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97-1586Council File # 97- �S8(, ORIGINAL Presented by Referred To I — An Administrative Resolution to 2 establish the Rate of Pay for a new 3 classificarion enritled Deputy LIEP 4 Director - Construcrion Committee Date RE50LVED, that the rate of pay for the classificarion entitled Deputy LIEP Director - Construction be established at the rate set forth in Crrade 26, Section ID4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, F[JRTT�R RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. Requested by Deparhnent of. Adoption Certified by Council Secretary By: ✓ cl- , Approved by Ma � � Date � �: r Green Sheet # 40173 L, MINNESOTA � g Human Resources Office B�+: � M � : • � Foim Approv�e��y C�� ° � L � �'. -�� . -. �,� ./1. .�� .� . . � � �/ � �5 ;��/! �: Adopted by Councii: Date � � `-� � , °�� 97-�ss� DEPARTMENT/OFFICF/COUNCII,: DATE INl'CIATED Gg�EN SHEET No.• 40173 Human Resources 12/19/97 � CONTAGT PERSON & PHO . � p � � �� 7ohn Shockley, 266-64 p�IGN 1 DEPARI'tvfENT D� 5 CI7'Y CAUNCII, NUMBER 2 CITY A'11'ORNEY /Z-c".Z. 6 CITY CLERK TECH 8c MGT. SER�IICFS DII2. MUSTBEONCOUNCILAGF.NDA BY(DATE� ROUTING 4 MA10R(ORASST. Z Z CIVII.SERVICECOMMISSION ORDER TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL IACATIONS FOR SIGNATURL� wcriox x�uasrEn: Approve the rate of pay for the new classification entitled Deputy LIEP Director - Construction in Grade 26 of the Professional Supervisory Standard Ranges. RECOMMENDA170NS: A�prove (A) or Reject (R) PERSONAL SERVICE CONf RAC1'S MUST AIYSWER THE FOLIAWING QUESTIONS: PLANNINGCOMMISSION CIVILSERVICE COMMISSION 1. Hutltisperso�nneverworkedunderaconiractforthisdepaztment CIB COMMI"ITEE Y� NO STAFF 2. Haz Uiis person�firtn ever been a ciTy employee7 DISTRICT COURT Y� NO SUPPORTS WHICH COUNCIL OBJECI'[VE? 3. Does this persod£vm possess a skill not nortnally possessed by any �R�t city employeeR Yes No $zplain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Whq Wha4 WheM �ere, wny>: A reso(ution placing Deputy LIEP Director - Construction in SPSO, Grade 26 was previously submitted and subsequently amended by the Council placing it in SPSO, Grade 30. The Mayor vetoed the amended resolution on November 18, 1997 (see attached memo from the Mayor to the Council). The Council did not reconsider the vetoed resolution. Consequently, we are asking that the Council pass this resolution which again places the new class iu SPSO, Crrade 26. A rate of pay needs to be established so that we can fill the position permanently. If this rate of pay does not attract enough qualified candidates we will submit another resolution establishing a higher pay rate. wnvaTrracES iFarraoven: Equitable compensation will be established based upon the City's internal job evaluation system, the State Pay Equity Act and a local market analysis (see attachments). \ DISADVANTAGES IF APPROVED: �'�� ' None. �' � � 1�g ��.�'��'S v"rr3�h n�sanvnivznces rF Nor nrrxovEn: A rate of pay will not be established for this single position classification. Consequently, a permanent appointment to the Deputy LIEP Director - Construction position cannot be made. TOTAL AMOUNT OF TRANSACCION: 5'[liis represents an overall reduction as described in Attach 1. COST/REVENUE BUDGETED: Yes FUNDING SQURCE: Genual Fund AGTIVI'1'Y NUMBER: 32033353 (CusL Relat) 32033351 (Constr) FINANCIAL INFORMATiON: (EXPLAI� P�ease see Attach I / �� . �� y � �' �'`? � g 4 �� {/��fN fW�O�Lii �f0l1�1 ' . � _ PiCLASSUGHMDEPVCYI 4�C �J L �& � � �. ��Y 97-is86 CITY OF SAINT PAUL Nann Caleman, Maeor To: Council President Dave Thune Councilmember 7erry Blakey Counciimember Dan Bostrom Councilmember Joe Collins Councilmember Mike Hanis Councilmember Roberta Megard Councilmember Gladys Morton From: Date: Re: Mayor Norm Coleman November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Cin� Hal1 IS West Ketlogg Boulerard Saint Pav7, MN 55102 Tel eph ors e: 61 b2668510 Facsimile: 612-266-8513 I have decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy LIEP Director - Construction". It was changed from SPSO grade 26 to SPSO gade 30. This, action in my opinion does not reflect sound business judgement and has the potential of establishing a practice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirty hours over a period of several weeks to complete. The analysis consisted of the application of our iniemal job evaluation system,, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a detemunation of the effects that the grade assignment would have on other classifications and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. Afier this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regazding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overail evatuation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civii service rules. 0 9�- is�` Page 2 Veto Of Resolution 97-1347 As Amended On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification, that was initially evaluated under an organizationai structure that no longer e�usts. They also indicated that the City may have trouble obtaining qualified candidates at the pay levei assigned by Human Resources. I would like to point out that if that occurs, Human Resources will draft a resolution to adjust the pay accordingiy. