97-821Council File � 9 — �c� l
Green Sheet � 3 S a�t 1
RESOLUTION
Presented By
Referred To
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RSSOL98D, that the City aupports the execution of a design-build contract between
the State of Hinnesota (State), as owner, and Ryan Companies and Hammel Green and
Abrahamaon, inc. (RyanfFiGA), as design-builder, for the deaign and construction of a
new facility for the Minnesota Department of Revenue (the Project) in the Capitol
Area.
RESOLVED, that the City acknowledges that ghased relocation and occnpancy of the
Department of Revenue muat commence on or about September 1, 1998 with final
occupancy on November 30, 1998 £or the propoaed Project.
RESOLVED, that the City acknowledges that the proposed Project will require full and
imm ediate attention from appropriate City ataff regardinq permits, inspections, and
other administrative decisions to complete the propoaed Project on schedule. The
City acknowledges that any delay in receiving input or approvals may be the reason
for delay of occupancy.
RESOLVBD, That the City acknowledges the achedule is of critical importance on this
proposed Project and fully embraces the challenge of providinq the following items
when required:
1. Completing the vacation of 13th Street in a timely manner su£ficient to ensuze
no Project delays; and if necessary, to provide a temporary construction permit.
2. ALlowing conatruction over the sewer located within 13th Street with adequate
access to the aewer syetem or if desired by the State, the relocation of the
existing sewer aystem as a Project cost except that engineering will be provided
by the city; and
3. Performing City permitting and inapections in a lawful and accelerated manner,
including phased permitting, so as not to cause delays in the completion of the
Project;
RSSOLVSD, that if requested by the State, the City agrees to make Lot V available to
the State at no cost through December 31, 1998 and hereby authorizes appropriate
City officials to execute agreement for this purpose. Such agreement ahall provide
a 30 day caneellation provision effective at the City's option anytime after May 1,
1498.
RESOLVED, that the City acknowledqes that the Ryan/HGA proposal included obtaining
an unconditional performance bond in the amount of $6.2 million on or before the
execution of the design-build agreement. This bond is available to be utilized in
the event tl�e building is not sufficiently completed to allow a phased relocation
and occupancy commencing on or about September 1, 1998 with fi,nal occupancy prior to
November 30, 1998.
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��- ga�
RSSOLVBD, that the City ahall be responsible for per£ormance o£ ita responsibilities
a� identified in this resolution and to that effect the City ahall have the
appropriate City officials enter an agreement with Ryan/HGA containing a City
indemnification £or any payments of the $6.2 million performance bond make to the
State which are attributable to delays caused by the failure of the City to perform
any of its said responsibilities.
Adopted by Council: Date �.S ��{�
Adoption Certified by Council Secretary
By: � � f "' } �=
Approved by Mayor: Date � VZ�f�-
By: �
Requested by Department of:
����/
By: / �-�
Form Approved by City Attorney
By:.��-� � �
�-as- y 7
Approved by Mayor for Snbmission to
Council
By: � ��
�� - Sa.�
�$�4�
DEPAHiMENDOFFICE/COUNCIL DATE INITIA?EO
Mayor's Office 6-2s-9� GREEN SHEE
CON�ACT PERSON 6 PHONE INITIAUDATE INRIAL/DATE
�DEPARTMENTDIRE aCRYCOUNCII
T11T1 M'ATR 266-8510 ���N ��N ArfORNEY � qTY CLERK
MUST BE ON CAUNCIL AC+ENDA BY (DATE) NUYBEF FOR O BUDGET �IRECTOR O FIN. 8 MGT. SERVICES DIR.
RUUTING
OROER � MpyOR (Ofl ASSI5TANn �
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Supporting the execution of a design build conttact for the design and construcrion of a new facility for the Minnesota
Department of Revenue in the Capitol Area.
FEGOMMENDA710NS: Approve (A) w Aeject (ft) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
__ PLANNING COMMISSION _. CIVIL SEAVICE COMMISSION �� Has this per5o�rm eVer wOtketl Under a COfltfaCt fot thi5 deydrtment?
_ CIB CAMMITTEE _ YES NO
_ SiAFF Z. Has this personttirm ever been a city employee? -
— VES NO
_DISTRICTCOURT _ 3. Oo¢sthis rSOnNirm
pe possess a skdl noi normally possessed by any current city employee?
SUPPOR75 WHICH COUNCIL O&IECTIVE? YES NO
Explafn all yes anawers on Seperate Sheet end ettnch to green sheet
INRIATING PftQBLEM, ISSUE, OPPpRTUNIN (Wha, What, When, Wlrere, Why):
ADVAMAGES IF APPROVED:
�ISA�VANTAGES IF APPROVFA.
