intersecrion to provide safe traffic flow into and out of area businesses and parking faciliries at tlus intersecrion. MnDOT will parricipate in half of the $88,362 estimated construction cost because Seventh St. is Trunk Highway 5. ADYANTAGES IF APPROVED. MnDOT agreement number 76657 can be signed and executed by the proper Ciry and State officials, and the City can bill MnDOT $39,107 for its share of the construcrion costs. ISADVANTAGESIFAPPROVED: �one. 9�- � No 50129 wmauoare _ �CI"fYCOUNClL � � o"'� c�ax �. �1 DIVISION MANAGII2� � ; � ' �' tADVANTAGESIF NOT APPROVED: �ove agreement is not signed and executed, and the City does not collect MnDOT's share of the nstruction costs. iALAMOUMOF1FtANSAC770N$ $3J,lO7.00 COST/REVENUEBUDGETED(CIRCLEONE) YE NO VDMGSOURCE $tdT2 Of Mll1IleSOYd ACRVITYNUMBER NCIAL INFORMAl70N: (EXPWN) �l/Private: $49 ,zss.00 pEC 2 3 1g97 . 9�- S MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 76657 BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTP_TIDN AND THE CITY OF ST. PAUL TO Remove Che existing Lighting System and Install a new Traffic Control Signal with Street Lights, Emergency Vehicle Pre-emption and Signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in St. Paul, Ramsey CounCy, Minnesota. S.P. 6228-58 C.P. 97-T-1281 Prepared by Traffic Engineering ESTIMATED AMOUNT RECESVABLE None Mn/DOT Aacounting Infozmation: AMOUNT ENCUMBERED 539,421.62 Vendor Number: Fiscal lear: Agency: T-�9 Fund: Org/SUb: Apor: AmounC: Contract: Order: Number/Da<e/Enczy Initials :lumbei/�at2/SignaCUres (rr.divzdual szgnir.g cerCifies t^ac funds have bee.^. encumbered as required by Minn. Seat. 3 16A.15.) Budget Of*ice: 1?u[horized SiS=+aCUre1 � �-S THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State", and the City of St. Paul, hereinafter referred to as the "City", WITNESSETH: WHEREAS, Minnesota Statutes Section 161.20 (1994) authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the Trunk Highway system; and WHEREAS, it is justified and considered mutually desirable to remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street; and WHEREAS, it is considered in the public's best interest for the City to provide and install the pavement markings, and provide a new controller and cabinet with emergency vehicle pre-emption control and inCerface equipment for said new traffic control signal. Such materials as described immediately above shall hereinafter be referred to as "City furnished materials"; and WHEREAS, the City and State will participate in the cost, maintenance and operation of the new traffic control signal with street lights, emergency vehicle pre-emption and signing, as hereinafter set forth; 76057 -i- NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The City shall prepare the necessary p1an, y�-� specifications and proposal which sha11 constitute "Preliminary Engineering". The City shall also perform the construction inspection required to compleCe the items of work hereinafter set forth, which shall constitute "Engineering and Inspection" and shall be so referred to hereinafter. 2. The contract cost of the work or, if the work is not contracted, the cost of a].l labor, materials, and equipment rental required to complete the work, except the cost of providing the power supply to the service pole or pad, shall constitute the actual "Construction Cost" and sha11 be so referred to hereinafter. 3. The City with its own forces and equipment or by contract sha11 remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in accordance with State Project No. 6228-58 and City Project No. 97-T-1281. Estimated Construction Cost is $73,003.00, which includes City furnished materials. State's share is 50 percent. City's share is 50 percent. 4. Payment to the City will be made by the State for 5� percent of the actual costs plus eight (8) percent of its share for the Cost of Engineering and Inspection of the City furnished materials for Paragraph 3(estimated cost is 76657 -z - �� � $13,200.00], £urnished to the project, and unon submission by the City of an invoice in quintuplicate to the State`s Assistant Aivision Engineer at Roseville itemizing the costs and certified by a responsible City Official that said materials have been furnished under the terms of this agreement. The invoice and supporting records are subject to audit by the State's representatives. 5. Upon completion of the work provided for in Paragraph 3 hereof to the satisfaction of the State`s Assistant Division Engineer at Roseville or his duly authorized representative, the State shall pay to the City the State's share of the actual Construction Costs plus eight (8) percent of its share for the Cost of Engineering and Inspection. 