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinations made by Human Resources. There is such a process outlined in the Civil Service Grievance Procedures which SPSO chose not to pursue. I urge you to please consider all of the possible rami8cation of this action and pass Resolution 97-1347 as it was originally drafted. Thank you. F:\USERS�COMMON�MAYOR YROPOSED TITLE OF CLASS: DEPUTY LIEP DZRECTOR-CONSIRUCTION DESCRIPTION OF WORK General Statement of Duties CODE: 593B BU: 17 EFFECTIVE: q? _ �SSG Performs responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) vhich inclssdes the approval of construction permits, the inspection o£ construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Su�ervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning codes; interprets codes and enforces ali provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION Page 2 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION q��S g� Directs the construction and inspection of City-owned buildings and facilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and 2oning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Cor.siderable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINI!�fUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION Yage 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP IIIRECTOR-CONSTRUCTION q��/5$�0 Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (S)years of experience in construction, at least three (3) years of which must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certi£ied within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION g�- /58G PAY INFORMATION ATTACHI��ENT Grade 26 Grade 26 12/20/97 SPSO Pending Rates Start 5 vear Range $55,430 $71,775 l�ear $76,037 2/28/98 SPSO PendingRates Start 5� Range $56,539 $73,211 15 Year $77,557 Depending upon qualifications and eaperience in an equivalent position, a candidate could be hired at any step within the range. q7- /5s6 Analysis of Salary Survey for Deputy Positions in LIEP August 5, 1997 (Note: All salary figures are "per yeat".) None of the jurisdictions had a totally comparable structure to LIEP in Saint Paul, nonetheless, some comparisons can be made. Comparabie positions in Richfield and St. Cloud top out at less than $ 60,000 per year but these positions have a less demanding workload. Specifically, more residential, less commercial, and a slower rate of development. (Note: Organizationally, the position in St. Cloud is a good match for the construction deputy.) In Bloomington there is a significant difference between the building position and the zoning position. The equivalent to the license position would be the City Clerk which tops out at $ 64,000. The equivalent to the building position tops out at $ 75,000. In Rochester there is a similar disparity. The equivalent to the license position tops out at $ 53,500 while the building position tops out at $ 84,000. In Duluth, even if we factor in a raise for 1997 the position equivalent to a deputy for construction would top out at $ 65,000. If we compared a Saint Paul Sergeant the customer service deputy wou]d top out at $ 52,000. Minneapolis is in transition, however it appeazs that the position equivalent to deputy for construction will will top out at $ 72,000. Crrade 26 in Saint Paul tops out at $ 72,000. This is equivalent to all positions except the one in Rochester. Cttade 28 tops out at $ 78,352. The market indicates that likely candidates should be available at grade 26. 97 - is s� C1TY OF SAIIV'f PAUL Norm Coleman, Mayor October 16, 1997 James O'I,eary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES 7ohn HmniGon, Director 400 Liry Adf A�cr Te7cphane: 612-266dSQ� 25 Wut Faunh Strect 7DD/77Y. 612-2666501 Saiiu Paul, Minnesom 55702-I631 la6Pr�u: 672-2666502 Facsimi(e: 612-292-7656 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the titte and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you witfun that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service" I wil] aiso be processing a resolution to estabiish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section II74, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. � � ��.. ��i�� Ivuchael F. Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this �� /G �7 7 Date q� - rs'Sb CTTY OF SAINT PAUL No'm Coleman, Mayor TO: FROM DATE: RE: Robert Kessler, Director Office of LIEP Michael F. Foley ! i ' "� f �/ October 16, 1997 OFFICE OF AUMAN RESOURCFS John Namilton, Direcmr 4IX! lSry Hdl Anna Tekphone: 25 iYest Fowth Sneet 7DD?!Y.- Saint Pau(, Minnesom 55102-7637 lobGne: Fauimi4: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission 612-266-6500 672-266-6501 612•266-6502 612-291-7636 It has been deternuned that the title and ciass specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt ofthis memo, ifyou wish to discuss this action. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion titie, "Deputy LIEP Director - Customer Service". I wil] also be processing a resolution to establish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Prafessional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and ciass specification. /4 / � 9� Date 9?-�$s CITY OF SAINT PAUL Norm Cokman, Nayor September 25, 1997 Jim O'Leary, President Saint Paul Supervisors Organization PED Room 1300 Ciry Hall Annex Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES !dm Amntl+on, Dimmr IW CFry Aa7! Mner Tekphau: 672-266-6500 2S Wu+Fourdi Stnet 7DD/I7Y.