DISAOVANTAGES IFNOTAPPflOVED:
TOTAL AMOUNT OF TRANSAC710N $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNOIfiG SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION' (EXPLAINf
Council File � 9 — �c� l
Green Sheet � 3 S a�t 1
RESOLUTION
Presented By
Referred To
1
2
3
4
5
6
7
8
9
10
ll
12
13
14
15
16
17
18
14
20
21
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49
50
RSSOL98D, that the City aupports the execution of a design-build contract between
the State of Hinnesota (State), as owner, and Ryan Companies and Hammel Green and
Abrahamaon, inc. (RyanfFiGA), as design-builder, for the deaign and construction of a
new facility for the Minnesota Department of Revenue (the Project) in the Capitol
Area.
RESOLVED, that the City acknowledges that ghased relocation and occnpancy of the
Department of Revenue muat commence on or about September 1, 1998 with final
occupancy on November 30, 1998 £or the propoaed Project.
RESOLVED, that the City acknowledges that the proposed Project will require full and
imm ediate attention from appropriate City ataff regardinq permits, inspections, and
other administrative decisions to complete the propoaed Project on schedule. The
City acknowledges that any delay in receiving input or approvals may be the reason
for delay of occupancy.
RESOLVBD, That the City acknowledges the achedule is of critical importance on this
proposed Project and fully embraces the challenge of providinq the following items
when required:
1. Completing the vacation of 13th Street in a timely manner su£ficient to ensuze
no Project delays; and if necessary, to provide a temporary construction permit.
2. ALlowing conatruction over the sewer located within 13th Street with adequate
access to the aewer syetem or if desired by the State, the relocation of the
existing sewer aystem as a Project cost except that engineering will be provided
by the city; and
3. Performing City permitting and inapections in a lawful and accelerated manner,
including phased permitting, so as not to cause delays in the completion of the
Project;
RSSOLVSD, that if requested by the State, the City agrees to make Lot V available to
the State at no cost through December 31, 1998 and hereby authorizes appropriate
City officials to execute agreement for this purpose. Such agreement ahall provide
a 30 day caneellation provision effective at the City's option anytime after May 1,
1498.
RESOLVED, that the City acknowledqes that the Ryan/HGA proposal included obtaining
an unconditional performance bond in the amount of $6.2 million on or before the
execution of the design-build agreement. This bond is available to be utilized in
the event tl�e building is not sufficiently completed to allow a phased relocation
and occupancy commencing on or about September 1, 1998 with fi,nal occupancy prior to
November 30, 1998.
�
z
3
4
5
6
7
8
9
10
11
12
13
14
15
��- ga�
RSSOLVBD, that the City ahall be responsible for per£ormance o£ ita responsibilities
a� identified in this resolution and to that effect the City ahall have the
appropriate City officials enter an agreement with Ryan/HGA containing a City
indemnification £or any payments of the $6.2 million performance bond make to the
State which are attributable to delays caused by the failure of the City to perform
any of its said responsibilities.
Adopted by Council: Date �.S ��{�
Adoption Certified by Council Secretary
By: � � f "' } �=
Approved by Mayor: Date � VZ�f�-
By: �
Requested by Department of:
����/
By: / �-�
Form Approved by City Attorney
By:.��-� � �
�-as- y 7
Approved by Mayor for Snbmission to
Council
By: � ��
�� - Sa.�
�$�4�
DEPAHiMENDOFFICE/COUNCIL DATE INITIA?EO
Mayor's Office 6-2s-9� GREEN SHEE
CON�ACT PERSON 6 PHONE INITIAUDATE INRIAL/DATE
�DEPARTMENTDIRE aCRYCOUNCII
T11T1 M'ATR 266-8510 ���N ��N ArfORNEY � qTY CLERK
MUST BE ON CAUNCIL AC+ENDA BY (DATE) NUYBEF FOR O BUDGET �IRECTOR O FIN. 8 MGT. SERVICES DIR.
RUUTING
OROER � MpyOR (Ofl ASSI5TANn �
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Supporting the execution of a design build conttact for the design and construcrion of a new facility for the Minnesota
Department of Revenue in the Capitol Area.
FEGOMMENDA710NS: Approve (A) w Aeject (ft) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
__ PLANNING COMMISSION _. CIVIL SEAVICE COMMISSION �� Has this per5o�rm eVer wOtketl Under a COfltfaCt fot thi5 deydrtment?
_ CIB CAMMITTEE _ YES NO
_ SiAFF Z. Has this personttirm ever been a city employee? -
— VES NO
_DISTRICTCOURT _ 3. Oo¢sthis rSOnNirm
pe possess a skdl noi normally possessed by any current city employee?
SUPPOR75 WHICH COUNCIL O&IECTIVE? YES NO
Explafn all yes anawers on Seperate Sheet end ettnch to green sheet
INRIATING PftQBLEM, ISSUE, OPPpRTUNIN (Wha, What, When, Wlrere, Why):
ADVAMAGES IF APPROVED:
�ISA�VANTAGES IF APPROVFA.