6. The amount to be encumbered for payment to the City from Trunk Highway Funds for the City furnished materials and for the construction work gerformed under this Agreement is $39,421.62, which is the State's share of the Construction Costs, City furnished material Costs and Engineering and Inspection Costs. In the event that at any time it appears that such reimbursement wi11 exceed said sum, the City shall promptly notify the State's Assistant Division Engineer at Roseville or his duly authorized representative of the reason for the increase in cost and the amount of additional funds necessary to complete the project. If approved by the State's Assistant Division Engineer at Roseville or his duly authorized representative, 76657 -3- ,.. .: . , . r..:�,:� , . �: . . . . :.. . . _ _ _ . . ._ Ap !0� additional funds shall be encumbered by the State and notice by the State's Assistant Division Engineer at Roseville or his duly authorized representative to the City of that additional encumbrance wi11 permit the City to complete this project. 7. Payment to the City will be made by the State for such contract work which is complete and approved and upon submission by the City of an invoice in quintuplicate itemizing the actuai Construction Cost and certified by a responsible City official that said work has been completed under the terms of this Agreement. The invoice and supporting records are subject to audit by the State's representative at the direction of the State. 8. In the event the City advertises for bids for all or a portion of the work in Paragraph 3 hereof, the City shall submit to the State a certified copy of the low bid received and an abstract of all bids received by the City, together with the City's request for concurrence by the State in the award of a construction contract. Award of the contract shall not be made until the State advises the City in writing of its concurrence. 9. The construction work provided for herein shall be under the direction and supervision of the City. Zt is agreed, however, that the State shall have the right to periodically inspect said cost sharing construction work. 10. The City sha11 provide an adequate electrical power supply to the service pad or pole, and upon comoletion of 76657 -4- ��� said new traffic control signal with street lights installation shall provide necessary electrical power for its operation at the cost and expense of the City. 11. Upon completion of the work contemplated in Paragraph 3 hereof, i[ shall be the City's responsibility, at its cost and expense, to maintain and keep in repair said traffic control signal with street lights, emergency vehicle pre-emption and signing. 12. Any and all persons engaged in the aforesaid work to be performed by the City sha11 not be considered employees of the State and any and all claims that may or might arise under the Worker's Compensation Act of this State on behalf of said employees while so engaged, and any and a11 claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein sha11 not be the obligation and responsibility of the State. The City sha11 not be responsible under the Worker's Compensation Act for any employees of the State. 14. Timing of the traffic control signal provided for herein sha11 be initially determined by the City's Traffic Engineer. Adjustments o£ said signal timing may be determined by the State, through its Commissioner of Transportation, and no changes shall be made thereafter except with the approval of the State. 76657 -S- RECOMMEND FOR APPROVAL Director of Public Works CITY OF ST. PAUL By Mayor APPROVED AS TO EXECUTION: Assistant City Attorney {City Seal) 9� d By Director of Finance and Management Service STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL: DEPARTMENT OF TRANSPORTATION By Assistant Division Engineer Assistant Commissioner Dated APPROVED AS TO FORM AND EXECUTION: DEPARTMENT OF ADMINISTRATION Assistant Attorney General State of Minnesota � Dated DEPARTMENT OF FINANCE By Dated 76657 -6- Presented S� Referred To � 2 3 4 5 6 7 8 9 WHEREAS, the City of Saint Paul Public Works Traffic Division proposes to construct a traffic signal at the intersection of Seventh Street (Trunk Highway 5) and Kittson Street according to City of Saint Paul Public Works Traffic Division plans numbered T-1281 and State of Minnesota Project Number 6228-58; and WHEREAS, the total cost estimate of this project is $88,362 of which the Minnesota Department of Transportation (MnDO� wiil participate in 