� 612-2666501 S�u PouJ, Ximsam 55702-I6.?I la6fine: 672-266b502 Facsi+nik: 612-292-7656 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has been detemuned that the tities and ctass specifications of Deputy LIEP Director - Customer Service, and Deputy LIEP Director - Construction should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within ihat timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both titles in Grade 26, Section ID 4, of the Professional Employee Supervisory Standard Ranges in the Satary Plan and Rates of Compensation. Thank you. 1 i"Zx�v �C Z/ �� IvTichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class s�ecification. �L�� 3v y Date 9�-i�gb OFFlCE OF HUMAN RESOURCFS John flmnitton. Disecwr CTTY OF SAINT FAUL Norm Coleman, d/ayor TO FROM DATE: Robert Kessler, D'uector Off ce of LIEP Michael Foiey�l1 � September 25, 1997 100 6ry Aall Mnec 25 Weu FanrA Sbeer Saiiu Pcut, .ifiimesom 55102-7637 Tekphane: 672-266-65Q7 7DDl77}:• 6I2-266-6501 !obline: 6I2-266-6502 FanaNk: 61bT92-1656 RE: Twenty Day Notice - Deputy LIEP D'uector - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has beea detemuned that the titles and c3ass specifications of Deputy LIEP Director - LIEP - Customer Service and Deputy LIEP Director - Construction, should be created. have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that time&ame, I will assume agreemem and will proceed with the process. I will also be processing a resolution to establish the rate ofpay for both titles in Grade 26, Section II14, of the Professional Empioyees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. Name �a �q� Date 99-��5� Summary of Study for Deputy LIEP Director - Construction October 8, 1997 I:, � � . Due to reorganization, the impact oftechnotogy, the need to reduce costs, and the need to unprove the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the tota] number of management positions and wi11 prod�ce some savissgs. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. � � �� Inten•iew Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comparison to Class SRecifications The proposed duties for the Deputy LIEP Director - Construction were compared to the ciass specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None ofthese specs described the duties accurately. Comparison to Existing Positions The proposed duties were compazed to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mi�c of duties. � �� ;�. :�. 7 The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSO). :,��-�.. �� It is recommended that the position be allocated to the proposed new title of Deputy Director 47 - I586 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Drafr of proposed class spec is attached.) Study Prepared By: Iv�ichael F. Foley ��f/ Office ofHuman esources (Z66-6484) Date: October 7, 1997 Office of Human Resources Management Approvai: ti�-�� Date: �G � 7 �� Council File # 97- �S8(, ORIGINAL Presented by Referred To I — An Administrative Resolution to 2 establish the Rate of Pay for a new 3 classificarion enritled Deputy LIEP 4 Director - Construcrion Committee Date RE50LVED, that the rate of pay for the classificarion entitled Deputy LIEP Director - Construction be established at the rate set forth in Crrade 26, Section ID4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, F[JRTT�R RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. Requested by Deparhnent of. Adoption Certified by Council Secretary By: ✓ cl- , Approved by Ma � � Date � �: r Green Sheet # 40173 L, MINNESOTA � g Human Resources Office B�+: � M � : • � Foim Approv�e��y C�� ° � L � �'. -�� . -. �,� ./1. .�� .� . . � � �/ � �5 ;��/! �: Adopted by Councii: Date � � `-� � , °�� 97-�ss� DEPARTMENT/OFFICF/COUNCII,: DATE INl'CIATED Gg�EN SHEET No.• 40173 Human Resources 12/19/97 � CONTAGT PERSON & PHO . � p � � �� 7ohn Shockley, 266-64 p�IGN 1 DEPARI'tvfENT D� 5 CI7'Y CAUNCII, NUMBER 2 CITY A'11'ORNEY /Z-c".Z. 6 CITY CLERK TECH 8c MGT. SER�IICFS DII2. MUSTBEONCOUNCILAGF.NDA BY(DATE� ROUTING 4 MA10R(ORASST. Z Z CIVII.SERVICECOMMISSION ORDER TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL IACATIONS FOR SIGNATURL� wcriox x�uasrEn: Approve the rate of pay for the new classification entitled Deputy LIEP Director - Construction in Grade 26 of the Professional Supervisory Standard Ranges. RECOMMENDA170NS: A�prove (A) or Reject (R) PERSONAL SERVICE CONf RAC1'S MUST AIYSWER THE FOLIAWING QUESTIONS: PLANNINGCOMMISSION CIVILSERVICE COMMISSION 1. Hutltisperso�nneverworkedunderaconiractforthisdepaztment CIB COMMI"ITEE Y� NO STAFF 2. Haz Uiis person�firtn ever been a ciTy employee7 DISTRICT COURT Y� NO SUPPORTS WHICH COUNCIL OBJECI'[VE? 3. Does this persod£vm possess a skill not nortnally possessed by any �R�t city employeeR Yes No $zplain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Whq Wha4 WheM �ere, wny>: A reso(ution placing Deputy LIEP Director - Construction in SPSO, Grade 26 was previously submitted and subsequently amended by the Council placing it in SPSO, Grade 30. The Mayor vetoed the amended resolution on November 18, 1997 (see attached memo from the Mayor to the Council). The Council did not reconsider the vetoed resolution. Consequently, we are asking that the Council pass this resolution which again places the new class iu SPSO, Crrade 26. A rate of pay needs to be established so that we can fill the position permanently. If this rate of pay does not attract enough qualified candidates we will submit another resolution establishing a higher pay rate. wnvaTrracES iFarraoven: Equitable compensation will be established based upon the City's internal job evaluation system, the State Pay Equity Act and a local market analysis (see attachments). \ DISADVANTAGES IF APPROVED: �'�� ' None. �' � � 1�g ��.�'��'S v"rr3�h n�sanvnivznces rF Nor nrrxovEn: A rate of pay will not be established for this single position classification. Consequently, a permanent appointment to the Deputy LIEP Director - Construction position cannot be made. TOTAL AMOUNT OF TRANSACCION: 5'[liis represents an overall reduction as described in Attach 1. COST/REVENUE BUDGETED: Yes FUNDING SQURCE: Genual Fund AGTIVI'1'Y NUMBER: 32033353 (CusL Relat) 32033351 (Constr) FINANCIAL INFORMATiON: (EXPLAI� P�ease see Attach I / �� . �� y � �' �'`? � g 4 �� {/��fN fW�O�Lii �f0l1�1 ' . � _ PiCLASSUGHMDEPVCYI 4�C �J L �& � � �. ��Y 97-is86 CITY OF SAINT PAUL Nann Caleman, Maeor To: Council President Dave Thune Councilmember 7erry Blakey Counciimember Dan Bostrom Councilmember Joe Collins Councilmember Mike Hanis Councilmember Roberta Megard Councilmember Gladys Morton From: Date: Re: Mayor Norm Coleman November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Cin� Hal1 