DISAOVANTAGES IFNOTAPPflOVED:
TOTAL AMOUNT OF TRANSAC710N $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNOIfiG SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION' (EXPLAINf
Council File � 9 — �c� l
Green Sheet � 3 S a�t 1
RESOLUTION
Presented By
Referred To
1
2
3
4
5
6
7
8
9
10
ll
12
13
14
15
16
17
18
14
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
RSSOL98D, that the City aupports the execution of a design-build contract between
the State of Hinnesota (State), as owner, and Ryan Companies and Hammel Green and
Abrahamaon, inc. (RyanfFiGA), as design-builder, for the deaign and construction of a
new facility for the Minnesota Department of Revenue (the Project) in the Capitol
Area.
RESOLVED, that the City acknowledges that ghased relocation and occnpancy of the
Department of Revenue muat commence on or about September 1, 1998 with final
occupancy on November 30, 1998 £or the propoaed Project.
RESOLVED, that the City acknowledges that the proposed Project will require full and
imm ediate attention from appropriate City ataff regardinq permits, inspections, and
other administrative decisions to complete the propoaed Project on schedule. The
City acknowledges that any delay in receiving input or approvals may be the reason
for delay of occupancy.
RESOLVBD, That the City acknowledges the achedule is of critical importance on this
proposed Project and fully embraces the challenge of providinq the following items
when required:
1. Completing the vacation of 13th Street in a timely manner su£ficient to ensuze
no Project delays; and if necessary, to provide a temporary construction permit.
2. ALlowing conatruction over the sewer located within 13th Street with adequate
access to the aewer syetem or if desired by the State, the relocation of the
existing sewer aystem as a Project cost except that engineering will be provided
by the city; and
3. Performing City permitting and inapections in a lawful and accelerated manner,
including phased permitting, so as not to cause delays in the completion of the
Project;
RSSOLVSD, that if requested by the State, the City agrees to make Lot V available to
the State at no cost through December 31, 1998 and hereby authorizes appropriate
City officials to execute agreement for this purpose. Such agreement ahall provide
a 30 day caneellation provision effective at the City's option anytime after May 1,
1498.
RESOLVED, that the City acknowledqes that the Ryan/HGA proposal included obtaining
an unconditional performance bond in the amount of $6.2 million on or before the
execution of the design-build agreement. This bond is available to be utilized in
the event tl�e building is not sufficiently completed to allow a phased relocation
and occupancy commencing on or about September 1, 1998 with fi,nal occupancy prior to
November 30, 1998.
�
z
3
4
5
6
7
8
9
10
11
12
13
14
15
��- ga�
RSSOLVBD, that the City ahall be responsible for per£ormance o£ ita responsibilities
a� identified in this resolution and to that effect the City ahall have the
appropriate City officials enter an agreement with Ryan/HGA containing a City
indemnification £or any payments of the $6.2 million performance bond make to the
State which are attributable to delays caused by the failure of the City to perform
any of its said responsibilities.
Adopted by Council: Date �.S ��{�
Adoption Certified by Council Secretary
By: � � f "' } �=
Approved by Mayor: Date � VZ�f�-
By: �
Requested by Department of:
����/
By: / �-�
Form Approved by City Attorney
By:.��-� � �
�-as- y 7
Approved by Mayor for Snbmission to
Council
By: � ��
�� - Sa.�
�$�4�
DEPAHiMENDOFFICE/COUNCIL DATE INITIA?EO
Mayor's Office 6-2s-9� GREEN SHEE
CON�ACT PERSON 6 PHONE INITIAUDATE INRIAL/DATE
�DEPARTMENTDIRE aCRYCOUNCII
T11T1 M'ATR 266-8510 ���N ��N ArfORNEY � qTY CLERK
MUST BE ON CAUNCIL AC+ENDA BY (DATE) NUYBEF FOR O BUDGET �IRECTOR O FIN. 8 MGT. SERVICES DIR.
RUUTING
OROER � MpyOR (Ofl ASSI5TANn �
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Supporting the execution of a design build conttact for the design and construcrion of a new facility for the Minnesota
Department of Revenue in the Capitol Area.
FEGOMMENDA710NS: Approve (A) w Aeject (ft) pERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
__ PLANNING COMMISSION _. CIVIL SEAVICE COMMISSION �� Has this per5o�rm eVer wOtketl Under a COfltfaCt fot thi5 deydrtment?
_ CIB CAMMITTEE _ YES NO
_ SiAFF Z. Has this personttirm ever been a city employee? -
— VES NO
_DISTRICTCOURT _ 3. Oo¢sthis rSOnNirm
pe possess a skdl noi normally possessed by any current city employee?
SUPPOR75 WHICH COUNCIL O&IECTIVE? YES NO
Explafn all yes anawers on Seperate Sheet end ettnch to green sheet
INRIATING PftQBLEM, ISSUE, OPPpRTUNIN (Wha, What, When, Wlrere, Why):
ADVAMAGES IF APPROVED:
�ISA�VANTAGES IF APPROVFA.
DISAOVANTAGES IFNOTAPPflOVED:
TOTAL AMOUNT OF TRANSAC710N $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
FUNOIfiG SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION' (EXPLAINf