50% of the construction costs because the traffic control signal will benefit the flow of traffic on Seventh Street (Trunk Highway 5); and 10 WHEREAS, payment to the City of Saint Paul from MnDOT will be based on fiinal project 11 costs and authorized by Mn/DOT Agreement IVumber 76657; and 12 13 14 15 16 17 18 19 20 21 22 23 24 WNEREAS, City of Saint Paul Department of Public Works staff have reviewed the costs and terms for the above agreement and recommend that it be approved and executed on behalf of the City of St. Paul. NOW, THEREFORE, BE IT RESOLVED, that the Counci{ of the City of Saint Paul hereby approves Minnesota Department of Transportation Agreement Number 76657; and BE IT FURTHER RESOLVED, that the Council of the City of Saint Pauf hereby directs that the proper City officials be authorized to execute MnDOT Agreement Number 76657 on behalf of the City of Saint Paul and sign all documents associated with it. 25 Requested by Department of: Adoption Certified by Council Secretary By: Approved / Public Works By: Stacy Bec er, Director of Public Works Form Appro d Uy City Attorney B �f".�I�U�"' �2-'/'�— � 7 for Submission to Council i' L��' Council File # /� � RESOLUTION Green sheet # 50129 CITY OF SAWT PAUL, MINNESOTA Adopted by Council: Date Yublic Works - Traffic En ::ONTACT PERSON & PHONE Dick Rohland 26E BE ON COUNCIL AOENDA BY (DATE} TOTAL # OF SlGNANRE PAGES � acnawaEnuESrEo �ATEINITIATEO (GREEIV SHEET 1218/97 ,,,, m ,� DEPAk7MENT DIRECTOF ass�ca rwa�em ra 4❑ c�TV nTSOanEv ROUfiNG ❑FlNM1CIAf.SFAVICESDIE OROFFi � MAVOR (OR ASSISTAIQn � ID WARN (CLJP ALL LOCATIONS FOR SIGNATURE) z � , :3: . , _ Approve Minnesota Department of Transportation Agreement Number 76657. This agreement stipulates the terms and costs for Mn/DOT cost parricipation on the consuuction of a iraffic signal at the intersecflon of East Seventh St. and Kittson St. A copy of this agreement is attached for review. RECAMMENDATIONS: Approve (A) or Reject (R) PLANNING COMMISSION PERSONAL SERVIGE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this persoNfirm ever worked under a contract for this departmeM? CIB COMMITTEE YES NO CIVIL SERVICE COMMISStON 2• Has this personlfirm ever been a city employee? YES NO 3. Does this personlfirm possess a skill not normally possessed by any current city employee? YES NO Explain afl yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE. WHV}: The Public Works Department is constructing a traffic signal at the above intersecrion to provide safe traffic flow into and out of area businesses and parking faciliries at tlus intersecrion. MnDOT will parricipate in half of the $88,362 estimated construction cost because Seventh St. is Trunk Highway 5. ADYANTAGES IF APPROVED. MnDOT agreement number 76657 can be signed and executed by the proper Ciry and State officials, and the City can bill MnDOT $39,107 for its share of the construcrion costs. ISADVANTAGESIFAPPROVED: �one. 9�- � No 50129 wmauoare _ �CI"fYCOUNClL � � o"'� c�ax �. �1 DIVISION MANAGII2� � ; � ' �' tADVANTAGESIF NOT APPROVED: �ove agreement is not signed and executed, and the City does not collect MnDOT's share of the nstruction costs. iALAMOUMOF1FtANSAC770N$ $3J,lO7.00 COST/REVENUEBUDGETED(CIRCLEONE) YE NO VDMGSOURCE $tdT2 Of Mll1IleSOYd ACRVITYNUMBER NCIAL INFORMAl70N: (EXPWN) �l/Private: $49 ,zss.00 pEC 2 3 1g97 . 9�- S MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 76657 BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTP_TIDN AND THE CITY OF ST. PAUL TO Remove Che existing Lighting System and Install a new Traffic Control Signal with Street Lights, Emergency Vehicle Pre-emption and Signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in St. Paul, Ramsey CounCy, Minnesota. S.P. 6228-58 C.P. 97-T-1281 Prepared by Traffic Engineering ESTIMATED AMOUNT RECESVABLE None Mn/DOT Aacounting Infozmation: AMOUNT ENCUMBERED 539,421.62 Vendor Number: Fiscal lear: Agency: T-�9 Fund: Org/SUb: Apor: AmounC: Contract: Order: Number/Da<e/Enczy Initials :lumbei/�at2/SignaCUres (rr.divzdual szgnir.g cerCifies t^ac funds have bee.