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97-749Counc� File �� Green Sheet # d0162 Q��A�_ Presented by Refecred To 1 An Administrative Resolution establishing an 2 Interim Rate of pay for the Senior Animal Control 3 Officer Committee Date 4 RESOLVED, that the rate of pay for the classificarion enritled Senior Aivmal Control 5 Officer shall be established on an interim basis at Grade 33 as set forth in Section ID2 ofthe 6 Technical Standard Ranges of the Salary Plan and Rates of Compensation, and be it 7 RESOLVED, that this pay rate shall be in effect until the appropriate bargaining unit 9 10 11 12 representation question between AFSCME Loca12508 and the Saint Paul Manual and Maintenance Supervisors Association is resolved and shall not effect the outcome of that question, and be it _,, FLTRTF3ER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval, and shall remain in effect until the appropriate bargaining unit representation question is resolved by the State MINNESOTA ofMediation ssa Auman Resources �}': �7� r, �1�Tf�J(h�`liU,-i Form Appr rty Attom s ��` S f �--( `i`k Appra � Approved by Mayor: Date � � Adopted by Council: Date Adoption Certified by Council Secretary � �� ( DEPARTMEhT/OFF7CFJCOUNCII,: Human Resources CONTACf PERSON & PHONE: Ivfichael Foley 266-648f John Shockley 266-648: MUSf BE ON COUNCII. AGENDA BY (DATL� As Soon As Possible TOTAL# OF 5[GNATU1tE PAGFS DATE INITIATED GREEN SHEET NO.: � 6 �� ` April 16, 1997 � II�CI7ALDATE IN[TfAI/DATE ASSIGN 1_DEPARTMENT DII� 5 CITY COUNCII. NUMITER 2_C1TY ATTORNEY 6_ CITY CLERK gpR 3_BUDCETDIR FSN.&MGT.SERVSCEDIIL ROU7'ING <_14fAY�R(ORASS7'.) CNII.SERVICECOMIvIISSION ORDER ALL IACATIONS FOR SIGNATURL) ncr�oN �trESrgn: Approve the proposed interim rate of pay for the new classificarion entitled "Senior Animal Control Office�". Approve (A) or Rryea. (R) PLANNINGCOMMISSION _CIVILSERVICE COMhfISSION CIB COMtvD1'I'EE — STAFF — DISTRICT COURT SLIPPORTS WHICH COl1NCILOBJECT'[VE? PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE.4fIONS: 1. HasUilsperson/Fumeverwmkedmderacon4actforthisdepartment? Yec No 2. Haz this personffuw evarbeen a city employce? Yes No 3. Does ihis petsod5rm possess a skill not nwmallY P�� bY any cutrent cilv employce? Yes No Esplain s� yes sosweis on aeparate sheet and attsch to green s6eM 1NTTIATING PROBLEM �ssuE, orroxT�rrvrrY Nvna wnar, we�, wneM. wnr>: 7'he work of the Airimal Control unit of LIEP has become more comp]ex. The unit now deals with special interest activists, mediates disputes between neighbors, deals with more complex policy issues much more frequently, and deals with a lugher level of exposure to the media. In addi6on they have absorbed some duties relating to public health such as baiting for rats. These new responsibilities require a senior, experienced position to train and provide policy guidance to the Animal Control Of�icers in the absence of the Supervisor. .�v.4rrrncES � nereovsn: The Animal Control program will be better managed. In case of emergencies the Supervisor will have a reliable assistant who can provide advice to the Officers who encounter difficult problems, can assist with policy issues and with dealin� with the nublic. n�snnv.4n rncss � nrrxoven: There is a slight increase in salary costs, but the Animal Control program, wluch has tu� public will be better managed. visnnvaxrnc�.s iF xoT nrrxovEn: If this is not approved it is likely that the unit will not be as well managed as it could be, there could be some degradation of performance, and some difficult incidents could be mishandled. There could be problems resulting from ineffective dealings with special interest goups. - TOTAL AMOIJNT OF TRANSACTION: $ 7,000 COST/REVENUE BUDGE'I`ED: Yes FUNDING SOURCE: General Fund ACTIVITY NUMBER: GL001-001 77-01 1 1 FINANGIAL INFORMA'ITON: (EXPLAIN) Not applicable. �S�dlClC6� ��'�s�� ` JUN �6 1�� a��.�, �� , ��.°�� C��y A�� ,�sT �� ,- �"�� Background Information on the Issue of Appropriate Unit Representation Between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association The Office of Human Resources originally recommended that the new Senior Animal Control Officer class be placed in AFSCME 2508 (Clerical) bargauring unit. This recommendation was based on the position, as described, being a leadworker and not a supervisor as defined by the Public Employtnent Labor Relations Act (PELRA). However, the quesrion of appropriate unit representation is the subject of dispute between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association (M&M). Until the dispute is settled, the units have agreed that the position can be filled and compensated at the AFSCME pay rate pending a determination by the State Board ofMediation Services (BMS). Both units have agreed to go to the BM5 which is the final authority in setting unit deternvnation disputes. �^1=7�� POSITION REPORT REQLTESTED CLASSIFICATION: INCUMBENT: PRESEIV"I' CLASSIFICATION: DEPARTMENT AND DIVISION DATE OF STUDY: STUDY CONDUCTED BY: Senior Animal Control Officer Vacant Animal Control Officer Office of LIEP/Environmental Protection October 3,1996 Michael Foley :i"/� APPROVAL OF CLASS. �VD COMP. MGR.: _�, (Signature) DISCUSSION: (Date) The position was studied in 1994, a grade detemunation was made, and a proposed class spec developed. Due to reorganization it was deternuned that an out of title situation would be adequate for a period of tune. The department later detemuned that this should become a regular, established title. At that time, the duties of the position were discussed with the supervisor and it was determined that there were no duty changes that had any implications for a grade change from the original study. The same person is performing the same duties. At this tnne the department recommended an increase in the experience requirements in the minimum qualifications. The position now operates in an envaronment which is more affected by technology and by legislation than in the past. Environmental issues and animal rights groups have made the work of the position more complicated. As a"lead worker" position the incumbent should be familiar with a variery of animals and their behavior and this should be experience as weli as abstract knowledge. Moreover the incumbent should be very familiar with every area of the Ciry since the animai control problems do vary with topography. As such, an increase in the experience requirements is reasonable. A brief QES indicated that the point level had not changed. g--�� RECONIl��NDATION: It is recommended that the position, with the new minimum qualifications be established at grade 33 in the AFSCME Clerical unit and that the new class specification be adopted. � � Ofttce oi P�rsonnel � �1= 1�-l� � Factor Evatuation Sheet C(tssTitle-- rn !I zl �� t' � � G� t fr�tuitten Faetors (,�wt hints Mrsurics 1. xnowleaae 2. Et £eet of xetioas 3, !lental Effort 1Kzu1 JpP�I cI� L�� r✓��.5. ✓a✓/c,j �{ 365 �.-��E L��:• �.�H h<, �•*>-�zcl� P��c�. `3 �4 5 ow p>�hli�, Va.•ied z�f �i f 1eJ, /fc�,5 zs 3 -2 a o ad✓•i <�. �• Ar.,ou:t of Diseretion Handl�s �.a��c d�/-'Frc✓t!' z� t 'J QO 5 noy - vo� i� �s��n�f w �). S Zmpa:t on Polieies i Pm 5. Conse�sence of Ersor 7. Hazt:ds s 5tzess g Cor.tacts 9. Fhvsical E£fozt �p SLZOUndings __ O�r�nrw�1 f�Nl�n�i�v 1�.Units Supezvised TOTAI, P�INTS GRAD£ �KFep.-eh y�attcirs, Ad�el�� SS 3 i 7s .-..o. b� Co✓(C ��:-o /•�rr/Ir>� er v� ✓1.�/�.�✓� 3 iZv lti��zr,.,. y�Md{7aOLJ SIT �Z�..�! �NVo,✓I" 3 ( ° � � J r - 0 licCaJl� forf✓r�±�� e�I-�LYtt/..J � � n ,H.�i t �on�llcF witK �nr�Ll awnc�� j (U V zne lon�i�cl' �i;hwftK nc�y/7,h��j O✓{✓ Zv+lwLl3 ✓ OG(L�f(IVLII � �CL�,) WI �N �7✓�JYI � V�V� 4� �C✓�.u�7�•tl""IL�J� Qof � L�aJ�� + 211 �SPa,:e•rJ. 3 (t� 4 S CS7AJ f JG�7CL�J�t 4/r� N � �' f10 V .Z J lsls ��.-r��;�e�f�� ,. F�L,�..�,:. 5 �� ; 3h� 2��31 `v y � J Llz�>, Un�f �I�� +-��t �'y2r .3, PROPOSED TITLE OF CLASS: SENIOR ANIMAL CONTROL OFFZCER DESCRIPTION OF WORK CODE: 540A BU: 02 EFFECTIVE: �.�1--�� General Statement of Duties: Performs technical and administrative work in conducting and monitoring the ani.mal and pest control programs of the City and performs related duties as required. S�ervision Received: Works under the general supervision of a unit or division head. Supervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clarical personnel. TYPZCAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of te.:tinical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries £rom the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc. of Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permiCS for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as approptiate. Dispenses poisons and pesticides for the control of animals or pests. Attends Bistrict Council and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on reverse side) SENZOR ANIMAL CONTROL OFFICER Page 2 " ' PROPOSED TITLE OF CIASS: SENIOR ANZMAL CONTROL OFFICER Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABZLITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws snd regulations. Knowledge of sun�--' ry techniques and procedures. Ability to deal effectively and tactfuily with the general public, elected officials, representatives o£ other departments, jurisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Abi2ity to deal effective2y with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFZCATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) SII�IOR ANIMAL CONTROL OFFICER Page 2 - PROPOSED TITLE OF CIASS: SENIOR ANIMAL CONTROL OFFZCER Monitors the operation and maintenance of the animal shelter and insures � that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and zesults of im+estigations. Maintains records as required by law and for the management of Lhe imit. Develops zeports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and zegulations. Knowledge o£ sur•—"`� ry techniques and pxocedures. Ability to deal effectively and tactfully mith the general public, elected officials, representatives of othez departments, furisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to p1an, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota dxiver's license or out-of-state equivalent with no suspensions or revocations within the two yeaz period prior to the date of appointment. (Suspensions for parking related offenses excluded.) �.�.J . SENIOR ANIMAL CONTROL OFFICER .. t i . �.C'! CITY OF SAINT PAUL .Knrm Coleman, Macor TO: Robert Kessler, Director LIEP FROM: Michael Foley `� Classif'ication and �i ation DATE: August 24, 1994 OFFICE OF HUMAN RESOURCES �—��q Leuinn Turchin, Acting Director � 130 Ciry H¢ll Ann� Telephone: 672-266-6500 25 Wesr Fourtb Sneet TDD/1T}': 652-266-650T Saint Pau1, MN 55102-1637 Jobtine: 672-266-6502 Faaimilt: 672-291-7656 RE: Classification Study of Mr. Ken Smart A classification study nf ;dr. Ken Smart's position was conducted recently. The resuit �r the study was that Mr. Smart appeared to perform duties that differed from those assigned to other Animal Control Officers. After the study you and Mr. Shock]ey had a discussion. The result of that discussion was that you and Mt. Shockley agreed that no action would be taken on the position unti] the redesign of LIEP was compieted since, as a result of the restructuring, some of the positions in the Animal Control Unit might be changed. Any attempt to make a reliable determination on the position at this ume would clearly be premature. In such a case it is possible for the department involved to consider out-of-title pay for the individual or individuals involved. Out-of-title pay is the prerogative of the department involved and we rarely make specif'ic recommendations for these cases. Generally, this Office does not recommend the use of out-of-tide pay, but it is, clearly a prerogative of the management of the department concemed. cr. John 5hockley Frank Staffenson Janet Odalen C_ � �- �� CI7Y OF SAINT PAUL II�'TERDEPART'.fENTAL MEA30FLANDUM August 5, 1994 To: LeeAnn Turchin, Human Resources Director Fr: Robert Kessler, LIEP Director �. Re: LIEP Policy Regarding Working Out of Title Pay LIEP agrees with your philosophy regarding the parsimonious use of Out of 11t1e Pay. We currently have four employees on the list. Christine Rozek was recenfly deleted due to her appointment as License Manager. Kris Van Hom's new job is in the testing/selection process so she v.�ill be off of the list soon. Karen Zacho's position will be addressed through process redesign, hopefully by the end of the year. We will be adding Ken Smart to the '.�t pending the establishment of an appropriate job classification for him. The rernaining individual on the list is Mike Michaud and it is my intent to address his situation also through process redesign. Parenthetically, I want to alert you and John Shockly, to the possible change of job descriptions and concoxnitanUy, rates of pay, for a number of LIEP job titles that aze being discussed by the Process Redesign Team. Although I have not seen any specific proposals, I expect their preliminary recommendations to be complete by the end of this month and I wdl] share them with you and your staff when I get them. In general it is LIEP's golicy andgractice to oalp use Out of 1Ytte Pay in situations where there is a temporary assignment of duties to a higher paying tit2e or when an upgrade has been recommended by Humaa Resources as the result of a job classification study. Please let me k»ow if you have any further questions regarding this matter and thank you for your patience with our res�onse. c: John Shockley Mike Foley _ _ _ _ _ , _ Jan Gasterland Christine Rozek Frank Staffenson Janet Odalen t Process Redesign Steering Team , Q�� lt-{,�'t CLASSIFICATION STUDY REPORT CLASS STiIDIED: Animal Controi Officer INCUMBENT: STUDIED BY Kenneth Smatt Michael Foley i�1 � DATE STUDIED: June 2, 1994 PERSONS CONTACTED: Kenneth Smart, Incumbent Bernard Fritz, Supervisor Frank Staffenson, Manager Robert Kessler, Director, LIEP �ckeround The incumbent believes that the responsibiliries of the position have increased over the years. The Animal Control Supervisor has had to devote more and more time to the administration and policy func[ions wluch requires attending more meetings outside of the unit and ta devote more time to policy and relating to Council and staff. This means that another person has to assume supervisory responsibilities. In addition, the ten hour days require another person to be available as supervisor. Finally, the Supervisor does take extended vacation in ihe summer and the incumbent does act as the unit supervisor during these absences. The incumbent requested that the position be studied. - Study Com onents Review of job profile Interview with incumbent Interview with supervisor ' Interview with Em�ironmental Heaith Manager InYerview with Director, LIEP Comparison to class specifications Comparison to other positions QES evaluation and analysis APPROVAL OF CLASSIFICATION & COivi1'U'.�ATION MANAGER: q,`1= 1 `�q .. � - . . The position is located in the Animal Control unit of the Division of Environmental Health in the Office of LIEP. The position acts as a"deputy" for the Animal Control Supervisor. The position acts as the supervisor of the unit during the times when the official Supervisor is not available due to meetings, schedules or vacation. In addition, the position is the senior person in ihe unit and tbe other employees frequently ask it for advice and counsel. The position performs a full zange of administrative responsibiliries in the absence of the Supervisor and acts as the Supervisor's "deputy" when the Supervisor is not available. The speci�c responsibilities of this position include: 1. Acts as the deputy for the supervisor of the Animai Conuol Unit. This includes providing advice and counseling to other employees and maldng workload and work priority changes. 2. Assists in the selection and performance review of assigned employees. Trains or insures that junior employees are trained in all duties of an Animal Control Officer including technicai aspects, human relations skills, and reporting. 3. Assists in management of the daily workload including reassigning work and rearranging priorities as emergencies arise or workload changes. Keeps supervisor informed of these changes. 4. Monitors supply levels and places orders as appropriate to insure there are no problems due to lack of supplies. Insures that all poisons, etc. are controlled and properly reported. 5. Counsels officers who have had difficult situations. 6. Coordinates with State and County authorities as appropriate to conduM daily operations. 7. Coordinates with State and County officiats on new and proposed legislation. Provides supervisor with commenu on proposed local Iegislation based on personal eaLperience and the commenu of the other Animat Conuol Officers. 8. Attends a variety of community grbup meetings to expiain policies and procedures. Attends functions at schools to provide information. 9. Responds to inquiries from Councii members and citizen groups. 10. Captures and impounds animals that aze loose and/or that have bitten Euthanizes � { �� ` them when necessary. 11. Responds to and investigates complaints regazding animal and pest problems, determines action to be taken to gain compliance with the law, removes possible danger to public and issues tags as appropriate. 12. Keeps records and makes reports as required. 13. Testi£es in court regazding complainu and resuits of im�estigations. 14. Oversees the proper operation of the shelter. � .. � � .- . eneral Positions in the environmental health field do not describe the typical recnonsibilities of positions involved in animal and pest control. There is no other serie_ +h?� ?rovides an adequate description of the duties. Animal Control Of6cer This class specification does not mention responsibilities for managing the section, policy changes, dealing with the Council or Council Aides, workload monitoring, etc. The class is a technical class with little administrative responsibility except the responsibilities associated with keeping records of the cases assigned to it and testifying in Court. Tlus spec'�f'ication does not describe the responsibilities of this position. Animal Control Su�ervisor This class spec describes work at a management level. It describes developing City policy and dealing with legislative issues and longer range planning. Automation, budget development, coordination with the Council, worlflng with neighborhood groups and worldng with other City management of�cials ue an increasing part of the responsibilities of this class. The position in question is, relatively, more of a"hands-on" supervisor. This class speci5cation does not descnbe the responsibilities of the position in question. - Conclusion There is no existing class spec that appropriately describes the duties of the position in question i Comparison to Other Positions enrl Positions in the environmental health series do not have responsibilities that are similaz to those assigned to this position a�=1u� Animal Control Officer Positions in this class aze technicians who have operational l�owledge of laws and procedures and the knowledge to deai with a restricted number of cbemicaLs. They frequently deal with disputes between neighbors and provide information to neighborhood groups and school classes. They deal directly with dangerous and stray animals. They issue tags as appropriate. They do not counsel other employees, supervise, nor deal with administrative issues. The responsbilities of positions in this class do not match the responsibilities of the position in question. Animal Control Su en rvisor The position in this class spends most of its time dealing with other CYty managers, the Countil members and Aides, and of6ciais of the State and County. The position supervises all of the personnel in the unit and deaLs with budget and generai administrative issues. The responsibilities of positions in this class do not match the responsibilities of the position in question. P.*�osed Class �pecification This speci�cation accurately describes the responsibilities assigned to ttus position. �* describes a"hands-on" supervisor who monitors daily workload and can make decic•,,:;, regarding this work. Ttie spec describes a position that performs routine administrative duties and has senior technician experience. Conclusion The duties of the position in question are not comparable to those of other positions in the Animal Control series nor to positions in the environmental health series. 4. E. S. Evaluation and Anal, s�is The QES analysis supports allocation to grade 33 in the M& M hargaining unit. This is not a final determination on the bazgaining unit. � '"'r_'r""F ,�- � t ��.:,�+..�. • Based upon the information provided, it is recommended that the position be allocated to a new class entided Senior Animal Control Officer. The proposed class spec is - attached. However, due to the fact that LIEP is reorganizing and that the reorganization might affect the entire operation, including Animal Control, it is recommended that no formal classification action be taken at this point. Tt�e department may consider out of titie pay. � q Proposed Senior Animal Control Officer The point total is 1875. This justifies a grade 34 in AFSCME Clerical, grade 35 in AFSCME Technical, or grade 33 in M& M. Review of similar positions. The "similar" positions aze based on the pay scale and a rough comparison of duties. "Similar" positions - Clerical. (Note: The Animal Control Officer is Clerical at grade 30.) The Telecommunicator is in Clerical at grade 32 The Dupiicate Bquipment Operator Supervisor in Clerical at grade 33. The Police Dispatcher is in Clerical at grade 35. The Telecommunicator and Police Dispatcher aze similar in the stress and quasi-police nature of the duties. In addition the technical Irnowledge required may be at the same level. The Police Dispatcher, the Pazldng Meter Collectors and the Parldng Enforcement Officers in Clerical establish the precedent that an enforcement position can be in the clerical unit. There are some supervisory positions in clerical. "Similar" positions - Technical. The Health Lab Technician I is at grade 29. The Clinic Nwse is at grade 33. - - The Fire Communic Operator and the License and Permit Inspector are at grade 34. The Health Lab Technician II, the Zoning Technician, and the Housing Counselor are at grade 35. The Environmental Health Inspector Supervisor is at grade 40. The Env. HIth. Insp Supv. is probably the closest. This � �` - 1,�� posirion has some public contact that is emotional and must have some technical l�owledge. Both have some supervisory responsibiliues. The fact that the Fire Communications Operator is in Technical indicates that a uniformed position can be in technical. The fact that the Zoning Technician and the License and Perarit Inspector are in Technical indicate that an en£orcement position can be here as well. The fact that environmental positions are in Technical indicate that this position could be in Lechnical. There aze some supervisory positions in technicai such as Environmental Health Inspector Supervisor. "Similar" positions - M&M. Senior Zookeeper is at grade 33. Obviously both positions deal with animals. In the case of tbe Animal Control the contact between the public and the animals presents more of a public danger. The Animal Control Supervisor is in M& M. .. � . . �Ctfice o1 Personnei ' ' �,�= �`�� Factor Evaluation Sheet G855Tit18 ��wxi Co�t�cl (�f•�-,�t.' LiL• P- Vr. ti�-zrh Ersiustion Faetors L�wl Points R�marks �. Knowledae Rem,ir>R � 36S 2. Effect of Actions 3, Mental Effort 4 - Amount of Discretion 5 Impact on Policies & 6. Consequence oF Erzor 7. Hazards & Stress g Contacts 9. P Effort �p Surzow�dings S� Pezsonnel Authozity 12 Units Supervised TOTAL POINTS 3 a4� 3 aao 3 aos 3 �7� 3 t?0 �(,� I50 �� • 3� y s .��,� k5 �� m �� GRADE ' ' a �� QES Support Information Animal Control Officer - LIEP - Ken Smart May 1994 � 1. Knowledge Requiued. Set at level4. The posirion must have elrtensive knowledge of all rules relating to animal and pest control. The position does answer questions about the laws and does try to resolve neighborhood disputes. The position does enforce laws and varies procedures depending on the situarion. 