IS West Ketlogg Boulerard Saint Pav7, MN 55102 Tel eph ors e: 61 b2668510 Facsimile: 612-266-8513 I have decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy LIEP Director - Construction". It was changed from SPSO grade 26 to SPSO gade 30. This, action in my opinion does not reflect sound business judgement and has the potential of establishing a practice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirty hours over a period of several weeks to complete. The analysis consisted of the application of our iniemal job evaluation system,, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a detemunation of the effects that the grade assignment would have on other classifications and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. Afier this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regazding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overail evatuation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civii service rules. 0 9�- is�` Page 2 Veto Of Resolution 97-1347 As Amended On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification, that was initially evaluated under an organizationai structure that no longer e�usts. They also indicated that the City may have trouble obtaining qualified candidates at the pay levei assigned by Human Resources. I would like to point out that if that occurs, Human Resources will draft a resolution to adjust the pay accordingiy. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinations made by Human Resources. There is such a process outlined in the Civil Service Grievance Procedures which SPSO chose not to pursue. I urge you to please consider all of the possible rami8cation of this action and pass Resolution 97-1347 as it was originally drafted. Thank you. F:\USERS�COMMON�MAYOR YROPOSED TITLE OF CLASS: DEPUTY LIEP DZRECTOR-CONSIRUCTION DESCRIPTION OF WORK General Statement of Duties CODE: 593B BU: 17 EFFECTIVE: q? _ �SSG Performs responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) vhich inclssdes the approval of construction permits, the inspection o£ construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Su�ervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning codes; interprets codes and enforces ali provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION Page 2 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION q��S g� Directs the construction and inspection of City-owned buildings and facilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and 2oning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Cor.siderable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINI!�fUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION Yage 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP IIIRECTOR-CONSTRUCTION q��/5$�0 Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (S)years of experience in construction, at least three (3) years of which must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certi£ied within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION g�- /58G PAY INFORMATION ATTACHI��ENT Grade 26 Grade 26 12/20/97 SPSO Pending Rates Start 5 vear Range $55,430 $71,775 l�ear $76,037 2/28/98 SPSO PendingRates Start 5� Range $56,539 $73,211 15 Year $77,557 Depending upon qualifications and eaperience in an equivalent position, a candidate could be hired at any step within the range. q7- /5s6 Analysis of Salary Survey for Deputy Positions in LIEP August 5, 1997 (Note: All salary figures are "per yeat".) None of the jurisdictions had a totally comparable structure to LIEP in Saint Paul, nonetheless, some comparisons can be made. Comparabie positions in Richfield and St. Cloud top out at less than $ 60,000 per year but these positions have a less demanding workload. Specifically, more residential, less commercial, and a slower rate of development. (Note: Organizationally, the position in St. Cloud is a good match for the construction deputy.) In Bloomington there is a significant difference between the building position and the zoning position. The equivalent to the license position would be the City Clerk which tops out at $ 64,000. The equivalent to the building position tops out at $ 75,000. In Rochester there is a similar disparity. The equivalent to the license position tops out at $ 53,500 while the building position tops out at $ 84,000. In Duluth, even if we factor in a raise for 1997 the position equivalent to a deputy for construction would top out at $ 65,000. If we compared a Saint Paul Sergeant the customer service deputy wou]d top out at $ 52,000. Minneapolis is in transition, however it appeazs that the position equivalent to deputy for construction will will top out at $ 72,000. Crrade 26 in Saint Paul tops out at $ 72,000. This is equivalent to all positions except the one in Rochester. Cttade 28 tops out at $ 78,352. The market indicates that likely candidates should be available at grade 26. 97 - is s� C1TY OF SAIIV'f PAUL Norm Coleman, Mayor October 16, 1997 James O'I,eary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES 7ohn HmniGon, Director 400 Liry Adf A�cr Te7cphane: 612-266dSQ� 25 Wut Faunh Strect 7DD/77Y. 612-2666501 Saiiu Paul, Minnesom 55702-I631 la6Pr�u: 672-2666502 Facsimi(e: 612-292-7656 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the titte and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you witfun that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service" I wil] aiso be processing a resolution to estabiish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section II74, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. � � ��.. ��i�� Ivuchael F. Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this �� /G �7 7 Date q� - rs'Sb CTTY OF SAINT PAUL No'm Coleman, Mayor TO: FROM DATE: RE: Robert Kessler, Director Office of LIEP Michael F. Foley ! i ' "� f �/ October 16, 1997 OFFICE OF AUMAN RESOURCFS John Namilton, Direcmr 4IX! lSry Hdl Anna Tekphone: 25 iYest Fowth Sneet 7DD?!Y.- Saint Pau(, Minnesom 55102-7637 lobGne: Fauimi4: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission 612-266-6500 672-266-6501 612•266-6502 612-291-7636 It has been deternuned that the title and ciass specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt ofthis memo, ifyou wish to discuss this action. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion titie, "Deputy LIEP Director - Customer Service". I wil] also be processing a resolution to establish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Prafessional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and ciass specification. /4 / � 9� Date 9?-�$s CITY OF SAINT PAUL Norm Cokman, Nayor September 25, 1997 Jim O'Leary, President Saint Paul Supervisors Organization PED Room 1300 Ciry Hall Annex Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES !dm Amntl+on, Dimmr IW CFry Aa7! Mner Tekphau: 672-266-6500 2S Wu+Fourdi Stnet 7DD/I7Y.� 612-2666501 S�u PouJ, Ximsam 55702-I6.?I la6fine: 672-266b502 Facsi+nik: 612-292-7656 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has been detemuned that the tities and ctass specifications of Deputy LIEP Director - Customer Service, and Deputy LIEP Director - Construction should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within ihat timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both titles in Grade 26, Section ID 4, of the Professional Employee Supervisory Standard Ranges in the Satary Plan and Rates of Compensation. Thank you. 1 i"Zx�v �C Z/ �� IvTichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class s�ecification. �L�� 3v y Date 9�-i�gb OFFlCE OF HUMAN RESOURCFS John flmnitton. Disecwr CTTY OF SAINT FAUL Norm Coleman, d/ayor TO FROM DATE: Robert Kessler, D'uector Off ce of LIEP Michael Foiey�l1 � September 25, 1997 100 6ry Aall Mnec 25 Weu FanrA Sbeer Saiiu Pcut, .ifiimesom 55102-7637 Tekphane: 672-266-65Q7 7DDl77}:• 6I2-266-6501 !obline: 6I2-266-6502 FanaNk: 61bT92-1656 RE: Twenty Day Notice - Deputy LIEP D'uector - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has beea detemuned that the titles and c3ass specifications of Deputy LIEP Director - LIEP - Customer Service and Deputy LIEP Director - Construction, should be created. have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that time&ame, I will assume agreemem and will proceed with the process. I will also be processing a resolution to establish the rate ofpay for both titles in Grade 26, Section II14, of the Professional Empioyees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. Name �a �q� Date 99-��5� Summary of Study for Deputy LIEP Director - Construction October 8, 1997 I:, � � . Due to reorganization, the impact oftechnotogy, the need to reduce costs, and the need to unprove the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the tota] number of management positions and wi11 prod�ce some savissgs. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. � � �� Inten•iew Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comparison to Class SRecifications The proposed duties for the Deputy LIEP Director - Construction were compared to the ciass specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None ofthese specs described the duties accurately. Comparison to Existing Positions The proposed duties were compazed to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mi�c of duties. � �� ;�. :�. 7 The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSO). :,��-�.. �� It is recommended that the position be allocated to the proposed new title of Deputy Director 47 - I586 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Drafr of proposed class spec is attached.) Study Prepared By: Iv�ichael F. Foley ��f/ Office ofHuman esources (Z66-6484) Date: October 7, 1997 Office of Human Resources Management Approvai: ti�-�� Date: �G � 7 �� Council File # 97- �S8(, ORIGINAL Presented by Referred To I — An Administrative Resolution to 2 establish the Rate of Pay for a new 3 classificarion enritled Deputy LIEP 4 Director - Construcrion Committee Date RE50LVED, that the rate of pay for the classificarion entitled Deputy LIEP Director - Construction be established at the rate set forth in Crrade 26, Section ID4 of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation, and be it, F[JRTT�R RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. Requested by Deparhnent of. Adoption Certified by Council Secretary By: ✓ cl- , Approved by Ma � � Date � �: r Green Sheet # 40173 L, MINNESOTA � g Human Resources Office B�+: � M � : • � Foim Approv�e��y C�� ° � L � �'. -�� . -. �,� ./1. .�� .� . . � � �/ � �5 ;��/! �: Adopted by Councii: Date � � `-� � , °�� 97-�ss� DEPARTMENT/OFFICF/COUNCII,: DATE INl'CIATED Gg�EN SHEET No.• 40173 Human Resources 12/19/97 � CONTAGT PERSON & PHO . � p � � �� 7ohn Shockley, 266-64 p�IGN 1 DEPARI'tvfENT D� 5 CI7'Y CAUNCII, NUMBER 2 CITY A'11'ORNEY /Z-c".Z. 6 CITY CLERK TECH 8c MGT. SER�IICFS DII2. MUSTBEONCOUNCILAGF.NDA BY(DATE� ROUTING 4 MA10R(ORASST. Z Z CIVII.SERVICECOMMISSION ORDER TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL IACATIONS FOR SIGNATURL� wcriox x�uasrEn: Approve the rate of pay for the new classification entitled Deputy LIEP Director - Construction in Grade 26 of the Professional Supervisory Standard Ranges. RECOMMENDA170NS: A�prove (A) or Reject (R) PERSONAL SERVICE CONf RAC1'S MUST AIYSWER THE FOLIAWING QUESTIONS: PLANNINGCOMMISSION CIVILSERVICE COMMISSION 1. Hutltisperso�nneverworkedunderaconiractforthisdepaztment CIB COMMI"ITEE Y� NO STAFF 2. Haz Uiis person�firtn ever been a ciTy employee7 DISTRICT COURT Y� NO SUPPORTS WHICH COUNCIL OBJECI'[VE? 3. Does