^. encumbered as required by Minn. Seat. 3 16A.15.) Budget Of*ice: 1?u[horized SiS=+aCUre1 � �-S THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State", and the City of St. Paul, hereinafter referred to as the "City", WITNESSETH: WHEREAS, Minnesota Statutes Section 161.20 (1994) authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the Trunk Highway system; and WHEREAS, it is justified and considered mutually desirable to remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street; and WHEREAS, it is considered in the public's best interest for the City to provide and install the pavement markings, and provide a new controller and cabinet with emergency vehicle pre-emption control and inCerface equipment for said new traffic control signal. Such materials as described immediately above shall hereinafter be referred to as "City furnished materials"; and WHEREAS, the City and State will participate in the cost, maintenance and operation of the new traffic control signal with street lights, emergency vehicle pre-emption and signing, as hereinafter set forth; 76057 -i- NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The City shall prepare the necessary p1an, y�-� specifications and proposal which sha11 constitute "Preliminary Engineering". The City shall also perform the construction inspection required to compleCe the items of work hereinafter set forth, which shall constitute "Engineering and Inspection" and shall be so referred to hereinafter. 2. The contract cost of the work or, if the work is not contracted, the cost of a].l labor, materials, and equipment rental required to complete the work, except the cost of providing the power supply to the service pole or pad, shall constitute the actual "Construction Cost" and sha11 be so referred to hereinafter. 3. The City with its own forces and equipment or by contract sha11 remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in accordance with State Project No. 6228-58 and City Project No. 97-T-1281. Estimated Construction Cost is $73,003.00, which includes City furnished materials. State's share is 50 percent. City's share is 50 percent. 4. Payment to the City will be made by the State for 5� percent of the actual costs plus eight (8) percent of its share for the Cost of Engineering and Inspection of the City furnished materials for Paragraph 3(estimated cost is 76657 -z - �� � $13,200.00], £urnished to the project, and unon submission by the City of an invoice in quintuplicate to the State`s Assistant Aivision Engineer at Roseville itemizing the costs and certified by a responsible City Official that said materials have been furnished under the terms of this agreement. The invoice and supporting records are subject to audit by the State's representatives. 5. Upon completion of the work provided for in Paragraph 3 hereof to the satisfaction of the State`s Assistant Division Engineer at Roseville or his duly authorized representative, the State shall pay to the City the State's share of the actual Construction Costs plus eight (8) percent of its share for the Cost of Engineering and Inspection. 6. The amount to be encumbered for payment to the City from Trunk Highway Funds for the City furnished materials and for the construction work gerformed under this Agreement is $39,421.62, which is the State's share of the Construction Costs, City furnished material Costs and Engineering and Inspection Costs. In the event that at any time it appears that such reimbursement wi11 exceed said sum, the City shall promptly notify the State's Assistant Division Engineer at Roseville or his duly authorized representative of the reason for the increase in cost and the amount of additional funds necessary to complete the project. If approved by the State's Assistant Division Engineer at Roseville or his duly authorized representative, 76657 -3- ,.. .: . , . r..:�,:� , . �: . . . . :.. . . _ _ _ . . ._ Ap !0� additional funds shall be encumbered by the State and notice by the State's Assistant Division Engineer at Roseville or his duly authorized representative to the City of that additional encumbrance wi11 permit the City to complete this project. 7. Payment to the City will be made by the State for such contract work which is complete and approved and upon submission by the City of an invoice in quintuplicate itemizing the actuai Construction Cost and certified by a responsible City official that said work has been completed under the terms of this Agreement. The invoice and supporting records are subject to audit by the State's representative at the direction of the State. 8. In the event the City advertises for bids for all or a portion of the work in Paragraph 3 hereof, the City shall submit to the State a certified copy of the low bid received and an abstract of all bids received by the City, together with the City's request for concurrence by the State in the award of a construction contract. Award of the contract shall not be made until the State advises the City in writing of its concurrence. 