'T'he position must have expert kn�: -ledge of the technology of animal conuol and disposal and of the laws governing those functions. In addition the position must understand effective supervision. # 2. Effect of Actions. Set at level 3: Tt�e work of this position has some impact on the health of the community by effectively controlling pests that could spread disease. This is especially true of rats, vermin and rabid skunks. This has some effect on the entire City, both on business and on residents. In addition, as a supervisor, the position does ensure the effectiveness and efficiency of the operation of the unit. # 3. Mental Effort. Set at level 3. The position handles varied activities sutce it is the senior position and since it is a lead worker or supervisor position, The position may participate in some tests, etc. but it does analyze �atterns of pest activity and �atterns of response on ihe part of the Animal Conuol Officers. This is often done in a somewhat informal manner but it is performed. It recommends action based on this information. # 4. Amount of Discretion. Set at level3. The position is that of a senior technician and a lead worker. As such, there are many instances where the position cannot zefer matters to another. The purpose to having this . ,, �� position is to make decisions for unusual cases for which the posirion itself is responsible and to assist the less e�cperienced members of the unit The position assists the Animal Conuol officer in supervising the section. � 5. Impact on Policies. Set at level3. The position is an assistant, therefore, any changes in procedure are reviewed with the Animal Conuol Supervisor. The position does make recommendations for changes in procedures and even in policy and legislation based on experience in the field and information from other Animal Control Officers. In the capacity as the senior person in the unit, and the acting person in chazge in the absence of the Animal Control Supervisor, the position does interpret policies and procedures and adapt procedures to speci�c situations. Since this work unit deals extensively with the public and deals on a variety of issues ranging from condition of property to neighborkood nuisance to animals that may constitute a public danger this level is appropriate. # 6. Consequences of Error. Set at level 3. The actions of an Animal Control Officer are not snbject to audit or supervisory review prior to taking action. There is danger that the position could misinterpret the law or take improper regulatory action, especially where there is a dispute between two neighbors and judgment calls aze required. In a tense situation, where a group of people are expressing discontent at the actions af the position, a mistake could also occur. The errors may result in bad publicity for the City and possible cridcism from the City Council. T41ere is the possibility of a lawsuit against the City or similar legal implicadons but this is not as likely, There is a potendal impaM on public heaith as a result of ef�cient program actian by the position. � '7. Hazards or Stress. Set at level 3. Occasional. -- �Vorldng with dangerous animals results in unpredictable situations and can be life threatening. In addition the interpersonal situaflons, mediating disputes between neighbors, can be stressful. So can dealing with the Council. Finally, dealing with hostile community groups and with a hostile group of neighbors who object to the enforcement actions thax an Animal Chontrol Officer is cazrying out can be stressful and has some physicai danger. .. ; q� �4� # 8. Contacts. Set at level 3. The position has some contact with members of the Council and deals with individual reports or compiaints by or from their offices. The position also provides information on the possible impacts of new legislation to Councilmembers or their aides. The position coordinates efforts at rodent control and other pest contrpl programs with Health and other Environmental Health units. The position coprdinates with officials of the State and the County. Normally these contacts are for coordination and exchange of information and may involve the possible impact of new policies or legislation. In some cases the communication is to coordinate efforts at control such as dealing with the Game Wazdens on deer problems. The posidon also deals with private exterminators and makes judgments on cooperation for the public interest without committing the CSty to an unnecessary legal liability. There are many instances where the position must mediate disputes between neighbors. Tbis often invoives only some wmplainu and hard feelings but in some cases there is the possibility that the individual is e�cpes:.� to a threat of riolr i;e and serious physical harassment In addition to facing this threat the position m��_.� also provide support to Animal Control Of�cers who have, themselves, been harassed or threatened in the course of their duties. The position is also responsible for training. Finally, these positions do have the authority to direct compliance with City laws. # 9. Physical Effort. Set at level 3. Occasional. The position must occasionally subdue large and aggressive animais. The position also has to move "manhole" covers on sewers and carry traps with animals. # 10. Surroundings. Set at level 3. Occasional. The position must be out of iioors on a daily basis or spends time in the pound itseif. The position must answer problem calls despite the weather. The position must - - occasionally deal with dangerous animals. - # i l. Personnel Authoritv. Set at level3. The posifion participates in selection decisions, training, work direction, and performance review. , � �i,� # 12. Units Su�grvised. Set at level 3. The position acts as the lead worker and the acting unit supervisor in the absence of the Animal Control Supervisor. , . , PROPOSED TITLE OF CIASS: DESCRIPTION OF WORK .� � ,� � I SENIOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTZVE: �� \'� 'l General Statement of Duties: Performs technical and administrative work in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. Sunervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clerical personnel. TYPICAL DUTZES PERFORMED The listed examples may not includ= all the duties performed by all positions in this class. Assists the Animal Control 5upervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries from the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, anSmal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc.--0f Animal Control Officers. Inspects residential properties o£ animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispenses poisons and pesticides for the control of animals or pests. Attends District Council and neighborhood meetings to hesr citizen concerns and to provide information on laws, animal behavior, and procedures. _ (continued or1 reveZSe side) SENZOR ANIMAL CONTAOL OFFICER �ZA} i � � �\ 17 � � Page 2 PROPOSED TITLE OF CI,P>SS: SENIOR ANZMAL CONTROL OFFICER �^�,�� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and regulations. Knowledge of supervisory techniques an:� �r• edures. Ability to deal effectively and tactfully with the general public, elected officials, representatives of other departments, jurisdictions and agencies. Ability to deal ef£ectively with people under stsain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Control Officer or the equivalent. Must �ave a valid 3�finnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) � �� ,f� �' � SENIOR ANTMAL CONTROL OFFICER CODE: 354�- BU: 10 EFFECTZVE: 07/20/85 TITLE OF CIASS: ANIMAL CONTROL SUPERVZSOR DESCRIPTION OF WORK General Statement of Du±i?s: Performs supervisory work enforcing animal control ozdinances and regulations governing the capturing and impoundments of dogs, supervision of pest/rodent control activities; and performs related duties as requized. S Received: Works under the general supervision of a unit head. Supervision Exercised: Exercises within the unit direct supervision of animal control, pest control, custodial and elezioal workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties p._so....ed by all positions in this ciass. Schedules and assigns work; reviews quazantine release and work setivity reports. Directs care and feeding of impounded animals, observes animals for evidence of injuzy or disease, disposes of eick and unclaimed animals. • Provides information to the public in zesponse to inquiries and complaints; directs the dispatching of animal control control officers. Computes, collects and deposits dog pound snd license fees. Maintains records of animal quszantines snd disposition of impounded animals. Provide assistance to animal contzol officerc on nev or unusual situations; inform staf£ of new or modified regulations and policies; trains nev employees. Directs the maintenance of the facility; determines and maintains adequate levels of supplies. ?nspects vehicles and equipment-daily.-Recommends as makes xepairs needed. Euthanization of animals by injection method. Interviev aad selection of casididates fos positions in animal control. Recommends aew osdinances and amends existing ordinance to seet public needs. Explains anumal control activities to civic, political and other groups. To supervise pest/rodent control activities. (continued on reverse side) ANIMAL CONTROL SUPERVISOR . , Page 2 At.IMAL CONTROL SUYERVISOR To supervise the nuisance animal sbatement program. Supervises activities dealing with the control and keeping of exotic animals. ICNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of animal behavior in an urban envizox�ment and the meth4ds used to restrain, eapture and/or destroy them as needed. Knowledge of the caze and feeding of animals. Ability to deal effectively and effieiently with animal ovners and Lhe general pub23c. Knowledge of pest and animal nuitance control. Knowledge of intravenous, intraca*diac in�ection teehniques. MII:I:3UM QCALIFICATIO::S Five yeazs of experience as sn Animal Control Officer or equivalent. Must possess a valid Hinnesota driver's license and must hold s Minnesota non-eommercial pesticide applicators lieense/certificate within 6 months of appointment. ANIMAI. CO2.7ROL SUPERVISOR ,. , Page 2 ANIMAL CON?ROL SUPERVISOR To supervise the nuisance animal abatement pzogram. Supervises activities dealing vith the contzol snd keeping of exotic animals. - RN01.2EDGE, SKILLS AND ASILITIES Considerable knovledge of animal behavioz in sn urban sm+izonment tnd Lhe methods used Lo zestzain, eaptuze and/or destsoy them as needed. Knowledge of Lhe eaze and feeding of animals. Ability to deal tffectively and sffieiently vith animal owaers and she genezal public. Knowledge of pest and animal nuisance coatrol. Knovledge of intravenous, intracardiac iajeetion teohniques. MIhI`fJM QUALIFICATIO:�S � Five years of experience as an Animal Contzol Officer or equivalent. Must possess a valid Minnesota dziver's license and must hold a Miru�esota non-commercial pesticide applieators license/ceztificate within 6 months of appoiniment. � � ANIMAL CONSROL SUPERVISOR � . 3 TZTLE OF CIASS: ANIMAL CONIROL OFFICER DESCRIPTION OF LiORK General Statement of Duties: CODE: 203A BU: O1 EFFECTIVE: 06/21/93 �� -� \ Performs responsible vork enfozcing animal and pest control ordinances; investigates complaints and makes routine patrols snd inspections to determine compliance with Saint Yaul legislative codes dealing vith animals; performs related dutles as assigned. Suvervision Received: Works undes the supervision of the Aaimal Control Supervisor. �upervision Exercised: None TYPICAL DUTI£5 PERFORMED The listed examples may not include all the duties pezformed by all pos3tions in this ciass. Captures and impounds loose animalt, both feral and domestic. Captures any animal that has bitten. Imposes and releases animal quarantines. Responds to complaints zegarding animal problems aad possible mistreatment and investigates to determine action to be taken to gain compliance vith City ordinances or remove possible danger to public. Issues violation tag, warning notices and follows up as appzopr3ate. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requisements. Deals vith dangerous oz potentially dangerous animals using trapc, tzanquilizer equipment as appropriate. Dispenses poisons u�d pecticides £or the control vf animal pests: - - - - Attends D3stzict Council tnd neighborhood group meetings to hear citizen concerns and to provide information on ozdinances and animal behavior and care. 1 Attends functions at schools to provide information on animal behavior and caze. Testifies in court regarding complaints and zesults of investigations. (continued on reverse side) ANIMAL CON2ROL OFFICER Page 2 . . ANIMAL CONTROL 0£FICER Disposes, in a humane manner, oP live snimals that cannot be sheltered. Feeds and cazes for animals in shelter. Keeps records and maintains reports of complaints and intpections. KNOWLEDGE, SKILLS AND ABILITIES i7orking knowledge of animal behavior in aa urban environment. Working knowledge of animal codes, lavs and regulations. Working ability to meet and co�unicate with the genezal public. i7ozking ability to pezform strenuous vork. ilozking abi2ity to keep records of dai2y actfvities. Working ability to handle snd control frigbt�zed snd/oz vicious animals. � MINIMtTM QUALIFICATIONS J High school graduation or GED equivalency. liust have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointmeni (suspensions foz pazking ze2ated offenses excluded). ANIMAL CONTAOL OFFICER Page 2 . . _. ANIMAL CONTROL OFFICER Disposes, in a humane aanner, of live animals that aennot be sheltered. � Feeds and cares foz animals in shelter. Reeps zecords and mainuinr sepozts of eompltintr and inspections. IQ�70Sdi£DGE, SKILLS A2dD ABII.ITIES L'orking knovledge of animal behavior in an urban snvizonment. Vozking knowledge of animal eodes, lavo and segulatioas. Ltozking ability Lo meet and communicate vith the general public. Aorking ability to perform ftTtAtiOt18 MOYjC. Wozking ability to keep recozds of daily activisies. 4)ozking ability to handle and control fsighr�ned and/or vicious animals. ;i MINIMLTMI QUAI.IFICATIONS J High school graduation or GED equivalency. Must have a valid Hinnesots driver's license oz out-of-state equivalent with no suspensions or revocations vithin the two year period prior to the dste of appointment (suspensions for pnrking zelated offensee excluded). � � ANIMAL CONTROL OFFICER a < a ; Interdepartmental Memorandum CITY OF SAINT PAUL May 24, 1994 TO: Robert Kessler Michael Foley � L� FROM: Frank Staffenson ST rg,TECT: Class Specificiation The drafr specification for positions at Animal Control seems reasonable and workabie. I would have no objection to the specification attached to the letter from Michael Foley of May 17, 1994. FAS/Is � � CIZl' OP SAII�'T PAUL 1T'IERDEPI+RThRE1�TFiL D4EMORAI�'DUT�7 Ap-i1 7, 149.: 'IU: PlJR �:ESSLIIt FR: Y. A. FRITZ �� RE: SE'�TOR A�iII`'P-1TrCb1TPRnL POSITIOI As ��ou }a�ou, it is mi opinion that the position o£ Senior Anirr�l-Con�rol Officer should be an officia] titie c,•ith a�ropriate c� Animnl-Control Offirer Sr�art, vzho i.=_ the Senior ?anirial- Ccntroi Ofiicer, has comnlete3 a Joh Profile as x•equired. 7 ha�-e corq?Ieted n�- portion and have fon;arded it to Frank S�fienson. Senior A.in;]-Control O�ficer has asswned nam� responsibilities of supen-ision and nanagement as a result of programs consolidation (i.e. Pestircxient program, 1987, Lx�g licensing, 1°.&7, arr3 the transfer tc.LIEP in 1992). This en�lo��ee has been nrorkinq out of title for seceral �°ears. Fcr this reason, alona ti•ith the fact that the 1994 budget has funds to pa; for the prom�tion, I ar? aski.no tha:. the �isition be g3id "out of tit)e", during the review of the Job Frofile. I have discussed the r*�tter t.ith John Shockle��, Au�n kesources Classification, he a�3�-ised me that this is a d?�cv3rtmental d�ision. I would like the opportunit�� to discL.ss this mstter with you, please advise. Than}_ �-ou. P�f �t.n C: Staffenson °'1�1,�F� 1 CITY OF SATNT PAUL Nornr Co%man, Mai'or TO; FROM: RE: DATE: Robert Kessler, D'uertor LIEP Michael Foley// j'� Proposed Class Specification May 17, 1994 OFFICE OF HUMAN RESOURCES �� ` � LeeAnn Turchin, Aaing Directa ��-Y, 230Ciry�Ha!(Annez Te%phone:67?-266-6500 25 IYesr Fourth Srreer TDD;777': 672-266-6501 SaintPaul,MN55702-163] Jobline: 612-266-6501 Facsimile: 672-292-7656 I have been studying the position held by Mr. Ken Smart. My study is not complete but my impression at this time is that the Animal Control Officer class spec does not fully describe the responsibilities that have been assigned to him. As a result I have developed a draft of a class speci�cation that might more accurately describe his duties. Please have the appropriate members of your depanment review the attached draft and return it to me with comments. I will, of course, be happy to meet with you or any of your staff. This is not the forma] riventy day notice. cc: Frank Staffenson Bernard Fritz Janet Odalen 0 ��,� � i PROPOSED TITLE OF CLASS: DESCRIPTION OF WORK SENIOR ANIMAL CONTROL OFFICER � l � _l� 6eneral Statement of Duties Performs technical and administrative vork in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. S^D ervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exerc3ses within the unit general technical and administrative supezvision directly over technical, maintenance and clerical personnel. TYPICAL DUTIES PERFORMED The listed examples may not include aii the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints fxom Councilmembers and/or theiz aides and to inquiries from the Information and Complaints Office. Captures and impounds or othezwise deals with loose animals and animals that have bitten or caused disturbances or compiaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations,-etc. af Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispettses poisons and pesticides for the control of animals or pests. Attends District Gouncil and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on =everse side) SENZOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTIVE: �ZAJ i - �. � T�r�}� i PROPOSED TITLE OF CLASS: Page 2 SENIOR ANIMAL CONTROL OFFICER �—� �� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testi£ies in court regarding complaints and results of investigations. Maintains records as xequired by law and £or the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. Kt30WL£DGE, SKILLS AI3D ABILZTIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, lav� and regulations. Knowledge of supervisory techniques and procedures. Ability to deal effectively and tact�ully with the general public, elected officials, representatives of other departments, ,jurisdictions and agencies. Ability to deal ef£ectively with people under strain, Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Controi Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) 1 D�� SENIOR ANIMAL CONTROL OFFICER �� 1� `��C� 6D4�! O� �GaUG�4 pGaMd JO � pG30�OdC GENERAL 1NFORNfATiON: The Job Profiie is an important record of your position and musi be completed carefuily. The purpose of the Job Profiie is to obtain information aboui the work that you perfiorm. The information you provide is used tr the Personnel Department to: 1. Classify your job, 2 Grade your job for pay purposes, and 3. ideniify the critical knowiedge, skilis, and abiiities which should be tested in the examination process. TO COtJIPLE'iE THE JOB PROFILE QUESTIONNAiRE: Firsf; Re2d the Job Profile fhoroughly bef�re startino to answer the q��estions. 1 D:> -c Think about all the things you do and iry to organ'sze ihem into related duties and tasks thai can be written as a single sentence �r paragraph. fv�x4: The employee shou{d fill out Paris 1, 2, and 3. The immediate supen4sor shouid fiii out Part 4. �ise: You may attach additionai sheets, torms, work schedules, etc., to heip make clear what y�u d�. PART 1: IQENTIFYiNG iNFORMATION �� Ken Smart ' ,lDbTit�e� Senior Animal-Control Offic Wo�rc Lor2tiort 1285 W. Jessamine $o^izi Securitv NumMr• �rvfs�rcTitie: Ber A. Fritz ima - o"�TSuperB�or �� LIEP Divisio�ot-�ima Control �YorkPh�ne� 645-3953 $tDerviso�sName� Bernard A. Fritz �prvisors Work Phone• 645-3953 ►ame a�d Title ot 07�er Persans To Wrrom You Aepori or From Whom You Receire Assignmenis: Frank A. Staffenson - Director, Environmental Protection Bob Kessler - Director, LIEP -- — --- PART 2: QUESTIONNAIRE—EAfiPLOYEE SECTION (to be filled out by the employeej QU�St10�� Whenwasthispas'diontaststudied? New Title Request Briefty desaibe how your duties and responsd�ilities have changed since this was last studied, or how ft 6as changed inthe tastthree years. The Senior Animal-Control Officer has assumed supervisor responsibilities over the past fifteen-years as new duties weze assigned to animal control. There has been no compensation or request foz compensation. It is time this be made a titled position. � .. , uestion 2. Briefly state ihe main purpose ot your job. Be�in by tlesaibirg 1he m3in ouroose ot y�ur pb in one a 1w� stdtemetrts. � m t: 'To p�ovitle admini5sative and otfice sup�ort to ihe Div+sion ot Engineering' Fr�m ," :'To pachzse goods and services ot accep:�e q�s�iry at Iezst cost tor ihe Schoot District' m'_ :'fo pedortn piumbing vrork mvcHed'm the c�s`�ation, mainterence, and repav of gas, xater, and sewer systems' To perform all duties of an Animal—Control Officer. To ass�e the duties of supervisor when 6nimal—Control Supervisor is not avaiiable. To manage the rodent/pest activities of Animal—Control. ue ti n. Llst dut�es you pertorm regular(y. at�cn a�tior,� st�ees n r�ecessary• •renez� D� too ri e• are your primary ac6vities or resaonsbir�Ges that �aompiish the purpose you wrote above. Gene21 duties usually txke up a significant amount ot yau� work time and o�an regufaAy in your work qcle. Ust your most frequent or tnost Important d�ties L�SSi. Then, 6st the steps you t�ke to Qer(onn the dury. tn fhe space at the left, estimaie the amount of ltme y�u s,�e�d on each peren� d.�ty; shew time as perce��es, a days per week or days per morCh. S � IL" - SLlisv��t �era21 Dv� Cateaow: � aN �e ro�r�tio-�ist for the Pt�nrdno and Ecan.v*' . A++P� b��- �iectf�c Ste�s Retatim ro Above Dutv: t. 1 ansver phones and reter calisrs to appropriate staff. 2. i ansver quesii�ns about the depanment. 3. i preet hsitors an� direct them to the approyiate person. � Ilmourrt of � IR1E n Ceneral Duty �ateoorv Rodent/Pest Control complaints, response, and 607 public information. �pecific Steps Retatina to Qbove Dutv: Review complaints, take action to eorrect or assign animal—control officer to take action: A. Place baits, traps, advise residents of exclusion act3on to reduce problem. B. Recheck areas baited.or traps set, check with informant if problem corrected or reduced. C. Consult with public contact, supervisor and assigned animal—control officer on sesult of action taken. D. Keep records of baits placed and amounts as required by law. AITIDUI7l 01 Irt1E n�neral Duty 1800(}" saventory _snd Maintenance of chemicals and 107 equipment. Specific Sleos Relatino ta Above Dutv: - Regularly check supplies, baits, traps, rodenticides. Advise supervisor of needs, p3ck up oz order as aeeded. Repair or order repairs of pest/rodent equipment as needed. Maintain inventory to reduce delay ia response to complaints and routine cnntrol needs. � 2 ' ., �-l- Z�E�I Amount ot 1 � �g�e�8f DUtV C2t2�ON: Schedule randon rodent baitings to maintain 107 co n t rollable level. Specific Ste�s Relafina fo Ab�ve Dufv: 1, Review complaint files and consult with Animal-Control OEficers to determine problem locations. 2. Bait and test to determine rodent population. 3. Take action to correct, bait, or modify harborage. - AmouM of �me n General Dutv Categorv: Act as Supervisor. 20� • , ifi �+@,p R latinn to l�Mve D«h�• 1. Make changes in schedule of Animal-Control staff to meet daily needs. 2. Respond to out of ordinary needs or pzoblems of public and staff. 3. Euthanize a�-`.31s, assist and instruct Animal-Cont'rol Officers in euthanasia procedure. 4. Check da�� `_. :ntory of controlled substances. 5. Inspect ker_:ris, and animal holding areas for sanitation and animal conditions. 6. Consult with vendors on product availability and changes in action of product. Amount of Ti n Generat Dutv Cateoerv� Soecific Step,s Retatino to Above Dutv Quest+on 4. Desa�e beiowthe Impodart fmowledge, skilts, and abilRks ycv need to do your woric $e s�f� about Ltie knowledge, ablities, a�i skills you n2ed 10 do your wark Attach more sheets it necessary. - L�ed�e ivwwledoe sknt and'a a�tCrtv z�� 1. Krqwied�e Exampfe: 'Knowiedge of starr�zrd oKce practices, modem office ap�iances and equipment, induding compuler terminafs, and fhe potides and procedures oI the depamnem and divisron.' F�"�?. Sbll F�mple: 'Skid in operatirq� a �ariety ot technipi ergineering equipmeni' �z�. Ab�tity Ezample: 'AbiGty 10 organize, ptan, and d've�t the work ot oihers' (Quesfron 4 is continued on next pagej 3 � `.5 �.=i �i4 tlp - • - _ � • a \ � 3 4 5 6 See attachment Quesfion 5. List arty machines,lo�is, a equ'ipmerd used in your work and showtime spent usirg each. (List vefiicles, hand or power toots, office equipment, CRT terminals, taboratory instruments, etc.) '�� Euthanasia equipment Capture equipment Tzuck �e (ross'wee+'� 2-4 hrs. wk. 15 hrs. wk. 10 hrs. wk. [..,:� �: . ,•:��: �� Pick, shovel, mechanical Telephone syste Two-way radio I�g (hours/week) ho ist 3-6 hr wk. 2-4 hrs. wk. 4-8 hrs. wk. ueStion 6. Y�hat procedures, laws, rules, standards, trade practices, or other guides do you teter to or f 1(ow in pe�torming your work? Examaes ot procedures taws, sules, standards, trade praetices, and other guides are: prc:edure manuals, permit regutations, bulding cvd:s, tabo2tory proxdures, earpeMry practices, axounting standards, en�ineeriny sfandards, star�irr� orders, s�te lavrs. and caunry ordusarces. 1. St. Paul Legislative Code. 2. Minnesota Animal Welfare Statutes. 3. Minnesota Game Animal Statutes. 4. 5. 6. 7. 8. 9. Trumans Scientific Guide to Pest Control. Department of Agziculture Pesticide Law -18B. Federal Insecticide, Fungicide, Rodenticide Act. Iowa State University Euthanasia Guide. Safe Capture International/Animal Capture Chemical Zmmobilization Guide. � �_J Policies and Procedures of St. Paul Animal Control. 10. Computer records. 11. Civil Service Policy and Procedures. 