this persod£vm possess a skill not nortnally possessed by any �R�t city employeeR Yes No $zplain all yes answers on separate sheet and attach to green sheet INITIATING PROBLEM, ISSUE, OPPORTUNITY (Whq Wha4 WheM �ere, wny>: A reso(ution placing Deputy LIEP Director - Construction in SPSO, Grade 26 was previously submitted and subsequently amended by the Council placing it in SPSO, Grade 30. The Mayor vetoed the amended resolution on November 18, 1997 (see attached memo from the Mayor to the Council). The Council did not reconsider the vetoed resolution. Consequently, we are asking that the Council pass this resolution which again places the new class iu SPSO, Crrade 26. A rate of pay needs to be established so that we can fill the position permanently. If this rate of pay does not attract enough qualified candidates we will submit another resolution establishing a higher pay rate. wnvaTrracES iFarraoven: Equitable compensation will be established based upon the City's internal job evaluation system, the State Pay Equity Act and a local market analysis (see attachments). \ DISADVANTAGES IF APPROVED: �'�� ' None. �' � � 1�g ��.�'��'S v"rr3�h n�sanvnivznces rF Nor nrrxovEn: A rate of pay will not be established for this single position classification. Consequently, a permanent appointment to the Deputy LIEP Director - Construction position cannot be made. TOTAL AMOUNT OF TRANSACCION: 5'[liis represents an overall reduction as described in Attach 1. COST/REVENUE BUDGETED: Yes FUNDING SQURCE: Genual Fund AGTIVI'1'Y NUMBER: 32033353 (CusL Relat) 32033351 (Constr) FINANCIAL INFORMATiON: (EXPLAI� P�ease see Attach I / �� . �� y � �' �'`? � g 4 �� {/��fN fW�O�Lii �f0l1�1 ' . � _ PiCLASSUGHMDEPVCYI 4�C �J L �& � � �. ��Y 97-is86 CITY OF SAINT PAUL Nann Caleman, Maeor To: Council President Dave Thune Councilmember 7erry Blakey Counciimember Dan Bostrom Councilmember Joe Collins Councilmember Mike Hanis Councilmember Roberta Megard Councilmember Gladys Morton From: Date: Re: Mayor Norm Coleman November 18, 1997 Veto of Resolution 97-1347 As Amended 390 Cin� Hal1 IS West Ketlogg Boulerard Saint Pav7, MN 55102 Tel eph ors e: 61 b2668510 Facsimile: 612-266-8513 I have decided to veto Resolution 97-1347, which was passed by the Council in amended form November 12, 1997. I request that you reconsider this resolution as submitted. My understanding is that the resolution was amended to change the rate of pay assigned to the new classification entitled, "Deputy LIEP Director - Construction". It was changed from SPSO grade 26 to SPSO gade 30. This, action in my opinion does not reflect sound business judgement and has the potential of establishing a practice that I can not support. Before this resolution came before the Council, Human Resources assisted LIEP in restructuring the office so that it could function in an efficient and cost effective manner. The number of divisions was reduced from three to two. Two new division manager positions were then designed, classified and evaluated. This process took approximately thirty hours over a period of several weeks to complete. The analysis consisted of the application of our iniemal job evaluation system,, a comparison with the provisions of a sometimes conflicting State Pay Equity Act, a detemunation of the effects that the grade assignment would have on other classifications and finally, a local market study. The result was the assignment of the positions to the SPSO bargaining unit in grade 26. Afier this analysis, both LIEP and the SPSO bargaining unit were notified of the results. There were discussions with SPSO regazding the proposed minimum qualifications and, subsequently, a"no substitution for education" requirement was added at their request. This did not affect the overail evatuation and grade assignment. The LIEP Director and the President of SPSO agreed to the class specifications and the grade level assignment through the twenty-day notice process as required by the civii service rules. 0 9�- is�` Page 2 Veto Of Resolution 97-1347 As Amended On November 12, 1997, the Council was asked, in an open forum, to change the grade assignment for the new classification by representatives of SPSO who believed the pay was too low. They based their analysis on the pay for an old classification, that was initially evaluated under an organizationai structure that no longer e�usts. They also indicated that the City may have trouble obtaining qualified candidates at the pay levei assigned by Human Resources. I would like to point out that if that occurs, Human Resources will draft a resolution to adjust the pay accordingiy. In conclusion, I believe your decision to amend this resolution was ill advised. There are more appropriate forums for settling disputes over classification and compensation determinations made by Human Resources. There is such a process outlined in the Civil Service Grievance Procedures which SPSO chose not to pursue. I urge you to please consider all of the possible rami8cation of this action and pass Resolution 97-1347 as it was originally drafted. Thank you. F:\USERS�COMMON�MAYOR YROPOSED TITLE OF CLASS: DEPUTY LIEP DZRECTOR-CONSIRUCTION DESCRIPTION OF WORK General Statement of Duties CODE: 593B BU: 17 EFFECTIVE: q? _ �SSG Performs responsible managerial work in planning and directing the administration of the Construction Division of the 0£fice of License, Inspections and Environmental Protection (LIEP) vhich inclssdes the approval of construction permits, the inspection o£ construction projects, and the review of building plans, site plans and zoning use; and performs duties as assigned. Supervision Received: Works under the general direction of the Office Director. Su�ervision Exercised: Exercises within the unit, administrative, general, and technical supervision over