9. The construction work provided for herein shall be under the direction and supervision of the City. Zt is agreed, however, that the State shall have the right to periodically inspect said cost sharing construction work. 10. The City sha11 provide an adequate electrical power supply to the service pad or pole, and upon comoletion of 76657 -4- ��� said new traffic control signal with street lights installation shall provide necessary electrical power for its operation at the cost and expense of the City. 11. Upon completion of the work contemplated in Paragraph 3 hereof, i[ shall be the City's responsibility, at its cost and expense, to maintain and keep in repair said traffic control signal with street lights, emergency vehicle pre-emption and signing. 12. Any and all persons engaged in the aforesaid work to be performed by the City sha11 not be considered employees of the State and any and all claims that may or might arise under the Worker's Compensation Act of this State on behalf of said employees while so engaged, and any and a11 claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein sha11 not be the obligation and responsibility of the State. The City sha11 not be responsible under the Worker's Compensation Act for any employees of the State. 14. Timing of the traffic control signal provided for herein sha11 be initially determined by the City's Traffic Engineer. Adjustments o£ said signal timing may be determined by the State, through its Commissioner of Transportation, and no changes shall be made thereafter except with the approval of the State. 76657 -S- RECOMMEND FOR APPROVAL Director of Public Works CITY OF ST. PAUL By Mayor APPROVED AS TO EXECUTION: Assistant City Attorney {City Seal) 9� d By Director of Finance and Management Service STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL: DEPARTMENT OF TRANSPORTATION By Assistant Division Engineer Assistant Commissioner Dated APPROVED AS TO FORM AND EXECUTION: DEPARTMENT OF ADMINISTRATION Assistant Attorney General State of Minnesota � Dated DEPARTMENT OF FINANCE By Dated 76657 -6- Presented S� Referred To � 2 3 4 5 6 7 8 9 WHEREAS, the City of Saint Paul Public Works Traffic Division proposes to construct a traffic signal at the intersection of Seventh Street (Trunk Highway 5) and Kittson Street according to City of Saint Paul Public Works Traffic Division plans numbered T-1281 and State of Minnesota Project Number 6228-58; and WHEREAS, the total cost estimate of this project is $88,362 of which the Minnesota Department of Transportation (MnDO� wiil participate in 50% of the construction costs because the traffic control signal will benefit the flow of traffic on Seventh Street (Trunk Highway 5); and 10 WHEREAS, payment to the City of Saint Paul from MnDOT will be based on fiinal project 11 costs and authorized by Mn/DOT Agreement IVumber 76657; and 12 13 14 15 16 17 18 19 20 21 22 23 24 WNEREAS, City of Saint Paul Department of Public Works staff have reviewed the costs and terms for the above agreement and recommend that it be approved and executed on behalf of the City of St. Paul. NOW, THEREFORE, BE IT RESOLVED, that the Counci{ of the City of Saint Paul hereby approves Minnesota Department of Transportation Agreement Number 76657; and BE IT FURTHER RESOLVED, that the Council of the City of Saint Pauf hereby directs that the proper City officials be authorized to execute MnDOT Agreement Number 76657 on behalf of the City of Saint Paul and sign all documents associated with it. 25 Requested by Department of: Adoption Certified by Council Secretary By: Approved / Public Works By: Stacy Bec er, Director of Public Works Form Appro d Uy City Attorney B �f".�I�U�"' �2-'/'�— � 7 for Submission to Council i' L��' Council File # /� � RESOLUTION Green sheet # 50129 CITY OF SAWT PAUL, MINNESOTA Adopted by Council: Date Yublic Works - Traffic En ::ONTACT PERSON & PHONE Dick Rohland 26E BE ON COUNCIL AOENDA BY (DATE} TOTAL # OF SlGNANRE PAGES � acnawaEnuESrEo �ATEINITIATEO (GREEIV SHEET 1218/97 ,,,, m ,� DEPAk7MENT DIRECTOF ass�ca rwa�em ra 4❑ c�TV nTSOanEv ROUfiNG ❑FlNM1CIAf.SFAVICESDIE OROFFi � MAVOR (OR ASSISTAIQn � ID WARN (CLJP ALL LOCATIONS FOR SIGNATURE) z � , :3: . , _ Approve Minnesota Department of Transportation Agreement Number 76657. This agreement stipulates the terms and costs for Mn/DOT cost parricipation on the consuuction of a iraffic signal at the intersecflon of East Seventh St. and Kittson St. A copy of this agreement is attached for review. RECAMMENDATIONS: Approve (A) or Reject (R) PLANNING COMMISSION PERSONAL SERVIGE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this persoNfirm ever worked under a contract for this departmeM? CIB COMMITTEE YES