12. DNR Regulations.l3. Zoo osis Guide Anima�l to Human Diseases. ue tion 7 Describe any tes onsibility tor decidin� what procedures, la►vs, [utes, eto., are to be • fotiowed in your work or the work ot others (None, little, some, or a great dealj. �xpiain . N you hefp ev t guides, wrlte taws or regulations, or seiect the methods, Qroc:edures, standards, etc used in ycur work andlor in the wcrk of others. - Some procedures dealing vith pest coatrol operation. Develop procedures based on current problems, ways to deal w3th these problems vithin the regulatory system. In the absence of supervisor advise sta£f oa laws, rules,•that apply in di£ferent circumstances. � 4 R �`T�-r� ue tion 8. When you come upon s'rhrations that do not frt estab►ished poticies or procedures, what do you do? Please give exampies. Review the situation, determine if a variation from policy will not have adverse effect, take action. Example: Rodent infestation on private property causing neighborhood problem. (POLICY) Animal Control will not bait on private property. Bait the property to reduce immediate problem, advise supervisor of action. QueSfion 9. For what work do you make the tinal decision? Your work is considered final if y�ur actions or decisions are made without Qrior ap Scheduling baiting and trapping based on need, on a day-to-day bases. Disposal of animals trapped, (relocate or euthanize). When acting as supervisor- make final decision on chemicals for tranquilizing and if to tranquilize. Question 10. List, by name or title, the peopie and/or organizations you taik to in order to do your work (in person, or by phone cr radio} outside of your immediate work unit. Include people and/or organ¢ations inside �n outside the City/Scho�l District. See attached 9110. Descn'be the purposes ot the communic�tions iisted above. Question 11. Describe any stress that yoa SacQ i� ycur Job because of deadfines, emergencies, or adjustmertts to plans arxf schedutes due to trequent� chargir�g requiremerrts. Daily stress of decision of animal killing and the fee ing of people involved. i Continued schedule changes to meet public need for animal control with a limited staff. Dealing with irate and disgruntled clients regularly. Changes in Administrative Policy. Budget Restrictions. Phone calls at home at all hours of day an� night. QC�estion 12. Indicate the physical ettort required irt your job. Show how oflen as aiways, frequently, occasiortatly, ar never. Mostly sit6ng at a tlesk or tabte with some Kz�cirg, starcJing, ben3ra or stoopirr�, or carrrng ot iighi objects. Sianding or walKmg tor brv� periotls. RepeSte� beridiFg, tlDUChinp, sioc�irr� stretching or cra�Ning CEmbirr� ropes or potes �tl1fLA�, d129'1�7� Of JUtII� Use oi s*^-. !:- :�s or iroers in handli�g N .;�z�ip3kiirg o�;ects, ar ope,ati�y equipmer�t, sequirits� fine mot�r coad�nation. �pw Often Grdppting or figMing with others �Q� Litting objects up to: � ALwAYs 2o pourds �� ALWAYS �� ,� FREQIIENT cver }OD pounds FREOUENT Ciimbirg tadder5 or �Noidng OCC. Other {desCribe): FREqUEN"' " Wild or ,ggressive animal handling How Often OCC. FREQLT FREQUEI3T OCC. (IC( " FREQUENT Qu2Stion 13, lndicate the type of working condifions encountered in your job. Show how oflen as always, frequenfiy, occasiona!ly, or r.ever. � jpw ORen JjQw ORen Area is adequazely: Fxposed to: lighied OCC. �� heated oCC. DarnPness�rainasrww ventilated OCC. • �� gtqq� krea is subjeh fo: � £xtreme heat or Cold Dust or dirt �QUENT p�r cond�ion (desaibe): • � Gre25e,o�orpaint OCC. — FREQIIENT — � o � � �0�ed outside in all Hazardoyscherni�is types ot weaUier? irr�ianis/fumes F�Q��'T Work 2qwres aalation tntemrptions �REQIIENT 1%o�ers for brg pedbds? Disagresable oda'S �WAYS � ALWAYS 0 Work requires continuous operation ot a vetide, madiire, a piece at equipmeni ta fong periods? �R F REQUENT FREQIIENT OCC. P �qrlErrr FREQUENT Animal odor and waste FREQUENT - OCC. Regularly drive truzk in performance of dutie: ,.: � � �� QueStion i4. List ai! the empbyees over whom you have tormai authority for direct supervision. � �t Animal—Control Staff in absence Animal Control O assigned to o£ Animal—Control Supervisor Rodent/Pest Control for dav—YO dav (11 employees) assignment. ( empZoyee) Add topether the nurt�ber of empiayees under your eontrol andlhose rfio report m subordnate supenisors tc obtain the tetal nrnhers��ervise�: Fot the foliov�rg re�orsibt6tes, tndcate wheC�er ya� t�ave ro tes�or��iGty, YW �� YW ��m' � lR2�tlB teCOtrrr�endatiDr6, Or yDt! t13wE 1t1312ulf�pftty: interviewing prospective empioyees Making recommendation Hiring empioyees Making recommendation Training others in work me�h�ds 8 procedures Making recommendation Assigning and prioritizing duties Ma ing recommen ation Revisv.�ing and approving work Making recommendation Coaching of pert�rmance issue� Making recommendation Conducting performance review� Making recommendation Rewarding�discipiining employees Making recommen ation Dismiss (firej employees ing recommen ation ueStion 15. Desaibe errors that cnuld be made by someone in your job. These are nof necessarify errors 2!�t yeu h2ve s.^.2de, b:�: anss tha; might 2ypicaily occur with someore in your posiiion. Then describe the Consequences of each type of error in terms ot time lost, meney 1os�detays, dama�e, in�ury, etc. Error in following la el nstruc io s on rodenticides. Causes possible pollution of environment. City could be cited by State or Federal Government for violation of FIFRA Act. Error in following safety procedures when working in streets(main line sewer baiting) ot training other employees in this procedure: result injury or death. QueStiOn 16, indicate below the kinds ot hazards e�counfered in your jab. - drequenUy, crcrzsionaily, or never. -- How Often _ No sigrufipnt hzzards. Some risks; wezr haro hzts, sziety staes, gog�tes, or sim�ar safety Eq�iptnenL Considerable risks; wear face or body shietds, resp'vat�ry masks, or s�muar eq�pmerd: ex�osm to contag�ous dsease. never always Occ. Show how often as ahrays, . • •.i High risks, such as+wrkirig with explosives or radeactive substances, or 2t g23i hEighlS, fighting fites, frequent or subject to physicai attack attack by animals �� : frequent working with controlled substances 7 :� .- PART 3: EMPLOYEF CERTIFICATION (fo be filled out by the smp(oyee) 9e s�re tc sign and date fhe Job Profile, and add any fu!lher cammerits or mfomation that w+� heip expiain your job. Add'd'bnal commerds: � ! certify that the above stafements and responses ere axurete and comptete to the best ct my knowiedge. t haYe ttached (numberj of sheets to fhis tcrm. �9�� / Dafe: � {t� be filled out by Questi�n 17. Y.'E�a� ie ::�e most ir�rportant cutput, product, orservice you expect otthis position? E�¢:,m. 1. I expect the person in this position to be capable of taking on the responsihility of supervisor with no negative effect on the program. To keep fellow workers motivated to provide high-level service in my absence. 2. To manage the rodent/pest control activities in a manner that allows the Animal-Cont� Supervisor to spend a minimal amount of time with this program. Question 18. Piease review Questian 4 in the empioyee secticn ot the questionnaire f�r adequecy and eccuracy. First, note any additions, revisions, or exceptions below. Then, �nk fhe Knowledge, skill or abi(ity as listed by ihe employee i� order of rtance below. Be sure to inctude any additions in your ranking. Use the num6ers associated with each ftem listed. (it is not necessary to rewrite ihe entire statement For example, it number 3 is mosf impertant, simply lisi the numeral '3' first.) Finaily, star (') the numbers (on the ranking tine heiowj cottesponding to the statements that you feei are ri i i to successful pertormance on the Job (make or break). Add'Aio�ai needed imowledne skiiis andlor abifdies # �r � �,: ,� is 1.2 . .� ►l.ost lmporiant � � / � iPast Imponant � L .� :; �,� �� Qu2Sti0n 19. Sfate below yout best fudgement o` #he kind and amount of education, training, and experier�ce a new ertbbvee sharidhave �+on erste.ring k�fo this positan EdLICdIiDflaTld�OfU2tftlfl9: 40-60 hrs. attendance- Animal Control seminars. Attend: Supervisors and(or Manager tiaining couzses. ��'�� 5-years Animal-Control Officer, Licenses, Certificaies; or� t Control. Other (describe}: QueStion 20. Does this position represent tfie Cfty or Schoo! Aisfrict in deatings with other pubtic or private organ'vations,the communfty, cr the media? E�cplain. When acting as supervisor or as pest/rodent manager this person is called upon to explain function and activities to media, neighborhood groups, and to conduct animal-control tours for senior veterinary students from the U. of M. Question 21. Does this position have the author'cty tc �mmit the organtzation, or units within the City or Schoot District, io a course of action? txpiain. When acting as supervisor this person must make decisions that determine a course of action: Explain: Situation, woodchucks have burrowed into river dikes causing the potential for flooding. Action must be taken to correct and prevent•future problem. Question 22. is tbis position fcrmaliy designaied e� �e lead or supervisor at other emptoyees? Hyes, . pfease review Questien 4A in the emp{o3�e section for edeqvacy and sxuracy. Jj�g any revisions, additions, or further e�lanatiais fi your answer bebw. I agree with response of employee to #14. � uesfion 23. How much supervision does this pcsRion receive? Consider how much work is reviewe�J, what you look tor, and the degree of initiative and independence this gosition has, Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special situat3ons wheie consultation is required. When acting as Animal-Control Supervisor must work with no direct supervision. PART 5: SUPERVISOR CERTfFICATiON COm�� o� � a�ary and adequacy of the empbyee�s statemems and re .* aiready m�ned abo�� ,� ,�� '� o dd -G a exceptrons nat ? � r��.e� � - �� C �"r`Q ' `re i ' 9 � c�r,�� Z� R • ��.-r .�l�v..�, ,�• �c,.-m.Q .rn.Gie .n �e�X.r -�y' �� , � /'�.��r�-�.-. :.�( �.. ,�t'� � � .�_� .�� .� � � _FO � -�`=%«; ..� �r'.CO ,,..,�..� �--� ��:.��` � iw .Rnr�"..i �v �r,.i .,..,�l.l.�c.�i �x-e�-�. '�`� c�,�.a�i o-r.s y/ ,. ' ...,-._.c.c--r� � /�/ =v iC.v e�*�G.�� rs�.--eL. , �u�'G'ef'.e`2e .�/'..dl `�%�� ,�. � �-: �K'�.:�� ..� ,,,��, ...--�.-�.�,�-� �-�.,� � 1 certify that the above s atements and resportses are accurafe and complete to the best of my � � Date: , r �, comp:ete Check the department head to see who has been designated to Cammerrt on the acaracy arb a�eqJa�y ot the emWeYee$ ard the e�ep8orts� � siqervuorsstatemerdsandrrsponses. No2eanyadd6onsor �� y �� G� �7 a.� � ! certify that the above statements and responses are axurate anG camplete to the best of my �• / Signed: G��?�U��= � - Date: �� 1��2 �/�� ,o uesfi n 2. tiow much supervisicn dces this pQSition receive? Ccnsider how much wcrk is reviewe;� what }rou ioek for, and ihe degree oi initiafive and independence ihis �osifion has. Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special s3tuations vhere consultation is required. When acting as Animal—Control Supervisor must work with no direct supervision. PART 5: SUPERVfSOR CERTIFlCATION Comment on the a�racy and adequasy oi the empUyee•s statemeMS and responses. Note an addiGons or exce trons rroi ! alreadyme�tionedaSo�e. il�e ��,.,�.,�, � Y p' Ur.-1� f �ics� .�-J v y�u�..f.�.4 :l.�:,F' <� �. "/� �ct- �"�-L �'� ��2G :rc4.Ctryi / - !/ s . ��2 �, � • aKV�3.[ --�'�a+� im.GtR •[.f�l .�.�,«- � ��a`y�� :.� � .�-,� � .�-�-,- :�� ..�•�, �,:� �T : ..�-2 �;co, � .�- � � 1 iF� p , / �,..� "O�"'�� .:.4 -s.+�u,�-�rc� A.v� Rnn�'...� 4vZa. �c.✓..�, N�. � � �.w �n - �-�c - v� s� ,,zc.� � �„4.�.� ; �� a;�,�� ,,, �..�.-�x�-�� y�� .�� t eertiTy that the above s atements and responses ere axurate and compieie to the best f �� ytn � Checic wiih 2he department compiete th;s section. . o my Date: _�, ., to see who has been designated to Commem on the acaracy and adeq,scy oiLtie employee s an0 the ezceptions� � supenuorsafatemer#sandrespa�ses. Neteanyaddrtiensor �� y -� � � � �� , �� ! certify that the above statements and tesponses are ac�turate and compiete to fhe besf of my � / E :�� ., .: .;: �i�1= Ouestion 10 - cor.t'd. General Public ✓ Franl; Staffenson, Directoz oS Environmental tlealth ✓ Bob F:essler, Director of the Office of j..1.E.P.✓ Police officers and Dispatch personnel� Gary Thell, Conservation Officez, D�R � Cit} Attarnevs � Citr Council Membezs and staff ✓ Human Resources staff. Humane Society official� N,ayor's staff - Kers representative .�State o:ficials - RepresenLative - Attorney 6eneral's office reigt;borhood groupsd Ner,�s aedief Product and service vendors keyne Dolly, State Department of Agriculture J P2rt 2 General Public; explain Animal Control procedures, laws and acLivities of Ani�al Control stsfE. Frank Staffenson, Bob Resslez; cor.fer and ;ry��r _t on Animsl Control matters. Police O:ficers and Dispatch staff; enforcen;_nt matters, dispatch procedures, Animal Contzol/Police interaction Ger�� Thell; coordinate �ild animal management and game animal regulations. City Attorney; confer on animal regulations and civil and criminal caser.. � City Council members and staf£; con£er on animal zelated ordinances and ammendments, advise on animal related problems in Council Districts. Human Resources staff; seek advice on personnel matters. liumane Societ}� official; confer on animal abuse lac.�s and on animal adoption agreement. Also Friends of Animals on adoption. Mayor's staff - rec.�s liaison; advise of upcomming news re�eases and •- r>atters £hat ma�• be controversial State Officials - Atiorne}• General's office; advise Legislative representative on curient and pending state sLaiutes. Request opinions from Attornev General`s office on sLate statutes ' Feighborhood groups; �itend meetings on request - explain Animal Control program. Fews media; act as City representative for Animal Contsol progzan - respond to quesiions regarding Animal Control matters Product and Service vendors; Discuss pzoduct/service cost and qualiiti, making decision to purchase Gayne Dolly; see� advice and advise_on use of_pesYacides and pesLicide regulations Y i ,�t - pg. 3 ♦, � �1 � Quesiion 4 - cont'd. �� \ • 1. t;noc:ledge of animal behavior in the urban environment, both domestic and c.-ild. 2. �:nowledge of euthansia procedure, includin� injeciion methods, biological plsceser.t of ehemicsls used. 3. �;noc:ledge of ar.imal h>ndlin£ equipment, including physic2l and chemiczl apparatus. 4. �:novledge of inLegrated pest management procedures, exclusion, zodenticides and pesLicides and their application. 5• knoc:ledge of cit}> state and £ederal regulations pertaining to animals. 6. };noc:ledge of s�nitizing, disinfecting and cleaning chemicals and their proper application. 7. };noc.�ledge fo ofEice, kennel and Field policy and procedures for Si. Paul Animal Control. S. l;noc;ledge of the city sewer system, its basic design and function. °. finoccledge of animal behavior especiall� in the urban em>ironpent. '�)• S}:ill in the use of a variety o£ anic�al restraint equip�ent .�^hemicals. 11. Skill of instructing others in all aspects of animal control '..d related activities. 1L. SY.ill ir, the procedure of injection of chemicals into living animals. 13. �bilit} to deal �:ith sensitive issues involved in animal control. 14. Abilit}• to organize and reorgar,ize with the changing needs of animzl control. 15. ab;l;Lti io develep and maintain high gualiLy staff in the �tressful profession of animal control. 16. Abilit}• to deal c.�ith the killing of healthy ani.mals and accept it as a neeessity of the position. 17. Abiliiy to coicnunicate the need for animal control. Question 6 - cont'd. 9. Policies and Procedures_of_St.__paul Animal Control. 10. Gompuier rerords 11. Civil Sen�ice Polic} and Procedures. 12. ll�Tft Regvlations 13. Zooi,osis Guide - ruiir,hl to I�irnan Diseases � �� r � �� From: Mike Foley � J � To: STPAUL_apigate.COVncil nate: 6/16/97 11:OOam Subject: Proposed Senior Animal Control O£ficer Position - Salary Info The incvmbent o£ one of the Animal Control Of£icer positions was studied. He was performi.ng some work that was determi.ned to be at a higher level. As a result, the creation of a new title was recommended and the incumbent (Mr. ICen Smart) would be placed in the new title. Mr. Smart has been with the City £or 20 years. The bi-weekly dif£erence in pay between an Animal Control Officer at the 20 year mark and the Proposed Senior Animal Control Officer at the 20 year mark is $ 127.65. This is an annualized cost of $ 3,331.65. However Mr. Smart was already being paid out-of-title at the higher salary level at the perogative o£ the department. This indicates that, in one sense, there is no additional cost to the City. I CC: LIEPI.LIEP.pechmang, shockley Counc� File �� Green Sheet # d0162 Q��A�_ Presented by Refecred To 1 An Administrative Resolution establishing an 2 Interim Rate of pay for the Senior Animal Control 3 Officer Committee Date 4 RESOLVED, that the rate of pay for the classificarion enritled Senior Aivmal Control 5 Officer shall be established on an interim basis at Grade 33 as set forth in Section ID2 ofthe 6 Technical Standard Ranges of the Salary Plan and Rates of Compensation, and be it 7 RESOLVED, that this pay rate shall be in effect until the appropriate bargaining unit 9 10 11 12 representation question between AFSCME Loca12508 and the Saint Paul Manual and Maintenance Supervisors Association is resolved and shall not effect the outcome of that question, and be it _,, FLTRTF3ER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval, and shall remain in effect until the appropriate bargaining unit representation question is resolved by the State MINNESOTA ofMediation ssa Auman Resources �}': �7� r, �1�Tf�J(h�`liU,-i Form Appr rty Attom s ��` S f �--( `i`k Appra � Approved by Mayor: Date � � Adopted by Council: Date Adoption Certified by Council Secretary � �� ( DEPARTMEhT/OFF7CFJCOUNCII,: Human Resources CONTACf PERSON & PHONE: Ivfichael Foley 266-648f John Shockley 266-648: MUSf BE ON COUNCII. AGENDA BY (DATL� As Soon As Possible TOTAL# OF 5[GNATU1tE PAGFS DATE INITIATED GREEN SHEET NO.: � 6 �� ` April 16, 1997 � II�CI7ALDATE IN[TfAI/DATE ASSIGN 1_DEPARTMENT DII� 5 CITY COUNCII. NUMITER 2_C1TY ATTORNEY 6_ CITY CLERK gpR 3_BUDCETDIR FSN.&MGT.SERVSCEDIIL ROU7'ING <_14fAY�R(ORASS7'.) CNII.SERVICECOMIvIISSION ORDER ALL IACATIONS FOR SIGNATURL) ncr�oN �trESrgn: Approve the proposed interim rate of pay for the new classificarion entitled "Senior Animal Control Office�". Approve (A) or Rryea. (R) PLANNINGCOMMISSION _CIVILSERVICE COMhfISSION CIB COMtvD1'I'EE — STAFF — DISTRICT COURT SLIPPORTS WHICH COl1NCILOBJECT'[VE? PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE.4fIONS: 1. HasUilsperson/Fumeverwmkedmderacon4actforthisdepartment? Yec No 2. Haz this personffuw evarbeen a city employce? Yes No 3. Does ihis petsod5rm possess a skill not nwmallY P�� bY any cutrent cilv employce? Yes No Esplain s� yes sosweis on aeparate sheet and attsch to green s6eM 1NTTIATING PROBLEM �ssuE, orroxT�rrvrrY Nvna wnar, we�, wneM. wnr>: 7'he work of the Airimal Control unit of LIEP has become more comp]ex. The unit now deals with special interest activists, mediates disputes between neighbors, deals with more complex policy issues much more frequently, and deals with a lugher level of exposure to the media. In addi6on they have absorbed some duties relating to public health such as baiting for rats. These new responsibilities require a senior, experienced position to train and provide policy guidance to the Animal Control Of�icers in the absence of the Supervisor. .�v.4rrrncES � nereovsn: The Animal Control program will be better managed. In case of emergencies the Supervisor will have a reliable assistant who can provide advice to the Officers who encounter difficult problems, can assist with policy issues and with dealin� with the nublic. n�snnv.4n rncss � nrrxoven: There is a slight increase in salary costs, but the Animal Control program, wluch has tu� public will be better managed. visnnvaxrnc�.s iF xoT nrrxovEn: If this is not approved it is likely that the unit will not be as well managed as it could be, there could be some degradation of performance, and some difficult incidents could be mishandled. There could be problems resulting from ineffective dealings with special interest goups. - TOTAL AMOIJNT OF TRANSACTION: $ 7,000 COST/REVENUE BUDGE'I`ED: Yes FUNDING SOURCE: General Fund ACTIVITY NUMBER: GL001-001 77-01 1 1 FINANGIAL INFORMA'ITON: (EXPLAIN) Not applicable. �S�dlClC6� ��'�s�� ` JUN �6 1�� a��.�, �� , ��.°�� C��y A�� ,�sT �� ,- �"�� Background Information on the Issue of Appropriate Unit Representation Between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association The Office of Human Resources originally recommended that the new Senior Animal Control Officer class be placed in AFSCME 2508 (Clerical) bargauring unit. This recommendation was based on the position, as described, being a leadworker and not a supervisor as defined by the Public Employtnent Labor Relations Act (PELRA). However, the quesrion of appropriate unit representation is the subject of dispute between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association (M&M). Until the dispute is settled, the units have agreed that the position can be filled and compensated at the AFSCME pay rate pending a determination by the State Board ofMediation Services (BMS). Both units have agreed to go to the BM5 which is the final authority in setting unit deternvnation disputes. �^1=7�� POSITION REPORT REQLTESTED CLASSIFICATION: INCUMBENT: PRESEIV"I' CLASSIFICATION: DEPARTMENT AND DIVISION DATE OF STUDY: STUDY CONDUCTED BY: Senior Animal Control Officer Vacant Animal Control Officer Office of LIEP/Environmental Protection October 3,1996 Michael Foley :i"/� APPROVAL OF CLASS. �VD COMP. MGR.: _�, (Signature) DISCUSSION: (Date) The position was studied in 1994, a grade detemunation was made, and a proposed class spec developed. Due to reorganization it was deternuned that an out of title situation would be adequate for a period of tune. The department later detemuned that this should become a regular, established title. At that time, the duties of the position were discussed with the supervisor and it was determined that there were no duty changes that had any implications for a grade change from the original study. The same person is performing the same duties. At this tnne the department recommended an increase in the experience requirements in the minimum qualifications. The position now operates in an envaronment which is more affected by technology and by legislation than in the past. Environmental issues and animal rights groups have made the work of the position more complicated. As a"lead worker" position the incumbent should be familiar with a variery of animals and their behavior and this should be experience as weli as abstract knowledge. Moreover the incumbent should be very familiar with every area of the Ciry since the animai control problems do vary with topography. As such, an increase in the experience requirements is reasonable. A brief QES indicated that the point level had not changed. g--�� RECONIl��NDATION: It is recommended that the position, with the new minimum qualifications be established at grade 33 in the AFSCME Clerical unit and that the new class specification be adopted. � � Ofttce oi P�rsonnel � �1= 1�-l� � Factor Evatuation Sheet C(tssTitle-- rn !I zl �� t' � � G� t fr�tuitten Faetors (,�wt hints Mrsurics 1. xnowleaae 2. Et £eet of xetioas 3, !lental Effort 1Kzu1 JpP�I cI� L�� r✓��.5. ✓a✓/c,j �{ 365 �.-��E L��:• �.�H h<, �•*>-�zcl� P��c�. `3 �4 5 ow p>�hli�, Va.•ied z�f �i f 1eJ, /fc�,5 zs 3 -2 a o ad✓•i <�. �• Ar.,ou:t of Diseretion Handl�s �.a��c d�/-'Frc✓t!' z� t 'J QO 5 noy - vo� i� �s��n�f w �). S Zmpa:t on Polieies i Pm 5. Conse�sence of Ersor 7. Hazt:ds s 5tzess g Cor.tacts 9. Fhvsical E£fozt �p SLZOUndings __ O�r�nrw�1 f�Nl�n�i�v 1�.Units Supezvised TOTAI, P�INTS GRAD£ �KFep.-eh y�attcirs, Ad�el�� SS 3 i 7s .-..o. b� Co✓(C ��:-o /•�rr/Ir>� er v� ✓1.�/�.�✓� 3 iZv lti��zr,.,. y�Md{7aOLJ SIT �Z�..�! �NVo,✓I" 3 ( ° � � J r - 0 licCaJl� forf✓r�±�� e�I-�LYtt/..J � � n ,H.�i t �on�llcF witK �nr�Ll awnc�� j (U V zne lon�i�cl' �i;hwftK nc�y/7,h��j O✓{✓ Zv+lwLl3 ✓ OG(L�f(IVLII � �CL�,) WI �N �7✓�JYI � V�V� 4� �C✓�.u�7�•tl""IL�J� Qof � L�aJ�� + 211 �SPa,:e•rJ. 3 (t� 4 S CS7AJ f JG�7CL�J�t 4/r� N � �' f10 V .Z J lsls ��.-r��;�e�f�� ,. F�L,�..�,:. 5 �� ; 3h� 2��31 `v y � J Llz�>, Un�f �I�� +-��t �'y2r .3, PROPOSED TITLE OF CLASS: SENIOR ANIMAL CONTROL OFFZCER DESCRIPTION OF WORK CODE: 540A BU: 02 EFFECTIVE: �.�1--�� General Statement of Duties: Performs technical and administrative work in conducting and monitoring the ani.mal and pest control programs of the City and performs related duties as required. S�ervision Received: Works under the general supervision of a unit or division head. Supervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clarical personnel. TYPZCAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of te.:tinical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries £rom the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc. of Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permiCS for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as approptiate. Dispenses poisons and pesticides for the control of animals or pests. Attends Bistrict Council and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on reverse side) SENZOR ANIMAL CONTROL OFFICER Page 2 " ' PROPOSED TITLE OF CIASS: SENIOR ANZMAL CONTROL OFFICER Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABZLITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws snd regulations. Knowledge of sun�--' ry techniques and procedures. Ability to deal effectively and tactfuily with the general public, elected officials, representatives o£ other departments, jurisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Abi2ity to deal effective2y with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFZCATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) SII�IOR ANIMAL CONTROL OFFICER Page 2 - PROPOSED TITLE OF CIASS: SENIOR ANIMAL CONTROL OFFZCER Monitors the operation and maintenance of the animal shelter and insures � that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and zesults of im+estigations. Maintains records as required by law and for the management of Lhe imit. Develops zeports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and zegulations. Knowledge o£ sur•—"`� ry techniques and pxocedures. Ability to deal effectively and tactfully mith the general public, elected officials, representatives of othez departments, furisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to p1an, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota dxiver's license or out-of-state equivalent with no suspensions or revocations within the two yeaz period prior to the date of appointment. (Suspensions for parking related offenses excluded.) �.