supervisory, professional, area skilled inspection, technical and clerical employees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Directs the division's planning activities; establishes and implements construction division policy; prepares annual budget; and evaluates programs and initiates changes as needed. Supervises, directly or through subordinate supervisors, all work of the construction division; assigns and reviews work; evaluates performance. Represents the City of matters concerning building design and inspection at the City, Regional, State and National levels. Supervises the review and approval of all plans for compliance with provisions of building and zoning codes; interprets codes and enforces ali provisions of building and zoning codes. Designs and directs the inspection, summary abatement, and condemnation of hazardous or vacant buildings within legal guidelines. Inspects and approves building materials in connection with building codes and other pertinent requirements. Provides structural and design engineering and architectural consultation to City departments. (continued on reverse side) DEPUTY LIEP DIRECTOR-CONSTRUCTION Page 2 PROPOSED TITLE OF CLASS: DEPUTY LIEP DIRECTOR-CONSTRUCTION q��S g� Directs the construction and inspection of City-owned buildings and facilities. Directs the inspection and certification of all elevators in the City. Acts on behalf of the Office of LIEP and represents the Director in his or her absence. Develops reports, prepares special studies, and makes recommendations to the Director. Directs the administration of the City's zoning ordinance and appeals process. Directs the enforcement of the City's sign control ordinance. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of National, State, and Local building and 2oning codes and ordinances. Thorough knowledge of legal aspects of building and zoning code and ordinance enforcement. Thorough knowledge of management and human resource development principles and practices. Cor.siderable knowledge of current architectural practices, procedures, and techniques, including specialty engineering. Considerable knowledge of current construction methods, materials, and techniques. Working skill in operating a computer keyboard and mouse. Thorough ability to read and interpret building and zoning codes. Thorough ability to establish working relationships with subordinate supervisors. Thorough ability to organize, plan, and supervise the work of others in achieving the goals of the organization. Considerable ability to communicate across a diverse group of individuals, both orally and in writing. Considerable ability to interact effectively with hostile or potentially hostile individuals and resolve conflicts or concerns. MINI!�fUM QUALIFICATIONS DEPUTY LIEP DIRECTOR-CONSTRUCTION Yage 3 PROPOSED TITLE OF CLASS: DEPUTY LIEP IIIRECTOR-CONSTRUCTION q��/5$�0 Bachelor's degree from an accredited college or university in architecture, building construction management, or a closely related £ield; and either five (S)years of experience in construction, at least three (3) years of which must have been as a contractor or superintendent of projects that required the management and coordination of multiple building trades disciplines; or five (5) years of experience as a Building Official in a municipality with a population of at least 20,000, and must be certified, or become certi£ied within six (6) months of appointment, as a Certified Building Official by the State of Minnesota. (No substitution for education or certification. Continued employment is contingent upon maintaining certification.) DEPUTY LIEP DIRECTOR-CONSTRUCTION g�- /58G PAY INFORMATION ATTACHI��ENT Grade 26 Grade 26 12/20/97 SPSO Pending Rates Start 5 vear Range $55,430 $71,775 l�ear $76,037 2/28/98 SPSO PendingRates Start 5� Range $56,539 $73,211 15 Year $77,557 Depending upon qualifications and eaperience in an equivalent position, a candidate could be hired at any step within the range. q7- /5s6 Analysis of Salary Survey for Deputy Positions in LIEP August 5, 1997 (Note: All salary figures are "per yeat".) None of the jurisdictions had a totally comparable structure to LIEP in Saint Paul, nonetheless, some comparisons can be made. Comparabie positions in Richfield and St. Cloud top out at less than $ 60,000 per year but these positions have a less demanding workload. Specifically, more residential, less commercial, and a slower rate of development. (Note: Organizationally, the position in St. Cloud is a good match for the construction deputy.) In Bloomington there is a significant difference between the building position and the zoning position. The equivalent to the license position would be the City Clerk which tops out at $ 64,000. The equivalent to the building position tops out at $ 75,000. In Rochester there is a similar disparity. The equivalent to the license position tops out at $ 53,500 while the building position tops out at $ 84,000. In Duluth, even if we factor in a raise for 1997 the position equivalent to a deputy for construction would top out at $ 65,000. If we compared a Saint Paul Sergeant the customer service deputy wou]d top out at $ 52,000. Minneapolis is in transition, however it appeazs that the position equivalent to deputy for construction will will top out at $ 72,000. Crrade 26 in Saint Paul tops out at $ 72,000. This is equivalent to all positions except the one in Rochester. Cttade 28 tops out at $ 78,352. The market indicates that likely candidates should be available at grade 26. 