NO CIVIL SERVICE COMMISStON 2• Has this personlfirm ever been a city employee? YES NO 3. Does this personlfirm possess a skill not normally possessed by any current city employee? YES NO Explain afl yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE. WHV}: The Public Works Department is constructing a traffic signal at the above intersecrion to provide safe traffic flow into and out of area businesses and parking faciliries at tlus intersecrion. MnDOT will parricipate in half of the $88,362 estimated construction cost because Seventh St. is Trunk Highway 5. ADYANTAGES IF APPROVED. MnDOT agreement number 76657 can be signed and executed by the proper Ciry and State officials, and the City can bill MnDOT $39,107 for its share of the construcrion costs. ISADVANTAGESIFAPPROVED: �one. 9�- � No 50129 wmauoare _ �CI"fYCOUNClL � � o"'� c�ax �. �1 DIVISION MANAGII2� � ; � ' �' tADVANTAGESIF NOT APPROVED: �ove agreement is not signed and executed, and the City does not collect MnDOT's share of the nstruction costs. iALAMOUMOF1FtANSAC770N$ $3J,lO7.00 COST/REVENUEBUDGETED(CIRCLEONE) YE NO VDMGSOURCE $tdT2 Of Mll1IleSOYd ACRVITYNUMBER NCIAL INFORMAl70N: (EXPWN) �l/Private: $49 ,zss.00 pEC 2 3 1g97 . 9�- S MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 76657 BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTP_TIDN AND THE CITY OF ST. PAUL TO Remove Che existing Lighting System and Install a new Traffic Control Signal with Street Lights, Emergency Vehicle Pre-emption and Signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in St. Paul, Ramsey CounCy, Minnesota. S.P. 6228-58 C.P. 97-T-1281 Prepared by Traffic Engineering ESTIMATED AMOUNT RECESVABLE None Mn/DOT Aacounting Infozmation: AMOUNT ENCUMBERED 539,421.62 Vendor Number: Fiscal lear: Agency: T-�9 Fund: Org/SUb: Apor: AmounC: Contract: Order: Number/Da<e/Enczy Initials :lumbei/�at2/SignaCUres (rr.divzdual szgnir.g cerCifies t^ac funds have bee.^. encumbered as required by Minn. Seat. 3 16A.15.) Budget Of*ice: 1?u[horized SiS=+aCUre1 � �-S THIS AGREEMENT made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State", and the City of St. Paul, hereinafter referred to as the "City", WITNESSETH: WHEREAS, Minnesota Statutes Section 161.20 (1994) authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the Trunk Highway system; and WHEREAS, it is justified and considered mutually desirable to remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street; and WHEREAS, it is considered in the public's best interest for the City to provide and install the pavement markings, and provide a new controller and cabinet with emergency vehicle pre-emption control and inCerface equipment for said new traffic control signal. Such materials as described immediately above shall hereinafter be referred to as "City furnished materials"; and WHEREAS, the City and State will participate in the cost, maintenance and operation of the new traffic control signal with street lights, emergency vehicle pre-emption and signing, as hereinafter set forth; 76057 -i- NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The City shall prepare the necessary p1an, y�-� specifications and proposal which sha11 constitute "Preliminary Engineering". The City shall also perform the construction inspection required to compleCe the items of work hereinafter set forth, which shall constitute "Engineering and Inspection" and shall be so referred to hereinafter. 2. The contract cost of the work or, if the work is not contracted, the cost of a].l labor, materials, and equipment rental required to complete the work, except the cost of providing the power supply to the service pole or pad, shall constitute the actual "Construction Cost" and sha11 be so referred to hereinafter. 3. The City with its own forces and equipment or by contract sha11 remove the existing lighting system and install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on Trunk Highway No. 5(East 7th Street) at Kittson Street in accordance with State Project No. 6228-58 and City Project No. 97-T-1281. Estimated Construction Cost is $73,003.00, which includes City furnished materials. State's share is 50 percent. City's share is 50 percent. 4. Payment to the City will be made by the State for 5� percent of the actual costs plus eight (8) percent of its share for the Cost of Engineering and Inspection of the City furnished materials for Paragraph 3(estimated cost is 76657 -z - �� � $13,200.00], £urnished to the project, and unon submission by the City of an invoice in quintuplicate to the State`s Assistant Aivision Engineer at Roseville itemizing the costs and certified by a responsible City Official that said materials have been furnished under the terms of this agreement. The invoice and supporting records are subject to audit by the State's representatives. 