�.J . SENIOR ANIMAL CONTROL OFFICER .. t i . �.C'! CITY OF SAINT PAUL .Knrm Coleman, Macor TO: Robert Kessler, Director LIEP FROM: Michael Foley `� Classif'ication and �i ation DATE: August 24, 1994 OFFICE OF HUMAN RESOURCES �—��q Leuinn Turchin, Acting Director � 130 Ciry H¢ll Ann� Telephone: 672-266-6500 25 Wesr Fourtb Sneet TDD/1T}': 652-266-650T Saint Pau1, MN 55102-1637 Jobtine: 672-266-6502 Faaimilt: 672-291-7656 RE: Classification Study of Mr. Ken Smart A classification study nf ;dr. Ken Smart's position was conducted recently. The resuit �r the study was that Mr. Smart appeared to perform duties that differed from those assigned to other Animal Control Officers. After the study you and Mr. Shock]ey had a discussion. The result of that discussion was that you and Mt. Shockley agreed that no action would be taken on the position unti] the redesign of LIEP was compieted since, as a result of the restructuring, some of the positions in the Animal Control Unit might be changed. Any attempt to make a reliable determination on the position at this ume would clearly be premature. In such a case it is possible for the department involved to consider out-of-title pay for the individual or individuals involved. Out-of-title pay is the prerogative of the department involved and we rarely make specif'ic recommendations for these cases. Generally, this Office does not recommend the use of out-of-tide pay, but it is, clearly a prerogative of the management of the department concemed. cr. John 5hockley Frank Staffenson Janet Odalen C_ � �- �� CI7Y OF SAINT PAUL II�'TERDEPART'.fENTAL MEA30FLANDUM August 5, 1994 To: LeeAnn Turchin, Human Resources Director Fr: Robert Kessler, LIEP Director �. Re: LIEP Policy Regarding Working Out of Title Pay LIEP agrees with your philosophy regarding the parsimonious use of Out of 11t1e Pay. We currently have four employees on the list. Christine Rozek was recenfly deleted due to her appointment as License Manager. Kris Van Hom's new job is in the testing/selection process so she v.�ill be off of the list soon. Karen Zacho's position will be addressed through process redesign, hopefully by the end of the year. We will be adding Ken Smart to the '.�t pending the establishment of an appropriate job classification for him. The rernaining individual on the list is Mike Michaud and it is my intent to address his situation also through process redesign. Parenthetically, I want to alert you and John Shockly, to the possible change of job descriptions and concoxnitanUy, rates of pay, for a number of LIEP job titles that aze being discussed by the Process Redesign Team. Although I have not seen any specific proposals, I expect their preliminary recommendations to be complete by the end of this month and I wdl] share them with you and your staff when I get them. In general it is LIEP's golicy andgractice to oalp use Out of 1Ytte Pay in situations where there is a temporary assignment of duties to a higher paying tit2e or when an upgrade has been recommended by Humaa Resources as the result of a job classification study. Please let me k»ow if you have any further questions regarding this matter and thank you for your patience with our res�onse. c: John Shockley Mike Foley _ _ _ _ _ , _ Jan Gasterland Christine Rozek Frank Staffenson Janet Odalen t Process Redesign Steering Team , Q�� lt-{,�'t CLASSIFICATION STUDY REPORT CLASS STiIDIED: Animal Controi Officer INCUMBENT: STUDIED BY Kenneth Smatt Michael Foley i�1 � DATE STUDIED: June 2, 1994 PERSONS CONTACTED: Kenneth Smart, Incumbent Bernard Fritz, Supervisor Frank Staffenson, Manager Robert Kessler, Director, LIEP �ckeround The incumbent believes that the responsibiliries of the position have increased over the years. The Animal Control Supervisor has had to devote more and more time to the administration and policy func[ions wluch requires attending more meetings outside of the unit and ta devote more time to policy and relating to Council and staff. This means that another person has to assume supervisory responsibilities. In addition, the ten hour days require another person to be available as supervisor. Finally, the Supervisor does take extended vacation in ihe summer and the incumbent does act as the unit supervisor during these absences. The incumbent requested that the position be studied. - Study Com onents Review of job profile Interview with incumbent Interview with supervisor ' Interview with Em�ironmental Heaith Manager InYerview with Director, LIEP Comparison to class specifications Comparison to other positions QES evaluation and analysis APPROVAL OF CLASSIFICATION & COivi1'U'.�ATION MANAGER: q,`1= 1 `�q .. � - . . The position is located in the Animal Control unit of the Division of Environmental Health in the Office of LIEP. The position acts as a"deputy" for the Animal Control Supervisor. The position acts as the supervisor of the unit during the times when the official Supervisor is not available due to meetings, schedules or vacation. In addition, the position is the senior person in ihe unit and tbe other employees frequently ask it for advice and counsel. The position performs a full zange of administrative responsibiliries in the absence of the Supervisor and acts as the Supervisor's "deputy" when the Supervisor is not available. The speci�c responsibilities of this position include: 1. Acts as the deputy for the supervisor of the Animai Conuol Unit. This includes providing advice and counseling to other employees and maldng workload and work priority changes. 2. Assists in the selection and performance review of assigned employees. Trains or insures that junior employees are trained in all duties of an Animal Control Officer including technicai aspects, human relations skills, and reporting. 3. Assists in management of the daily workload including reassigning work and rearranging priorities as emergencies arise or workload changes. Keeps supervisor informed of these changes. 4. Monitors supply levels and places orders as appropriate to insure there are no problems due to lack of supplies. Insures that all poisons, etc. are controlled and properly reported. 5. Counsels officers who have had difficult situations. 6. Coordinates with State and County authorities as appropriate to conduM daily operations. 7. Coordinates with State and County officiats on new and proposed legislation. Provides supervisor with commenu on proposed local Iegislation based on personal eaLperience and the commenu of the other Animat Conuol Officers. 8. Attends a variety of community grbup meetings to expiain policies and procedures. Attends functions at schools to provide information. 9. Responds to inquiries from Councii members and citizen groups. 10. Captures and impounds animals that aze loose and/or that have bitten Euthanizes � { �� ` them when necessary. 11. Responds to and investigates complaints regazding animal and pest problems, determines action to be taken to gain compliance with the law, removes possible danger to public and issues tags as appropriate. 12. Keeps records and makes reports as required. 13. Testi£es in court regazding complainu and resuits of im�estigations. 14. Oversees the proper operation of the shelter. � .. � � .- . eneral Positions in the environmental health field do not describe the typical recnonsibilities of positions involved in animal and pest control. There is no other serie_ +h?� ?rovides an adequate description of the duties. Animal Control Of6cer This class specification does not mention responsibilities for managing the section, policy changes, dealing with the Council or Council Aides, workload monitoring, etc. The class is a technical class with little administrative responsibility except the responsibilities associated with keeping records of the cases assigned to it and testifying in Court. Tlus spec'�f'ication does not describe the responsibilities of this position. Animal Control Su�ervisor This class spec describes work at a management level. It describes developing City policy and dealing with legislative issues and longer range planning. Automation, budget development, coordination with the Council, worlflng with neighborhood groups and worldng with other City management of�cials ue an increasing part of the responsibilities of this class. The position in question is, relatively, more of a"hands-on" supervisor. This class speci5cation does not descnbe the responsibilities of the position in question. - Conclusion There is no existing class spec that appropriately describes the duties of the position in question i Comparison to Other Positions enrl Positions in the environmental health series do not have responsibilities that are similaz to those assigned to this position a�=1u� Animal Control Officer Positions in this class aze technicians who have operational l�owledge of laws and procedures and the knowledge to deai with a restricted number of cbemicaLs. They frequently deal with disputes between neighbors and provide information to neighborhood groups and school classes. They deal directly with dangerous and stray animals. They issue tags as appropriate. They do not counsel other employees, supervise, nor deal with administrative issues. The responsbilities of positions in this class do not match the responsibilities of the position in question. Animal Control Su en rvisor The position in this class spends most of its time dealing with other CYty managers, the Countil members and Aides, and of6ciais of the State and County. The position supervises all of the personnel in the unit and deaLs with budget and generai administrative issues. The responsibilities of positions in this class do not match the responsibilities of the position in question. P.*�osed Class �pecification This speci�cation accurately describes the responsibilities assigned to ttus position. �* describes a"hands-on" supervisor who monitors daily workload and can make decic•,,:;, regarding this work. Ttie spec describes a position that performs routine administrative duties and has senior technician experience. Conclusion The duties of the position in question are not comparable to those of other positions in the Animal Control series nor to positions in the environmental health series. 4. E. S. Evaluation and Anal, s�is The QES analysis supports allocation to grade 33 in the M& M hargaining unit. This is not a final determination on the bazgaining unit. � '"'r_'r""F ,�- � t ��.:,�+..�. • Based upon the information provided, it is recommended that the position be allocated to a new class entided Senior Animal Control Officer. The proposed class spec is - attached. However, due to the fact that LIEP is reorganizing and that the reorganization might affect the entire operation, including Animal Control, it is recommended that no formal classification action be taken at this point. Tt�e department may consider out of titie pay. � q Proposed Senior Animal Control Officer The point total is 1875. This justifies a grade 34 in AFSCME Clerical, grade 35 in AFSCME Technical, or grade 33 in M& M. Review of similar positions. The "similar" positions aze based on the pay scale and a rough comparison of duties. "Similar" positions - Clerical. (Note: The Animal Control Officer is Clerical at grade 30.) The Telecommunicator is in Clerical at grade 32 The Dupiicate Bquipment Operator Supervisor in Clerical at grade 33. The Police Dispatcher is in Clerical at grade 35. The Telecommunicator and Police Dispatcher aze similar in the stress and quasi-police nature of the duties. In addition the technical Irnowledge required may be at the same level. The Police Dispatcher, the Pazldng Meter Collectors and the Parldng Enforcement Officers in Clerical establish the precedent that an enforcement position can be in the clerical unit. There are some supervisory positions in clerical. "Similar" positions - Technical. The Health Lab Technician I is at grade 29. The Clinic Nwse is at grade 33. - - The Fire Communic Operator and the License and Permit Inspector are at grade 34. The Health Lab Technician II, the Zoning Technician, and the Housing Counselor are at grade 35. The Environmental Health Inspector Supervisor is at grade 40. The Env. HIth. Insp Supv. is probably the closest. This � �` - 1,�� posirion has some public contact that is emotional and must have some technical l�owledge. Both have some supervisory responsibiliues. The fact that the Fire Communications Operator is in Technical indicates that a uniformed position can be in technical. The fact that the Zoning Technician and the License and Perarit Inspector are in Technical indicate that an en£orcement position can be here as well. The fact that environmental positions are in Technical indicate that this position could be in Lechnical. There aze some supervisory positions in technicai such as Environmental Health Inspector Supervisor. "Similar" positions - M&M. Senior Zookeeper is at grade 33. Obviously both positions deal with animals. In the case of tbe Animal Control the contact between the public and the animals presents more of a public danger. The Animal Control Supervisor is in M& M. .. � . . �Ctfice o1 Personnei ' ' �,�= �`�� Factor Evaluation Sheet G855Tit18 ��wxi Co�t�cl (�f•�-,�t.' LiL• P- Vr. ti�-zrh Ersiustion Faetors L�wl Points R�marks �. Knowledae Rem,ir>R � 36S 2. Effect of Actions 3, Mental Effort 4 - Amount of Discretion 5 Impact on Policies & 6. Consequence oF Erzor 7. Hazards & Stress g Contacts 9. P Effort �p Surzow�dings S� Pezsonnel Authozity 12 Units Supervised TOTAL POINTS 3 a4� 3 aao 3 aos 3 �7� 3 t?0 �(,� I50 �� • 3� y s .��,� k5 �� m �� GRADE ' ' a �� QES Support Information Animal Control Officer - LIEP - Ken Smart May 1994 � 1. Knowledge Requiued. Set at level4. The posirion must have elrtensive knowledge of all rules relating to animal and pest control. The position does answer questions about the laws and does try to resolve neighborhood disputes. The position does enforce laws and varies procedures depending on the situarion. 'T'he position must have expert kn�: -ledge of the technology of animal conuol and disposal and of the laws governing those functions. In addition the position must understand effective supervision. # 2. Effect of Actions. Set at level 3: Tt�e work of this position has some impact on the health of the community by effectively controlling pests that could spread disease. This is especially true of rats, vermin and rabid skunks. This has some effect on the entire City, both on business and on residents. In addition, as a supervisor, the position does ensure the effectiveness and efficiency of the operation of the unit. # 3. Mental Effort. Set at level 3. The position handles varied activities sutce it is the senior position and since it is a lead worker or supervisor position, The position may participate in some tests, etc. but it does analyze �atterns of pest activity and �atterns of response on ihe part of the Animal Conuol Officers. This is often done in a somewhat informal manner but it is performed. It recommends action based on this information. # 4. Amount of Discretion. Set at level3. The position is that of a senior technician and a lead worker. As such, there are many instances where the position cannot zefer matters to another. The purpose to having this . ,, �� position is to make decisions for unusual cases for which the posirion itself is responsible and to assist the less e�cperienced members of the unit The position assists the Animal Conuol officer in supervising the section. � 5. Impact on Policies. Set at level3. The position is an assistant, therefore, any changes in procedure are reviewed with the Animal Conuol Supervisor. The position does make recommendations for changes in procedures and even in policy and legislation based on experience in the field and information from other Animal Control Officers. In the capacity as the senior person in the unit, and the acting person in chazge in the absence of the Animal Control Supervisor, the position does interpret policies and procedures and adapt procedures to speci�c situations. Since this work unit deals extensively with the public and deals on a variety of issues ranging from condition of property to neighborkood nuisance to animals that may constitute a public danger this level is appropriate. # 6. Consequences of Error. Set at level 3. The actions of an Animal Control Officer are not snbject to audit or supervisory review prior to taking action. There is danger that the position could misinterpret the law or take improper regulatory action, especially where there is a dispute between two neighbors and judgment calls aze required. In a tense situation, where a group of people are expressing discontent at the actions af the position, a mistake could also occur. The errors may result in bad publicity for the City and possible cridcism from the City Council. T41ere is the possibility of a lawsuit against the City or similar legal implicadons but this is not as likely, There is a potendal impaM on public heaith as a result of ef�cient program actian by the position. � '7. Hazards or Stress. Set at level 3. Occasional. -- �Vorldng with dangerous animals results in unpredictable situations and can be life threatening. In addition the interpersonal situaflons, mediating disputes between neighbors, can be stressful. So can dealing with the Council. Finally, dealing with hostile community groups and with a hostile group of neighbors who object to the enforcement actions thax an Animal Chontrol Officer is cazrying out can be stressful and has some physicai danger. .. ; q� �4� # 8. Contacts. Set at level 3. The position has some contact with members of the Council and deals with individual reports or compiaints by or from their offices. The position also provides information on the possible impacts of new legislation to Councilmembers or their aides. The position coordinates efforts at rodent control and other pest contrpl programs with Health and other Environmental Health units. The position coprdinates with officials of the State and the County. Normally these contacts are for coordination and exchange of information and may involve the possible impact of new policies or legislation. In some cases the communication is to coordinate efforts at control such as dealing with the Game Wazdens on deer problems. The posidon also deals with private exterminators and makes judgments on cooperation for the public interest without committing the CSty to an unnecessary legal liability. There are many instances where the position must mediate disputes between neighbors. Tbis often invoives only some wmplainu and hard feelings but in some cases there is the possibility that the individual is e�cpes:.� to a threat of riolr i;e and serious physical harassment In addition to facing this threat the position m��_.� also provide support to Animal Control Of�cers who have, themselves, been harassed or threatened in the course of their duties. The position is also responsible for training. Finally, these positions do have the authority to direct compliance with City laws. # 9. Physical Effort. Set at level 3. Occasional. The position must occasionally subdue large and aggressive animais. The position also has to move "manhole" covers on sewers and carry traps with animals. # 10. Surroundings. Set at level 3. Occasional. The position must be out of iioors on a daily basis or spends time in the pound itseif. The position must answer problem calls despite the weather. The position must - - occasionally deal with dangerous animals. - # i l. Personnel Authoritv. Set at level3. The posifion participates in selection decisions, training, work direction, and performance review. , � �i,� # 12. Units Su�grvised. Set at level 3. The position acts as the lead worker and the acting unit supervisor in the absence of the Animal Control Supervisor. , . , PROPOSED TITLE OF CIASS: DESCRIPTION OF WORK .� � ,� � I SENIOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTZVE: �� \'� 'l General Statement of Duties: Performs technical and administrative work in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. Sunervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clerical personnel. TYPICAL DUTZES PERFORMED The listed examples may not includ= all the duties performed by all positions in this class. Assists the Animal Control 5upervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries from the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, anSmal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc.--0f Animal Control Officers. Inspects residential properties o£ animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispenses poisons and pesticides for the control of animals or pests. Attends District Council and neighborhood meetings to hesr citizen concerns and to provide information on laws, animal behavior, and procedures. _ (continued or1 reveZSe side) SENZOR ANIMAL CONTAOL OFFICER �ZA} i � � �\ 17 � � Page 2 PROPOSED TITLE OF CI,P>SS: SENIOR ANZMAL CONTROL OFFICER �^�,�� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and regulations. Knowledge of supervisory techniques an:� �r• edures. Ability to deal effectively and tactfully with the general public, elected officials, representatives of other departments, jurisdictions and agencies. Ability to deal ef£ectively with people under stsain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Control Officer or the equivalent. Must �ave a valid 3�finnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) � �� ,f� �' � SENIOR ANTMAL CONTROL OFFICER CODE: 354�- BU: 10 EFFECTZVE: 07/20/85 TITLE OF CIASS: ANIMAL CONTROL SUPERVZSOR DESCRIPTION OF WORK General Statement of Du±i?s: Performs supervisory work enforcing animal control ozdinances and regulations governing the capturing and impoundments of dogs, supervision of pest/rodent control activities; and performs related duties as requized. S Received: Works under the general supervision of a unit head. Supervision Exercised: Exercises within the unit direct supervision of animal control, pest control, custodial and elezioal workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties p._so....ed by all positions in this ciass. Schedules and assigns work; reviews quazantine release and work setivity reports. Directs care and feeding of impounded animals, observes animals for evidence of injuzy or disease, disposes of eick and unclaimed animals. • Provides information to the public in zesponse to inquiries and complaints; directs the dispatching of animal control control officers. Computes, collects and deposits dog pound snd license fees. Maintains records of animal quszantines snd disposition of impounded animals. Provide assistance to animal contzol officerc on nev or unusual situations; inform staf£ of new or modified regulations and policies; trains nev employees. Directs the maintenance of the facility; determines and maintains adequate levels of supplies. ?nspects vehicles and equipment-daily.-Recommends as makes xepairs needed. Euthanization of animals by injection method. Interviev aad selection of casididates fos positions in animal control. Recommends aew osdinances and amends existing ordinance to seet public needs. Explains anumal control activities to civic, political and other groups. To supervise pest/rodent control activities. (continued on reverse side) ANIMAL CONTROL SUPERVISOR . , Page 2 At.IMAL CONTROL SUYERVISOR To supervise the nuisance animal sbatement program. Supervises activities dealing with the control and keeping of exotic animals. ICNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of animal behavior in an urban envizox�ment and the meth4ds used to restrain, eapture and/or destroy them as needed. Knowledge of the caze and feeding of animals. Ability to deal effectively and effieiently with animal ovners and Lhe general pub23c. Knowledge of pest and animal nuitance control. Knowledge of intravenous, intraca*diac in�ection teehniques. MII:I:3UM QCALIFICATIO::S Five yeazs of experience as sn Animal Control Officer or equivalent. Must possess a valid Hinnesota driver's license and must hold s Minnesota non-eommercial pesticide applicators lieense/certificate within 6 months of appointment. ANIMAI. CO2.7ROL SUPERVISOR ,. , Page 2 ANIMAL CON?ROL SUPERVISOR To supervise the nuisance animal abatement pzogram. Supervises activities dealing vith the contzol snd keeping of exotic animals. - RN01.2EDGE, SKILLS AND ASILITIES Considerable knovledge of animal behavioz in sn urban sm+izonment tnd Lhe methods used Lo zestzain, eaptuze and/or destsoy them as needed. Knowledge of Lhe eaze and feeding of animals. Ability to deal tffectively and sffieiently vith animal owaers and she genezal public. Knowledge of pest and animal nuisance coatrol. Knovledge of intravenous, intracardiac iajeetion teohniques. MIhI`fJM QUALIFICATIO:�S � Five years of experience as an Animal Contzol Officer or equivalent. Must possess a valid Minnesota dziver's license and must hold a Miru�esota non-commercial pesticide applieators license/ceztificate within 6 months of appoiniment. � � ANIMAL CONSROL SUPERVISOR � . 