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CITY OF SAINT PAUL
OFFfCE OF TFiE MAYOR
ADMINiSTRATNE ORDER
No: Q°� �j
oate: �-�a-q
WHEREAS, excellence in city government requires a strong commitment to promote
employee excellence, morale, and pride in work, and encouragement to reflect those
qualities in employees' roles as representatives of the City of Saint Paul.
WHEREAS, excellence in city government requires promotion of programs and
activities for employee participation to benefit their well-being as a group and as
individuals.
WHEREAS, excellence in city government requires initiation of programs that
enable employeas to receive recognition for their dedication and work.
WHEREAS, the Office of Human Resources - Training and Organizational
Development Division, supports employee programs developed by the Employee Relations
Committee, and is responsihle for providing the cost of the programs.
NOW, THEREFORE, BE IT RESOLVED, that the Office of Human Resources - Training
and Development Division, be authorized to reimburse various vendors for costs
incurred in providing the following programs and services; to be paid out of General
Fund, Activity OQ157:
- Years of Service Recognition
Service award pins for 500 employees, not to exceed $2100.
Breakfast for 112 employees, not to exceed $1000.
Recognition supplies, not to exceed $110.
- Public Service Recognition-Week
Karl Neid Community Service Award and Employee Apprecistion Reception
supplies, not to exceed $750.
- City Employee and Family Picnic
Supplies and ssrvices, not to exceed $2500.
- Monthly Employee Recognition Ceremonies
Refreshments for recognition ceremonies, not to exceed $500 for year.
APPROVED AS TO FORM
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Assssiant Ci Attorney
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DEPARTMENT/OFFIC UNCIL DATE INITIATED N� 3 5 0 5 3
Human Resources 23�J���� 6/12/95 GREEN SHEE __ .___
CONTAGT PEfl50N & PHONE MITIAVDATE 1NITIPVDATE
r�IDEPARTMEMDIRECTOR 6/iz�Fi' �C(TYCOUNCIL
Vicki Patschke, 266-6519 ASSIGN �QCIT'ATfORNEY �CRYCLERK
UST BE ON CAUNCIL AGENOA BY (DATE) NUMBER FOR ❑ BUDGET DIRECTOR � FlN. & MGf. SERVICES DIR.
qOUTING
n/a OflDEfl � MqYOR (OR ASSISTANn ❑
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATUR�
ACTION flEQUESTED:
Authorization to reimburse various vendors for-costs incurred in conducting employee
relations and recognition programs in 1495.
RECOMMENDA710NS: Approve (A) or Reject (ii) PERSONAL SEflVICE CONTHACTS MUST ANSWEH TXE FOLLOWING QUESTIONS:
_ PLANNING CAMMISSION _ qVIL SERVICE COMMISSION �� Has Nis persoNfirm ever worked untlar a coMract for this department? -
� _CiBCOMMIREE YES NO
_ S7AFF Z. Has Mis perso�rm ever been a city employee?
— YES NO
_ DISTFi1C7 COURT — 3. Does this personRirm possess a skill not normally possessetl by any curtent cily employ¢e?
SUPPORTS WHICH COUNCII O&IECT7VE? VES NO
Explain all yes answers on separate sheet and attaeh to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (WM, Whe[, When, Where, WMy)
In 1995, the Employee Relations Committee is coordinating several recognition programs
and employee relations activities that involve purchases from various vendors. The
programs include Years of Service Recognition, Public Service Recognition Week Employee
Appreciation Receptions, the City Employee and Family Picnic, and monthly Employee
Recognition Ceremonies. Costs for the Picnic will be supplemented by union donations.
DVANTAGES IFAPPROVED:
We would be able to continue to offer these recognition programs, which are valued by
employees. �
DISADVANTAGES IFAPPROVED:
None -- the funds are available and budgeted for. w �������
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RECEIVED
,1UN 19 1995 ��� 13 199�
ciry c�ER CITY ATT4RNEY
DISADVANTAGES IF NOT APPROVED
We would not be able to continue offering employee relations and recognition programs,
which employees have come to expect and appreciate.
OTAL AMOUNT OF TRANSACTION $ 6� 960. 00 COST/REVENUE BUDGETE� (CIRCLE ONE) YES NO
FUNDIfdGSOUtiCE General Fund AC7IVITVNUMBER ��15�
FINANCIAL INFORMATION: (EXPLAIN) � {' y � (
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