5. Upon completion of the work provided for in Paragraph 3 hereof to the satisfaction of the State`s Assistant Division Engineer at Roseville or his duly authorized representative, the State shall pay to the City the State's share of the actual Construction Costs plus eight (8) percent of its share for the Cost of Engineering and Inspection. 6. The amount to be encumbered for payment to the City from Trunk Highway Funds for the City furnished materials and for the construction work gerformed under this Agreement is $39,421.62, which is the State's share of the Construction Costs, City furnished material Costs and Engineering and Inspection Costs. In the event that at any time it appears that such reimbursement wi11 exceed said sum, the City shall promptly notify the State's Assistant Division Engineer at Roseville or his duly authorized representative of the reason for the increase in cost and the amount of additional funds necessary to complete the project. If approved by the State's Assistant Division Engineer at Roseville or his duly authorized representative, 76657 -3- ,.. .: . , . r..:�,:� , . �: . . . . :.. . . _ _ _ . . ._ Ap !0� additional funds shall be encumbered by the State and notice by the State's Assistant Division Engineer at Roseville or his duly authorized representative to the City of that additional encumbrance wi11 permit the City to complete this project. 7. Payment to the City will be made by the State for such contract work which is complete and approved and upon submission by the City of an invoice in quintuplicate itemizing the actuai Construction Cost and certified by a responsible City official that said work has been completed under the terms of this Agreement. The invoice and supporting records are subject to audit by the State's representative at the direction of the State. 8. In the event the City advertises for bids for all or a portion of the work in Paragraph 3 hereof, the City shall submit to the State a certified copy of the low bid received and an abstract of all bids received by the City, together with the City's request for concurrence by the State in the award of a construction contract. Award of the contract shall not be made until the State advises the City in writing of its concurrence. 9. The construction work provided for herein shall be under the direction and supervision of the City. Zt is agreed, however, that the State shall have the right to periodically inspect said cost sharing construction work. 10. The City sha11 provide an adequate electrical power supply to the service pad or pole, and upon comoletion of 76657 -4- ��� said new traffic control signal with street lights installation shall provide necessary electrical power for its operation at the cost and expense of the City. 11. Upon completion of the work contemplated in Paragraph 3 hereof, i[ shall be the City's responsibility, at its cost and expense, to maintain and keep in repair said traffic control signal with street lights, emergency vehicle pre-emption and signing. 12. Any and all persons engaged in the aforesaid work to be performed by the City sha11 not be considered employees of the State and any and all claims that may or might arise under the Worker's Compensation Act of this State on behalf of said employees while so engaged, and any and a11 claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged on any of the work contemplated herein sha11 not be the obligation and responsibility of the State. The City sha11 not be responsible under the Worker's Compensation Act for any employees of the State. 14. Timing of the traffic control signal provided for herein sha11 be initially determined by the City's Traffic Engineer. Adjustments o£ said signal timing may be determined by the State, through its Commissioner of Transportation, and no changes shall be made thereafter except with the approval of the State. 76657 -S- RECOMMEND FOR APPROVAL Director of Public Works CITY OF ST. PAUL By Mayor APPROVED AS TO EXECUTION: Assistant City Attorney {City Seal) 9� d By Director of Finance and Management Service STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL: DEPARTMENT OF TRANSPORTATION By Assistant Division Engineer Assistant Commissioner Dated APPROVED AS TO FORM AND EXECUTION: DEPARTMENT OF ADMINISTRATION Assistant Attorney General State of Minnesota � Dated DEPARTMENT OF FINANCE By Dated 76657 -6-