3 TZTLE OF CIASS: ANIMAL CONIROL OFFICER DESCRIPTION OF LiORK General Statement of Duties: CODE: 203A BU: O1 EFFECTIVE: 06/21/93 �� -� \ Performs responsible vork enfozcing animal and pest control ordinances; investigates complaints and makes routine patrols snd inspections to determine compliance with Saint Yaul legislative codes dealing vith animals; performs related dutles as assigned. Suvervision Received: Works undes the supervision of the Aaimal Control Supervisor. �upervision Exercised: None TYPICAL DUTI£5 PERFORMED The listed examples may not include all the duties pezformed by all pos3tions in this ciass. Captures and impounds loose animalt, both feral and domestic. Captures any animal that has bitten. Imposes and releases animal quarantines. Responds to complaints zegarding animal problems aad possible mistreatment and investigates to determine action to be taken to gain compliance vith City ordinances or remove possible danger to public. Issues violation tag, warning notices and follows up as appzopr3ate. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requisements. Deals vith dangerous oz potentially dangerous animals using trapc, tzanquilizer equipment as appropriate. Dispenses poisons u�d pecticides £or the control vf animal pests: - - - - Attends D3stzict Council tnd neighborhood group meetings to hear citizen concerns and to provide information on ozdinances and animal behavior and care. 1 Attends functions at schools to provide information on animal behavior and caze. Testifies in court regarding complaints and zesults of investigations. (continued on reverse side) ANIMAL CON2ROL OFFICER Page 2 . . ANIMAL CONTROL 0£FICER Disposes, in a humane manner, oP live snimals that cannot be sheltered. Feeds and cazes for animals in shelter. Keeps records and maintains reports of complaints and intpections. KNOWLEDGE, SKILLS AND ABILITIES i7orking knowledge of animal behavior in aa urban environment. Working knowledge of animal codes, lavs and regulations. Working ability to meet and co�unicate with the genezal public. i7ozking ability to pezform strenuous vork. ilozking abi2ity to keep records of dai2y actfvities. Working ability to handle snd control frigbt�zed snd/oz vicious animals. � MINIMtTM QUALIFICATIONS J High school graduation or GED equivalency. liust have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointmeni (suspensions foz pazking ze2ated offenses excluded). ANIMAL CONTAOL OFFICER Page 2 . . _. ANIMAL CONTROL OFFICER Disposes, in a humane aanner, of live animals that aennot be sheltered. � Feeds and cares foz animals in shelter. Reeps zecords and mainuinr sepozts of eompltintr and inspections. IQ�70Sdi£DGE, SKILLS A2dD ABII.ITIES L'orking knovledge of animal behavior in an urban snvizonment. Vozking knowledge of animal eodes, lavo and segulatioas. Ltozking ability Lo meet and communicate vith the general public. Aorking ability to perform ftTtAtiOt18 MOYjC. Wozking ability to keep recozds of daily activisies. 4)ozking ability to handle and control fsighr�ned and/or vicious animals. ;i MINIMLTMI QUAI.IFICATIONS J High school graduation or GED equivalency. Must have a valid Hinnesots driver's license oz out-of-state equivalent with no suspensions or revocations vithin the two year period prior to the dste of appointment (suspensions for pnrking zelated offensee excluded). � � ANIMAL CONTROL OFFICER a < a ; Interdepartmental Memorandum CITY OF SAINT PAUL May 24, 1994 TO: Robert Kessler Michael Foley � L� FROM: Frank Staffenson ST rg,TECT: Class Specificiation The drafr specification for positions at Animal Control seems reasonable and workabie. I would have no objection to the specification attached to the letter from Michael Foley of May 17, 1994. FAS/Is � � CIZl' OP SAII�'T PAUL 1T'IERDEPI+RThRE1�TFiL D4EMORAI�'DUT�7 Ap-i1 7, 149.: 'IU: PlJR �:ESSLIIt FR: Y. A. FRITZ �� RE: SE'�TOR A�iII`'P-1TrCb1TPRnL POSITIOI As ��ou }a�ou, it is mi opinion that the position o£ Senior Anirr�l-Con�rol Officer should be an officia] titie c,•ith a�ropriate c� Animnl-Control Offirer Sr�art, vzho i.=_ the Senior ?anirial- Ccntroi Ofiicer, has comnlete3 a Joh Profile as x•equired. 7 ha�-e corq?Ieted n�- portion and have fon;arded it to Frank S�fienson. Senior A.in;]-Control O�ficer has asswned nam� responsibilities of supen-ision and nanagement as a result of programs consolidation (i.e. Pestircxient program, 1987, Lx�g licensing, 1°.&7, arr3 the transfer tc.LIEP in 1992). This en�lo��ee has been nrorkinq out of title for seceral �°ears. Fcr this reason, alona ti•ith the fact that the 1994 budget has funds to pa; for the prom�tion, I ar? aski.no tha:. the �isition be g3id "out of tit)e", during the review of the Job Frofile. I have discussed the r*�tter t.ith John Shockle��, Au�n kesources Classification, he a�3�-ised me that this is a d?�cv3rtmental d�ision. I would like the opportunit�� to discL.ss this mstter with you, please advise. Than}_ �-ou. P�f �t.n C: Staffenson °'1�1,�F� 1 CITY OF SATNT PAUL Nornr Co%man, Mai'or TO; FROM: RE: DATE: Robert Kessler, D'uertor LIEP Michael Foley// j'� Proposed Class Specification May 17, 1994 OFFICE OF HUMAN RESOURCES �� ` � LeeAnn Turchin, Aaing Directa ��-Y, 230Ciry�Ha!(Annez Te%phone:67?-266-6500 25 IYesr Fourth Srreer TDD;777': 672-266-6501 SaintPaul,MN55702-163] Jobline: 612-266-6501 Facsimile: 672-292-7656 I have been studying the position held by Mr. Ken Smart. My study is not complete but my impression at this time is that the Animal Control Officer class spec does not fully describe the responsibilities that have been assigned to him. As a result I have developed a draft of a class speci�cation that might more accurately describe his duties. Please have the appropriate members of your depanment review the attached draft and return it to me with comments. I will, of course, be happy to meet with you or any of your staff. This is not the forma] riventy day notice. cc: Frank Staffenson Bernard Fritz Janet Odalen 0 ��,� � i PROPOSED TITLE OF CLASS: DESCRIPTION OF WORK SENIOR ANIMAL CONTROL OFFICER � l � _l� 6eneral Statement of Duties Performs technical and administrative vork in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. S^D ervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exerc3ses within the unit general technical and administrative supezvision directly over technical, maintenance and clerical personnel. TYPICAL DUTIES PERFORMED The listed examples may not include aii the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints fxom Councilmembers and/or theiz aides and to inquiries from the Information and Complaints Office. Captures and impounds or othezwise deals with loose animals and animals that have bitten or caused disturbances or compiaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations,-etc. af Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispettses poisons and pesticides for the control of animals or pests. Attends District Gouncil and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on =everse side) SENZOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTIVE: �ZAJ i - �. � T�r�}� i PROPOSED TITLE OF CLASS: Page 2 SENIOR ANIMAL CONTROL OFFICER �—� �� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testi£ies in court regarding complaints and results of investigations. Maintains records as xequired by law and £or the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. Kt30WL£DGE, SKILLS AI3D ABILZTIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, lav� and regulations. Knowledge of supervisory techniques and procedures. Ability to deal effectively and tact�ully with the general public, elected officials, representatives of other departments, ,jurisdictions and agencies. Ability to deal ef£ectively with people under strain, Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Controi Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) 1 D�� SENIOR ANIMAL CONTROL OFFICER �� 1� `��C� 6D4�! O� �GaUG�4 pGaMd JO � pG30�OdC GENERAL 1NFORNfATiON: The Job Profiie is an important record of your position and musi be completed carefuily. The purpose of the Job Profiie is to obtain information aboui the work that you perfiorm. The information you provide is used tr the Personnel Department to: 1. Classify your job, 2 Grade your job for pay purposes, and 3. ideniify the critical knowiedge, skilis, and abiiities which should be tested in the examination process. TO COtJIPLE'iE THE JOB PROFILE QUESTIONNAiRE: Firsf; Re2d the Job Profile fhoroughly bef�re startino to answer the q��estions. 1 D:> -c Think about all the things you do and iry to organ'sze ihem into related duties and tasks thai can be written as a single sentence �r paragraph. fv�x4: The employee shou{d fill out Paris 1, 2, and 3. The immediate supen4sor shouid fiii out Part 4. �ise: You may attach additionai sheets, torms, work schedules, etc., to heip make clear what y�u d�. PART 1: IQENTIFYiNG iNFORMATION �� Ken Smart ' ,lDbTit�e� Senior Animal-Control Offic Wo�rc Lor2tiort 1285 W. Jessamine $o^izi Securitv NumMr• �rvfs�rcTitie: Ber A. Fritz ima - o"�TSuperB�or �� LIEP Divisio�ot-�ima Control �YorkPh�ne� 645-3953 $tDerviso�sName� Bernard A. Fritz �prvisors Work Phone• 645-3953 ►ame a�d Title ot 07�er Persans To Wrrom You Aepori or From Whom You Receire Assignmenis: Frank A. Staffenson - Director, Environmental Protection Bob Kessler - Director, LIEP -- — --- PART 2: QUESTIONNAIRE—EAfiPLOYEE SECTION (to be filled out by the employeej QU�St10�� Whenwasthispas'diontaststudied? New Title Request Briefty desaibe how your duties and responsd�ilities have changed since this was last studied, or how ft 6as changed inthe tastthree years. The Senior Animal-Control Officer has assumed supervisor responsibilities over the past fifteen-years as new duties weze assigned to animal control. There has been no compensation or request foz compensation. It is time this be made a titled position. � .. , uestion 2. Briefly state ihe main purpose ot your job. Be�in by tlesaibirg 1he m3in ouroose ot y�ur pb in one a 1w� stdtemetrts. � m t: 'To p�ovitle admini5sative and otfice sup�ort to ihe Div+sion ot Engineering' Fr�m ," :'To pachzse goods and services ot accep:�e q�s�iry at Iezst cost tor ihe Schoot District' m'_ :'fo pedortn piumbing vrork mvcHed'm the c�s`�ation, mainterence, and repav of gas, xater, and sewer systems' To perform all duties of an Animal—Control Officer. To ass�e the duties of supervisor when 6nimal—Control Supervisor is not avaiiable. To manage the rodent/pest activities of Animal—Control. ue ti n. Llst dut�es you pertorm regular(y. at�cn a�tior,� st�ees n r�ecessary• •renez� D� too ri e• are your primary ac6vities or resaonsbir�Ges that �aompiish the purpose you wrote above. Gene21 duties usually txke up a significant amount ot yau� work time and o�an regufaAy in your work qcle. Ust your most frequent or tnost Important d�ties L�SSi. Then, 6st the steps you t�ke to Qer(onn the dury. tn fhe space at the left, estimaie the amount of ltme y�u s,�e�d on each peren� d.�ty; shew time as perce��es, a days per week or days per morCh. S � IL" - SLlisv��t �era21 Dv� Cateaow: � aN �e ro�r�tio-�ist for the Pt�nrdno and Ecan.v*' . A++P� b��- �iectf�c Ste�s Retatim ro Above Dutv: t. 1 ansver phones and reter calisrs to appropriate staff. 2. i ansver quesii�ns about the depanment. 3. i preet hsitors an� direct them to the approyiate person. � Ilmourrt of � IR1E n Ceneral Duty �ateoorv Rodent/Pest Control complaints, response, and 607 public information. �pecific Steps Retatina to Qbove Dutv: Review complaints, take action to eorrect or assign animal—control officer to take action: A. Place baits, traps, advise residents of exclusion act3on to reduce problem. B. Recheck areas baited.or traps set, check with informant if problem corrected or reduced. C. Consult with public contact, supervisor and assigned animal—control officer on sesult of action taken. D. Keep records of baits placed and amounts as required by law. AITIDUI7l 01 Irt1E n�neral Duty 1800(}" saventory _snd Maintenance of chemicals and 107 equipment. Specific Sleos Relatino ta Above Dutv: - Regularly check supplies, baits, traps, rodenticides. Advise supervisor of needs, p3ck up oz order as aeeded. Repair or order repairs of pest/rodent equipment as needed. Maintain inventory to reduce delay ia response to complaints and routine cnntrol needs. � 2 ' ., �-l- Z�E�I Amount ot 1 � �g�e�8f DUtV C2t2�ON: Schedule randon rodent baitings to maintain 107 co n t rollable level. Specific Ste�s Relafina fo Ab�ve Dufv: 1, Review complaint files and consult with Animal-Control OEficers to determine problem locations. 2. Bait and test to determine rodent population. 3. Take action to correct, bait, or modify harborage. - AmouM of �me n General Dutv Categorv: Act as Supervisor. 20� • , ifi �+@,p R latinn to l�Mve D«h�• 1. Make changes in schedule of Animal-Control staff to meet daily needs. 2. Respond to out of ordinary needs or pzoblems of public and staff. 3. Euthanize a�-`.31s, assist and instruct Animal-Cont'rol Officers in euthanasia procedure. 4. Check da�� `_. :ntory of controlled substances. 5. Inspect ker_:ris, and animal holding areas for sanitation and animal conditions. 6. Consult with vendors on product availability and changes in action of product. Amount of Ti n Generat Dutv Cateoerv� Soecific Step,s Retatino to Above Dutv Quest+on 4. Desa�e beiowthe Impodart fmowledge, skilts, and abilRks ycv need to do your woric $e s�f� about Ltie knowledge, ablities, a�i skills you n2ed 10 do your wark Attach more sheets it necessary. - L�ed�e ivwwledoe sknt and'a a�tCrtv z�� 1. Krqwied�e Exampfe: 'Knowiedge of starr�zrd oKce practices, modem office ap�iances and equipment, induding compuler terminafs, and fhe potides and procedures oI the depamnem and divisron.' F�"�?. Sbll F�mple: 'Skid in operatirq� a �ariety ot technipi ergineering equipmeni' �z�. Ab�tity Ezample: 'AbiGty 10 organize, ptan, and d've�t the work ot oihers' (Quesfron 4 is continued on next pagej 3 � `.5 �.=i �i4 tlp - • - _ � • a \ � 3 4 5 6 See attachment Quesfion 5. List arty machines,lo�is, a equ'ipmerd used in your work and showtime spent usirg each. (List vefiicles, hand or power toots, office equipment, CRT terminals, taboratory instruments, etc.) '�� Euthanasia equipment Capture equipment Tzuck �e (ross'wee+'� 2-4 hrs. wk. 15 hrs. wk. 10 hrs. wk. [..,:� �: . ,•:��: �� Pick, shovel, mechanical Telephone syste Two-way radio I�g (hours/week) ho ist 3-6 hr wk. 2-4 hrs. wk. 4-8 hrs. wk. ueStion 6. Y�hat procedures, laws, rules, standards, trade practices, or other guides do you teter to or f 1(ow in pe�torming your work? Examaes ot procedures taws, sules, standards, trade praetices, and other guides are: prc:edure manuals, permit regutations, bulding cvd:s, tabo2tory proxdures, earpeMry practices, axounting standards, en�ineeriny sfandards, star�irr� orders, s�te lavrs. and caunry ordusarces. 1. St. Paul Legislative Code. 2. Minnesota Animal Welfare Statutes. 3. Minnesota Game Animal Statutes. 4. 5. 6. 7. 8. 9. Trumans Scientific Guide to Pest Control. Department of Agziculture Pesticide Law -18B. Federal Insecticide, Fungicide, Rodenticide Act. Iowa State University Euthanasia Guide. Safe Capture International/Animal Capture Chemical Zmmobilization Guide. � �_J Policies and Procedures of St. Paul Animal Control. 10. Computer records. 11. Civil Service Policy and Procedures. 12. DNR Regulations.l3. Zoo osis Guide Anima�l to Human Diseases. ue tion 7 Describe any tes onsibility tor decidin� what procedures, la►vs, [utes, eto., are to be • fotiowed in your work or the work ot others (None, little, some, or a great dealj. �xpiain . N you hefp ev t guides, wrlte taws or regulations, or seiect the methods, Qroc:edures, standards, etc used in ycur work andlor in the wcrk of others. - Some procedures dealing vith pest coatrol operation. Develop procedures based on current problems, ways to deal w3th these problems vithin the regulatory system. In the absence of supervisor advise sta£f oa laws, rules,•that apply in di£ferent circumstances. � 4 R �`T�-r� ue tion 8. When you come upon s'rhrations that do not frt estab►ished poticies or procedures, what do you do? Please give exampies. Review the situation, determine if a variation from policy will not have adverse effect, take action. Example: Rodent infestation on private property causing neighborhood problem. (POLICY) Animal Control will not bait on private property. Bait the property to reduce immediate problem, advise supervisor of action. QueSfion 9. For what work do you make the tinal decision? Your work is considered final if y�ur actions or decisions are made without Qrior ap Scheduling baiting and trapping based on need, on a day-to-day bases. Disposal of animals trapped, (relocate or euthanize). When acting as supervisor- make final decision on chemicals for tranquilizing and if to tranquilize. Question 10. List, by name or title, the peopie and/or organizations you taik to in order to do your work (in person, or by phone cr radio} outside of your immediate work unit. Include people and/or organ¢ations inside �n outside the City/Scho�l District. See attached 9110. Descn'be the purposes ot the communic�tions iisted above. Question 11. Describe any stress that yoa SacQ i� ycur Job because of deadfines, emergencies, or adjustmertts to plans arxf schedutes due to trequent� chargir�g requiremerrts. Daily stress of decision of animal killing and the fee ing of people involved. i Continued schedule changes to meet public need for animal control with a limited staff. Dealing with irate and disgruntled clients regularly. Changes in Administrative Policy. Budget Restrictions. Phone calls at home at all hours of day an� night. QC�estion 12. Indicate the physical ettort required irt your job. Show how oflen as aiways, frequently, occasiortatly, ar never. Mostly sit6ng at a tlesk or tabte with some Kz�cirg, starcJing, ben3ra or stoopirr�, or carrrng ot iighi objects. Sianding or walKmg tor brv� periotls. RepeSte� beridiFg, tlDUChinp, sioc�irr� stretching or cra�Ning CEmbirr� ropes or potes �tl1fLA�, d129'1�7� Of JUtII� Use oi s*^-. !:- :�s or iroers in handli�g N .;�z�ip3kiirg o�;ects, ar ope,ati�y equipmer�t, sequirits� fine mot�r coad�nation. �pw Often Grdppting or figMing with others �Q� Litting objects up to: � ALwAYs 2o pourds �� ALWAYS �� ,� FREQIIENT cver }OD pounds FREOUENT Ciimbirg tadder5 or �Noidng OCC. Other {desCribe): FREqUEN"' " Wild or ,ggressive animal handling How Often OCC. FREQLT FREQUEI3T OCC. (IC( " FREQUENT Qu2Stion 13, lndicate the type of working condifions encountered in your job. Show how oflen as always, frequenfiy, occasiona!ly, or r.ever. � jpw ORen JjQw ORen Area is adequazely: Fxposed to: lighied OCC. �� heated oCC. DarnPness�rainasrww ventilated OCC. • �� gtqq� krea is subjeh fo: � £xtreme heat or Cold Dust or dirt �QUENT p�r cond�ion (desaibe): • � Gre25e,o�orpaint OCC. — FREQIIENT — � o � � �0�ed outside in all Hazardoyscherni�is types ot weaUier? irr�ianis/fumes F�Q��'T Work 2qwres aalation tntemrptions �REQIIENT 1%o�ers for brg pedbds? Disagresable oda'S �WAYS � ALWAYS 0 Work requires continuous operation ot a vetide, madiire, a piece at equipmeni ta fong periods? �R F REQUENT FREQIIENT OCC. P �qrlErrr FREQUENT Animal odor and waste FREQUENT - OCC. Regularly drive truzk in performance of dutie: ,.: � � �� QueStion i4. List ai! the empbyees over whom you have tormai authority for direct supervision. � �t Animal—Control Staff in absence Animal Control O assigned to o£ Animal—Control Supervisor Rodent/Pest Control for dav—YO dav (11 employees) assignment. ( empZoyee) Add topether the nurt�ber of empiayees under your eontrol andlhose rfio report m subordnate supenisors tc obtain the tetal nrnhers��ervise�: Fot the foliov�rg re�orsibt6tes, tndcate wheC�er ya� t�ave ro tes�or��iGty, YW �� YW ��m' � lR2�tlB teCOtrrr�endatiDr6, Or yDt! t13wE 1t1312ulf�pftty: interviewing prospective empioyees Making recommendation Hiring empioyees Making recommendation Training others in work me�h�ds 8 procedures Making recommendation Assigning and prioritizing duties Ma ing recommen ation Revisv.�ing and approving work Making recommendation Coaching of pert�rmance issue� Making recommendation Conducting performance review� Making recommendation Rewarding�discipiining employees Making recommen ation Dismiss (firej employees ing recommen ation ueStion 15. Desaibe errors that cnuld be made by someone in your job. These are nof necessarify errors 2!�t yeu h2ve s.^.2de, b:�: anss tha; might 2ypicaily occur with someore in your posiiion. Then describe the Consequences of each type of error in terms ot time lost, meney 1os�detays, dama�e, in�ury, etc. Error in following la el nstruc io s on rodenticides. Causes possible pollution of environment. City could be cited by State or Federal Government for violation of FIFRA Act. Error in following safety procedures when working in streets(main line sewer baiting) ot training other employees in this procedure: result injury or death. QueStiOn 16, indicate below the kinds ot hazards e�counfered in your jab. - drequenUy, crcrzsionaily, or never. -- How Often _ No sigrufipnt hzzards. Some risks; wezr haro hzts, sziety staes, gog�tes, or sim�ar safety Eq�iptnenL Considerable risks; wear face or body shietds, resp'vat�ry masks, or s�muar eq�pmerd: ex�osm to contag�ous dsease. never always Occ. Show how often as ahrays, . • •.i High risks, such as+wrkirig with explosives or radeactive substances, or 2t g23i hEighlS, fighting fites, frequent or subject to physicai attack attack by animals �� : frequent working with controlled substances 7 :� .- PART 3: EMPLOYEF CERTIFICATION (fo be filled out by the smp(oyee) 9e s�re tc sign and date fhe Job Profile, and add any fu!lher cammerits or mfomation that w+� heip expiain your job. Add'd'bnal commerds: � ! certify that the above stafements and responses ere axurete and comptete to the best ct my knowiedge. t haYe ttached (numberj of sheets to fhis tcrm. �9�� / Dafe: � {t� be filled out by Questi�n 17. Y.'E�a� ie ::�e most ir�rportant cutput, product, orservice you expect otthis position? E�¢:,m. 1. I expect the person in this position to be capable of taking on the responsihility of supervisor with no negative effect on the program. To keep fellow workers motivated to provide high-level service in my absence. 2. To manage the rodent/pest control activities in a manner that allows the Animal-Cont� Supervisor to spend a minimal amount of time with this program. Question 18. Piease review Questian 4 in the empioyee secticn ot the questionnaire f�r adequecy and eccuracy. First, note any additions, revisions, or exceptions below. Then, �nk fhe Knowledge, skill or abi(ity as listed by ihe employee i� order of rtance below. Be sure to inctude any additions in your ranking. Use the num6ers associated with each ftem listed. (it is not necessary to rewrite ihe entire statement For example, it number 3 is mosf impertant, simply lisi the numeral '3' first.) Finaily, star (') the numbers (on the ranking tine heiowj cottesponding to the statements that you feei are ri i i to successful pertormance on the Job (make or break). Add'Aio�ai needed imowledne skiiis andlor abifdies # �r � �,: ,� is 1.2 . .� ►l.ost lmporiant � � / � iPast Imponant � L .� :; �,� �� Qu2Sti0n 19. Sfate below yout best fudgement o` #he kind and amount of education, training, and experier�ce a new ertbbvee sharidhave �+on erste.ring k�fo this positan EdLICdIiDflaTld�OfU2tftlfl9: 40-60 hrs. attendance- Animal Control seminars. Attend: Supervisors and(or Manager tiaining couzses. ��'�� 5-years Animal-Control Officer, Licenses, Certificaies; or� t Control. Other (describe}: QueStion 20. Does this position represent tfie Cfty or Schoo! Aisfrict in deatings with other pubtic or private organ'vations,the communfty, cr the media? E�cplain. When acting as supervisor or as pest/rodent manager this person is called upon to explain function and activities to media, neighborhood groups, and to conduct animal-control tours for senior veterinary students from the U. of M. Question 21. Does this position have the author'cty tc �mmit the organtzation, or units within the City or Schoot District, io a course of action? txpiain. When acting as supervisor this person must make decisions that determine a course of action: Explain: Situation, woodchucks have burrowed into river dikes causing the potential for flooding. Action must be taken to correct and prevent•future problem. Question 22. is tbis position fcrmaliy designaied e� �e lead or supervisor at other emptoyees? Hyes, . pfease review Questien 4A in the emp{o3�e section for edeqvacy and sxuracy. Jj�g any revisions, additions, or further e�lanatiais fi your answer bebw. I agree with response of employee to #14. � uesfion 23. How much supervision does this pcsRion receive? Consider how much work is reviewe�J, what you look tor, and the degree of initiative and independence this gosition has, Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special situat3ons wheie consultation is required. When acting as Animal-Control Supervisor must work with no direct supervision. PART 5: SUPERVISOR CERTfFICATiON COm�� o� � a�ary and adequacy of the empbyee�s statemems and re .* aiready m�ned abo�� ,� ,�� '� o dd -G a exceptrons nat ? � r��.e� � - �� C �"r`Q ' `re i ' 9 � c�r,�� Z� R • ��.-r .�l�v..�, ,�• �c,.-m.Q .rn.Gie .n �e�X.r -�y' �� , � /'�.��r�-�.-. :.