97 - is s� C1TY OF SAIIV'f PAUL Norm Coleman, Mayor October 16, 1997 James O'I,eary, President SPSO 1300 CHA (PED) Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES 7ohn HmniGon, Director 400 Liry Adf A�cr Te7cphane: 612-266dSQ� 25 Wut Faunh Strect 7DD/77Y. 612-2666501 Saiiu Paul, Minnesom 55702-I631 la6Pr�u: 672-2666502 Facsimi(e: 612-292-7656 RE: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission It has been detemuned that the titte and class specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you witfun that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion title, "Deputy LIEP Director - Customer Service" I wil] aiso be processing a resolution to estabiish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section II74, of the Professional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. Thank you. � � ��.. ��i�� Ivuchael F. Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this �� /G �7 7 Date q� - rs'Sb CTTY OF SAINT PAUL No'm Coleman, Mayor TO: FROM DATE: RE: Robert Kessler, Director Office of LIEP Michael F. Foley ! i ' "� f �/ October 16, 1997 OFFICE OF AUMAN RESOURCFS John Namilton, Direcmr 4IX! lSry Hdl Anna Tekphone: 25 iYest Fowth Sneet 7DD?!Y.- Saint Pau(, Minnesom 55102-7637 lobGne: Fauimi4: Twenty Day Notice -"Deputy LIEP Director - Construction" Third Transmission 612-266-6500 672-266-6501 612•266-6502 612-291-7636 It has been deternuned that the title and ciass specification of "Deputy LIEP Director - Construction" should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt ofthis memo, ifyou wish to discuss this action. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. This revision was necessary to insert the phrase regarding the "Building Code 2" official in the minimum qualifications. Note: There are no changes to the companion titie, "Deputy LIEP Director - Customer Service". I wil] also be processing a resolution to establish the rate of pay for the titles of "Deputy LIEP Director - Construction" and "Deputy LIEP Director - Customer Service" in Grade 26, Section ID4, of the Prafessional Employees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and ciass specification. /4 / � 9� Date 9?-�$s CITY OF SAINT PAUL Norm Cokman, Nayor September 25, 1997 Jim O'Leary, President Saint Paul Supervisors Organization PED Room 1300 Ciry Hall Annex Saint Paul, MN 55102 OFFICE OF HUMAN RESOURCES !dm Amntl+on, Dimmr IW CFry Aa7! Mner Tekphau: 672-266-6500 2S Wu+Fourdi Stnet 7DD/I7Y.� 612-2666501 S�u PouJ, Ximsam 55702-I6.?I la6fine: 672-266b502 Facsi+nik: 612-292-7656 RE: Twenty Day Notice - Deputy LIEP Director - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has been detemuned that the tities and ctass specifications of Deputy LIEP Director - Customer Service, and Deputy LIEP Director - Construction should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within ihat timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolution to establish the rate of pay for both titles in Grade 26, Section ID 4, of the Professional Employee Supervisory Standard Ranges in the Satary Plan and Rates of Compensation. Thank you. 1 i"Zx�v �C Z/ �� IvTichael Foley I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class s�ecification. �L�� 3v y Date 9�-i�gb OFFlCE OF HUMAN RESOURCFS John flmnitton. Disecwr CTTY OF SAINT FAUL Norm Coleman, d/ayor TO FROM DATE: Robert Kessler, D'uector Off ce of LIEP Michael Foiey�l1 � September 25, 1997 100 6ry Aall Mnec 25 Weu FanrA Sbeer Saiiu Pcut, .ifiimesom 55102-7637 Tekphane: 672-266-65Q7 7DDl77}:• 6I2-266-6501 !obline: 6I2-266-6502 FanaNk: 61bT92-1656 RE: Twenty Day Notice - Deputy LIEP D'uector - Customer Service and Deputy LIEP Director - Construction (Revised Specifications) It has beea detemuned that the titles and c3ass specifications of Deputy LIEP Director - LIEP - Customer Service and Deputy LIEP Director - Construction, should be created. have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that time&ame, I will assume agreemem and will proceed with the process. I will also be processing a resolution to establish the rate ofpay for both titles in Grade 26, Section II14, of the Professional Empioyees Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remaining on this 20 day notice for the purpose of creating this title and class specification. Name �a �q� Date 99-��5� Summary of Study for Deputy LIEP Director - Construction October 8, 1997 I:, � � . Due to reorganization, the impact oftechnotogy, the need to reduce costs, and the need to unprove the speed of service to customers LIEP has been reorganizing and streamlining. This proposal will reduce the tota] number of management positions and wi11 prod�ce some savissgs. The Director of LIEP requested the creation of two new positions to act as deputy directors, one for construction and one for customer service. � � �� Inten•iew Director ofLIEP. Prepare class specifications. Compare to existing class specifications. Compare to existing positions. QES evaluation and analysis Comparison to Class SRecifications The proposed duties for the Deputy LIEP Director - Construction were compared to the ciass specifications for Building Inspector, Senior Building Inspector, Building and Housing Inspection Supervisor, and Building Code Officer. None ofthese specs described the duties accurately. Comparison to Existing Positions The proposed duties were compazed to the duties of the positions actually assigned to the classes listed above. None were found to perform this particular mi�c of duties. � �� ;�. :�. 7 The Q.E.S. analysis supports allocation to grade 26 in the Professional Employees Supervisory Standazd Ranges (in SPSO). :,��-�.. �� It is recommended that the position be allocated to the proposed new title of Deputy Director 47 - I586 of LIEP - Construction in grade 26 of the Professional Employees Supervisory Standard Ranges. (Drafr of proposed class spec is attached.) Study Prepared By: Iv�ichael F. Foley ��f/ Office ofHuman esources (Z66-6484) Date: October 7, 1997 Office of Human Resources Management Approvai: ti�-�� Date: �G � 7 ��