�( �.. ,�t'� � � .�_� .�� .� � � _FO � -�`=%«; ..� �r'.CO ,,..,�..� �--� ��:.��` � iw .Rnr�"..i �v �r,.i .,..,�l.l.�c.�i �x-e�-�. '�`� c�,�.a�i o-r.s y/ ,. ' ...,-._.c.c--r� � /�/ =v iC.v e�*�G.�� rs�.--eL. , �u�'G'ef'.e`2e .�/'..dl `�%�� ,�. � �-: �K'�.:�� ..� ,,,��, ...--�.-�.�,�-� �-�.,� � 1 certify that the above s atements and resportses are accurafe and complete to the best of my � � Date: , r �, comp:ete Check the department head to see who has been designated to Cammerrt on the acaracy arb a�eqJa�y ot the emWeYee$ ard the e�ep8orts� � siqervuorsstatemerdsandrrsponses. No2eanyadd6onsor �� y �� G� �7 a.� � ! certify that the above statements and responses are axurate anG camplete to the best of my �• / Signed: G��?�U��= � - Date: �� 1��2 �/�� ,o uesfi n 2. tiow much supervisicn dces this pQSition receive? Ccnsider how much wcrk is reviewe;� what }rou ioek for, and ihe degree oi initiafive and independence ihis �osifion has. Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special s3tuations vhere consultation is required. When acting as Animal—Control Supervisor must work with no direct supervision. PART 5: SUPERVfSOR CERTIFlCATION Comment on the a�racy and adequasy oi the empUyee•s statemeMS and responses. Note an addiGons or exce trons rroi ! alreadyme�tionedaSo�e. il�e ��,.,�.,�, � Y p' Ur.-1� f �ics� .�-J v y�u�..f.�.4 :l.�:,F' <� �. "/� �ct- �"�-L �'� ��2G :rc4.Ctryi / - !/ s . ��2 �, � • aKV�3.[ --�'�a+� im.GtR •[.f�l .�.�,«- � ��a`y�� :.� � .�-,� � .�-�-,- :�� ..�•�, �,:� �T : ..�-2 �;co, � .�- � � 1 iF� p , / �,..� "O�"'�� .:.4 -s.+�u,�-�rc� A.v� Rnn�'...� 4vZa. �c.✓..�, N�. � � �.w �n - �-�c - v� s� ,,zc.� � �„4.�.� ; �� a;�,�� ,,, �..�.-�x�-�� y�� .�� t eertiTy that the above s atements and responses ere axurate and compieie to the best f �� ytn � Checic wiih 2he department compiete th;s section. . o my Date: _�, ., to see who has been designated to Commem on the acaracy and adeq,scy oiLtie employee s an0 the ezceptions� � supenuorsafatemer#sandrespa�ses. Neteanyaddrtiensor �� y -� � � � �� , �� ! certify that the above statements and tesponses are ac�turate and compiete to fhe besf of my � / E :�� ., .: .;: �i�1= Ouestion 10 - cor.t'd. General Public ✓ Franl; Staffenson, Directoz oS Environmental tlealth ✓ Bob F:essler, Director of the Office of j..1.E.P.✓ Police officers and Dispatch personnel� Gary Thell, Conservation Officez, D�R � Cit} Attarnevs � Citr Council Membezs and staff ✓ Human Resources staff. Humane Society official� N,ayor's staff - Kers representative .�State o:ficials - RepresenLative - Attorney 6eneral's office reigt;borhood groupsd Ner,�s aedief Product and service vendors keyne Dolly, State Department of Agriculture J P2rt 2 General Public; explain Animal Control procedures, laws and acLivities of Ani�al Control stsfE. Frank Staffenson, Bob Resslez; cor.fer and ;ry��r _t on Animsl Control matters. Police O:ficers and Dispatch staff; enforcen;_nt matters, dispatch procedures, Animal Contzol/Police interaction Ger�� Thell; coordinate �ild animal management and game animal regulations. City Attorney; confer on animal regulations and civil and criminal caser.. � City Council members and staf£; con£er on animal zelated ordinances and ammendments, advise on animal related problems in Council Districts. Human Resources staff; seek advice on personnel matters. liumane Societ}� official; confer on animal abuse lac.�s and on animal adoption agreement. Also Friends of Animals on adoption. Mayor's staff - rec.�s liaison; advise of upcomming news re�eases and •- r>atters £hat ma�• be controversial State Officials - Atiorne}• General's office; advise Legislative representative on curient and pending state sLaiutes. Request opinions from Attornev General`s office on sLate statutes ' Feighborhood groups; �itend meetings on request - explain Animal Control program. Fews media; act as City representative for Animal Contsol progzan - respond to quesiions regarding Animal Control matters Product and Service vendors; Discuss pzoduct/service cost and qualiiti, making decision to purchase Gayne Dolly; see� advice and advise_on use of_pesYacides and pesLicide regulations Y i ,�t - pg. 3 ♦, � �1 � Quesiion 4 - cont'd. �� \ • 1. t;noc:ledge of animal behavior in the urban environment, both domestic and c.-ild. 2. �:nowledge of euthansia procedure, includin� injeciion methods, biological plsceser.t of ehemicsls used. 3. �;noc:ledge of ar.imal h>ndlin£ equipment, including physic2l and chemiczl apparatus. 4. �:novledge of inLegrated pest management procedures, exclusion, zodenticides and pesLicides and their application. 5• knoc:ledge of cit}> state and £ederal regulations pertaining to animals. 6. };noc:ledge of s�nitizing, disinfecting and cleaning chemicals and their proper application. 7. };noc.�ledge fo ofEice, kennel and Field policy and procedures for Si. Paul Animal Control. S. l;noc;ledge of the city sewer system, its basic design and function. °. finoccledge of animal behavior especiall� in the urban em>ironpent. '�)• S}:ill in the use of a variety o£ anic�al restraint equip�ent .�^hemicals. 11. Skill of instructing others in all aspects of animal control '..d related activities. 1L. SY.ill ir, the procedure of injection of chemicals into living animals. 13. �bilit} to deal �:ith sensitive issues involved in animal control. 14. Abilit}• to organize and reorgar,ize with the changing needs of animzl control. 15. ab;l;Lti io develep and maintain high gualiLy staff in the �tressful profession of animal control. 16. Abilit}• to deal c.�ith the killing of healthy ani.mals and accept it as a neeessity of the position. 17. Abiliiy to coicnunicate the need for animal control. Question 6 - cont'd. 9. Policies and Procedures_of_St.__paul Animal Control. 10. Gompuier rerords 11. Civil Sen�ice Polic} and Procedures. 12. ll�Tft Regvlations 13. Zooi,osis Guide - ruiir,hl to I�irnan Diseases � �� r � �� From: Mike Foley � J � To: STPAUL_apigate.COVncil nate: 6/16/97 11:OOam Subject: Proposed Senior Animal Control O£ficer Position - Salary Info The incvmbent o£ one of the Animal Control Of£icer positions was studied. He was performi.ng some work that was determi.ned to be at a higher level. As a result, the creation of a new title was recommended and the incumbent (Mr. ICen Smart) would be placed in the new title. Mr. Smart has been with the City £or 20 years. The bi-weekly dif£erence in pay between an Animal Control Officer at the 20 year mark and the Proposed Senior Animal Control Officer at the 20 year mark is $ 127.65. This is an annualized cost of $ 3,331.65. However Mr. Smart was already being paid out-of-title at the higher salary level at the perogative o£ the department. This indicates that, in one sense, there is no additional cost to the City. I CC: LIEPI.LIEP.pechmang, shockley Counc� File �� Green Sheet # d0162 Q��A�_ Presented by Refecred To 1 An Administrative Resolution establishing an 2 Interim Rate of pay for the Senior Animal Control 3 Officer Committee Date 4 RESOLVED, that the rate of pay for the classificarion enritled Senior Aivmal Control 5 Officer shall be established on an interim basis at Grade 33 as set forth in Section ID2 ofthe 6 Technical Standard Ranges of the Salary Plan and Rates of Compensation, and be it 7 RESOLVED, that this pay rate shall be in effect until the appropriate bargaining unit 9 10 11 12 representation question between AFSCME Loca12508 and the Saint Paul Manual and Maintenance Supervisors Association is resolved and shall not effect the outcome of that question, and be it _,, FLTRTF3ER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval, and shall remain in effect until the appropriate bargaining unit representation question is resolved by the State MINNESOTA ofMediation ssa Auman Resources �}': �7� r, �1�Tf�J(h�`liU,-i Form Appr rty Attom s ��` S f �--( `i`k Appra � Approved by Mayor: Date � � Adopted by Council: Date Adoption Certified by Council Secretary � �� ( DEPARTMEhT/OFF7CFJCOUNCII,: Human Resources CONTACf PERSON & PHONE: Ivfichael Foley 266-648f John Shockley 266-648: MUSf BE ON COUNCII. AGENDA BY (DATL� As Soon As Possible TOTAL# OF 5[GNATU1tE PAGFS DATE INITIATED GREEN SHEET NO.: � 6 �� ` April 16, 1997 � II�CI7ALDATE IN[TfAI/DATE ASSIGN 1_DEPARTMENT DII� 5 CITY COUNCII. NUMITER 2_C1TY ATTORNEY 6_ CITY CLERK gpR 3_BUDCETDIR FSN.&MGT.SERVSCEDIIL ROU7'ING <_14fAY�R(ORASS7'.) CNII.SERVICECOMIvIISSION ORDER ALL IACATIONS FOR SIGNATURL) ncr�oN �trESrgn: Approve the proposed interim rate of pay for the new classificarion entitled "Senior Animal Control Office�". Approve (A) or Rryea. (R) PLANNINGCOMMISSION _CIVILSERVICE COMhfISSION CIB COMtvD1'I'EE — STAFF — DISTRICT COURT SLIPPORTS WHICH COl1NCILOBJECT'[VE? PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUE.4fIONS: 1. HasUilsperson/Fumeverwmkedmderacon4actforthisdepartment? Yec No 2. Haz this personffuw evarbeen a city employce? Yes No 3. Does ihis petsod5rm possess a skill not nwmallY P�� bY any cutrent cilv employce? Yes No Esplain s� yes sosweis on aeparate sheet and attsch to green s6eM 1NTTIATING PROBLEM �ssuE, orroxT�rrvrrY Nvna wnar, we�, wneM. wnr>: 7'he work of the Airimal Control unit of LIEP has become more comp]ex. The unit now deals with special interest activists, mediates disputes between neighbors, deals with more complex policy issues much more frequently, and deals with a lugher level of exposure to the media. In addi6on they have absorbed some duties relating to public health such as baiting for rats. These new responsibilities require a senior, experienced position to train and provide policy guidance to the Animal Control Of�icers in the absence of the Supervisor. .�v.4rrrncES � nereovsn: The Animal Control program will be better managed. In case of emergencies the Supervisor will have a reliable assistant who can provide advice to the Officers who encounter difficult problems, can assist with policy issues and with dealin� with the nublic. n�snnv.4n rncss � nrrxoven: There is a slight increase in salary costs, but the Animal Control program, wluch has tu� public will be better managed. visnnvaxrnc�.s iF xoT nrrxovEn: If this is not approved it is likely that the unit will not be as well managed as it could be, there could be some degradation of performance, and some difficult incidents could be mishandled. There could be problems resulting from ineffective dealings with special interest goups. - TOTAL AMOIJNT OF TRANSACTION: $ 7,000 COST/REVENUE BUDGE'I`ED: Yes FUNDING SOURCE: General Fund ACTIVITY NUMBER: GL001-001 77-01 1 1 FINANGIAL INFORMA'ITON: (EXPLAIN) Not applicable. �S�dlClC6� ��'�s�� ` JUN �6 1�� a��.�, �� , ��.°�� C��y A�� ,�sT �� ,- �"�� Background Information on the Issue of Appropriate Unit Representation Between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association The Office of Human Resources originally recommended that the new Senior Animal Control Officer class be placed in AFSCME 2508 (Clerical) bargauring unit. This recommendation was based on the position, as described, being a leadworker and not a supervisor as defined by the Public Employtnent Labor Relations Act (PELRA). However, the quesrion of appropriate unit representation is the subject of dispute between AFSCME 2508 and the Saint Paul Manual and Maintenance Supervisors Association (M&M). Until the dispute is settled, the units have agreed that the position can be filled and compensated at the AFSCME pay rate pending a determination by the State Board ofMediation Services (BMS). Both units have agreed to go to the BM5 which is the final authority in setting unit deternvnation disputes. �^1=7�� POSITION REPORT REQLTESTED CLASSIFICATION: INCUMBENT: PRESEIV"I' CLASSIFICATION: DEPARTMENT AND DIVISION DATE OF STUDY: STUDY CONDUCTED BY: Senior Animal Control Officer Vacant Animal Control Officer Office of LIEP/Environmental Protection October 3,1996 Michael Foley :i"/� APPROVAL OF CLASS. �VD COMP. MGR.: _�, (Signature) DISCUSSION: (Date) The position was studied in 1994, a grade detemunation was made, and a proposed class spec developed. Due to reorganization it was deternuned that an out of title situation would be adequate for a period of tune. The department later detemuned that this should become a regular, established title. At that time, the duties of the position were discussed with the supervisor and it was determined that there were no duty changes that had any implications for a grade change from the original study. The same person is performing the same duties. At this tnne the department recommended an increase in the experience requirements in the minimum qualifications. The position now operates in an envaronment which is more affected by technology and by legislation than in the past. Environmental issues and animal rights groups have made the work of the position more complicated. As a"lead worker" position the incumbent should be familiar with a variery of animals and their behavior and this should be experience as weli as abstract knowledge. Moreover the incumbent should be very familiar with every area of the Ciry since the animai control problems do vary with topography. As such, an increase in the experience requirements is reasonable. A brief QES indicated that the point level had not changed. g--�� RECONIl��NDATION: It is recommended that the position, with the new minimum qualifications be established at grade 33 in the AFSCME Clerical unit and that the new class specification be adopted. � � Ofttce oi P�rsonnel � �1= 1�-l� � Factor Evatuation Sheet C(tssTitle-- rn !I zl �� t' � � G� t fr�tuitten Faetors (,�wt hints Mrsurics 1. xnowleaae 2. Et £eet of xetioas 3, !lental Effort 1Kzu1 JpP�I cI� L�� r✓��.5. ✓a✓/c,j �{ 365 �.-��E L��:• �.�H h<, �•*>-�zcl� P��c�. `3 �4 5 ow p>�hli�, Va.•ied z�f �i f 1eJ, /fc�,5 zs 3 -2 a o ad✓•i <�. �• Ar.,ou:t of Diseretion Handl�s �.a��c d�/-'Frc✓t!' z� t 'J QO 5 noy - vo� i� �s��n�f w �). S Zmpa:t on Polieies i Pm 5. Conse�sence of Ersor 7. Hazt:ds s 5tzess g Cor.tacts 9. Fhvsical E£fozt �p SLZOUndings __ O�r�nrw�1 f�Nl�n�i�v 1�.Units Supezvised TOTAI, P�INTS GRAD£ �KFep.-eh y�attcirs, Ad�el�� SS 3 i 7s .-..o. b� Co✓(C ��:-o /•�rr/Ir>� er v� ✓1.�/�.�✓� 3 iZv lti��zr,.,. y�Md{7aOLJ SIT �Z�..�! �NVo,✓I" 3 ( ° � � J r - 0 licCaJl� forf✓r�±�� e�I-�LYtt/..J � � n ,H.�i t �on�llcF witK �nr�Ll awnc�� j (U V zne lon�i�cl' �i;hwftK nc�y/7,h��j O✓{✓ Zv+lwLl3 ✓ OG(L�f(IVLII � �CL�,) WI �N �7✓�JYI � V�V� 4� �C✓�.u�7�•tl""IL�J� Qof � L�aJ�� + 211 �SPa,:e•rJ. 3 (t� 4 S CS7AJ f JG�7CL�J�t 4/r� N � �' f10 V .Z J lsls ��.-r��;�e�f�� ,. F�L,�..�,:. 5 �� ; 3h� 2��31 `v y � J Llz�>, Un�f �I�� +-��t �'y2r .3, PROPOSED TITLE OF CLASS: SENIOR ANIMAL CONTROL OFFZCER DESCRIPTION OF WORK CODE: 540A BU: 02 EFFECTIVE: �.�1--�� General Statement of Duties: Performs technical and administrative work in conducting and monitoring the ani.mal and pest control programs of the City and performs related duties as required. S�ervision Received: Works under the general supervision of a unit or division head. Supervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clarical personnel. TYPZCAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of te.:tinical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries £rom the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc. of Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permiCS for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as approptiate. Dispenses poisons and pesticides for the control of animals or pests. Attends Bistrict Council and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on reverse side) SENZOR ANIMAL CONTROL OFFICER Page 2 " ' PROPOSED TITLE OF CIASS: SENIOR ANZMAL CONTROL OFFICER Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABZLITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws snd regulations. Knowledge of sun�--' ry techniques and procedures. Ability to deal effectively and tactfuily with the general public, elected officials, representatives o£ other departments, jurisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Abi2ity to deal effective2y with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFZCATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) SII�IOR ANIMAL CONTROL OFFICER Page 2 - PROPOSED TITLE OF CIASS: SENIOR ANIMAL CONTROL OFFZCER Monitors the operation and maintenance of the animal shelter and insures � that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and zesults of im+estigations. Maintains records as required by law and for the management of Lhe imit. Develops zeports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and zegulations. Knowledge o£ sur•—"`� ry techniques and pxocedures. Ability to deal effectively and tactfully mith the general public, elected officials, representatives of othez departments, furisdictions and agencies. Ability to deal effectively with people under strain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to p1an, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Six years experience as an Animal Control Officer or the equivalent. Must have a valid Minnesota dxiver's license or out-of-state equivalent with no suspensions or revocations within the two yeaz period prior to the date of appointment. (Suspensions for parking related offenses excluded.) �.�.J . SENIOR ANIMAL CONTROL OFFICER .. t i . �.C'! CITY OF SAINT PAUL .Knrm Coleman, Macor TO: Robert Kessler, Director LIEP FROM: Michael Foley `� Classif'ication and �i ation DATE: August 24, 1994 OFFICE OF HUMAN RESOURCES �—��q Leuinn Turchin, Acting Director � 130 Ciry H¢ll Ann� Telephone: 672-266-6500 25 Wesr Fourtb Sneet TDD/1T}': 652-266-650T Saint Pau1, MN 55102-1637 Jobtine: 672-266-6502 Faaimilt: 672-291-7656 RE: Classification Study of Mr. Ken Smart A classification study nf ;dr. Ken Smart's position was conducted recently. The resuit �r the study was that Mr. Smart appeared to perform duties that differed from those assigned to other Animal Control Officers. After the study you and Mr. Shock]ey had a discussion. The result of that discussion was that you and Mt. Shockley agreed that no action would be taken on the position unti] the redesign of LIEP was compieted since, as a result of the restructuring, some of the positions in the Animal Control Unit might be changed. Any attempt to make a reliable determination on the position at this ume would clearly be premature. In such a case it is possible for the department involved to consider out-of-title pay for the individual or individuals involved. Out-of-title pay is the prerogative of the department involved and we rarely make specif'ic recommendations for these cases. Generally, this Office does not recommend the use of out-of-tide pay, but it is, clearly a prerogative of the management of the department concemed. cr. John 5hockley Frank Staffenson Janet Odalen C_ � �- �� CI7Y OF SAINT PAUL II�'TERDEPART'.fENTAL MEA30FLANDUM August 5, 1994 To: LeeAnn Turchin, Human Resources Director Fr: Robert Kessler, LIEP Director �. Re: LIEP Policy Regarding Working Out of Title Pay LIEP agrees with your philosophy regarding the parsimonious use of Out of 11t1e Pay. We currently have four employees on the list. Christine Rozek was recenfly deleted due to her appointment as License Manager. Kris Van Hom's new job is in the testing/selection process so she v.�ill be off of the list soon. Karen Zacho's position will be addressed through process redesign, hopefully by the end of the year. We will be adding Ken Smart to the '.�t pending the establishment of an appropriate job classification for him. The rernaining individual on the list is Mike Michaud and it is my intent to address his situation also through process redesign. Parenthetically, I want to alert you and John Shockly, to the possible change of job descriptions and concoxnitanUy, rates of pay, for a number of LIEP job titles that aze being discussed by the Process Redesign Team. Although I have not seen any specific proposals, I expect their preliminary recommendations to be complete by the end of this month and I wdl] share them with you and your staff when I get them. In general it is LIEP's golicy andgractice to oalp use Out of 1Ytte Pay in situations where there is a temporary assignment of duties to a higher paying tit2e or when an upgrade has been recommended by Humaa Resources as the result of a job classification study. Please let me k»ow if you have any further questions regarding this matter and thank you for your patience with our res�onse. c: John Shockley Mike Foley _ _ _ _ _ , _ Jan Gasterland Christine Rozek Frank Staffenson Janet Odalen t Process Redesign Steering Team , Q�� lt-{,�'t CLASSIFICATION STUDY REPORT CLASS STiIDIED: Animal Controi Officer INCUMBENT: STUDIED BY Kenneth Smatt Michael Foley i�1 � DATE STUDIED: June 2, 1994 PERSONS CONTACTED: Kenneth Smart, Incumbent Bernard Fritz, Supervisor Frank Staffenson, Manager Robert Kessler, Director, LIEP �ckeround The incumbent believes that the responsibiliries of the position have increased over the years. The Animal Control Supervisor has had to devote more and more time to the administration and policy func[ions wluch requires attending more meetings outside of the unit and ta devote more time to policy and relating to Council and staff. This means that another person has to assume supervisory responsibilities. In addition, the ten hour days require another person to be available as supervisor. Finally, the Supervisor does take extended vacation in ihe summer and the incumbent does act as the unit supervisor during these absences. The incumbent requested that the position be studied. - Study Com onents Review of job profile Interview with incumbent Interview with supervisor ' Interview with Em�ironmental Heaith Manager InYerview with Director, LIEP Comparison to class specifications Comparison to other positions QES evaluation and analysis APPROVAL OF CLASSIFICATION & COivi1'U'.�ATION MANAGER: q,`1= 1 `�q .. � - . . The position is located in the Animal Control unit of the Division of Environmental Health in the Office of LIEP. The position acts as a"deputy" for the Animal Control Supervisor. The position acts as the supervisor of the unit during the times when the official Supervisor is not available due to meetings, schedules or vacation. In addition, the position is the senior person in ihe unit and tbe other employees frequently ask it for advice and counsel. The position performs a full zange of administrative responsibiliries in the absence of the Supervisor and acts as the Supervisor's "deputy" when the Supervisor is not available. The speci�c responsibilities of this position include: 1. Acts as the deputy for the supervisor of the Animai Conuol Unit. This includes providing advice and counseling to other employees and maldng workload and work priority changes. 2. Assists in the selection and performance review of assigned employees. Trains or insures that junior employees are trained in all duties of an Animal Control Officer including technicai aspects, human relations skills, and reporting. 3. Assists in management of the daily workload including reassigning work and rearranging priorities as emergencies arise or workload changes. Keeps supervisor informed of these changes. 4. Monitors supply levels and places orders as appropriate to insure there are no problems due to lack of supplies. Insures that all poisons, etc. are controlled and properly reported. 5. Counsels officers who have had difficult situations. 6. Coordinates with State and County authorities as appropriate to conduM daily operations. 7. Coordinates with State and County officiats on new and proposed legislation. Provides supervisor with commenu on proposed local Iegislation based on personal eaLperience and the commenu of the other Animat Conuol Officers. 8. Attends a variety of community grbup meetings to expiain policies and procedures. Attends functions at schools to provide information. 9. Responds to inquiries from Councii members and citizen groups. 10. Captures and impounds animals that aze loose and/or that have bitten Euthanizes � { �� ` them when necessary. 11. Responds to and investigates complaints regazding animal and pest problems, determines action to be taken to gain compliance with the law, removes possible danger to public and issues tags as appropriate. 12. Keeps records and makes reports as required. 13. Testi£es in court regazding complainu and resuits of im�estigations. 14. Oversees the proper operation of the shelter. � .. � � .- . eneral Positions in the environmental health field do not describe the typical recnonsibilities of positions involved in animal and pest control. There is no other serie_ +h?� ?rovides an adequate description of the duties. Animal Control Of6cer This class specification does not mention responsibilities for managing the section, policy changes, dealing with the Council or Council Aides, workload monitoring, etc. The class is a technical class with little administrative responsibility except the responsibilities associated with keeping records of the cases assigned to it and testifying in Court. Tlus spec'�f'ication does not describe the responsibilities of this position. Animal Control Su�ervisor This class spec describes work at a management level. It describes developing City policy and dealing with legislative issues and longer range planning. Automation, budget development, coordination with the Council, worlflng with neighborhood groups and worldng with other City management of�cials ue an increasing part of the responsibilities of this class. The position in question is, relatively, more of a"hands-on" supervisor. This class speci5cation does not descnbe the responsibilities of the position in question. - Conclusion There is no existing class spec that appropriately describes the duties of the position in question i Comparison to Other Positions enrl Positions in the environmental health series do not have responsibilities that are similaz to those assigned to this position a�=1u� Animal Control Officer Positions in this class aze technicians who have operational l�owledge of laws and procedures and the knowledge to deai with a restricted number of cbemicaLs. They frequently deal with disputes between neighbors and provide information to neighborhood groups and school classes. They deal directly with dangerous and stray animals. They issue tags as appropriate. They do not counsel other employees, supervise, nor deal with administrative issues. The responsbilities of positions in this class do not match the responsibilities of the position in question. Animal Control Su en rvisor The position in this class spends most of its time dealing with other CYty managers, the Countil members and Aides, and of6ciais of the State and County. The position supervises all of the personnel in the unit and deaLs with budget and generai administrative issues. The responsibilities of positions in this class do not match the responsibilities of the position in question. P.*�osed Class �pecification This speci�cation accurately describes the responsibilities assigned to ttus position. �* describes a"hands-on" supervisor who monitors daily workload and can make decic•,,:;, regarding this work. Ttie spec describes a position that performs routine administrative duties and has senior technician experience. Conclusion The duties of the position in question are not comparable to those of other positions in the Animal Control series nor to positions in the environmental health series. 4. E. S. Evaluation and Anal, s�is The QES analysis supports allocation to grade 33 in the M& M hargaining unit. This is not a final determination on the bazgaining unit. � '"'r_'r""F ,�- � t ��.:,�+..�. • Based upon the information provided, it is recommended that the position be allocated to a new class entided Senior Animal Control Officer. The proposed class spec is - attached. However, due to the fact that LIEP is reorganizing and that the reorganization might affect the entire operation, including Animal Control, it is recommended that no formal classification action be taken at this point. Tt�e department may consider out of titie pay. � q Proposed Senior Animal Control Officer The point total is 1875. This justifies a grade 34 in AFSCME Clerical, grade 35 in AFSCME Technical, or grade 33 in M& M. Review of similar positions. The "similar" positions aze based on the pay scale and a rough comparison of duties. "Similar" positions - Clerical. (Note: The Animal Control Officer is Clerical at grade 30.) The Telecommunicator is in Clerical at grade 32 The Dupiicate Bquipment Operator Supervisor in Clerical at grade 33. The Police Dispatcher is in Clerical at grade 35. The Telecommunicator and Police Dispatcher aze similar in the stress and quasi-police nature of the duties. In addition the technical Irnowledge required may be at the same level. The Police Dispatcher, the Pazldng Meter Collectors and the Parldng Enforcement Officers in Clerical establish the precedent that an enforcement position can be in the clerical unit. There are some supervisory positions in clerical. "Similar" positions - Technical. The Health Lab Technician I is at grade 29. The Clinic Nwse is at grade 33. - - The Fire Communic Operator and the License and Permit Inspector are at grade 34. The Health Lab Technician II, the Zoning Technician, and the Housing Counselor are at grade 35. The Environmental Health Inspector Supervisor is at grade 40. The Env. HIth. Insp Supv. is probably the closest. This � �` - 1,�� posirion has some public contact that is emotional and must have some technical l�owledge. Both have some supervisory responsibiliues. The fact that the Fire Communications Operator is in Technical indicates that a uniformed position can be in technical. The fact that the Zoning Technician and the License and Perarit Inspector are in Technical indicate that an en£orcement position can be here as well. The fact that environmental positions are in Technical indicate that this position could be in Lechnical. There aze some supervisory positions in technicai such as Environmental Health Inspector Supervisor. "Similar" positions - M&M. Senior Zookeeper is at grade 33. Obviously both positions deal with animals. In the case of tbe Animal Control the contact between the public and the animals presents more of a public danger. The Animal Control Supervisor is in M& M. .. � . . �Ctfice o1 Personnei ' ' �,�= �`�� Factor Evaluation Sheet G855Tit18 ��wxi Co�t�cl (�f•�-,�t.' LiL• P- Vr. ti�-zrh Ersiustion Faetors L�wl Points R�marks �. Knowledae Rem,ir>R � 36S 2. Effect of Actions 3, Mental Effort 4 - Amount of Discretion 5 Impact on Policies & 6. Consequence oF Erzor 7. Hazards & Stress g Contacts 9. P Effort �p Surzow�dings S� Pezsonnel Authozity 12 Units Supervised TOTAL POINTS 3 a4� 3 aao 3 aos 3 �7� 3 t?0 �(,� I50 �� • 3� y s .��,� k5 �� m �� GRADE ' ' a �� QES Support Information Animal Control Officer - LIEP - Ken Smart May 1994 � 1. Knowledge Requiued. Set at level4. The posirion must have elrtensive knowledge of all rules relating to animal and pest control. The position does answer questions about the laws and does try to resolve neighborhood disputes. The position does enforce laws and varies procedures depending on the situarion. 'T'he position must have expert kn�: -ledge of the technology of animal conuol and disposal and of the laws governing those functions. In addition the position must understand effective supervision. # 2. Effect of Actions. Set at level 3: Tt�e work of this position has some impact on the health of the community by effectively controlling pests that could spread disease. This is especially true of rats, vermin and rabid skunks. This has some effect on the entire City, both on business and on residents. In addition, as a supervisor, the position does ensure the effectiveness and efficiency of the operation of the unit. # 3. Mental Effort. Set at level 3. The position handles varied activities sutce it is the senior position and since it is a lead worker or supervisor position, The position may participate in some tests, etc. but it does analyze �atterns of pest activity and �atterns of response on ihe part of the Animal Conuol Officers. This is often done in a somewhat informal manner but it is performed. It recommends action based on this information. # 4. Amount of Discretion. Set at level3. The position is that of a senior technician and a lead worker. As such, there are many instances where the position cannot zefer matters to another. The purpose to having this . ,, �� position is to make decisions for unusual cases for which the posirion itself is responsible and to assist the less e�cperienced members of the unit The position assists the Animal Conuol officer in supervising the section. � 5. Impact on Policies. Set at level3. The position is an assistant, therefore, any changes in procedure are reviewed with the Animal Conuol Supervisor. The position does make recommendations for changes in procedures and even in policy and legislation based on experience in the field and information from other Animal Control Officers. In the capacity as the senior person in the unit, and the acting person in chazge in the absence of the Animal Control Supervisor, the position does interpret policies and procedures and adapt procedures to speci�c situations. Since this work unit deals extensively with the public and deals on a variety of issues ranging from condition of property to neighborkood nuisance to animals that may constitute a public danger this level is appropriate. # 6. Consequences of Error. Set at level 3. The actions of an Animal Control Officer are not snbject to audit or supervisory review prior to taking action. There is danger that the position could misinterpret the law or take improper regulatory action, especially where there is a dispute between two neighbors and judgment calls aze required. In a tense situation, where a group of people are expressing discontent at the actions af the position, a mistake could also occur. The errors may result in bad publicity for the City and possible cridcism from the City Council. T41ere is the possibility of a lawsuit against the City or similar legal implicadons but this is not as likely, There is a potendal impaM on public heaith as a result of ef�cient program actian by the position. � '7. Hazards or Stress. Set at level 3. Occasional. -- �Vorldng with dangerous animals results in unpredictable situations and can be life threatening. In addition the interpersonal situaflons, mediating disputes between neighbors, can be stressful. So can dealing with the Council. Finally, dealing with hostile community groups and with a hostile group of neighbors who object to the enforcement actions thax an Animal Chontrol Officer is cazrying out can be stressful and has some physicai danger. .. ; q� �4� # 8. Contacts. Set at level 3. The position has some contact with members of the Council and deals with individual reports or compiaints by or from their offices. The position also provides information on the possible impacts of new legislation to Councilmembers or their aides. The position coordinates efforts at rodent control and other pest contrpl programs with Health and other Environmental Health units. The position coprdinates with officials of the State and the County. Normally these contacts are for coordination and exchange of information and may involve the possible impact of new policies or legislation. In some cases the communication is to coordinate efforts at control such as dealing with the Game Wazdens on deer problems. The posidon also deals with private exterminators and makes judgments on cooperation for the public interest without committing the CSty to an unnecessary legal liability. There are many instances where the position must mediate disputes between neighbors. Tbis often invoives only some wmplainu and hard feelings but in some cases there is the possibility that the individual is e�cpes:.� to a threat of riolr i;e and serious physical harassment In addition to facing this threat the position m��_.� also provide support to Animal Control Of�cers who have, themselves, been harassed or threatened in the course of their duties. The position is also responsible for training. Finally, these positions do have the authority to direct compliance with City laws. # 9. Physical Effort. Set at level 3. Occasional. The position must occasionally subdue large and aggressive animais. The position also has to move "manhole" covers on sewers and carry traps with animals. # 10. Surroundings. Set at level 3. Occasional. The position must be out of iioors on a daily basis or spends time in the pound itseif. The position must answer problem calls despite the weather. The position must - - occasionally deal with dangerous animals. - # i l. Personnel Authoritv. Set at level3. The posifion participates in selection decisions, training, work direction, and performance review. , � �i,� # 12. Units Su�grvised. Set at level 3. The position acts as the lead worker and the acting unit supervisor in the absence of the Animal Control Supervisor. , . , PROPOSED TITLE OF CIASS: DESCRIPTION OF WORK .� � ,� � I SENIOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTZVE: �� \'� 'l General Statement of Duties: Performs technical and administrative work in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. Sunervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exercises within the unit general technical and administrative supervision directly over technical, maintenance and clerical personnel. TYPICAL DUTZES PERFORMED The listed examples may not includ= all the duties performed by all positions in this class. Assists the Animal Control 5upervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints from Councilmembers and/or their aides and to inquiries from the Information and Complaints Office. Captures and impounds or otherwise deals with loose animals and animals that have bitten or caused disturbances or complaints. Responds to and investigates complaints regarding animals, anSmal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations, etc.--0f Animal Control Officers. Inspects residential properties o£ animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispenses poisons and pesticides for the control of animals or pests. Attends District Council and neighborhood meetings to hesr citizen concerns and to provide information on laws, animal behavior, and procedures. _ (continued or1 reveZSe side) SENZOR ANIMAL CONTAOL OFFICER �ZA} i � � �\ 17 � � Page 2 PROPOSED TITLE OF CI,P>SS: SENIOR ANZMAL CONTROL OFFICER �^�,�� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide in£ormation on animal behavior and care. Testifies in court regarding complaints and results of investigations. Maintains records as required by law and for the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, laws and regulations. Knowledge of supervisory techniques an:� �r• edures. Ability to deal effectively and tactfully with the general public, elected officials, representatives of other departments, jurisdictions and agencies. Ability to deal ef£ectively with people under stsain. Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Control Officer or the equivalent. Must �ave a valid 3�finnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) � �� ,f� �' � SENIOR ANTMAL CONTROL OFFICER CODE: 354�- BU: 10 EFFECTZVE: 07/20/85 TITLE OF CIASS: ANIMAL CONTROL SUPERVZSOR DESCRIPTION OF WORK General Statement of Du±i?s: Performs supervisory work enforcing animal control ozdinances and regulations governing the capturing and impoundments of dogs, supervision of pest/rodent control activities; and performs related duties as requized. S Received: Works under the general supervision of a unit head. Supervision Exercised: Exercises within the unit direct supervision of animal control, pest control, custodial and elezioal workers. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties p._so....ed by all positions in this ciass. Schedules and assigns work; reviews quazantine release and work setivity reports. Directs care and feeding of impounded animals, observes animals for evidence of injuzy or disease, disposes of eick and unclaimed animals. • Provides information to the public in zesponse to inquiries and complaints; directs the dispatching of animal control control officers. Computes, collects and deposits dog pound snd license fees. Maintains records of animal quszantines snd disposition of impounded animals. Provide assistance to animal contzol officerc on nev or unusual situations; inform staf£ of new or modified regulations and policies; trains nev employees. Directs the maintenance of the facility; determines and maintains adequate levels of supplies. ?nspects vehicles and equipment-daily.-Recommends as makes xepairs needed. Euthanization of animals by injection method. Interviev aad selection of casididates fos positions in animal control. Recommends aew osdinances and amends existing ordinance to seet public needs. Explains anumal control activities to civic, political and other groups. To supervise pest/rodent control activities. (continued on reverse side) ANIMAL CONTROL SUPERVISOR . , Page 2 At.IMAL CONTROL SUYERVISOR To supervise the nuisance animal sbatement program. Supervises activities dealing with the control and keeping of exotic animals. ICNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of animal behavior in an urban envizox�ment and the meth4ds used to restrain, eapture and/or destroy them as needed. Knowledge of the caze and feeding of animals. Ability to deal effectively and effieiently with animal ovners and Lhe general pub23c. Knowledge of pest and animal nuitance control. Knowledge of intravenous, intraca*diac in�ection teehniques. MII:I:3UM QCALIFICATIO::S Five yeazs of experience as sn Animal Control Officer or equivalent. Must possess a valid Hinnesota driver's license and must hold s Minnesota non-eommercial pesticide applicators lieense/certificate within 6 months of appointment. ANIMAI. CO2.7ROL SUPERVISOR ,. , Page 2 ANIMAL CON?ROL SUPERVISOR To supervise the nuisance animal abatement pzogram. Supervises activities dealing vith the contzol snd keeping of exotic animals. - RN01.2EDGE, SKILLS AND ASILITIES Considerable knovledge of animal behavioz in sn urban sm+izonment tnd Lhe methods used Lo zestzain, eaptuze and/or destsoy them as needed. Knowledge of Lhe eaze and feeding of animals. Ability to deal tffectively and sffieiently vith animal owaers and she genezal public. Knowledge of pest and animal nuisance coatrol. Knovledge of intravenous, intracardiac iajeetion teohniques. MIhI`fJM QUALIFICATIO:�S � Five years of experience as an Animal Contzol Officer or equivalent. Must possess a valid Minnesota dziver's license and must hold a Miru�esota non-commercial pesticide applieators license/ceztificate within 6 months of appoiniment. � � ANIMAL CONSROL SUPERVISOR � . 3 TZTLE OF CIASS: ANIMAL CONIROL OFFICER DESCRIPTION OF LiORK General Statement of Duties: CODE: 203A BU: O1 EFFECTIVE: 06/21/93 �� -� \ Performs responsible vork enfozcing animal and pest control ordinances; investigates complaints and makes routine patrols snd inspections to determine compliance with Saint Yaul legislative codes dealing vith animals; performs related dutles as assigned. Suvervision Received: Works undes the supervision of the Aaimal Control Supervisor. �upervision Exercised: None TYPICAL DUTI£5 PERFORMED The listed examples may not include all the duties pezformed by all pos3tions in this ciass. Captures and impounds loose animalt, both feral and domestic. Captures any animal that has bitten. Imposes and releases animal quarantines. Responds to complaints zegarding animal problems aad possible mistreatment and investigates to determine action to be taken to gain compliance vith City ordinances or remove possible danger to public. Issues violation tag, warning notices and follows up as appzopr3ate. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requisements. Deals vith dangerous oz potentially dangerous animals using trapc, tzanquilizer equipment as appropriate. Dispenses poisons u�d pecticides £or the control vf animal pests: - - - - Attends D3stzict Council tnd neighborhood group meetings to hear citizen concerns and to provide information on ozdinances and animal behavior and care. 1 Attends functions at schools to provide information on animal behavior and caze. Testifies in court regarding complaints and zesults of investigations. (continued on reverse side) ANIMAL CON2ROL OFFICER Page 2 . . ANIMAL CONTROL 0£FICER Disposes, in a humane manner, oP live snimals that cannot be sheltered. Feeds and cazes for animals in shelter. Keeps records and maintains reports of complaints and intpections. KNOWLEDGE, SKILLS AND ABILITIES i7orking knowledge of animal behavior in aa urban environment. Working knowledge of animal codes, lavs and regulations. Working ability to meet and co�unicate with the genezal public. i7ozking ability to pezform strenuous vork. ilozking abi2ity to keep records of dai2y actfvities. Working ability to handle snd control frigbt�zed snd/oz vicious animals. � MINIMtTM QUALIFICATIONS J High school graduation or GED equivalency. liust have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointmeni (suspensions foz pazking ze2ated offenses excluded). ANIMAL CONTAOL OFFICER Page 2 . . _. ANIMAL CONTROL OFFICER Disposes, in a humane aanner, of live animals that aennot be sheltered. � Feeds and cares foz animals in shelter. Reeps zecords and mainuinr sepozts of eompltintr and inspections. IQ�70Sdi£DGE, SKILLS A2dD ABII.ITIES L'orking knovledge of animal behavior in an urban snvizonment. Vozking knowledge of animal eodes, lavo and segulatioas. Ltozking ability Lo meet and communicate vith the general public. Aorking ability to perform ftTtAtiOt18 MOYjC. Wozking ability to keep recozds of daily activisies. 4)ozking ability to handle and control fsighr�ned and/or vicious animals. ;i MINIMLTMI QUAI.IFICATIONS J High school graduation or GED equivalency. Must have a valid Hinnesots driver's license oz out-of-state equivalent with no suspensions or revocations vithin the two year period prior to the dste of appointment (suspensions for pnrking zelated offensee excluded). � � ANIMAL CONTROL OFFICER a < a ; Interdepartmental Memorandum CITY OF SAINT PAUL May 24, 1994 TO: Robert Kessler Michael Foley � L� FROM: Frank Staffenson ST rg,TECT: Class Specificiation The drafr specification for positions at Animal Control seems reasonable and workabie. I would have no objection to the specification attached to the letter from Michael Foley of May 17, 1994. FAS/Is � � CIZl' OP SAII�'T PAUL 1T'IERDEPI+RThRE1�TFiL D4EMORAI�'DUT�7 Ap-i1 7, 149.: 'IU: PlJR �:ESSLIIt FR: Y. A. FRITZ �� RE: SE'�TOR A�iII`'P-1TrCb1TPRnL POSITIOI As ��ou }a�ou, it is mi opinion that the position o£ Senior Anirr�l-Con�rol Officer should be an officia] titie c,•ith a�ropriate c� Animnl-Control Offirer Sr�art, vzho i.=_ the Senior ?anirial- Ccntroi Ofiicer, has comnlete3 a Joh Profile as x•equired. 7 ha�-e corq?Ieted n�- portion and have fon;arded it to Frank S�fienson. Senior A.in;]-Control O�ficer has asswned nam� responsibilities of supen-ision and nanagement as a result of programs consolidation (i.e. Pestircxient program, 1987, Lx�g licensing, 1°.&7, arr3 the transfer tc.LIEP in 1992). This en�lo��ee has been nrorkinq out of title for seceral �°ears. Fcr this reason, alona ti•ith the fact that the 1994 budget has funds to pa; for the prom�tion, I ar? aski.no tha:. the �isition be g3id "out of tit)e", during the review of the Job Frofile. I have discussed the r*�tter t.ith John Shockle��, Au�n kesources Classification, he a�3�-ised me that this is a d?�cv3rtmental d�ision. I would like the opportunit�� to discL.ss this mstter with you, please advise. Than}_ �-ou. P�f �t.n C: Staffenson °'1�1,�F� 1 CITY OF SATNT PAUL Nornr Co%man, Mai'or TO; FROM: RE: DATE: Robert Kessler, D'uertor LIEP Michael Foley// j'� Proposed Class Specification May 17, 1994 OFFICE OF HUMAN RESOURCES �� ` � LeeAnn Turchin, Aaing Directa ��-Y, 230Ciry�Ha!(Annez Te%phone:67?-266-6500 25 IYesr Fourth Srreer TDD;777': 672-266-6501 SaintPaul,MN55702-163] Jobline: 612-266-6501 Facsimile: 672-292-7656 I have been studying the position held by Mr. Ken Smart. My study is not complete but my impression at this time is that the Animal Control Officer class spec does not fully describe the responsibilities that have been assigned to him. As a result I have developed a draft of a class speci�cation that might more accurately describe his duties. Please have the appropriate members of your depanment review the attached draft and return it to me with comments. I will, of course, be happy to meet with you or any of your staff. This is not the forma] riventy day notice. cc: Frank Staffenson Bernard Fritz Janet Odalen 0 ��,� � i PROPOSED TITLE OF CLASS: DESCRIPTION OF WORK SENIOR ANIMAL CONTROL OFFICER � l � _l� 6eneral Statement of Duties Performs technical and administrative vork in conducting and monitoring the animal and pest control programs of the City and performs related duties as required. S^D ervision Received: Works under the general supervision of a unit or division head. S�ervision Exercised: Exerc3ses within the unit general technical and administrative supezvision directly over technical, maintenance and clerical personnel. TYPICAL DUTIES PERFORMED The listed examples may not include aii the duties performed by all positions in this class. Assists the Animal Control Supervisor in all aspects of technical and administrative management and supervision of the work unit including training staff, selection, discipline, budget execution, and recommending changes to policies and procedures. Assists in management of the daily workload, coordinating the work of assigned employees to ensure priorities are met and provides advice to employees in particularly difficult or sensitive situations. Responds to inquiries and complaints fxom Councilmembers and/or theiz aides and to inquiries from the Information and Complaints Office. Captures and impounds or othezwise deals with loose animals and animals that have bitten or caused disturbances or compiaints. Responds to and investigates complaints regarding animals, animal behavior or animal mistreatment and determines action to be taken to insure compliance with laws or to remove possible danger to the public. Issues violation tags, warning notices, and follows up as appropriate. Reviews the investigations,-etc. af Animal Control Officers. Inspects residential properties of animal permit applicants or holders of these permits for compliance with permit requirements. Deals with dangerous or potentially dangerous animals using traps, tranquilizer equipment or other devices as appropriate. Dispettses poisons and pesticides for the control of animals or pests. Attends District Gouncil and neighborhood meetings to hear citizen concerns and to provide information on laws, animal behavior, and procedures. (continued on =everse side) SENZOR ANIMAL CONTROL OFFICER CODE: 540A BU: 02 EFFECTIVE: �ZAJ i - �. � T�r�}� i PROPOSED TITLE OF CLASS: Page 2 SENIOR ANIMAL CONTROL OFFICER �—� �� Monitors the operation and maintenance of the animal shelter and insures that supplies are available. Attends functions at schools and other institutions to provide information on animal behavior and care. Testi£ies in court regarding complaints and results of investigations. Maintains records as xequired by law and £or the management of the unit. Develops reports as required. Disposes, in a humane manner, of animals that cannot be sheltered. Kt30WL£DGE, SKILLS AI3D ABILZTIES Knowledge of animal behavior in an urban environment. Knowledge of City and State animal codes, lav� and regulations. Knowledge of supervisory techniques and procedures. Ability to deal effectively and tact�ully with the general public, elected officials, representatives of other departments, ,jurisdictions and agencies. Ability to deal ef£ectively with people under strain, Ability to perform strenuous work. Ability to perform effectively in emergency situations. Ability to deal effectively with employees. Ability to complete reports as required. Ability to plan, organize and delegate work. MINIMUM QUALIFICATIONS High school graduation or GED equivalency. Three years experience as an Animal Controi Officer or the equivalent. Must have a valid Minnesota driver's license or out-of-state equivalent with no suspensions or revocations within the two year period prior to the date of appointment. (Suspensions for parking related offenses excluded.) 1 D�� SENIOR ANIMAL CONTROL OFFICER �� 1� `��C� 6D4�! O� �GaUG�4 pGaMd JO � pG30�OdC GENERAL 1NFORNfATiON: The Job Profiie is an important record of your position and musi be completed carefuily. The purpose of the Job Profiie is to obtain information aboui the work that you perfiorm. The information you provide is used tr the Personnel Department to: 1. Classify your job, 2 Grade your job for pay purposes, and 3. ideniify the critical knowiedge, skilis, and abiiities which should be tested in the examination process. TO COtJIPLE'iE THE JOB PROFILE QUESTIONNAiRE: Firsf; Re2d the Job Profile fhoroughly bef�re startino to answer the q��estions. 1 D:> -c Think about all the things you do and iry to organ'sze ihem into related duties and tasks thai can be written as a single sentence �r paragraph. fv�x4: The employee shou{d fill out Paris 1, 2, and 3. The immediate supen4sor shouid fiii out Part 4. �ise: You may attach additionai sheets, torms, work schedules, etc., to heip make clear what y�u d�. PART 1: IQENTIFYiNG iNFORMATION �� Ken Smart ' ,lDbTit�e� Senior Animal-Control Offic Wo�rc Lor2tiort 1285 W. Jessamine $o^izi Securitv NumMr• �rvfs�rcTitie: Ber A. Fritz ima - o"�TSuperB�or �� LIEP Divisio�ot-�ima Control �YorkPh�ne� 645-3953 $tDerviso�sName� Bernard A. Fritz �prvisors Work Phone• 645-3953 ►ame a�d Title ot 07�er Persans To Wrrom You Aepori or From Whom You Receire Assignmenis: Frank A. Staffenson - Director, Environmental Protection Bob Kessler - Director, LIEP -- — --- PART 2: QUESTIONNAIRE—EAfiPLOYEE SECTION (to be filled out by the employeej QU�St10�� Whenwasthispas'diontaststudied? New Title Request Briefty desaibe how your duties and responsd�ilities have changed since this was last studied, or how ft 6as changed inthe tastthree years. The Senior Animal-Control Officer has assumed supervisor responsibilities over the past fifteen-years as new duties weze assigned to animal control. There has been no compensation or request foz compensation. It is time this be made a titled position. � .. , uestion 2. Briefly state ihe main purpose ot your job. Be�in by tlesaibirg 1he m3in ouroose ot y�ur pb in one a 1w� stdtemetrts. � m t: 'To p�ovitle admini5sative and otfice sup�ort to ihe Div+sion ot Engineering' Fr�m ," :'To pachzse goods and services ot accep:�e q�s�iry at Iezst cost tor ihe Schoot District' m'_ :'fo pedortn piumbing vrork mvcHed'm the c�s`�ation, mainterence, and repav of gas, xater, and sewer systems' To perform all duties of an Animal—Control Officer. To ass�e the duties of supervisor when 6nimal—Control Supervisor is not avaiiable. To manage the rodent/pest activities of Animal—Control. ue ti n. Llst dut�es you pertorm regular(y. at�cn a�tior,� st�ees n r�ecessary• •renez� D� too ri e• are your primary ac6vities or resaonsbir�Ges that �aompiish the purpose you wrote above. Gene21 duties usually txke up a significant amount ot yau� work time and o�an regufaAy in your work qcle. Ust your most frequent or tnost Important d�ties L�SSi. Then, 6st the steps you t�ke to Qer(onn the dury. tn fhe space at the left, estimaie the amount of ltme y�u s,�e�d on each peren� d.�ty; shew time as perce��es, a days per week or days per morCh. S � IL" - SLlisv��t �era21 Dv� Cateaow: � aN �e ro�r�tio-�ist for the Pt�nrdno and Ecan.v*' . A++P� b��- �iectf�c Ste�s Retatim ro Above Dutv: t. 1 ansver phones and reter calisrs to appropriate staff. 2. i ansver quesii�ns about the depanment. 3. i preet hsitors an� direct them to the approyiate person. � Ilmourrt of � IR1E n Ceneral Duty �ateoorv Rodent/Pest Control complaints, response, and 607 public information. �pecific Steps Retatina to Qbove Dutv: Review complaints, take action to eorrect or assign animal—control officer to take action: A. Place baits, traps, advise residents of exclusion act3on to reduce problem. B. Recheck areas baited.or traps set, check with informant if problem corrected or reduced. C. Consult with public contact, supervisor and assigned animal—control officer on sesult of action taken. D. Keep records of baits placed and amounts as required by law. AITIDUI7l 01 Irt1E n�neral Duty 1800(}" saventory _snd Maintenance of chemicals and 107 equipment. Specific Sleos Relatino ta Above Dutv: - Regularly check supplies, baits, traps, rodenticides. Advise supervisor of needs, p3ck up oz order as aeeded. Repair or order repairs of pest/rodent equipment as needed. Maintain inventory to reduce delay ia response to complaints and routine cnntrol needs. � 2 ' ., �-l- Z�E�I Amount ot 1 � �g�e�8f DUtV C2t2�ON: Schedule randon rodent baitings to maintain 107 co n t rollable level. Specific Ste�s Relafina fo Ab�ve Dufv: 1, Review complaint files and consult with Animal-Control OEficers to determine problem locations. 2. Bait and test to determine rodent population. 3. Take action to correct, bait, or modify harborage. - AmouM of �me n General Dutv Categorv: Act as Supervisor. 20� • , ifi �+@,p R latinn to l�Mve D«h�• 1. Make changes in schedule of Animal-Control staff to meet daily needs. 2. Respond to out of ordinary needs or pzoblems of public and staff. 3. Euthanize a�-`.31s, assist and instruct Animal-Cont'rol Officers in euthanasia procedure. 4. Check da�� `_. :ntory of controlled substances. 5. Inspect ker_:ris, and animal holding areas for sanitation and animal conditions. 6. Consult with vendors on product availability and changes in action of product. Amount of Ti n Generat Dutv Cateoerv� Soecific Step,s Retatino to Above Dutv Quest+on 4. Desa�e beiowthe Impodart fmowledge, skilts, and abilRks ycv need to do your woric $e s�f� about Ltie knowledge, ablities, a�i skills you n2ed 10 do your wark Attach more sheets it necessary. - L�ed�e ivwwledoe sknt and'a a�tCrtv z�� 1. Krqwied�e Exampfe: 'Knowiedge of starr�zrd oKce practices, modem office ap�iances and equipment, induding compuler terminafs, and fhe potides and procedures oI the depamnem and divisron.' F�"�?. Sbll F�mple: 'Skid in operatirq� a �ariety ot technipi ergineering equipmeni' �z�. Ab�tity Ezample: 'AbiGty 10 organize, ptan, and d've�t the work ot oihers' (Quesfron 4 is continued on next pagej 3 � `.5 �.=i �i4 tlp - • - _ � • a \ � 3 4 5 6 See attachment Quesfion 5. List arty machines,lo�is, a equ'ipmerd used in your work and showtime spent usirg each. (List vefiicles, hand or power toots, office equipment, CRT terminals, taboratory instruments, etc.) '�� Euthanasia equipment Capture equipment Tzuck �e (ross'wee+'� 2-4 hrs. wk. 15 hrs. wk. 10 hrs. wk. [..,:� �: . ,•:��: �� Pick, shovel, mechanical Telephone syste Two-way radio I�g (hours/week) ho ist 3-6 hr wk. 2-4 hrs. wk. 4-8 hrs. wk. ueStion 6. Y�hat procedures, laws, rules, standards, trade practices, or other guides do you teter to or f 1(ow in pe�torming your work? Examaes ot procedures taws, sules, standards, trade praetices, and other guides are: prc:edure manuals, permit regutations, bulding cvd:s, tabo2tory proxdures, earpeMry practices, axounting standards, en�ineeriny sfandards, star�irr� orders, s�te lavrs. and caunry ordusarces. 1. St. Paul Legislative Code. 2. Minnesota Animal Welfare Statutes. 3. Minnesota Game Animal Statutes. 4. 5. 6. 7. 8. 9. Trumans Scientific Guide to Pest Control. Department of Agziculture Pesticide Law -18B. Federal Insecticide, Fungicide, Rodenticide Act. Iowa State University Euthanasia Guide. Safe Capture International/Animal Capture Chemical Zmmobilization Guide. � �_J Policies and Procedures of St. Paul Animal Control. 10. Computer records. 11. Civil Service Policy and Procedures. 12. DNR Regulations.l3. Zoo osis Guide Anima�l to Human Diseases. ue tion 7 Describe any tes onsibility tor decidin� what procedures, la►vs, [utes, eto., are to be • fotiowed in your work or the work ot others (None, little, some, or a great dealj. �xpiain . N you hefp ev t guides, wrlte taws or regulations, or seiect the methods, Qroc:edures, standards, etc used in ycur work andlor in the wcrk of others. - Some procedures dealing vith pest coatrol operation. Develop procedures based on current problems, ways to deal w3th these problems vithin the regulatory system. In the absence of supervisor advise sta£f oa laws, rules,•that apply in di£ferent circumstances. � 4 R �`T�-r� ue tion 8. When you come upon s'rhrations that do not frt estab►ished poticies or procedures, what do you do? Please give exampies. Review the situation, determine if a variation from policy will not have adverse effect, take action. Example: Rodent infestation on private property causing neighborhood problem. (POLICY) Animal Control will not bait on private property. Bait the property to reduce immediate problem, advise supervisor of action. QueSfion 9. For what work do you make the tinal decision? Your work is considered final if y�ur actions or decisions are made without Qrior ap Scheduling baiting and trapping based on need, on a day-to-day bases. Disposal of animals trapped, (relocate or euthanize). When acting as supervisor- make final decision on chemicals for tranquilizing and if to tranquilize. Question 10. List, by name or title, the peopie and/or organizations you taik to in order to do your work (in person, or by phone cr radio} outside of your immediate work unit. Include people and/or organ¢ations inside �n outside the City/Scho�l District. See attached 9110. Descn'be the purposes ot the communic�tions iisted above. Question 11. Describe any stress that yoa SacQ i� ycur Job because of deadfines, emergencies, or adjustmertts to plans arxf schedutes due to trequent� chargir�g requiremerrts. Daily stress of decision of animal killing and the fee ing of people involved. i Continued schedule changes to meet public need for animal control with a limited staff. Dealing with irate and disgruntled clients regularly. Changes in Administrative Policy. Budget Restrictions. Phone calls at home at all hours of day an� night. QC�estion 12. Indicate the physical ettort required irt your job. Show how oflen as aiways, frequently, occasiortatly, ar never. Mostly sit6ng at a tlesk or tabte with some Kz�cirg, starcJing, ben3ra or stoopirr�, or carrrng ot iighi objects. Sianding or walKmg tor brv� periotls. RepeSte� beridiFg, tlDUChinp, sioc�irr� stretching or cra�Ning CEmbirr� ropes or potes �tl1fLA�, d129'1�7� Of JUtII� Use oi s*^-. !:- :�s or iroers in handli�g N .;�z�ip3kiirg o�;ects, ar ope,ati�y equipmer�t, sequirits� fine mot�r coad�nation. �pw Often Grdppting or figMing with others �Q� Litting objects up to: � ALwAYs 2o pourds �� ALWAYS �� ,� FREQIIENT cver }OD pounds FREOUENT Ciimbirg tadder5 or �Noidng OCC. Other {desCribe): FREqUEN"' " Wild or ,ggressive animal handling How Often OCC. FREQLT FREQUEI3T OCC. (IC( " FREQUENT Qu2Stion 13, lndicate the type of working condifions encountered in your job. Show how oflen as always, frequenfiy, occasiona!ly, or r.ever. � jpw ORen JjQw ORen Area is adequazely: Fxposed to: lighied OCC. �� heated oCC. DarnPness�rainasrww ventilated OCC. • �� gtqq� krea is subjeh fo: � £xtreme heat or Cold Dust or dirt �QUENT p�r cond�ion (desaibe): • � Gre25e,o�orpaint OCC. — FREQIIENT — � o � � �0�ed outside in all Hazardoyscherni�is types ot weaUier? irr�ianis/fumes F�Q��'T Work 2qwres aalation tntemrptions �REQIIENT 1%o�ers for brg pedbds? Disagresable oda'S �WAYS � ALWAYS 0 Work requires continuous operation ot a vetide, madiire, a piece at equipmeni ta fong periods? �R F REQUENT FREQIIENT OCC. P �qrlErrr FREQUENT Animal odor and waste FREQUENT - OCC. Regularly drive truzk in performance of dutie: ,.: � � �� QueStion i4. List ai! the empbyees over whom you have tormai authority for direct supervision. � �t Animal—Control Staff in absence Animal Control O assigned to o£ Animal—Control Supervisor Rodent/Pest Control for dav—YO dav (11 employees) assignment. ( empZoyee) Add topether the nurt�ber of empiayees under your eontrol andlhose rfio report m subordnate supenisors tc obtain the tetal nrnhers��ervise�: Fot the foliov�rg re�orsibt6tes, tndcate wheC�er ya� t�ave ro tes�or��iGty, YW �� YW ��m' � lR2�tlB teCOtrrr�endatiDr6, Or yDt! t13wE 1t1312ulf�pftty: interviewing prospective empioyees Making recommendation Hiring empioyees Making recommendation Training others in work me�h�ds 8 procedures Making recommendation Assigning and prioritizing duties Ma ing recommen ation Revisv.�ing and approving work Making recommendation Coaching of pert�rmance issue� Making recommendation Conducting performance review� Making recommendation Rewarding�discipiining employees Making recommen ation Dismiss (firej employees ing recommen ation ueStion 15. Desaibe errors that cnuld be made by someone in your job. These are nof necessarify errors 2!�t yeu h2ve s.^.2de, b:�: anss tha; might 2ypicaily occur with someore in your posiiion. Then describe the Consequences of each type of error in terms ot time lost, meney 1os�detays, dama�e, in�ury, etc. Error in following la el nstruc io s on rodenticides. Causes possible pollution of environment. City could be cited by State or Federal Government for violation of FIFRA Act. Error in following safety procedures when working in streets(main line sewer baiting) ot training other employees in this procedure: result injury or death. QueStiOn 16, indicate below the kinds ot hazards e�counfered in your jab. - drequenUy, crcrzsionaily, or never. -- How Often _ No sigrufipnt hzzards. Some risks; wezr haro hzts, sziety staes, gog�tes, or sim�ar safety Eq�iptnenL Considerable risks; wear face or body shietds, resp'vat�ry masks, or s�muar eq�pmerd: ex�osm to contag�ous dsease. never always Occ. Show how often as ahrays, . • •.i High risks, such as+wrkirig with explosives or radeactive substances, or 2t g23i hEighlS, fighting fites, frequent or subject to physicai attack attack by animals �� : frequent working with controlled substances 7 :� .- PART 3: EMPLOYEF CERTIFICATION (fo be filled out by the smp(oyee) 9e s�re tc sign and date fhe Job Profile, and add any fu!lher cammerits or mfomation that w+� heip expiain your job. Add'd'bnal commerds: � ! certify that the above stafements and responses ere axurete and comptete to the best ct my knowiedge. t haYe ttached (numberj of sheets to fhis tcrm. �9�� / Dafe: � {t� be filled out by Questi�n 17. Y.'E�a� ie ::�e most ir�rportant cutput, product, orservice you expect otthis position? E�¢:,m. 1. I expect the person in this position to be capable of taking on the responsihility of supervisor with no negative effect on the program. To keep fellow workers motivated to provide high-level service in my absence. 2. To manage the rodent/pest control activities in a manner that allows the Animal-Cont� Supervisor to spend a minimal amount of time with this program. Question 18. Piease review Questian 4 in the empioyee secticn ot the questionnaire f�r adequecy and eccuracy. First, note any additions, revisions, or exceptions below. Then, �nk fhe Knowledge, skill or abi(ity as listed by ihe employee i� order of rtance below. Be sure to inctude any additions in your ranking. Use the num6ers associated with each ftem listed. (it is not necessary to rewrite ihe entire statement For example, it number 3 is mosf impertant, simply lisi the numeral '3' first.) Finaily, star (') the numbers (on the ranking tine heiowj cottesponding to the statements that you feei are ri i i to successful pertormance on the Job (make or break). Add'Aio�ai needed imowledne skiiis andlor abifdies # �r � �,: ,� is 1.2 . .� ►l.ost lmporiant � � / � iPast Imponant � L .� :; �,� �� Qu2Sti0n 19. Sfate below yout best fudgement o` #he kind and amount of education, training, and experier�ce a new ertbbvee sharidhave �+on erste.ring k�fo this positan EdLICdIiDflaTld�OfU2tftlfl9: 40-60 hrs. attendance- Animal Control seminars. Attend: Supervisors and(or Manager tiaining couzses. ��'�� 5-years Animal-Control Officer, Licenses, Certificaies; or� t Control. Other (describe}: QueStion 20. Does this position represent tfie Cfty or Schoo! Aisfrict in deatings with other pubtic or private organ'vations,the communfty, cr the media? E�cplain. When acting as supervisor or as pest/rodent manager this person is called upon to explain function and activities to media, neighborhood groups, and to conduct animal-control tours for senior veterinary students from the U. of M. Question 21. Does this position have the author'cty tc �mmit the organtzation, or units within the City or Schoot District, io a course of action? txpiain. When acting as supervisor this person must make decisions that determine a course of action: Explain: Situation, woodchucks have burrowed into river dikes causing the potential for flooding. Action must be taken to correct and prevent•future problem. Question 22. is tbis position fcrmaliy designaied e� �e lead or supervisor at other emptoyees? Hyes, . pfease review Questien 4A in the emp{o3�e section for edeqvacy and sxuracy. Jj�g any revisions, additions, or further e�lanatiais fi your answer bebw. I agree with response of employee to #14. � uesfion 23. How much supervision does this pcsRion receive? Consider how much work is reviewe�J, what you look tor, and the degree of initiative and independence this gosition has, Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special situat3ons wheie consultation is required. When acting as Animal-Control Supervisor must work with no direct supervision. PART 5: SUPERVISOR CERTfFICATiON COm�� o� � a�ary and adequacy of the empbyee�s statemems and re .* aiready m�ned abo�� ,� ,�� '� o dd -G a exceptrons nat ? � r��.e� � - �� C �"r`Q ' `re i ' 9 � c�r,�� Z� R • ��.-r .�l�v..�, ,�• �c,.-m.Q .rn.Gie .n �e�X.r -�y' �� , � /'�.��r�-�.-. :.�( �.. ,�t'� � � .�_� .�� .� � � _FO � -�`=%«; ..� �r'.CO ,,..,�..� �--� ��:.��` � iw .Rnr�"..i �v �r,.i .,..,�l.l.�c.�i �x-e�-�. '�`� c�,�.a�i o-r.s y/ ,. ' ...,-._.c.c--r� � /�/ =v iC.v e�*�G.�� rs�.--eL. , �u�'G'ef'.e`2e .�/'..dl `�%�� ,�. � �-: �K'�.:�� ..� ,,,��, ...--�.-�.�,�-� �-�.,� � 1 certify that the above s atements and resportses are accurafe and complete to the best of my � � Date: , r �, comp:ete Check the department head to see who has been designated to Cammerrt on the acaracy arb a�eqJa�y ot the emWeYee$ ard the e�ep8orts� � siqervuorsstatemerdsandrrsponses. No2eanyadd6onsor �� y �� G� �7 a.� � ! certify that the above statements and responses are axurate anG camplete to the best of my �• / Signed: G��?�U��= � - Date: �� 1��2 �/�� ,o uesfi n 2. tiow much supervisicn dces this pQSition receive? Ccnsider how much wcrk is reviewe;� what }rou ioek for, and ihe degree oi initiafive and independence ihis �osifion has. Employee has the responsibility of pest/rodent activity. Very litt e supervision given in this area, only in special s3tuations vhere consultation is required. When acting as Animal—Control Supervisor must work with no direct supervision. PART 5: SUPERVfSOR CERTIFlCATION Comment on the a�racy and adequasy oi the empUyee•s statemeMS and responses. Note an addiGons or exce trons rroi ! alreadyme�tionedaSo�e. il�e ��,.,�.,�, � Y p' Ur.-1� f �ics� .�-J v y�u�..f.�.4 :l.�:,F' <� �. "/� �ct- �"�-L �'� ��2G :rc4.Ctryi / - !/ s . ��2 �, � • aKV�3.[ --�'�a+� im.GtR •[.f�l .�.�,«- � ��a`y�� :.� � .�-,� � .�-�-,- :�� ..�•�, �,:� �T : ..�-2 �;co, � .�- � � 1 iF� p , / �,..� "O�"'�� .:.4 -s.+�u,�-�rc� A.v� Rnn�'...� 4vZa. �c.✓..�, N�. � � �.w �n - �-�c - v� s� ,,zc.� � �„4.�.� ; �� a;�,�� ,,, �..�.-�x�-�� y�� .�� t eertiTy that the above s atements and responses ere axurate and compieie to the best f �� ytn � Checic wiih 2he department compiete th;s section. . o my Date: _�, ., to see who has been designated to Commem on the acaracy and adeq,scy oiLtie employee s an0 the ezceptions� � supenuorsafatemer#sandrespa�ses. Neteanyaddrtiensor �� y -� � � � �� , �� ! certify that the above statements and tesponses are ac�turate and compiete to fhe besf of my � / E :�� ., .: .;: �i�1= Ouestion 10 - cor.t'd. General Public ✓ Franl; Staffenson, Directoz oS Environmental tlealth ✓ Bob F:essler, Director of the Office of j..1.E.P.✓ Police officers and Dispatch personnel� Gary Thell, Conservation Officez, D�R � Cit} Attarnevs � Citr Council Membezs and staff ✓ Human Resources staff. Humane Society official� N,ayor's staff - Kers representative .�State o:ficials - RepresenLative - Attorney 6eneral's office reigt;borhood groupsd Ner,�s aedief Product and service vendors keyne Dolly, State Department of Agriculture J P2rt 2 General Public; explain Animal Control procedures, laws and acLivities of Ani�al Control stsfE. Frank Staffenson, Bob Resslez; cor.fer and ;ry��r _t on Animsl Control matters. Police O:ficers and Dispatch staff; enforcen;_nt matters, dispatch procedures, Animal Contzol/Police interaction Ger�� Thell; coordinate �ild animal management and game animal regulations. City Attorney; confer on animal regulations and civil and criminal caser.. � City Council members and staf£; con£er on animal zelated ordinances and ammendments, advise on animal related problems in Council Districts. Human Resources staff; seek advice on personnel matters. liumane Societ}� official; confer on animal abuse lac.�s and on animal adoption agreement. Also Friends of Animals on adoption. Mayor's staff - rec.�s liaison; advise of upcomming news re�eases and •- r>atters £hat ma�• be controversial State Officials - Atiorne}• General's office; advise Legislative representative on curient and pending state sLaiutes. Request opinions from Attornev General`s office on sLate statutes ' Feighborhood groups; �itend meetings on request - explain Animal Control program. Fews media; act as City representative for Animal Contsol progzan - respond to quesiions regarding Animal Control matters Product and Service vendors; Discuss pzoduct/service cost and qualiiti, making decision to purchase Gayne Dolly; see� advice and advise_on use of_pesYacides and pesLicide regulations Y i ,�t - pg. 3 ♦, � �1 � Quesiion 4 - cont'd. �� \ • 1. t;noc:ledge of animal behavior in the urban environment, both domestic and c.-ild. 2. �:nowledge of euthansia procedure, includin� injeciion methods, biological plsceser.t of ehemicsls used. 3. �;noc:ledge of ar.imal h>ndlin£ equipment, including physic2l and chemiczl apparatus. 4. �:novledge of inLegrated pest management procedures, exclusion, zodenticides and pesLicides and their application. 5• knoc:ledge of cit}> state and £ederal regulations pertaining to animals. 6. };noc:ledge of s�nitizing, disinfecting and cleaning chemicals and their proper application. 7. };noc.�ledge fo ofEice, kennel and Field policy and procedures for Si. Paul Animal Control. S. l;noc;ledge of the city sewer system, its basic design and function. °. finoccledge of animal behavior especiall� in the urban em>ironpent. '�)• S}:ill in the use of a variety o£ anic�al restraint equip�ent .�^hemicals. 11. Skill of instructing others in all aspects of animal control '..d related activities. 1L. SY.ill ir, the procedure of injection of chemicals into living animals. 13. �bilit} to deal �:ith sensitive issues involved in animal control. 14. Abilit}• to organize and reorgar,ize with the changing needs of animzl control. 15. ab;l;Lti io develep and maintain high gualiLy staff in the �tressful profession of animal control. 16. Abilit}• to deal c.�ith the killing of healthy ani.mals and accept it as a neeessity of the position. 17. Abiliiy to coicnunicate the need for animal control. Question 6 - cont'd. 9. Policies and Procedures_of_St.__paul Animal Control. 10. Gompuier rerords 11. Civil Sen�ice Polic} and Procedures. 12. ll�Tft Regvlations 13. Zooi,osis Guide - ruiir,hl to I�irnan Diseases � �� r � �� From: Mike Foley � J � To: STPAUL_apigate.COVncil nate: 6/16/97 11:OOam Subject: Proposed Senior Animal Control O£ficer Position - Salary Info The incvmbent o£ one of the Animal Control Of£icer positions was studied. He was performi.ng some work that was determi.ned to be at a higher level. As a result, the creation of a new title was recommended and the incumbent (Mr. ICen Smart) would be placed in the new title. Mr. Smart has been with the City £or 20 years. The bi-weekly dif£erence in pay between an Animal Control Officer at the 20 year mark and the Proposed Senior Animal Control Officer at the 20 year mark is $ 127.65. This is an annualized cost of $ 3,331.65. However Mr. Smart was already being paid out-of-title at the higher salary level at the perogative o£ the department. This indicates that, in one sense, there is no additional cost to the City. I CC: LIEPI.LIEP.pechmang, shockley